10 Best Collaborative CRM Software 2022 (Free & Paid)

A collaborative CRM is an application designed for storing customer interaction data of an organization, integrated and shared synchronization to enhance happy customers and their loyalty for an increased ROI. Have you ever thought about why organizations use collaborative CRM tools? The best collaborative CRM software helps different departments in a business enterprise, like marketing, sales, finance, administration, etc., to coordinate well so they would work smart and share customer information. Such CRM software helps in interaction management, which enables you to record & monitor the interactions that you had with the customers, so you get a 360-degree view for 100% understanding. It also enables you to ascertain the efficacy of communication channels for every customer, empowering the sales representatives for better communication. The other advantages of the software are establishing a stronger customer relationship, cost reduction, increased ROI, etc. Have you decided to opt for CRM? If yes, look for the list of top collaborative CRM systems now! Please take a look.


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List of Top Collaborative CRM Systems | Best Collaborative CRM Tools Reviews


1. Pipedrive – Best Collaborative CRM System Software

Our Score 98/100

About Pipedrive: Pipedrive is the best CRM software for any sized business. With a clear dashboard, easy-to-use features, and an expansive library of integrations with other apps, it’s the perfect CRM for anyone who wants to be more productive with their business strategies. Pipedrive provides the easiest way to manage your business and customer relationships. With its intuitive interface, advanced filtering tools, and powerful reporting capabilities, this CRM eliminates a lot of the hassles that come with keeping up with current opportunities.

Pipedrive Features: Interaction Management, Channel Management, Document Management, Customer Database, Customer Service, Knowledge Management, Customer Experience, Communication, Task Management, Third-Party Integrations

“Using Pipedrive’s CRM is one of the best decisions we’ve ever made. We’ve seen our annual revenue explode, and the outlook just keeps getting sunnier” – Mitchell Workman

Pipedrive Reviews


United Kingdom

501 – 1000


$15.00 /month



2400+ Reviews


1500+ Reviews

Salesforce CRM - Best Collaborative CRM

2. Salesforce CRM – Move even faster with collaboration at the heart of your business

Our Score 98/100

About Salesforce CRM: Salesforce CRM is a software company that offers cloud-based customer relationship management solutions for small, medium and large businesses. Salesforce CRM manages the company’s relationships with current customers as well as potential customers and partners. Salesforce offers a range of features including phone, email, chat, social media monitoring and enterprise content management. The solution is available in numerous languages and offers thousands of plugins, including those that extend the system’s functionality beyond basic CRM to business analytics, email management and marketing.

Salesforce CRM Features: Interaction Management, Channel Management, Document Management, Customer Database, Customer Service, Knowledge Management, Customer Experience, Communication, Task Management, Third-Party Integrations

“With Salesforce, we’re building a unified information source to help us reimagine collaboration across our entire platform. This will enable NBCUniversal to continue delivering the highest level of transparency, insights, and results for our customers.” – Linda Yaccarino

Salesforce CRM Reviews


United States



Not provided by vendor



17000+ Reviews


12900+ Reviews

Zoho CRM - Best Collaborative CRM System

3. Zoho CRM – Team Collaboration Using Your CRM

Our Score 98/100

About Zoho CRM: Zoho CRM is a cloud-based platform that helps you organize your business and track your projects. It comes with a variety of features; this CRM has made it possible for anyone, regardless of their experience or level in their field, to manage their business effectively without having to worry about anything else. Zoho CRM offers numerous features to manage sales and business where you can find process management, sales enablement, sales forecasting, marketing automation, customization, team collaboration, etc.

Zoho CRM Features: Interaction Management, Channel Management, Document Management, Customer Database, Customer Service, Knowledge Management, Customer Experience, Communication, Task Management, Third-Party Integrations

“With Zoho CRM, we experienced a 65% increase in our sales pipeline. We also managed to reduce our lead to real prospect time by 60%, which is huge. I would definitely recommend Zoho CRM to companies that are experiencing complexity with sales and marketing and witnessing rapid growth.” – K.C Watson

