Top 30+ Project Management Software & Tools of 2021

Is project management giving you a hard-time even today? Are you as a project manager finding it challenging to complete small to big-scale projects within the set deadlines? Are repeated spreadsheets updates, and long, ineffective meetings eating away all your efforts and time? Project management software can revolutionize the way you work; the only challenge you need to take is finding the right PM tools for your organization. You can now plan, manage, organize, generate invoices and reports, and conduct meetings using a single platform, which is the best project management software. With this system, you can stay on top of every timeline, project task work, team overview, training schedules, and more, again in a hassle-free manner.


» What is the meaning of project management?

In a simple definition, project management is planning, executing, and overseeing every minor activity and detail related to a project of your organization from the start to the end. The process of project management includes budgeting, strategizing, implementing, tracking, and reporting. The aim here is to complete the project by accomplishing its desired goals and predefined standards.

» What is Project Management Software?

Project management software is an application that enables you to effectively collaborate and monitor various projects at a time on a real-time basis. Unlike on-premises systems, the popular online cloud-based systems are in more demand. As most of the software applications offer flexible features and pricing, investing money would not be a problem. However, you have to choose the right software that will best fit your needs.

In this research, we have reviewed the 30+ best project management software outlining the key features and its associated benefits for both project managers and organizations. We have provided an in-depth detail for each of these products, which you may consider when choosing the best option - this software shall help you in achieving business goals as per your requirements and suitability. Let’s have a look:

#1. Review - Best Online Project Management Software

ProjectManager logo review

“ offers fabulous tools that rival Microsoft Project and are indeed a better all round experience.”
- Steve Olenski Forbes is an amazing tool to organize everything that you do at your workplace. It is full-bodied project management software, which is accompanied by amazing features to avail. You can use it for all kinds of projects as it is reliable and easy to use as a project management tool. You don’t have to worry about its availability.

With, easy-integration with other tools is seamless. Creating innovative, interactive projects is simplified with this project management software as you can import your data with user-friendly file formats – MS Project and MS Excel. You can choose from more than 400 tools to integrate this software.

Key Benefits of using!

» Create Innovative Real-Time Projects Online: You can create, edit, manage, and share your project online with multiple team members – it is a great option for a team that remotely works on a single project. The project with this project management software gets updated to ensure each member can track the changes in real-time.

» Manage Tasks, Timesheet & Reports Instantly: allows your team and you to manage tasks like a pro. Organize your assigned tasks and make your to-do list, even when you are working on multiple projects at a time. Create professional project status reports with these project management tools, and easily export or share these reports in readable formats such as Word, Excel, and PDF. Additionally, fill timesheets using the auto-filling mode of this project management software.

» Manage & Supervise Workload of Team: With, it becomes extremely easy for you to manage your team’s workload, whether it is single or multiple projects. You can assign the right amount of work to the right resources instantly and balance your team’s overall workload.

» Organize & Manage Multiple Projects: Manage anything and everything that an active project involves – tasks, teams, and workload. You can do this across all the projects that you are a part of. With the project management tools that this software offers, you can acquire real-time enterprise solutions with no geographical barriers. Works Best For:

Enterprise Businesses, Mid Sized Businesses, Small Sized Businesses Features:

Cloud-based Solution, Project Planning, Project Scheduling, Project Tracking, Project Timeline, Online File Storage, Real-Time Dashboards, Task Management, Project Reporting, Project TimeSheets & Time Tracking, Resource Management, Project Portfolio Management, Workload Management, Work Management,
Gantt Chart Tool, Agile Tool, Waterfall PM Tool Integration With:

Microsoft Project, Microsoft Excel, Microsoft Exchange, Microsoft Office 365, Salesforce CRM, QuickBooks Accounting, Xero Accounting, Dropbox, HubSpot CRM, Slack, Zendesk, Evernote, OneDrive, Google Drive, Google tasks, Gmail, Google Calendar, Google Sheets, Google Contacts Pricing:

» Personal - $15/per user/month
» Team - $20/per user/month
» Business - $25/per user/month Deployment:

» Cloud, SaaS, Web-Based
» Mobile - Android
» Mobile - iPhone
» Mobile - iPad Support:

» Email/Help Desk
» FAQs/Forum
» Knowledge Base
» Phone Support
» 24/7 (Live Rep)
» Chat Contact Details:

» Vendor Name:
» Location: United States
» Founded: 2008

#2. Wrike Review - Online Project Management Tools for Teams

Wrike logo

Wrike review

“We find that Wrike cuts across all [our] departments, and it’s the one software that everybody can use to manage projects, initiatives, and tasks.”
- Ryan High Strategic Initiatives Manager, City of Reno

Are you struggling to work smartly on multiple projects? Wrike can be a perfect solution for you; it is a perfect project management software for prioritizing tasks, aligning business goals, collaborating work, and managing resources across enterprises. You need not struggle to manage your on-going, growing projects with Wrike – it is an all-in-one project management tool that you may require to become a leading project manager.

Wrike offers pre-developed templates, which can standardize your business processes such as defining dependencies and scopes, planning and scheduling resources, tracking delivery progress, and managing & monitoring performances.

Key Benefits of Wrike!

» Work Visibility in Real-Time: Wrike project management software allows project managers to gain full access to project planning, optimization, critical analysis, and business visibility, along with workload management and advanced reporting. If you are a project manager, then you can track and resource all the project processes in real-time.

» Effective Resource Management Solution: This project management tool is equipped with a simplified interface (drag-and-drop) that aids in an easy team and workload management. It prevents companies from burning out and boosts the Returns on Investments. You can organize and prioritize team-based tasks depending on your project objectives and team capacity, again and again.

» Automated and Personalized Workflows: Avoid work repetition and save valuable time and resources using this project management software. This system will help you in creating state-of-the-art, innovative and personalized templates for all enterprise processes. Additionally, avoid irrelevant, superfluous actions using the customization tool that is used to create workflows as per your personalized requirements.

» Scalable Tools as per Your Needs: Get flexible, customized interfaces using the Wrike tools; these interfaces include dashboards, reports, calendars, and more. Acquire latest status updates and keep all tasks on track by letting your teams and associated projects scale-up with buoyancy using the project management tools.

Wrike Works Best For:

Enterprise Businesses, Mid Sized Businesses, Small Sized Businesses

Wrike Features:

Customize Dashboards, Project Planning, Project Monitoring, Custom Workflows, Tasks Creation & Assignment, Task & Subtask Management, File and Document Sharing, Real-Time Messaging and Collaboration, To-Do Lists, Task Due Dates, Task Prioritization, Community Forum, Customer Ideation, Gantt Chart Tool, User Groups & Permissions, Request Forms, Project Portfolio Management, Workflow Management, Release Forecasting, Time Tracking, Progress Monitoring, Project Budgeting, Project Reporting, Third Party Integrations

Wrike Integration With:

Google Drive, Microsoft Excel, Slack, Dropbox Business, Microsoft 365, Google Workspace, Mailchimp, Salesforce Sales Cloud, SurveyMonkey, OneDrive, Gmail, GoToMeeting, GitHub, Evernote Business, HubSpot Marketing Hub, Shopify, Microsoft Teams, HubSpot CRM, Zoho CRM, Pipedrive, Box, Quickbooks Online, Rippling, Calendly, Zendesk, LiveChat, Xero, Microsoft Azure, Google Calendar, TimeCamp, Basecamp

Wrike Pricing:

» Free - $0/per user/month (Only for 5 Users)
» Professional - $9.80/per user/month (5–200 users)
» Business - $24.80/per user/month (5–200 users)
» Enterprise - Contact Vendor (5–Unlimited)

Wrike Deployment:

» Cloud, SaaS, Web-Based
» Desktop - Mac
» Desktop - Windows
» Mobile - Android
» Mobile - iPhone
» Mobile - iPad

Wrike Support:

» Email/Help Desk
» FAQs/Forum
» Knowledge Base
» Phone Support
» 24/7 (Live Rep)
» Chat

Wrike Training:

» Live Online
» Webinars
» Documentation
» Videos

Wrike Industry Specialties:

Construction, Manufacturing, IT & Dev, Engineering, Marketing, Nonprofit, Architecture, Corporate Media, Entertainment, Event Planning, Finance, Healthcare, Law, Politics, Property Management, Public Utilities, Real Estate Development, Retail, Transportation, Universities & Education

Wrike Contact Details:

» Vendor Name: Wrike
» Location: United States
» Founded: 2007

#3. Trello Review - Collaborate and Manage Projects Together

Trello logo

Trello review

“Trello makes it easy to keep everyone on the same page. As changes happen, the real-time updates with email notifications have been key.”
- Haydon Dotson Sales Manager, Detroit Red Wings Sprout Social Industry

Trello is the best project management tool that allows you to collaborate like a pro and complete more work than ever before. Several features of Trello PM software allows you to consolidate and line up your tasks and assignments flexibly and rewardingly so that it becomes a lot of fun for you to achieve your goals.

The highlighted features of this tool include Trello’s boards, cards, and lists, which helps you in making a consolidated team playbook, and a productivity platform. It keeps you and the complete team always synced. Trello is an essential part of various industry giants including Google, Tender, SquareSpace, Costco, Bose, Lush, and Pinterest, making is the best project management system.

Key Benefits of using Trello!

» Works for Teams of All Types: Trello is one of the best project management software for small teams. You can use it for organizing and working on multiple tasks whether it is work-related or freelance project work. You can use it to plan your next family vacation too. The only theory that Trello works is keeping people and teams to stay organized.

» Feed all Information at One Place: Provide details to your team in-one-go! View details, add comments, track due-dates, and more information using the Trello cards – this is a unique feature among the project management software list. This system allows you to keep a hold on your project and collaborate with your team from start to end.

» Automate Your Workflow Like a Pro: Trello’s feature – Butler allows you to sit at ease; the robots do all your job. You can now boost your productivity by unleashing the automation abilities across your team. Butler also consists of various features such as rule-based triggers, calendar, and due-date commands, and custom cards, and board buttons, to remove tedious tasks from your to-do lists.

» Easy App Integration with Productivity Platform: You can power-up your projects and your team’s productivity with Trello project management systems. If your team is using an app, you can easily integrate it into your workflow directly using Trello. Meet your teams customized business requirements using this software and turning boards into live apps.