Zoho CRM Reviews


United States

5001 – 10000


Not provided by vendor



5900+ Reviews


2200+ Reviews

monday.com - Best Collaborative CRM Tool

4. monday.com – Collaborative CRM Software for Sales Teams

Our Score 97/100

About monday.com: monday.com offers businesses an opportunity to save money on the cost of a dedicated tech team and system administrators by building their own CRM system around their company’s existing services. monday.com markets itself as a fully customizable CRM platform, making it easy for business owners to build and expand their own businesses without having to invest in dedicated staff, or extreme computer skills. monday’s software is designed to be highly intuitive and user-friendly, making it possible for the average business owner to set up a system in one day.

monday.com Features: Interaction Management, Channel Management, Document Management, Customer Database, Customer Service, Knowledge Management, Customer Experience, Communication, Task Management, Third-Party Integrations

“monday.com CRM has opened countless doors of opportunities that we never had before. We were able to customize the CRM on top of monday.com Work OS to fit the needs of our day-to-day activities.” – Kyle Dorman | Operations Manager at Ray White

monday.com Reviews



1001 – 5000


Not provided by vendor



2800+ Reviews


510+ Reviews

HubSpot CRM - Best CRM Software with Team Collaboration

5. HubSpot CRM – Collaborative CRM Systems for Small Businesses

Our Score 97/100

About HubSpot CRM: HubSpot CRM is a software application that primarily focuses on managing your business’s online presence and online marketing practices. The HubSpot CRM software is the backbone of every company’s website; it allows for managing and monitoring web traffic, tracking analytics, creating content for social media, and measuring success. Having access to HubSpot CRM can give you more insight into your customer’s behavior and customer relationship, which ultimately can help improve your company’s bottom line.

HubSpot CRM Features: Interaction Management, Channel Management, Document Management, Customer Database, Customer Service, Knowledge Management, Customer Experience, Communication, Task Management, Third-Party Integrations

“One of the most dangerous things a software company can do is remain static, HubSpot does a great job of listening to its customers and keeping up with the shifting world of technology. It’s a trustworthy platform that will keep pace with whatever the future brings.” – Haley Irwin

HubSpot CRM Reviews


United States

1001 – 5000


Not provided by vendor



3400+ Reviews


9500+ Reviews

Vtiger CRM - Best Collaborative CRM (CCRM)

6. Vtiger CRM – Better Collaboration and Improved Customer Experience

Our Score 97/100

About Vtiger CRM: Vtiger CRM is a web app that integrates with web apps like Gmail, Outlook, and other tools to manage lead-based marketing campaigns. With Vtiger CRM, you can use your site’s content to create campaigns, build and maintain relationships with leads and customers through email or social media channels or integrate your site’s user database. Vtiger CRM is not just for large companies managing huge databases of leads or sales information. It also works well for small businesses that want to take their marketing efforts to the next level by building on what they already have in place on their website.

Vtiger CRM Features: Interaction Management, Channel Management, Document Management, Customer Database, Customer Service, Knowledge Management, Customer Experience, Communication, Task Management, Third-Party Integrations

“We were looking for the best CRM on the market, we compared the capabilities and decided that Vtiger has the tools, characteristics, and features that we were looking for at an unexpectedly low cost per seat.” – Wilmer Oliveros

Vtiger CRM Reviews


United States

51 – 200


Not provided by vendor



310+ Reviews


390+ Reviews

Pipeliner CRM - Best Collaborative CRM

7. Pipeliner CRM – Comprehensive Collaborative System

Our Score 97/100

About Pipeliner CRM: Pipeliner CRM is a cloud-based sales and customer relationship management system that saves you time by enabling you to focus your energy on the essential tasks of your job. Designed for pipeline management, Pipeliner CRM provides everything you need for managing your sales process, from lead qualification to quote generation and win/loss reporting. The system includes all the basic features you will need, such as sales pipeline management and contact tracking. In addition, Pipeliner CRM includes other features that are not offered by its competitors.