Trello Works Best For:

Enterprise Businesses, Mid Sized Businesses, Small Sized Businesses

Trello Features:

Project Planning, Project Scheduling, Activity Dashboard, Activity Management, Activity Tracking, Activity/News Feed, Access Controls/Permissions, Agile Methodologies, Alerts/Notifications, Task Assignment Management, Task Planning and Management, Backlog Management, Billing & Invoicing, Budget Management, Business Process Automation, Calendar Management, Campaign Management, Channel Management, Client Management, Client Portal, Collaboration Tools, Communication Management, Contact Management,
Content Management, Deadline Management, Discussions / Forums, Document Management, Document Storage, Drag & Drop Feature, Due Date Tracking, Email Management, Employee Activity Monitoring, File Management, File Sharing, File Transfer, Goal Management, Issue Tracking, Project Planning Tools, Project Portfolio Management, Task Prioritization, Project Time Tracking, Project Workflow Management, Resource Management, Third Party Integrations

Trello Integration With:

Google Drive, Google Docs, Slack, Google Sheets, Dropbox Business, Mailchimp, Salesforce Sales Cloud , SurveyMonkey, Zoom Meetings, OneDrive, Basecamp, Gmail, Jira, GitHub, Evernote Business, HubSpot Marketing Hub, ClickUp, Microsoft Teams, FreshBooks,, HubSpot CRM, Box, Zapier, Zendesk, Adobe XD, Typeform, Google Forms, Microsoft Excel, JotForm, Shopify

Trello Pricing:

» Free - $0/per user/month
» Business Class - $12.50/per user/month (Teams up to 100)
» Enterprise - Contact Vendor (For Enterprise Team)

Trello Deployment:

» Cloud, SaaS, Web-Based
» Desktop - Mac
» Desktop - Windows
» Mobile - Android
» Mobile - iPhone
» Mobile - iPad

Trello Support:

» Email/Help Desk
» FAQs/Forum
» Knowledge Base
» Chat

Trello Training:

» Live Online
» Webinars
» Documentation
» Videos

Trello Industry Specialties:

Computer Software, Information Technology and Services, Marketing and Advertising, Internet, Retail, Hospital and Healthcare, Higher Education, Financial Services, Nonprofit organizations

Trello Contact Details:

» Vendor Name: Atlassian
» Location: United States
» Founded: 2007

#4. Basecamp Review - Project Management & Team Communication Software

Basecamp logo

Basecamp review

“We've had less confusion with task responsibilities and deadlines, which has increased productivity and efficiency.”
- Dale Lavine NASA

When it comes to project management software comparison, Basecamp tops the list. It is a user-friendly PM software, which is a perfect solution for teams working remotely. If you are thinking how to transit your team remotely, if you are feeling stressed and scattered, and if your projects are slipping away from your hand then Basecamp is a perfect solution to manage everything professionally.

Basecamp is an all-in-one, best project management software for small teams that wish to work remotely. This PM tool features message board, to-dos, group chat, schedule, automatic check-ins, and documents and files. “Truly amazing” is what people said when they acquired Basecamp project management software reviews.

Key Benefits of Using Basecamp!

» Great Tool for Teamwork: Basecamp may be considered more than just a project management software; it has revolutionized how companies and teams work today. You can organize your tasks better and gain more productivity with this PM software than any others available in the market these days.

» All-in-One Tool for Your Business Needs: Alike other PM tools out there, Basecamp also includes several project management software tools that your team and you require to work together; some of them include schedules, message boards, to-dos, storage, group chats, and more. Basecamp project management tool removes all possible problems by combining all the necessary tools in one place; thereby, it is an easy mode for working remotely.

» Keep Your Team in Loop - Always: Communication is the key to every successful project and when you wish to operate remotely, you may want to have fewer meetings. Meetings in the current situation may be ineffective than ever before. Basecamp facilitates you with the tools for keeping everyone in the strong, meeting-free loop. It allows more time for productive work to move your project management solutions to its zenith.

» Turn Business Projects into 100% Success: Basecamp’s capabilities aren’t just limited to project management solutions, it can help you in running your business too. This project management software sets examples to operate a complete business remotely – it allows business’s communication and its related projects to collaborate at one place, remotely.

Basecamp Works Best For:

Enterprise Businesses, Mid Sized Businesses, Small Sized Businesses

Basecamp Features:

Alerts/Notifications, Collaboration Tools, Search, File Sharing, Message Boards, Real-time Group Chat, Milestone Tracking, Percent-Complete Tracking, Task Prioritization, Project Planning, Project Scheduling, Project Reporting, Project Tracking, To-do Lists, Task Management, Task Progress Tracking, Task Scheduling, Assignment Management, Brainstorming, Calendar Management, Calendar Sync, Chat/Messaging, Subtasks Creation, Customizable Templates, Deadline Management, Discussions / Forums, Client Access, Document Management, Document Storage, Drag & Drop, Idea Management, Live Chat, Third Party Integrations

Basecamp Integration With:, Zapier,, TaskClone, Project Buddy, Pleexy, Field Trip, CData Software, Zoho Flow, Tick, Calamari, MinterApp, Everhour, Harvest, Clockify, Timely, Toggl, DNS Check, Ganttify, Workstack, Klipfolio, Slickplan, ClicData, Userback, Instabug, Honeybadger, SupportBee, Akita, Proposify, Time Doctor, To-Do Helpers

Basecamp Pricing:

» Free Trial - 30 Days
» Basecamp Business - $99/month (Unlimited users)
» Basecamp Personal - Free Plan with Limited Features (For 20 Users Only)

Basecamp Deployment:

» Cloud, SaaS, Web-Based
» Desktop - Mac
» Desktop - Windows
» Mobile - Android
» Mobile - iPhone

Basecamp Support:

» Email/Help Desk
» FAQs/Forum
» Knowledge Base
» 24/7 (Live Rep)
» Chat

Basecamp Training:

» Live Online
» Webinars
» Documentation
» Videos

Basecamp Industry Specialties:

Marketing and Advertising, Information Technology and Services, Non-Profit Organization Management, Computer Software, Higher Education, Internet, Retail, Hospital & Health care, Design, Financial Services, Real Estate, Food & Beverages, Public Relations, Telecommunications, Entertainment, E-Learning, Accounting, Construction, Graphic Design, Automotive, Hospitality, Events Services

Basecamp Contact Details:

» Vendor Name: Basecamp
» Location: United States
» Founded: 1999

#5. Jira Software Review - Issue & Project Tracking Software

Jira Software logo

Jira Software review

“Jira Software is instrumental in building and maintaining the best software on the market.”
- Daniele Farnedi Trulia CTO

Jira Software PM tools are designed especially for those IT companies that design and develop software for all kinds of industries and niches, across the world. Specifically, this project management software is used by agile groups. Jira Software is developed to support all members of software-making teams for a complete design and development process, which includes planning, tracking, launching, and reporting extraordinary, useful software.

The planning process with this best project management system is done by creating consumer-friendly issues and stories, planning sprints, and distributing the development tasks legitimately across the technical team. The tracking process allows discussions across teams with 100% visibility. The launching and reporting process includes updating the software and improving the performance of team members using real-time data flow.

Key Benefits of using Jira Software!

» Allows Use of Customized Workflow: Shipping software differs from one team to another; therefore, you may require a tailored workflow process that works for your team. Jira software offers this unique process of customizing this project management system as per your team’s requirement.

» User-friendly Apps Integration: With just a single click, you can integrate this Jira PM software with various other development tools such as Bitbucket (to improve development workflow) and Confluence (for project workflow knowledge management.) This software allows for non-interrupted deployment and continuous integration.

» Automated Streamlining of Work: Automation has become easier than ever before with this Jira project management software. You can stay focused on your development process, save time, and work smartly with the Jira automation feature.

» Absolute Scalability and Security: This PM software takes care of your privacy with its investment in Privacy Shield and GDPR. You can enjoy the organization's data encryption feature when in transit. The system is 100% compliant with ISO 27001, PCI DSS, SOC2, SOC3, and more.

Jira Software Works Best For:

Enterprise Businesses, Mid Sized Businesses, Small Sized Businesses

Jira Software Features:

Scrum Boards, Kanban Boards, Roadmaps, Agile Reporting, Issue Tracking, Bug Tracking, Change Management, Project Planning, Project Scheduling, Customizable Dashboards, Customizable Workflows, Estimation & Work Logging, Roadmap Planning, Collaboration Tools, Resource Management, File Sharing, Task Management, Approval Process Control, Milestone Tracking, Progress Reporting, Project-Level Permissions, Project Backlogs, Email Notifications, Time Tracking, Advanced search, Custom Fields, Code Integration, Sprint Planning, Service Desk Management, Burndown/Burnup Charts, Velocity Charts, Version reports, Third Party Integrations

Jira Integration With:

Confluence, Trello, Bitbucket, AdobeXD, Invision, Figma, Gliffy,, Balsamiq, Lucidchart, Miro, Opsgenie, Jenkins, Dynatrace, GitHub, Scriptrunner, Slack, Zendesk, Microsoft Teams, Google Sheets, Microsoft Excel, Gmail, Microsoft Outlook, Optimizely, LaunchDarkly, Jenkins, Google Forms, Dropbox, Google Calendar, Todoist, Airtable, Zendesk, Basecamp, Evernote

Jira Software Pricing:

» Free - $0/per user/month (For 10 Users only)
» Standard - $07/per user/month
» Premium - $14/per user/month
» Enterprise - Contact Vendor (For Enterprise Team)

Jira Software Deployment:

» Cloud, SaaS, Web-Based
» Desktop - Mac
» Desktop - Windows
» Desktop - Linux
» On-Premise - Windows
» On-Premise - Linux
» Mobile - Android
» Mobile - iPhone
» Mobile - iPad

Jira Software Support:

» Email/Help Desk
» FAQs/Forum
» Knowledge Base
» Phone Support
» 24/7 (Live Rep)
» Chat

Jira Software Training:

» Live Online
» Webinars
» Documentation
» Videos

Jira Software Industry Specialties:

Information Technology and Services, Computer Software, Internet, Marketing and Advertising, Professional Services, Media & Communication, Education, Healthcare, Financial Services

Jira Software Contact Details:

» Vendor Name: Atlassian
» Location: United States
» Founded: 2013

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - Mavenlink

Are you intending to turn your new project into a successful story? If yes, then Mavenlink project management software can help. This system provides you a platform for getting your teamwork designed, developed, managed, and running swiftly than ever before. It allows you to skillfully prepare your team members like a pro with this best project management software for small teams. The system is associated with various industry giants as it is designed to avail the abilities that are the potential of your team and aids enterprises in thriving successful future prospects. It helps teams across the sector in acquiring an efficient workflow with tremendous flexibility and improved output.

Key Benefits of Using Mavenlink PM Software!

» Delivers Projects with Best Estimates and Consistency: It can be challenging for you to complete your projects successfully and clone the same success. With this project management tool, you can contrivance top-level processes; additionally, you can turn your extraordinary project plans into templates that may be reused for future projects.

» Continuously Improve the Performance of your Project: The Mavenlink aids in scheduling, scoping, budgeting, and managing client’s sentiments. This PM software helps in keeping the project’s health up-to-date in real-time along with making adjustments without any delays.

» Bring Prosperity in your Business: This project management system helps you to sustain business profits for a longer time than ever before; it helps you in making timely improvements as per consumer’s tailored requirements. Mavenlink gives you access to business actionable data which you may require for financial performance improvements.

» View All Projects at One Glance: You can get a visible insight on one and all your projects that your business manages using the Mavenlink PM tools. You can manage the workflow and status of your projects with quick access at all times with this best project management software.

7. Asana

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - Asana

Asana tops the project management software list as it is an ultimate solution for team coordination and management, especially if you are intending remote access. You can organize your tasks, manage team shifts, prioritize your task shipping, and complete your projects on time with Asana, again accessing remotely from anywhere, whenever you want. The IT and software giants including VoxMedia, Salesforce, Nasa, Deloitte, MealsOnWheels, Comcast, and Timbuk2 have provided project management software reviews for this brand along with more than 6,000 other companies across the world. With this software, you can easily know how your team structures work turning your goals into successful plans.

Key Benefits of using Asana!

» Organize your Workflow like a PRO: You can plan and organize your workflow in a tailor-made manner as this project management software helps you in prioritizing work and setting deadlines. You can also share all your work details across your team members and assign tasks as per your member’s skills, all in one place.

» Keep all your Projects on Track: Using these PM tools, you can track all that is happening with your projects by following its progress stage-wise. You can then motivate your team to stay focused on their assigned roles to meet the client’s requirements within the set deadlines.

» Operate Remotely – Anywhere, Anytime: Asana is popular across Industry Giants for its remotely accessing features. It sets project management software examples for most software development companies because of its high-end team planning and coordinating remote-operating features.

» Always Meet Your Deadlines: Using this PM system, you can design and develop project plans that are visual; you will know how and when to move ahead in your project within the set deadlines. In case, if you have to make changes due to certain alterations in the project plan, then this software will help you in eradicating roadblocks and managing risks on time.

8. Teamwork Projects

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - TeamWork

Teamwork project management software allows you to focus on teamwork and projects, single or multiple, from anywhere and whenever required - be it in-house or remotely. It helps you in improving your project’s visibility, collaboration, accountability, and results. And, we aren’t the only ones who are saying this. After detailed project management software comparison, many big names of the industry have verified Teamwork’s authenticity. These names include Spotify, PayPal, Netflix, idea, HP, Panasonic, Disney, and more. Are you looking for a PM tool that lets you work from home? Teamwork is an ideal option for you. It is a user-friendly software that aids you in collaborating with your team seamlessly and keeps your work going endlessly.

Key Benefits of using Teamwork Projects!

» Customize Your Project’s Workflow: This project management system can help you acquire impressive outcomes and business profits as it is not just a tool, it provides all-in-one project management solutions. The templates that this system offers are seamless, user-friendly, and can be remotely operated.

» Seamless Teamwork, yet Distant Operation: Teamwork is just as the name defines - it allows you to conveniently plan, organize, communicate, collaborate, and execute the complete project processes with this project management software. You can either sit with your department - in-house or work remotely from wherever you want with this tool.

» Project Information and Business Data Centralized: Teamwork provides ultimate support to the unique methodology that you adapt when achieving your project-related goals. It doesn’t matter where you are, how you do it - Teamwork PM system helps you to do your job better than the conventional methods.

» Budget-Friendly, Highly-Reliable PM Software: Plan, collaborate, deliver, and report on time! This is the key to your company’s success, and Teamwork exactly knows how to execute this project process. It is a budget-friendly option for most companies and is highly-reliable too.

9. Podio

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - Podio

Podio is a PM system where you can put your work that you want to show to your team. It proves as a great get-along when you want something handy in your daily work life. It promises to help you work efficiently with minimal distractions and confusions, and increases clarity and focus on your projects and workflow. And what aids these processes - the Podio project management tools, which include file sharing, mobile applications, API, task management, extensions, and feature index.

Key Benefits of using Podio!

» Put the Complete Project Process in One Place: Podio focuses on easy project collaboration in all matters by getting everything - content, conversations, and contexts related to your on-going and other projects in one place. You can attach files, view the status of the project or an assigned task, add/edit/remove comments in a real-time system. You can either keep a track of your project updates on your dashboard or get into the in-depth details of each project and its relatively-assigned tasks.

» Online Office Substitute with an Open-Plan: Do you like enjoying your work? Easy engagement with 100% working transparency improves the overall management of your business and workflow. Podio project management software increases the peer-recognition and sharing process to adopt the ideal, free, and transparent team culture, which is trending these days in most multinational and industry giants.

» PM Software Human-based Customer Support: You may be fed up of looking for support, and all that you get in the end is automated, recorded replies. Podio, as a team works distinctly - from customer care representatives to team leaders and development heads, all are ready to answer your calls. They will provide one-on-one, customized support to all your questions and queries. This is a quick, user-friendly process.

» 100% Consolidation with Easy Search Tool: You can stay completely connected with this Podio project management system. It is entirely searchable too. We understand how it feels if you had to log into various different systems to get one work done - it is irritating, isn’t it? Podio consolidates communication and workflow content using an easy search tool, which is made available anywhere, anytime.

#10. Quire Review - Best Online Project Management Software


Quire review

“My team loves Quire! It's a top notch task manager after researching from A-Z.”
- Jason Caldwell Lead Developer, WEBSHARKS, INC.

Quire is an award-winning project management and to-do list tool for individual or team use. The app has received several favorable feedback from company owners and is widely recommended task management program. Quire new users can use the web browser and mobile app like a pro thanks to a minimalist and intuitive interface.

Quire has a number of features that facilitate teamwork and help you perform projects in a well-designed framework. The Kanban board feature aids users in streamlining workflow and visualizing the project status of their teams. Sublists encourage users to customize their view of the main task list. The Timeline function is a simplified and more visually appealing Gantt map that allows you to swap between multiple views for your tasks.


» Manage your tasks anywhere and anytime: You can access and monitor your projects at any time and from any place. Quire enables you to continue working even though your internet access is lost. New edits will be instantly synced until the link is restored, so you won't have to think about your list being out of date!

» View your projects with flexibility: In addition to the standard list view, Quire offers the Kanban board view and the Timeline view, which you can move between with a single click to fit your needs. You can monitor and control the work list from various perspectives and angles without having to assign any tasks to a single board.

» Great for teamwork: Features such as a comments section, a simple communication link, and the ability to add multiple assignees are useful for managing a team. Quire updates in real-time, making it simple and convenient to communicate with team members.

» Never miss a deadline: Quire helps you to assign color-coded tags and priorities to various projects, highlighting those that are more urgent. Set Quire alerts for yourself to ensure that all of your activities are completed by the deadline.


Mid Sized Businesses, Small Sized Businesses


List view with endless tasks and subtasks , Kanban board, Timeline, Multiple assignees, Comments area, update in real-time, allowing us to discuss matters with teammates, Set due dates, Set priorities and reminders, Add tags, great for organizing tasks (filtering and sorting), Migrate from other tools: Asana, Trello, Wunderlist, etc, Clean interface: minimalistic, Desktop + mobile app quick sync


Gmail, Zapier, Slack, Github, Ybug, Apple calendar, Google Drive, Zoho Flow, Google Calendar, Outlook calendar, Microsoft Teams


» Freemium

11. Smartsheet

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - SmartSheet

Are you a project lead? Is getting work out of your team becoming challenging for you? Empower yourself to get as much as out of your team in the least timeframe possible. Use Smartsheet project management software. This system allows you to take care of everything from simple task management to comprehensive portfolio management. You can streamline your complete project processes including workflows like a professional with this tool. Standardize the primary elements of your project, enhance work velocity, and improve coordination and collaboration using this PM system’s scalable processes, which will completely fit as per your working preference. Pioneers of the industry including Cisco, Ogilvy, and MOD use this PM software.

Key Benefits of using Smartsheet!

» Plan and Schedule Projects with Ease: With this project management system, you can track your on-going, up-coming and finished tasks, program rollups, available resources, and budget with ease, which further helps you in planning your further process strategically. This software enables you with a clear pathway to enterprise success.

» Serves All Industry Types: Name the industry you want to use it for and Smartsheet will bring solutions to your door-step. From the Federal Government to State and Local Government, this project management software serves all. The list also includes construction and engineering, education industry, healthcare field, technology and retail, financial services, entertainment and hospitality, non-profitable organizations, utilities and energy, professional services, and telecommunications.

» Solutions for All Kinds of Departments: Unlike other project management software examples, this tool may be used to manage projects in teams of various departments such as sales, software development, project management, IT and operations, marketing, human resources, and finance and accounts.

» An All-in-One Solutions of Industries - Big or Small: It doesn’t matter what business you are in, Smartsheet can serve your purpose. Not only is this good for the industry pioneers, but it is the best project management software for small teams and medium-sized departments. This tool allows you to become fully functional for project-related solutions.

12. Freedcamp

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - FreedCamp

You may consider Freedcamp one of the best project management systems to keep your teams stay organized in a better manner than ever before. This software has all the relative tools for you to be in one place and acquire success. Largest companies worldwide use Freedcamp project management software to organize the workflow and manage teams, which are Google, PayPal, Airbnb, Deloitte, Apple Inc., gettyimages, and more. Freedcamp aids in all purposes - holiday plans, wedding events, camping trips, and work-related projects. This PM tool features a calendar, discussion board, milestones, wiki, files and file edits, invoices, project templates, issue tracker, and timeline. You can successfully complete your project using both the free and premium versions of this project management tool.

Key Benefits of using Freedcamp!

» Free PM Software: Freedcamp is a 100% free project management software that is equipped with several useful features such as taskboard, white-label, file edit, 3rd party integration, project templates, backups, widget board, passwords, CRM and more.

» Centralize your Workflow: With the help of this project management software, you can centralize your complete project. You can plan, organize, communicate, process, acquire goals, and bring success to your organization using just one tool - Freedcamp.

» Remotely Operated: You may either work from home or from the office premises, Freedcamp centralizes the complete project flow. It helps you in collaborating within and across multiple teams on the go. Now, you do not have to restrict yourself within the office premises to get the work done.

» Easy Integration of Other Applications: Freedcamp PM software is highly compatible with external applications that are trending in the market these days. It allows you to integrate 3rd party applications without hassles. You can link important apps such as Google Calendar, Dropbox, Google Drive, Google Photos, and others directly with your projects using this tool.

13. ProProfs Project

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - ProProfs Project

This application enables users to work smartly on multiple projects. By means of this project management tool, you can enjoy team collaboration, communication, task handling, time management, etc. Its simplicity is the X-factor of this tool, and this factor cannot be overlooked because it eliminates the need to have technical expertise.

Key Benefits of using ProProfs Project

» No more messy email threads: Quality deliverables can be secured when you keep a close eye on every small detail, right? But you are likely to miss information, especially when you skim through messy email threads. ProProfs Project eliminates this problem by offering the ‘Task comments’ feature. This feature lets you communicate with your team over each task on the go.

» Powerful report generation: Generate presentation-ready reports to get insights into team performance, active tasks, etc. in no time. These reports help you improve strategies if your team is falling behind to meet targets, which, in turn, keeps the deadlines intact.

» View All Projects at One Glance: ProProfs Project comes with an intuitive dashboard that lets you check the progress of your projects in one glance. You can even drag and drop projects to prioritize.

» Highly-Reliable PM Software at Nominal Rate: You get bang for each invested buck when you use ProProfs Project. Even a forever free plan is available that can delight startups as they can use a powerful project management application without spending a penny. Its premium plans seem budget-friendly when you compare them with the pricing of other tools.

14. ClickUp

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - ClickUP

ClickUp is an all-in-one project management software that enables organizations to manage requirements, create documents, chat with colleagues, set goals, and track projects. Brimming with features like process, task, and time management, ClickUp offers mind maps, reports, forms, dashboards, and communication tools like email and messaging. The ClickUp project management software is suitable for businesses operated by both single and multiple users across different industries and countries. ClickUp comes packed with the easy to navigate ‘ClickApps’ that enables users to customize their schedule and workflow while assigning tasks to a team and tracking its progress. The software also makes onboarding hassle-free and amiable, even for beginners. Tailor-made for all types of organizations, ClickUp provides a common platform for planning, coordinating, and regulating projects. It also offers a free plan with limited features. Its premium plan starts at $5.00/month per head.

Key Benefits of using ClickUp!

» Dynamic and Robust Project Management: From milestone tracking, interactive client portals and swift collaboration engines to account, idea, portfolio, and resource management, ClickUp utilizes agile task trays and sorting tools to deliver a world-class experience.

» Integration of Tools: ClickUp collaborates with a variety of development and productivity software including Google Drive, Dropbox, Google Calendar, GitHub, and Toggl to track performances, edit schedules, create branches, transfer files and do more.

» Compatibility: Whether it is working from your desktop, using your mobile, or calling out tasks to Alexa and Google assistant, ClickUp delivers consistently reliable results and syncs your tasks and progress seamlessly across all platforms. Compatible with Mac, Windows, and Linux, you can launch ClickUp anywhere anytime.

» Streamlined just for you: ClickUp offers a range of proprietary features and customizable ClickApps that help organize the ‘space’ by creating lists, tasks, and subtasks. It generates adaptable fields, curates workflows, chooses assignees, personalizes dashboards, and offers custom notifications. The project management software also sports specific templates for each task to enable better industry-based customization.