Pipeliner CRM Features: Interaction Management, Channel Management, Document Management, Customer Database, Customer Service, Knowledge Management, Customer Experience, Communication, Task Management, Third-Party Integrations

“When looking for a CRM, you come across multiple options, however, finding something so rich in features and yet so adaptable and configurable to your business usually requires a full staff to maintain and support. Not the case with Pipeliner, with simple training and general intuition this CRM blows many others out of the water, plus it is a fraction of the cost. Our Franchise units simply love it.” – Eduardo Pinzon

Pipeliner CRM Reviews


United States

51 – 200


Not provided by vendor



200+ Reviews


440+ Reviews

Flowlu - Best Collaborative CRM System

8. Flowlu – Build Efficient sales processes with Flowlu

Our Score 96/100

About Flowlu: Flowlu CRM is a social business management software that facilitates customer engagement. It helps managers get what they want from their employees through communication, collaboration, and analysis to increase profits. Flowlu provides a platform for career development by making information about employees and customer data accessible to everyone. The flow of information will help businesses grow in an environment focused on sales, customer service, quality, and efficiency. Flowlu CRM can be used by small and medium enterprises or large companies to eliminate costly mistakes like miscommunication and wasted time.

Flowlu Features: Interaction Management, Channel Management, Document Management, Customer Database, Customer Service, Knowledge Management, Customer Experience, Communication, Task Management, Third-Party Integrations

“This application is really useful and has multiple features to facilitate the management of any company. The use of this program within the company has brought many benefits, it allows you to perform different tasks more quickly, saves a lot of time, as it eliminates the need for consecutive supervisions.” – Marie D.

Flowlu Reviews


United Arab Emirates

11 – 50


Not provided by vendor



270+ Reviews


190+ Reviews

Copper CRM - Best Collaborative CRM Software

9. Copper CRM – CRM Software with Collaboration Tools

Our Score 96/100

About Copper CRM: Copper CRM is a leading provider of intelligent software systems for different industries. Through its cloud-based platform, Copper CRM provides business-grade capabilities to users to win today’s competitive marketplace. Copper CRM offers a wide range of standard customer relationship management (CRM) software features, including lead management, case management, and quote management, as well as marketing automation features, such as multi-channel lead capture and eCommerce capabilities.

Copper CRM Features: Interaction Management, Channel Management, Document Management, Customer Database, Customer Service, Knowledge Management, Customer Experience, Communication, Task Management, Third-Party Integrations

“I love that Copper is simple, easy to use, and intuitive. Our business is all about relationships and it helps us build better relationships with our clients.” – Crescent Diamond

Copper CRM Reviews


United States

51 – 200


$29.00 /month



500+ Reviews


1030+ Reviews

Salesmate - Best Collaborative CRM

10. Salesmate – Collaborative CRM built for remote sales teams

Our Score 96/100

About Salesmate: Salesmate CRM is a free, versatile, and easy-to-use CRM software that will help you to organize your leads and generate more sales. It is a simple but effective solution to keep your phone, computer, and website up-to-date on everything that is happening in your business. Salesmate CRM enables users to track their sales and contacts, by giving them access to daily tasks, activities, and notes. The dashboard is simple and easy to use. It allows agents to quickly view the status of their leads, contacts, and accounts. To accelerate the process of lead management, it works seamlessly with your sales force via syncing as well as on all devices including mobile platforms.

Salesmate Features: Interaction Management, Channel Management, Document Management, Customer Database, Customer Service, Knowledge Management, Customer Experience, Communication, Task Management, Third-Party Integrations

“I have tried, literally, more than 50 CRMs and Salesmate is the best I have found!” – Roy Weinberg

Salesmate Reviews


United States

51 – 200


$15.00 /month / user



70+ Reviews


50+ Reviews

Collaborative CRM Software Buyer’s Guide

» What is Collaborative CRM software?

CRM was used to manage leads and contacts for your company. It was limited to contacts and targets, with little interaction between them. Now, companies are turning towards social media and collaboration software to enhance their CRM tactics. Many software companies are adding collaborative tools into their products to integrate the two.

Collaborative CRM software, also known as customer relationship management software, is a service or application that facilitates the process of business interactions. This often includes task management, contact management, and team collaboration. Collaborative CRM Software is an application that facilitates business interactions for teams of all sizes. Their functionality typically includes tasks, contacts, notes, and team collaboration but does not apply to enterprise-level products.

Collaborative CRM software is a more specific type of customer relationship management system. It differs from CRM because it focuses on collaboration between team members in addition to other features. A simple way to differentiate between the two is that collaborative CRM software is designed with teams in mind and features dashboards, email, and other tools more email than a non-CRM system.

Collaborative CRM software is usually used by businesses that want to improve the speed with which they complete tasks and consolidate notes related to them. An example of such a business would be a real estate agency.