15. Zoho Projects

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - Zoho Project

No matter what business you are running, no matter what type of project you are stuck in, the Zoho Projects - project management software will help you complete your work with ease, comfort, and convenience. It is a cloud-based PM tool that helps project managers and their team members in planning projects, tracking work effectively, and collaborating between and within teams, wherever they are. It is the best project management software for small businesses; however, even the industry giants do not hesitate in using it, namely, Edinburgh College, ITS Dental College, Nalanda Way, Carto Data, and more. If there’s any loophole unrevealed, this PM tool will show it to you - that is, it will keep a track of deviations if any between the original project plan and actual project progress.

Key Benefits of using Zoho Projects!

» Complete Work On-Time, Every Time: Zoho Projects allow you to save a lot of time that you can invest in bringing success to your company, no matter how complex or simple your task is. The drag-n-drop feature of this project management software helps you to plan, visualize, organize, process, and deploy work on-time, meeting all possible deadlines.

» A Time-Saving PM Tool: With over a hundred project management software reviews, this tool allows you to log both billable and non-billable hours using the timer or manual feature of the timesheet module. It will help you to generate invoices and other reports automatically from the timesheet logs.

» Easy External Apps Integration: Zoho has many other apps and is compatible with many other 3rd party applications; therefore, integrating these apps and enjoying added advantages with Zoho is seamlessly possible, which makes it a highly recommended PM software.

» Customize Tool as per your Workflow: You always need PM tools that meet your requirements; Zoho Projects can be personalized as per your needs, layouts, workflows, fields, and statuses. This tool makes it easy for project managers to get the work done as per their visualization and specific requirements.

16. Hive

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - Hive

Hive is a one-of-its-kind comprehensive project management software that maximizes productivity, saves time, and brings a team together on one platform. Integrated with local chatting and emailing features, agile project views like Gantt and Kanban, and a multitude of applications, Hive specializes in satisfying the needs of distance working. Trusted by leading brands like Starbucks and Uber, Hive comprises of action cards that form the basic unit of every project. Teams work with these action cards to collaborate, discuss, comment, upload, download and tag each other, thereby making project management simple, engaging, and swift. It offers a free 14-day trial period that is followed by a paid plan of $12/ month per user with flexible project dashboards, communication tools, and summary views amongst other management features.

Key Benefits of using Hive!

» Productive Analytics: Hive accesses, reads, and generates a broad spectrum of reports, statistics, and analytics for all projects for better decision making. These assessments are a result of the robust machine-learning framework that Hive incorporates. The custom predictive analytics results in productive workflows and improved performance.

» Inbuilt Features: Hive has various inbuilt functions that make project management efficient and effective. These features include; managing, uploading, and editing of files, real-time meeting notes, resource management, time-efficient scheduling, invite for external users, and communication via Hive mail and messaging apps.

» A Secure Centralised Platform: Inclusive of safety features like Single Sign-On, encryption, and audit logging, Hive does away with data silos and brings all the information together on a centralized stage for efficient task organization and timely completion.

» Incorporation of 1000+ Tools: With the integration of tools like Jira, Zoom, Salesforce, Slack Box, Dropbox, Google, etc. Hive is unparalleled when it comes to bringing data and working on a single platform. It also simplifies feedback loops with the sharing of approvals, proofs, and feedback all on one page.

17. ProofHub

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - ProofHub

ProofHub is a superpower for project managers who are always in search of project management tools that provide all-in-one solutions to plan, organize, collaborate, assign, execute, and launch a project successfully. This tool has all the features that your team may require to deliver a timely output. If you are looking forward to something that helps you in delivering work in an easy, fast, and smart way, then this is it - you will find everything under one roof - ProofHub. You will never miss a deadline with this PM software as a feature - ProofHub calendar easily integrates and merges all your important dates and your workflow dates with your regular calendar on your system.

Key Benefits of using ProofHub!

» Get Rid of Unwanted, Long Email Threads: Eliminate those unwanted long email threads by getting everyone under one roof by creating discussion topics and bringing your team members and clients there for a meeting.

» Enjoy Easy Assigning of Tasks: Now task assigning has become extremely easy with ProofHub. All those assigned will be notified at the same time with clear deadlines and work priorities. You can now create a content plan, promotional check-list, and manage all the tasks and outputs under one roof.

» Divide Workflow into Levels and Teams: You can easily divide tasks stage-wise to manage and implement them easily across your team members. You can analyze a team's capability and decide who and how to assign which task. Your teams can then self-manage workflows with clarity and uniformity. Once the task is complete and a member moves to another level, everyone associated shall be notified.

» Enjoy the Gantt Chart for Project Visualization: Work smartly with Gantt Chart; with ProofHub, you can plan and organize workflow in bits and pieces to bring success into your project using the timeline view. Also, you can depend on this tool to work smartly and meet the deadlines.

18. KeepSolid Goals

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - KeepSolid Goals

The Goals by KeepSolid is a robust and versatile project management tool designed to aid organizations to perform goal-oriented management in a world of VUCA – i.e. Volatility, Uncertainty, Complexity, and Ambiguity. With an attractive user interface and cross-device availability, Goals enforces change management from within an organization by allowing business owners and managers to set grounded strategies and collaborate on project planning and resource allocation. Its unique insight on universal the criterion of success of any work enables organizations to set global goals, break it down into individual tasks, visualize through roadmaps and track task completion to measure the effectiveness of employees.

Key Benefits of using KeepSolid Goals!

» Stay on top of Business Goals: With a helicopter view on all objectives, Goals offers access to all information through a single platform making it easier to decompose into key results of various sublevels and tasks. It further encourages the creation of clear plans with each action associated with a specific objective to establish Key Performance Indicators (KPI) and grant you full control over your project.

» Seamless Integration: KeepSolid Goals can be connected via Zapier to over 2000 apps and software to enable marketers, support departments, developers, sales managers, HR agents, and other teams to seamlessly integrate the apps they use with Goals. This not only allows organizations to automate workflow but also maintain the Objectives and Key Results (OKR) approach for better management.

» Assess strengths and weaknesses: Goals facilitates plan accomplishment by determining KSFs or Key Success Factors of employees by analyzing the teams’ performance towards objectives, and to adapt set strategy towards new challenges. It also enables goal alignment by analyzing risks and weaknesses to make any changes to reach the objective more effectively.

» Data-driven decision making: From the Sprints functionality that helps you customize projects to the Kanban boards that track progress effectively, Goals is packed with rich features and frameworks that promote data-driven decision making. It accelerates progress by matching goals with a specific KPI, at the planned time, and with the needed budget- all based on data.

19. MindGenius

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - MindGenius

Are you running a small/mid-sized business? MindGenius is the best project management software for small businesses. It offers all sorts of facilities such as project planning, mind mapping, task management, Gantt view, and more. You can enjoy features that allow you to brainstorm and plan your projects like a pro with these PM tools - it offers four dynamic views including status, priority, resources, and categories. You can track your workflow, manage processes and progress, and make required project reports using this project management software. MindGenius tool helps you in keeping yourself (project managers) up-to-date regarding the project at all times, no matter where you are - it works in realtime and is an all in one tool.

Key Benefits of using MindGenius!

» Over a Thousand Success Stories: Several customers worldwide - small and big have used MindGenius for their project management solutions, and they are overwhelmed with the services. They have provided several project management software reviews, which you can always check on to ensure that you are going to be in the right hands. Companies who have verified this system are British Council, Alford, Birch Worldwide, Arora, Baker Hughes, 20:20 Consulting, British Energy, and more.

» Flexible Project Management Solutions: MindGenius, unlike other conventional software, allows you to be creative, flexible, and powerful. It is an all-in-one PM software with six tools in one including status view, resources view, categories view, mind map, priority view, and Gantt view, which means you get the facility of brainstorming regarding the project up to completing projects.

» Manage Tasks with Innovation: This project management software offers an exclusive task management tool, which allows you to increase productivity, enhance task inclusions and edits, and create an engaging workflow. You can now plan tasks, schedule work, and deliver projects innovatively. You can follow a three-strategic task management structure, which includes task planning, timeline view, and task action management. It also offers reporting and oversight options.

20. Orangescrum

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - Orangescrum

Are you a project manager who is wooing for success in all terms? If yes, then you must consider Orangescrum project management software. Set a reasonable budget and fix a deadline - this system will help you in getting your project completed on time, within your set budget, and at the best of your capabilities. This PM tool will assist you in becoming highly productive, increasing your organization’s ROI, and improving collaboration and engagement with your clients. Execute your project to acquire complete success by professionally planning, scheduling, organizing, and monitoring your project’s workflow like a PRO! It is the all-in-one, best project management system to choose out of the many available in the market these days.

Key Benefits of using Orangescrum!

» All-in-One PM Software: This project management tool is equipped with comprehensive sub-tools, which includes task management, user’s role management, time tracker, resource utilization, Gantt chart, and task reports. Manage processes, assign roles, generate workflow reports, use resources efficiently, view simplified planning, and strategy charts using this PM software.

» Remotely Operate Complete Project Workflow: Access your project and the complete process and workflow from anywhere, anytime as now you can remotely operate and coordinate with your team without hassle. You can even create a complete business remotely by ensuring that everyone’s working for you remotely using this extraordinary tool.

» Standardize Workflow Processes: You can standardize your project’s processes and complete workflow including content management, product development, bug tracking, kanban, and recruitment processes using the pre-built templates that are available on this best project management software.

» Accomplish Business Goals with Powerful Features: Three features - task management, time management, and resource management are the key ones that play a major role in bringing major success into your business. And, how will you get these? It’s easy - Orangescrum has it all. Acquire all the business goals and complete all your projects without any delays using these powerful features offered by Orangescrum project management solutions.

21. ZenTao

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - Zentao

ZenTao is the most professional open source Scrum tool in the market. It is the best Dev team collaborative tool when used as a project management software. ZenTao eliminates the language barrier with the help of multilingual translation add-on. It has a flexible module combination and hassle-free customization, making it suitable for medium and small-sized SEM items. Along with robust extensions and various plug-ins, you have the best project management software for small businesses. The big names in their industries, such as Haier, Lenovo, Evaltech, and Creativity, have backed it up.

Key Benefits of using ZenTao!

» Manage Projects like a Pro: Project management features like SVN/Git integration, Gantt charts, and technical support make it the most preferred PM software. It facilitates MS Word and Excel import and export; and helps view, diff, and edit documents online. You can keep track of tasks and to-do lists, and create a visible roadmap for functioning remotely.

» Open Source and Free PM Tool: Utilizing this PM system, you can enjoy features such as restriction-free commercial use. It assists you with bug, task, story, and case management. It is also packed with features of CI management, which are integrated with Git and Jenkins.

» Keep a Continual Track and Loop: Along with the professional features, you are provided with a feature like OPS management. It keeps track of your team, such as attendance, holiday, leaves, and overtime for you. It also has a feature for feedback management that keeps track of the feedback you have received and their replies. Overall, it accommodates you with customization of workflow.

» Operate Remotely, Anytime, Anywhere: ZenTao comes with a cloud feature that keeps you updated when you are on the go. It comes with all the professional features and does not require any hardware or maintenance. It has built-in PM tools such as SVN and Git. You also have a feature for daily back-up and can switch to self-host anytime you wish to. You’re just a click away from all of this.

22. Ravetree

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - Ravetree

Ravetree is an all-in-one product management software that comes packed with good to great features like resource planning, client portals, and team management to enable you to conveniently view the big picture of all the departments in your organization. It eliminates the need for multiple applications to run your business and thus saves valuable time spent on testing, training, and integrating into many platforms. It is tailor-made for executives, managers, and teams to easily manage projects, budgets, files, client information, and more. It offers a free trial and flexible payment options that ensure that your organization can use great tools to improve efficiency and achieve amazing results.

Key Benefits of using Ravetree!

» Robust and easy-to-use project management solution: Ravetree offers best-in-class project management features that can transform both traditional and agile projects. With the ability to create custom tasks, periodic assignments, visualize dependencies and build detailed project and milestone templates, Ravetree is packed in a user-friendly interface to act as a solution to all your project management issues

» Offers seamless integration to popular applications: From Google Drive and Outlook to Stripe and Facebook, you can track progress, manage workload, and export files from across applications in one platform, thanks to Ravetree’s seamless integration options. This not only ensures that all resources and your team’s work are easily accessible in one place but also saves you to hassle shifting between platforms.

» Dynamic resource planning and client portals: Ravetree enables your organization to find innovative ways to distribute the workload and manage your resources by offering features that help you visualize utilization in a time frame. Ravetree’s client portals allow you and the client to communicate and comment on the status of the project in real-time.

» One-stop solution to manage projects of all sizes: Ravetree has a powerful collection of features that enable the creation of custom workflows, control files, sync calendars, and forecast budgets from time to time. Advanced billing capacities and sprint planning tools are built-in to cater to the needs of projects of all sizes.

23. Accelo

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - Accelo

Accelo is leading in the industry of project management solutions. Being cloud-based, it allows you to access remotely. But that’s not all it has to offer. It has a variety of features ranging from automatic time tracking to flexible invoicing. The timesheets are automated, which makes the task of time management effortless. Tools such as automated notifications and one-click reporting have made it the most convenient in the project management software comparison with others. It also has features like team scheduling, expense management, as well as invoicing. Patrons such as Microsoft, GSuit, Xero, Hubspot, Gusto, PayPal, and more have shown their trust in this PM tool.

Key Benefits of using Accelo!

» Manage Projects like a Pro: It starts assisting you from the very basic process of planning. You can import Gantt charts and structuralize your projects. Using its PM tools, you can schedule your tasks and share them among your team and partners. It facilitates individuals to focus on their task-at-hand; thus, maintaining the steady flow of progress and profit in the overall project.

» Get an Intelligent Virtual Manager: With its automated feature, you don’t have to concern yourself with the progress of your team. It keeps a track of the tasks ongoing, completed, and the next-in-queue. If the project is running behind the schedule, it automatically alerts the team. It also manages budgets and deliverables proactively.

» Work Together with your Colleagues: Rare among the project management systems, it allows collaborations among different ongoing projects. Through a shared client database, you are able to combine a project with its partner projects. This helps all the partners to keep-up with each other and results in a smoother workflow.

» Manage Operations Remotely: Equipped with the cloud feature, Accelo helps you keep a track of your projects, teams, clients, and payments at just a click. It gives you real-time visibility into your project and you can oversee all major functions at your convenience.

24. Bitrix24

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - Bitrix24

Bitrix24 is among the leading free project management software. It brings order to your project with the help of tools such as calendars and checklists. It helps to keep the project imbued, organized and visible via Gantt charts and Kanban boards. This organized management of the workflow increases the productivity of your team. But that’s not it. It has a cloud feature that gives you access remotely, anytime, and anywhere. What’s more? It comes with the CRM feature, counted among the essential project management tools. CRM helps to improve interpersonal relations with current clients while increasing the number of potential customers. You can also collaborate with your client and colleagues.

Key Benefits of using Bitrix24!

» Ease the Management Process: It helps you with the orderly planning process regarding teams, budgets, deadlines, tasks, and calendars. Then, it assists you in project management with tools such as Gantt charts, Kanban boards, reports, checklists, and tasks. You can customize project stages and specify roles for each stage. Furthermore, you can monitor your team’s efficiency and workloads, and resolve any potential bottlenecks.

» Communicate with you Team: This PM tool facilitates an array of communication tools such as chats, document sharing, and activity stream to help you connect with your team. You can either have a group chat or a private chat, or even a video conference with your team. Better communication leads to better results.

» Make use of CRM: The CRM feature allows you to sync your tasks and projects with them. This tool helps you with workflow, invoices, clients, and deals. Along with project resource management tools like workload planning, time tracking, and project reports; you can expect better relations with clients and increased profits.

» Work at your Convenience: You can work at your convenience, regardless of wherever you are by using the cloud feature. You can also use the On-Premise feature and install it on your server via source code access. That facilitates necessary customization according to your preferences. Moreover, API and REST API are available for both on-premise and cloud features.

25. Workfront

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - workfront

“Connecting strategy to delivery,” Workfront is the best project management software when it comes to that. It helps by orchestrating and executing the various tasks across your team. Allowing you to connect remotely, you are able to work from anywhere. Teams collaborate and stay connected, keeping all the work in a single intuitive place. Automated workflows help with team productivity. It enables all the team members to integrate tools and systems they are used to, personalizing their work process. It received remarkable product management software reviews from big names such as Forbes. Workfront is partnered with enterprises like Adobe, Rego Consulting, Accenture, Acensys, Zee Jay Digital, and AppStore.

Key Benefits of using Workfront!

» Professional Management for You: Its Central Application platform allows you and your team to create content, share ideas, and manage complex tasks. This PM software helps your team, department, company, and the client to plan, collaborate, predict, evolve, and deliver the best possible results. It also delivers powerful integrations to help you get the work done effectively.

» Assured Safety and Security: Provided role-based security, information, and intellectual capital are kept safe. Being an enterprise-class platform, it is designed to support large businesses and maintain regulatory requirements for data privacy, compliance, and information security.

» Built for You: Its user experience simplifies and regulates your tasks and projects, no matter wherever you are. It can be personalized and reconfigured to support you and your team, thus, highlighting itself in the list of best project management software examples.

» Evolves with you: With the changing trends in the market, it works to scale and optimize processes to produce desired results. You have real-time insight into programs, resources, people, and progress. Real-time insights help you prioritize and plan to stay responsive to the change. This PM system provides fluidity into management while managing effective workflow.

26. Quick Base

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - Quickbase

Quick Base is among the best project management systems in the market. It is a one-stop-shop for all your project requirements. You can organize your data, connect with your team, manage tasks, and keep a track of progress all under one roof. It allows you to operate and get insights on the work remotely. This project management software allows flexibility to the design process around the individual differences in complexity and preferably. This helps everybody stay as efficient as possible. Its automated feature eliminates the need for you to manually take complicated steps. It is backed by partners such as Juiced Technologies, Trinity Integrated Solutions, Sympo, MCF Technology Solutions, CloudBase Services, and Veilsun.

Key Benefits of using Quick Base!

» Manage like a Pro: It enables easy customization of data with a few clicks so that you can share information with your team, customers, executives, partners, and vendors. Using its PM tools, you can focus on your tasks while it manages progress. With features such as task management, project management, time management, and expense management, you can stay updated on the progress and manage projects efficiently.

» Customize Your Need: Not being a one size fits all tool, it is a customizable platform that can be any way you and your team needs it to be. This empowers the team to adapt workflows with a few clicks. It makes it easier to track and manage projects that don’t necessarily fit in a template.

» Consolidates Your Project: Using tables here, you can organize and manage your data just like a spreadsheet, but more effective. It also facilitates import, export, and copy of documents, charts, tables, and reports. This makes it one of the best project management tools.

» Online and Remotely Accessible: It is online software and gives you options if you want to build it yourself, build it with the Quick Base team, or let someone else build it completely. This adds flexibility in the choices and you are free to choose according to your preferences. You can also virtually connect and collaborate with your team remotely, all the while reviewing status information in real-time.

27. Flow

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - Flow

Flow is a modernized task management tool. It is one of the best project management software for small teams, departments, and enterprises. It helps you put together your team, tasks, timeline, projects, and conversations, all in one place. With Flow, you can manage your to-do lists while staying updated on progress via real-time reports. You can access Flow remotely since it is online and even available on your handheld devices. It is highly regarded among modern project management systems. Its interactive UI helps you with your activities and also integrates tools that you are comfortable with. Flow is trusted by patrons like Shopify, Harvard University, Yale, TED, Apple, Subway, Red Bull, and Dribble.

Key Benefits of using Flow!

» Effective and Effortless Management: From planning to delivery of results, Flow assists you in every step of your work. It keeps a track of tasks ongoing, completed, and to-do, and calculates to suggest the best possible way for you to assign duties without putting an extra workload on anyone. Effective management of tasks, time, and resources pulls in better profits.

» Keep Everyone in a Loop: Communication is the key to success in any business. This PM software helps you stay in touch with your team, partners, clients, etc. It helps you collaborate with them and trade information and ideas. It also gives you real-time updates on the progress of your tasks and projects.

» Integration of Your Tools: Flow lets you integrate the tools that you are used to and comfortable with. It has tools like Slack that notifies you when changes are made in tasks. It lets you import documents and files from Dropbox, Box, Sharepoint, Office 365, Google Drive, One Drive, etc. Tools like Harvest keep a track of time spent on individual tasks. You can also keep your account safe via Google SSO and Microsoft SSO.

» Operate with Your Mobile: Flow is online and remote. You can access and use it anytime and anywhere. You can also access it with your smartphone or any handheld device. You can work with its mobile app as well.

28. Zoho Sprints

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - Zoho Sprints

From planning to management and bringing results, Zoho Sprints stands atop in project management software comparison. It provides clutter-free management with tracking and planning tools for you. It is an online tool that can be accessed remotely with just a click. It allows you to break down your work and steadily share it with your team. It lets you keep a track of your tasks, tasks with your teammates, and manage your sprint effectively. It is the most promising tool among top project management solutions. Its satisfied customers include Ancora Education, Startup Creator, Intellectyx, The Pexion Group, Auro, Digient, and more. It is power-packed with several benefits and we will look at a few of them in detail.

Key Benefits of using Zoho Sprints!

» Become a Pro Manager: Agile planning and management is a must for any sprint. This project management software allows you to plan your work with tools such as task reminders, checklists, and labels. You can manage your sprints with tools such as Scrum boards, WIP limits, Swimlanes, and activity graph.

» Connect with Your Team: It allows you to connect and communicate with your team, partners, and clients. You can hold conversations, ask questions, comment, and share insights. This PM system enables you to track the activity of your teammates and partners and help you plan your actions thereof.

» Stay Updated with Your Sprints: It provides you with velocity charts, burndown and burnup charts, flow charts, progress charts, timesheet reports, release notes, global view, and individual user profiles to keep you updated on the progress of your sprints. This wide variety of options has made Zoho Sprints lead among the best project management systems.

» Connect Freely, Remotely: With its online remote access, you are free to use it anywhere, anytime. It gives you real-time updates on your sprints. It comes with an integrated feature of automatic reminders so that you don’t miss your deadlines or your appointments.

29. GanttPro

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - Ganttpro

GanttPro is a professional project management software. It lays out a simple, attractive, and intuitive interface for keeping a track of tasks, resources, and dependencies. It lets you plan, arrange, and manage tasks and projects. Being online, you can access and operate it remotely. You can collaborate with your teammates to increase efficiency. This software is ideal for team projects of various sizes and any industry. It allows custom templates along with preset ones for you to choose according to your convenience. Thus, it stands apart in the project management software list. Big names like Shell, WIX, Amazon, Sony, Azure,, DHL, and Salesforce are prominent customers of it.

Key Benefits of using GanttPro!

» Manage Projects Professionally: It facilitates hassle-free, automated management so that you can focus on your growth. With tools such as Gantt charts, grid view, Board view, and portfolio view, it provides you real-time status of your projects in detail. You can save time by letting it make the bulk changes by specifying tasks and applying filters. It also helps you to customize columns and colors to fit your needs and taste. You can set priorities, monitor progress, and check the current status of your tasks.