Additionally, you'll be better equipped to handle clients over the phone or email by implementing a collaborative CRM strategy into your business plan. Through this system, you can also email customer feedback and comments. Understanding the benefits of using a collaborative CRM system when starting your business is essential. Before going forward, we will take a look at features.

» Features of Collaborative CRM Software

Collaborative CRM software offers an enhanced customer service experience than traditional CRM systems. It is unlikely that a customer will need to be hand-held through a phone or in-store interaction, which often leads to frustration for both the company and the customer. Collaborative CRM has created new ways for companies to deliver more personal and customized support, which is more accessible, faster, and more cost-efficient than other options. The leading collaborative CRM solutions are Salesforce, Microsoft Dynamics 365, SAP Hybris Cloud Service Desk, Oracle Eloqua Customer Experience Platform & TrustNet. Here are some basic features CRM should have.

› Accessibility:

This is an essential feature to consider. A customer who cannot access or use the CRM software will have no means of communication or interaction with your company. Making the software accessible and compatible with all web browsers, smartphones, tablets, and computers will make it easy for customers to receive services and interactions from your company.

› Lead generation:

This is yet another essential feature of any CRM software. Making it easy to capture details and track such information is a critical factor in managing customer relationships. If a customer provides your business with their contact information, you should be able to add that info to the CRM and follow up with them. In case the customer offers some service or product information, which interests you, you can utilize an auto-responder feature to reach out.

› Pipeline management:

Having the ability to manage your sales pipeline is also vital in improving customer relationships and experience handling multiple interactions at once. Automatic reminders, email alerts on new exchanges and opportunities, quotation history, and other such information are crucial to keeping your sales team prepared for the next stage.

› Contact management:

Tracking all customer contact history by date, for example, is an essential feature of any CRM software. You should be able to see the full details of all your interactions with that customer, along with their location and preferred method of contact. It is vital to view this information and store it so it can be retrieved later.

› Calendar management:

Managing the information related to meetings and deadlines is an essential feature of any CRM software. The ability to store all meeting details in a calendar-type view will help you be more prepared for these events, especially if your company has multiple offices and work locations.

› Database management:

The CRM database is an essential feature for any company, allowing for data to be stored, managed, and retrieved via an organized structure. Collaborative CRM should be able to sort through all of this information and can be very useful in maintaining a reliable track record or overview of what customers are saying about your products or services to better prepare for future interactions.

› Chats and feeds:

This is a very important, sometimes overlooked, feature of any CRM software. The ability to communicate easily with these people without requesting information can be very convenient for your business.

› Email integration:

Email is an effective communication method, whether with clients or customers. The ability to send regular emails when new offers come in/when a client buys from you helps keep your clients up-to-date on what's happening.

› Activity timeline:

Keeping track of when an interaction takes place is essential, especially when other people are involved, such as sales team members, partners, or clients. Viewing an activity timeline is easy and very convenient, especially if the CRM software allows you to see where in the process a client was and what they're currently doing.

› Sales automation:

The sales team should be able to have a more effective way of managing leads and tracking their pipeline into opportunities and sales. Automation features can sometimes allow your employees to be more productive by dealing with interactions faster and more effectively than if they were manually dealing with them one by one.

› Third-party integration:

You should be able to integrate your CRM software with several other applications, allowing for more ways to manage and track your customer relationships. Being able to easily integrate with your email marketing platform, accounting software, HR system, and more will allow you to take advantage of more features and use those tools more efficiently.

Let's understand what are the major benefits of Collaborative CRM Software. Hope it will be helpful.

» Benefits of Collaborative CRM Software

› Cuts down customer service costs:

In a collaborative CRM system, team members can share notes through email, tasks through Google Docs, or solutions via Slack or Basecamp. They can also create and track task lists, including attachments, and share documents with the project's stakeholders. With each project having its views, it is possible to keep track of individual teams' workflows. This is useful, especially in a service business where different departments may have unique processes:

› Focuses on outcomes:

In a traditional CRM system, all contacts are registered in one place (contact history). In the case of e-commerce businesses, it may include records for anonymous users who might not even be customers. Collaborative CRM software allows teams to focus on what's most important: the outcome. This approach makes it possible to limit unnecessary tasks and respond more quickly to customers.