» Plan Your Actions: Making the most of the best project management tools it has to offer, you can set milestones on your charts at significant points. You can use the project calendar to plan your tasks and assign them to days and hours. It has an auto-scheduling feature, that recalculates changes that can happen to important tasks. It allows you to break your projects into tasks and subtasks to create fluidity in the workflow.

» Make use of Team Collaborations: It allows you to communicate and collaborate with your team, patrons, and partners. It lets you import, export, and share attachments such as files, documents, etc. You can comment and get notifications about your team’s progress. All this comes with real-time data sync with the people connected.

» Stay in the Loop, Remotely: This PM system lets you manage resources, view project health, connect with a log of changes, and manage team planner remotely. With just one click, you can get access to all the details wherever you are.

30. BVDash

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - Bvdash

BVDash is one of the best project management software in the industry. It is remote and cloud operated. It is designed for medium and small enterprises, as well as large companies. This product has to offer you scopes, tasks, updates, issues management, cost control, scheduling, etc. for your project. It is equipped with a variety of tools like calendar, planner, checklist, timesheets, notifications, collaborations, reports, import and export of files and documents, and many more. It is widely acknowledged and has received recognition in many project management software reviews. It has also received awards from prestigious institutions such as SoftwareSuggest, GoodFirms, CompareCamp, FinancesOnline, etc.

Key Benefits of using BVDash!

» Manage Projects like a Pro: It allows you to streamline workflow and collaborate with your team for faster functioning and saves time. It lets you address the task at hand and review the project in detail via status reports. It facilitates transparency in the overview. You can keep a track of the project's progress, and pin-points issues. It has the bird’s eye view dashboard feature that visually illustrates overall programs.

» Optimized Communication with Your Team: This PM software has tools that facilitate collaboration and conversations. It lets you communicate with your teammates, colleagues, and patrons; and helps you share views, strategies, and suggestions. You can import and export files and documents and share them with your team.

» Stay Updated in-Real Time: It provides you reports on task updates, status updates, and project updates. You can estimate, plan, and track projects efficiently, without any delays. Furthermore, you can set milestones and deadlines for effective management.

» Cloud-Based and Online: Being cloud-based, you can access and make use of this tool remotely. It keeps updated on project health and development. You can view snapshots of tasks and activities, and it alerts you when there is an action required.

31. Redbooth

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - Redbooth

Redbooth, one of the leading project management tools; it manages the workload of your team for you. It helps you take charge of your deadlines and tasks. It assists you to streamline accountability and fluidity. The user interface of this system is pretty simple yet efficient. It provides flexible charts and tracks the progress of your team, task, and the entire project. It also spots issues and problems before they start to cause trouble. It is an online tool, thus accessible remotely. Due to these features, it is among the firsts when there are talks about project management software examples. It is backed by names such as CocaCola, NBC, Warner Bros., Bridgestone, The Ritz-Carlton, and many more.

Key Benefits of using Redbooth!

» Professional Management for You: It helps you with your project and task management along with all related work. It has an intuitive design for your convenience. Tools like Kanban boards and Gantt charts keep you updated with tasks at hand and progress in the same. Interactive dashboards help manage tasks, track updates, and collaborate with your team, all in one place.

» Your Team meets You: Communicate and collaborate on your projects and assign work efficiently. You can talk to your team via chats and high-quality video calls. With a built-in file sharing system, you are able to share files, documents, etc. on your need. This keeps information in constant circulation.

» Transparency and Visual Progress: This PM tool provides you with the transparency of tasks and visual timelines. Task transparency includes who’s working, what’s he working on, due dates, etc; and helps you set priorities. Project timelines are essentially Gantt charts that let you create task dependencies and intercept potential bottlenecks.

» Connect Anytime, Anywhere: It is an online PM software, which is also available as a smartphone application. This enables you to connect remotely and get real-time reports, timesheets, overviews, and instant notifications when there is a change in the roadmap.

32. NetSuite

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - NetSuite

NetSuite is a rising name among the best project management tools. It provides you services like the end-to-end organization of your tasks. With tools such as dashboards, it lets you monitor your tasks and projects. It also helps you locate underperforming areas. You can have visibility and control over projects, while it assists you with task assignments, task management, and more profit earnings. It allows you to collaborate with your team for better teamwork and work management. It is an online tool that can easily be accessed remotely with a click. It has received a very positive response in project management software reviews. It has won the trust of Browns Shoes, BTM Global, C.O. Bigelow, CallidusCloud, Camp Chef, and many more.

Key Benefits of using NetSuite!

» Lead Projects to Success: It assists you plan projects and set it up. You can use a preset template, customize it, or duplicate your previous project layout. It adds flexibility in assigning the resources. With the help of tools such as Gantt Charts and Snapshots, you get real-time access to project status. This results in improved project records, reduced clutter, fluid workflow, and satisfied clients.

» Real-time Collaboration: This PM software lets you collaborate with your teammates and stakeholders to trade information, ideas, data, and avoid any roadblocks. It gives you an idea of project health and helps you stay organized.

» Revenue and Profitability: It assists in creating and monitoring project budgets in detail. It optimizes price, billing rates, margins, and staffing. It analyzes revenue and matrices and estimates profit. It also helps you create and maintain provisions for the ‘what-if’ situations.

» Stay in the Loop: It is a cloud-based tool and thus operated at your convenience. It gives you an overview of budgets, estimates, and work in progress. With the complete visibility and control, you can monitor and manage your projects in real-time and keep up with the deadlines.

33. Kaseya BMS

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - Kaseya

What stops most IT companies from going to the next level? It is the unorganized project completions that ultimately don’t meet deadlines and customer expectations. Kaseya BMS is an effective project management software for IT projects that can help IT project managers overcome all hurdles providing 100% collaboration and visibility between workflow and teamwork. If you are a project manager and finding it hard to collaborate with your team in this difficult situation, then this is a quick, effective way for you to plan, organize, execute, report, and launch IT projects using the BMS PM software.

Key Benefits of using Kaseya BMS!

» Operate Remotely in Real-Time: You can now check the project status and workflow progress in real-time as if you were in-house. This BMS software allows you to operate remotely like a Pro! You can keep a check on the team, staff your resources well, resolve issues, and look into the reporting, all with a simple click anytime, anywhere.

» Quick Response to your Requirement: Your job is now simplified; this PM system offers in-built, ready-to-use templates to create new projects. You can either use these templates to start with a new one or you may also copy a previously done project and replicate it for the new one. The experience is completely hassle-free.

» Manage your Project Finances with Ease: You can easily manage the complete financial summary of the project including the costs and pricing, and all other financial details that are vital for project planning and execution. This is possible with the Kaseya BMS project management system.

» Bill your Clients in a Unified Manner: With this BMS system, you can create projects using a service quotation and its corresponding contract. In case, if you haven’t created a contract yet or linked a contract yet, then you can bill your client for the project using the workflow time and resources used (it should be recorded in the project.)

34. Taskworld

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - Taskworld

Taskworld project management software has been in the market for over a decade; therefore, with this software, you don’t have to choose one between the sleek design and comprehensive features; you get both when using Taskworld. The major features include project planning and management, task management, analytics, team communication, security, file management, time tracking, performance reporting, team messaging, and project timelines.

Key Benefits of using Taskworld!

» Exclusive Project Templates and Easy Workflows: The built-in project templates of this PM software allows you to figure out and organize project workflows like a Pro. You can assign individual tasks to your team members, especially agile and members working in sprints, and they can view it exclusively on their task-list. You can manage multi-level projects too, which require different departments to collaborate.

» Round-the-Clock Support: They offer extensive-range support to their clients, at all times. Their support services include demos, workshops, geo-friendly email support, knowledgebase, video tutorials, and 24 hours a day, 5 days a week customer support via phone. This PM tool offers dedicated account managers to help you at every step that you move towards success.

» Work Exclusively as a Team: When you enroll yourself in premium packages that are offered by Taskworld, you can allow a lot of members to collaborate and be a part of the project interaction. In a business plan, you can involve up to 50 people, while in an enterprise plan, you can enroll unlimited members to collaborate directly or indirectly in your projects. Not only this, but you can also track the progress and complete assigned tasks as per your project workflow to acquire the ultimate success.

» Free Sign-up and Quick Registration: If you don’t require extensive plans, then you can also enjoy the Taskworld project management system for free for 30 days. Registration is simple and free of cost. You don’t even need a credit card to sign up for this efficient tool.

35. Freshservice

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - Freshservice

Are you in search of a complete package that provides project management solutions? Accomplish all your business goals with this all-in-one tool; it enables you to collaborate with your team in a better way than ever before. Align your IT and workflows per your business requirements. Registration and signup are free; you can avail free services up to 21 days and you need not commit using credit cards for it. It is simple and easy. You can manage all your projects easily using this PM system - it allows you to create your company’s projects from the start to finish. You can plan, manage, prioritize, organize, track, and report about your projects with a single click on Freshservice.

Key Benefits of using Freshservice!

» Multitasking with Different Levels made Easy: The task management tool of this PM software helps you in organizing tasks and its sub-tasks - you can easily assign them to team members and collaborators. Also, you can assign the task with limited or unlimited capabilities ensuring the level of resources within your company.

» Acquire Full Visibility on Project Workflow: Freshservice offers a real-time dashboard, which provides you a tracking facility to keep an eye on the progress of your projects from the beginning to the wrap-up, in just a few minutes. View access to one-window project access and monitor all the details using the activity log. Keep yourself notified of violations, deadlines, and other vital factors.

» Collaborate and Execute Workflow across Teams: Keep your communication smooth at all times, with your team members and various involved departments. You can add comments, indulge in chats, and brainstorm for new ideas to keep your business profits on priority. You can also attach links, contexts, and files along with your workflow to collaborate and execute within teams and departments.

» Track All Changes, Assets, and Tickets On-the-Go: Use tickets, assets, and changes to manage and track the projects using this single, all-in-one PM system wherever you are, and whenever you want. Use integrated modules to plan projects and manage their dependencies to gain business goals professionally.

36. Projectplace

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - ProjectPlace

Is your project taking you in and out of your organization? Projectplace project management software can help you in engaging project-focused people from within and outside the organization. You can create plans and organize workflows professionally with several PM tools and powerful work that this software has to offer. Now, all the naive project managers who have been engaged in a conventional style of project management get the opportunity to manage and plan workflows, execute plans, organize and create reports, and track workflow progress in real-time. You can also acquire business goals and success to the next level. It is one of the best project management tools trending in 2020.

Key Benefits of using the Projectplace!

» Plan and Track Project’s Progress Collaboratively: This PM software works collaboratively within workspaces, teams, and yourself; therefore, you can now create and connect project plans and work streams using integrated tools like Gantt charts and Kanban boards. You can define and organize work-related activities and milestones to achieve organizational success. You can keep track of the team’s progress.

» Organize Meetings Online with Integrated Zoom App: You don’t have to go out and connect to other meeting apps; the Zoom app is integrated into this PM tool; therefore, you can directly start a meeting on the Zoom app from Projectplace and sync your team members within important team communications like you were conferencing in-house.

» Plan Projects Swiftly, Like Never Before: Projectplace has predefined PM templates that can revolutionize the company methodology of project planning, organizing, and executing. Unlike those traditional, unclear methods of planning projects, project managers can now set up projects and workspaces quickly and conveniently, using the industry’s best practices.

» Mobilize Project Management Tasks: Bring your projects directly on your smartphones, wherever you are, and whenever you want with this project management system. You can access your workflow, update assignment status, organize tasks, collaborate within teams and across departments, and review important company’s information and reporting documents directly from your smartphone. It is compatible with both iOS and Android phones.


SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - is a workspace (operating system) that lets your team or teams operate processes, workflows, tasks, projects, and daily work in a customized way. Most industry giants from various sectors across the globe rely on this project management system, which are Uber, BBC studios, Costco Wholesale, Walmart, General Electricals, Universal Studios, PayPal, Adobe, Hulu, eBay, and over 100,000 more. You can work the way you want, in a customized manner with the, and it leads the project management software comparisons. If you are unsure of investing in a premium version of, then you can also use the free 14-days trial and clear all possible queries that you have in your mind, and later buy with confidence.

Key Benefits of using

» Allows Remote Teams to Work Closely: This PM operating system has this unique technology of keeping teams into a closed loop with each other. Although operating remotely, each member of the team is highly empowered with the workflow and is closely aligned with the work updates.

» Easy Integration with Existing Tools: No matter which app you have installed already, the project management tools allow you to easily integrate with your existing tools. So, this easy integration promotes speedy completions of work processes and achieving higher goals.

» Collaborate Remotely like a Pro: With, you can create a virtual workspace where you can communicate and collaborate with your team members, and your location wouldn’t matter. You can remotely access the complete project process with easy on land, air, and sea.

» 360o Project Visibility: Now, bring everyone on the same page; now, keep a track of the workflow status, and manage things with ease with PM system. It offers you 100% visibility by providing an all-around project view, again on a real-time platform.

38. Workzone

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - Workzone

Workzone isn’t just about giving satisfying project management software results, it is all about process changing and workflow partnership. The PM software - Workzone is also about helping you in achieving your goals by focusing on teamwork. This system works on the Three-P principle - platform, process, and people. Increase your process’s value to ensure successful project development and maintenance. With this tool, the teams, customers, and stakeholders can gain full access at each step of the process.

Key Benefits of using Workzone

» Unique Project Plan that Meets Your Customized Requirements: This project management software offers processes and support with proven adoption that can help you sustain the alterations required in your project. This includes an assessment of needs, customization and setup, success planning, training in a comprehensive manner, and coaching on-the-go.

» Interactive, User-Friendly Project Dashboard: The software offers intuitive layouts for project dashboards, which offers user-friendly formats with key project metrics. This also allows project managers to view the process, workflow, and other details in an in-depth format.

» 100% Productivity with Project Management Tools: Enhance your communication within teams and across platforms, and increase your efficiency using the integration tool that this PM system has to offer - it connects with external apps such as Google Drive, Dropbox, Salesforce, Quickbooks, Slack, Harvest, and more. You can further promote your developers’ API using the various functionalities of this system.

» An All-in-One System for Process Change: Workzone assists closely with your teams within and from the departments to create sturdy processes, foundations, and team discipline that your team and you require to bring success in your project management process. This is a perfect solution when you require the best project management software.

39. WorkflowMax

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - Workflow Max

WorkflowMax is one of the pioneer project management tools, allowing you to manage your projects and assignments from start to finish. It lets you build a steady brand across the global platform, which brings in a huge profit and increased ROI within your company. You can operate and manage all your workflow processes with this PM system including from providing estimates and quotations to generating reports and invoices of your completed projects. This project management software for small business allows you to offer a 360o overview of your project, people, performance, and profits to your team members, clients, and senior management.

Key Benefits of using WorkflowMax

» Build and Strengthen Your Customer Correlation: Build a strong relationship with your customers worldwide using this best project management system. It will in return help you in converting potential niche/customers into leads, and further leads to sales. PM Tools such as CRM, integrated workflows, lead manager, client manager, quoting, and document management helps you in focusing on billable hours instead of admin.

» Get Customized Solutions: When you make project management software comparison, this tool stands out of those conventional systems that had nothing to offer for easy customizations. WorkflowMax provides powerful tailor-made features such as custom-made print templates, useful notifications, and tailored fields to ensure that the system enables you to process workflow as per your requirements.

» Make your Team Highly-Efficient: WorkflowMax gives you a smooth platform to grow your business with a reduced admin procedure by saving your time and money. This PM system further allows you to focus on other essential business activities that directly and indirectly becomes responsible for increased ROI. You can work effectively using tools like time tracking, job and task management, collaboration management, staff allocation, and more.

» Gain High-Profits and 100% Project’s Worth: With WorkflowMax project management tools, you can manage various operations including cash flow management, task time allocation, drawing estimates and quotations, and streamlining invoices, payments, and reports.

40. Clarizen

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - Clarizen

Clarizen is a project management software that allows you to simplify your work and accomplish your desired business goals - it is a complete package that provides project management solutions. You can now empower your agile business with swift workflow. If you are a project manager, then you can strategize workflows, streamline plans, manage tasks in a highly professional manner as per your company’s protocol. It has been awarded as the Gartner Peer Insights Customers’ Choice for Project Portfolio Management. Clarizen is not just about managing projects; it is an innovative PM system that delivers project management solutions in a completely revolutionized way.

Key Benefits of using Clarizen

» Focus-Driven Management Solution: With Clarizen, you can create a clear insight across your organization that will further help you in increasing enterprise accountability and business goals. With the useful tools that this PM software offers, you can reduce the time of compliance and auditing by more than 70%, which means you can use your saved time for other functionalities across the organization.

» Empower your Business Workstyles: Increase efficiency and implement generic methods of providing automated and empowering solutions across your business and organization. You can cut down the layers of workflow complexity using the PM tools that Clarizen offers to increase productivity, profits, and ROI by 40%.

» Collaborate and Communicate Swiftly: With Clarizen, you can set perfect project management software examples of 100%; workflow flexibility and 360o project visibility to customers, team members, organizational heads, and all the other people involved. This further allows you to meet your scheduled deadlines with convenience and perfection.

» Real-time Management for Workflow Processes: In this technology-pacing world, real-time management is essential. Clarizen offers real-time solutions, which allow you to plan, manage, operate, organize, schedule and reschedule, generate reports and invoices, and re-align your line of action from anywhere, anytime. It makes your collaboration purposeful and works proactively.

41. ActiveCollab

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - ActiveCollab

ActiveCollab project management software behaves like your interactive workspace to plan, organize, communicate, collaborate, track, monitor, deliver, report, and get paid with 100% perfection, convenience, and ease. You can organize your work to keep everyone involved in sync to acquire deadlines and flawless workflow. With this system, you will be able to keep a track of all activities that are taking place in the project; additionally, with this PM software, you can keep your team members at the same pace that you are professional. It is a great system to ensure that you utilize every minute productively to ensure that you can deliver profitable outcomes for your client’s business; moreover, you wouldn’t need a different platform to invoice your customers - this software is an ideal option for invoice and reporting.

Key Benefits of using ActiveCollab PM Software

» Meet Deadlines like a Pro: With ActiveCollab, you will be able to meet crucial deadlines just like a professional would do; it will provide you with a clear insight into your project’s workflow and updates. This system allows you to collaborate with your team members effectively and ensure easy communication throughout the process, keeping everyone in a perfect loop.

» Software that Makes a Difference: ActiveCollab is a collective solution to various tools that can fulfill processes such as workload management, and time management, again in real-time. This allows you to plan strategies, organize workflow, collaborate with team members, distribute tasks as per team abilities, manage deadlines, and communicate across different departments across the organization to deliver exceptional project results.

» Best-in-Class Customer Support: You can use this project management system to enhance and improve your communication with your customers; you simply have to invite them to the app, which is designed for ActiveCollab. You will be able to share your work updates, and project details easily with your team members and clients on a single platform.

» Real-time Project Management Solutions: ActiveCollab can be operated in real-time; the app is enough to manage it all. Use the professional PM app that is designed to get all your work done on a single platform. You can now organize your entire project including team members, tasks and its workflow, communication, and files with this one application.

42. LiquidPlanner

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - LiquidPlanner

What makes it a smart project management system? You’d soon know it as this product can revolutionize the way project management works. Unlike others, the LiquidPlanner project management software is the only dynamic tool, which is dedicatedly designed for teams that are trained to move swiftly. It is an ideal option if you are finding it challenging to manage reformations and complete projects within the deadlines. This real-time PM system gives you a platform to proactively organize, distribute, communicate, and report information that is 100% project-oriented and client-required. It is a perfect all-in-one solution for high-end project managers.

Key Benefits of using LiquidPlanner!

» Manage Uncertainties with Ease: Uncertainties are a part and parcel of all projects - small scale or big scale; however, you can manage these uncertainties strategically. And, how is this possible? It is by using the effort estimation process. The smart schedule PM tool of LiquidPlanner can help you in managing the best and the worst situations, which may or may not occur.

» Easily Adapt to Reformations: Reformation is evident in every circumstance; so is the case with business projects. It doesn’t really matter how good a planner you are - changes are bound to happen. LiquidPlanner provides project management solutions that can adapt to all types of changes automatically, again in a hassle-free manner.

» Administer Risks and Resources like a Pro: Resource your project the right way! Using this project management system, you can keep track of the workflow that your team is up with. You can also assign them additional tasks, depending on their capacities, and you can also provide supporting help in case you find dependencies on tasks and team members who are at high-risk.

» 3-Dimensional Visibility: Track your work updates, task insights, potential risks, and project budgets - everything on a single platform, with LiquidPlanner project management tools. This facility isn’t limited to managing a single project, you can manage multiple projects in one place, allowing you to multitask like a pro. You can also share important data with your target audience and set your workflow projections to meet your and client’s expectations at all times.

43. Agile CRM

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - AgileCRM

Agile CRM is the best project management software that allows agile teams to manage projects and workflows effectively. Businesses, today, require seamless sales and marketing integration of project activities, which allows you to manage, organize, schedule, deliver, report, and invoice projects like a pro. It can help project managers with flawless collaboration, messaging and communication, and keeps it tightly intact to prevent data loss or thefts. This PM software also ensures you to collaborate within teams, across departments, and with your clients to keep a perfect look within the set deadlines. It is a great option for projects that require the involvement of multiple departments across your enterprise. You can create a free account with this PM software and get started to acquire premium access in the future.

Key Benefits of using Agile CRM!

» Manage Tasks without Hurdles: The simple drag-n-drop management tool of this PM system lets you manage workflows and assigned tasks seamlessly within your team members and within different departments across your organization. For instance, you can now manage a single task that involves both the sales and marketing team in a hassle-free manner. You can manage isolated teams and their tasks professionally with a single click.

» Easy Tools can Increase Productivity: The Agile CRM software provides the coolest and the most convenient solutions to increase team, departments, and organization’s productivity. When project management software reviews were received, users of this tool claimed that just 20 minutes were enough for them to customize their CRM system and deliver comprehensive email newsletters and campaigns. This PM software further helps in generating leads and converting them into sales like never before.

» Easy Task Management for Enhanced Productivity: With Agile CRM software, it becomes easy for project managers to sort out tasks for team members and monitor them; it helps in completing these tasks in the right way, at the right time. This project management system allows you to add, edit, assign, manage, organize, and monitor tasks (new and existing) on-the-go to ensure its completion within the set deadlines.

» Simplified Tracking and Updating Projects: With the Agile CRM PM tools, tracking your project’s status becomes simple; you can add notes for assisting the development of your task. You can also keep yourself updated with your project’s progress in real-time to ensure that your productivity and deadlines are not hampered, at all times.