› Saves time:

In a traditional organization, contact history must be transferred from one staff member to another. When the contact information changes, it is added or altered by several people in different departments, making updates more difficult. Employees on different teams often need to communicate with each other when working on a single project. With collaborative CRM software, team members can cater directly (being part of the same project) and collaborate in real-time.

› Reduces the threshold for project management:

A traditional CRM system may be linked to information other than clients: product specifications, systems, software, or databases. Collaborative CRM software allows team members to share information solely on projects with one another and report on their progress. It also makes it easy for them to request support from the service's executive director when needed. A collaborative CRM system allows teams to work on a unified project without involving other departments.

› Allows you to assign different ownership:

A traditional CRM system may be organized with one person in mind as the leader. In the case of collaborative CRM software, team members can each have a specific responsibility and style of work. Co-ownership has long been known to increase motivation and productivity by allowing employees to experience the direct benefits of their efforts. This is also true for collaborative CRM software, as each team member can contribute to their tasks, tracking and reporting on them daily based on personal preferences and experiences.

› Reduces staff costs:

As with any business, the company must maintain costs reasonably while maximizing productivity. A traditional CRM system might include features that are not necessary for some businesses to employ, such as a call center. Collaborative CRM software is more cost-effective as it can be customized to fit the company's specific needs.

› Improves communication with clients:

Nowadays, many companies use social media to communicate with their customers. Collaborative CRM software allows team members to share news and company updates with clients via the same platform they use to manage the project. In this way, teams can improve their client service while creating a direct line of communication between them and the department handling the project.

» How to Choose the Best Collaborative CRM Software?

A good collaborative CRM has many great features that will help your team work more efficiently and make them much happier. But what are these features? And how can you tell if they're suitable for your company? Well, we're glad you asked! Read on to learn more.

1) A good collaborative CRM usually lets users with it using a web browser, meaning they don't need to download any software. All of the data is stored in the cloud, making access easier and synchronizing data more accessible across multiple devices easy. The best collaborative CRMs are usually web-based and easy to set up. They give users access to the CRM via a web browser, where no installation or programming is needed. In addition, users can be assured that their data will be secure and backed up in the cloud so they can always access it from anywhere with an internet connection.

2) You may have heard about companies offering better collaborative features through their "CRM platform," but such platforms often require significant investments in infrastructure, maintenance, and support. The best collaborative CRM software is usually hosted as a service (SAAS), which means that you only need to pay for what you need when you need it, and no servers to maintain or backups are required.

3) A good collaborative CRM will help you build better customer relationships by keeping your client or customer data in one easy-to-find place. Your customer information will be easy to find, regardless of where it came from or who added it to the database. This also means that you can quickly search your database and find any contact information when needed.

4) A good collaborative CRM will also let you track all the different interactions between your clients and their customers, which means that you'll be able to better track issues, complaints, and other customer inquiries. This feature allows you to easily manage the various stages of your customer's relationship with your company, from initial contact through repeat purchases.

» How much does Collaborative CRM software Cost?

Collaborative CRM software is not a cheap proposition. That said, it can save your business a lot of money in the long term and make you more productive. The cost will vary depending on how much time you spend on administrative tasks or what sales your organization pulls in.

Suppose you're spending thousands of dollars per year on marketing and sales. In that case, you need to consider a collaborative CRM solution that will help manage all the different documents, tasks, emails, and websites in your organization.

You can purchase off-the-shelf CRM tools with team collaboration for a few hundred dollars. Your seat will cost around $50-$100 per month – depending on which version you choose. You can also choose to pay-as-you-go with a similar software package. Additionally, renewing your annual license or purchasing a new one yearly will typically be between $1,00-$1,200.

» Conclusion

With collaborative CRM software, it's easier to find out who the best contacts are, who to connect with, and who you want to exclude. With the best CRM software with team collaboration, you can keep track of your entire sales funnel, from the top of the funnel (prospecting leads) down the middle of the funnel (leads), and then filter out all the people that don't meet your criteria (tips). With collaborative CRM software, it is easier for your team members to access real-time data. It also gives them a way to be proactive in changing their business results by using data they see as a result of their actions. So make sure that you choose the best collaborative CRM software.