44. Scoro

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - Scoro

Scoro is the best project management software when it comes to effectively managing your projects and pulling in profits. Being an online tool, it can be accessed remotely, regardless of time and place. With dynamic UI and customizable forefronts, it allows you to manage your tasks effectively. It makes sure that your team is in sync with you. It predicts and notifies you before an issue pops up. You can manage your sales, teams, customers, time, projects, and results all under one roof. It has made a name for itself in the project management software list. With its sheer performance, it has attracted customers such as Aesara Partners, AirGuru, Forbes, Brandality, Business Continuum, Butcher & Gundersen, Clear Channel Outdoor, Cross Media, Zest, WorldLight Media, and Vivid Agency.

Key Benefits of using Scoro!

» Taste Professional Management: It helps you maintain a quality project portfolio and deliver quality work. It helps avoid clutter via maintaining a project timeline, prioritizing assignments, setting deadlines, and maintaining a planner. You can make use of PM tools such as calendars, task lists, timesheets, time tracker, Kanban boards, and team communication. You can also import, export, and share documents, files, and spreadsheets.

» Effective CRM: Customer Relationship Management is a necessary tool for any business to function. This software helps you maintain customer data like contact details, communication history, and invoices. It provides personalized PDFs with a compilation of quotes and invoices. It gives you an overview of the sales funnel, custom status, and sales process.

» Timely Reports: It is efficient in providing reports on enterprise-level. It gives you shareable custom dashboards, contains a summary of goals, set targets, and maintains KPIs (Key Performance Indicators.)

» Provides a Variety of Integrations: It has several integrations to provide you extra support and facilitate a smoother workflow. Time management tools are provided by Slack, Toggl, Evernote, Harvest, Zapier, etc.; marketing by MailChimp, HubSpot, Salesforce, etc.; accounting by Quickbooks, Xero, etc.; file management by Dropbox, FTP, and Google Docs. Support and payment are provided by tools like Zendesk and PayPal respectively.

45. MeisterTask

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - Meistertask

“Manage Less. Do More.” MeisterTask is leading in the best project management tools in the industry. It is an online tool that is used across the globe. It organizes and manages tasks with a customizable, eye-catching design environment. It enables automated workflows with the help of Kanban-style project boards. It is so simple and easy to use that even a newbie can utilize it effectively while retaining its effectiveness. It is in the top-tier of project management software comparison. It comes integrated with tools such as Slack, GitHub, Google, Zendesk, Zapier, Evernote, Office 365, Outlook, and Dropbox. It is also partnered with Pitchtext, CLOUDPILOTS, G Suite Marketplace, Larida Consult, TNOC, AppSphere AG, X Sieben, and many other experts.

Key Benefits of using MeisterTask!

» Manage Projects Effectively: Its interface is tailored for you. When you start a project, you are not showered with all tools and features. It helps you hand-pick tools along with the essential features that you need in your project and boot-out all the unnecessary clutter. With new MeisterTask’s Kanban-style boards, you get a bird’s eye view of your progress and many exclusive features.

» Enable Chat and Collaborations: Using its collaborative tool, you can see who is working on what. It notifies you about new and completed tasks and shares insights on productivity via statistics reports with your team. Using the chat feature, you can get a whiff of the team morale, and share ideas, files, documents, and research material.

» Use Additional Utility Feature: Along with the general features of any PM software, it has extra features to offer. It manages inter-task relationships and configures automatic actions. It breaks up checklists into sub-lists and sets up tasks that are common in to-dos. With the time tracking tool and custom fields, it adds effectiveness in your management.

» Work Remotely: This is a web-based tool that doesn’t require ant downloads and manual updates. It is perfect for remote teams. It has a mobile app that is equipped with complete online features such as real-time updates, management, and communication. It also comes with an additional offline feature.

46. Targetprocess

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - Targetprocess

Targetprocess is one of the best project management systems currently available in the market. It is an online Scrum tool. It lets you use SAFe and LeSS to implement your framework. It comes with a PI (Program Increment) planning tool, which is a timeboxed planning interval tool. It assists you from the phase of an idea to delivery. It also offers various integrations and security tools. It has pinned itself in the list of good project management software examples. It has built a good rapport with its customers like, Belfius, Vinci Energies, Epay, CallRail, TaskTop, Grakn.AI, Comensura, Sprint Metal, AOE, and Agora Roermond.

Key Benefits of using Targetprocess!

» Manage Projects like a Pro: With the help of graphic and visual UI integrated with powerful tools, you are able to handle tasks and manage teams effectively. It comes with OKR (Objectives & Key Results) support for tasks like goal setting, framework, and tracking objectives. It facilitates roadmaps for planning, transparency, and forecasting of the project. Portfolio management lets you view objectives, roadmaps, Kanban board, and dashboard.

» Budgeting and Finances: You can leave calculations and predictions to this project management tool while you keep working towards your set milestones. It gives you access to retrospectives and shows investment horizons along with budget guardrails. It visualizes customer churn rates so that you can manage trends and boost customer satisfaction.

» Secure and Promotes Ideation: It comes with SSO configuration and GDPR Compliance to keep your data away from the uninvited eyes. You can thus freely manage your tasks and communicate with your stakeholders. It facilitates the sharing of ideas, reports, documents, files, etc. and keeps everyone updated.

» Online, Cloud-Based: IBM Cloud data allows the hosting of this online tool. It is a cloud-based SaaS software, which can be downloaded on-premises as well. It also facilitates isolated cloud hosting for large projects. Hence, it allows you to work freely in an environment that you find comfortable.

47. Paymo

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - Paymo

Paymo is a recognized name among the leading project management solutions. It nurtures a collaborative and healthy work environment. It organizes your data and provides all you can use tools in a single place. The integration of organizational tools cuts costs and saves money from multiple subscriptions. It also saves time since you have access to all the necessary tools here itself. It manages teams, tasks, projects, invoices, schedules, time, reports, and feedback for you. This makes it the best project management software in its league. It is associated with reputable names such as Adidas, Toyota, Stanford University, FujiFilm, Groupe Eneis, The Lack Sheep Agency, Monkey, and Accor Hotels.

Key Benefits of using Paymo!

» Organized and Pro Management: It prevents guesstimates by helping you make proper estimates of funds, work, and time. It uses previous timesheets and data log for you to plan the projects. It allows you to use previous project layouts or use preset templates to save time from manually arranging everything. With a bird’s eye view onto your project and access to tools such as the team’s tasks, Gantt charts, and Kanban boards, it improves your planning process and organizing methods.

» Complete Team Utilization: With the help of the team scheduler, it creates a visual timeline of tasks and ongoing processes. It analyzes who’s under-booked and over-booked and manages future tasks. It also facilitates chat and share of information among teammates and stakeholders. You can make real-time comments on tasks, manage priorities, and witness workflow status.

» Effective Time Management: It provides you with timesheets with all the data in detail. Facilitating effective and continuous-time tracking, it can reduce tension among teammates, avoid bottlenecks, and prevent any potential roadblocks. This creates transparency and accountability, thus increases team morale. It also provides you with real-time reports of progress.

» Easy Use with Apps: This PM software is available as both desktop and mobile applications. The desktop app is available for Mac OS, Windows, and Linux. Paymo Plus is only available for Windows and Mac OS. The mobile app can be installed from trusted stores such as Google Play Store and Apple App Store.

48. Microsoft Project

SoftwareWorld: Top 30+ Best Project Management Software & Tools of 2021 - Microsoft Project

Microsoft Project is a powerful yet simple project management tool designed for everyone. It is powered by Office 365. It is an online tool that can be accessed remotely. With its simple yet dynamic design, anyone can use it and get used to it. By the right choice of methods and tools, even complex projects can be managed effortlessly. Being comparatively simple and easy, it is voted among the best project management software for small teams. Although, its utilization can be ranged from an individual to a multinational corporation’s departments. Its customer list includes A.C. Camargo Cancer Center, Abanca, Airbus Group, Albert Investment Management Corporation (AIM Co.), Hitachi, Intel, Volvo, WhiteWater, WWF, and Xerox.

Key Benefits of using MS Project!

» Project Planning Assistant: This project management software assists you from the very first step of planning. With the help of tools such as dynamic scheduling, you can set a project duration and assign tasks to your teammates. You can keep track of your tasks via integrated checklists and set-up goals and milestones.

» Manage Complex Tasks with Ease: By using the PM tools offered by Microsoft, you can get organized, motivated, and focused. Timelines and other tools help you keep a track of ongoing tasks while keeping you aware of to-dos. It helps you maintain a dashboard that tells you the overall status of your projects, get details on your programs, and utilize the Power BI tool.

» Collaborate and Stay in the Loop: It helps you collaborate with your teams and partners. It facilitates file sharing, chatting, and holding video meetings with your clients and colleagues. By connecting, you can share workload effectively and get real-time updates on tasks and progress.

» Online, Worldwide, Remote: You can use MS Project from anywhere around the globe as long as you are connected to the internet. It also comes as an application for both mobile and desktops. It lets you create an automated workflow. It is built on a secure platform of Azure, an enterprise cloud.

Project Management Software Buyer's Guide

With multiple projects running at the same time in a rapid business environment, it becomes extremely challenging to manage them all manually. That’s when project management software enters the picture. But what is project management software? Why should you use one? What are its features? We’ll explore all that and much more in this research. Hence, feel free to bookmark this source to come back to it with ease later.

If you are an entrepreneur or a working professional, you know how much efforts go into handling and delivering projects. On-time. Yes, including those overtime hours, countless meetings, endless discussions, and stress! To make this entire process a little less tedious, we have the latest technologies bundled in the form of a project management system.

» But What Exactly is Project Management Software?

By definition, project management software is a system that helps organizations in planning, organizing, scheduling, and managing projects from start to finish. It aids in the resource allocation and management of tools too. Also referred to as PM software, the solution makes it hassle-free for different departments and stakeholders to communicate and collaborate without any confusion.

Think that is all? It’s not. With project management tools, you can forecast budgets, control costs, manage quality assurance and documentation, track time, and generate reports.

In simpler words, the software includes everything you require to make your projects a success, minus the headaches.

“Great! But why should I switch to this software?”

The answer is - there are a host of advantages of using project management software for your business, irrespective of its size and stature. What are they? Let’s discover.

» Benefits of Project Management Software

› Makes project planning & scheduling effortless

With project management software, your otherwise conventional, time-consuming planning and scheduling activities get a boost of automation. You can create a solid roadmap comprising milestones, project scopes, roles, and primary deliverables. And track them, too, using the latest technologies, such as AI. The best thing? You can make changes in the set schedule and communicate the same to your team with mere clicks as per the ever-changing project dynamics.

› Enables setting up of priorities

Managing and completing multiple tasks of various projects is everything but easy. It, in fact, gets chaotic if there is no set of priorities. That’s when project management tools turn into your savior. Thanks to the system, you can define what should be done first and what can wait. Besides, you can input the measures for task prioritization, which can be unique for every project. That way, you can get your whole team to always focus on the right thing, at the right time, throughout the project lifecycle.

› Simplifies task allocation and management

With a top project management app, delegation and management of tasks become simpler than ever. All you need to do is, log into the system and check the status and availability of duties. Then, you can allocate work to your team in a few clicks without creating any confusion. What’s more? You can use the system’s notifications and reminders to ensure the completion of every task on time. That takes the complexity out of the task management, saving a lot of time.

› Creates a central hub of information

With good team project management software, you won’t have to spend hours scanning your emails for those scattered project details. The system stores every information related to distinct projects, from notes to updates, centrally. You can access any of that information whenever you need it, in minutes. That makes your life organized and a bit easier.

› Boosts team collaboration

Since any project tends to involve multiple team members across departments, they must collaborate without any hassles. And that’s something all major project management solutions pack in. From project timelines and task discussions to dependencies and the list of forthcoming tasks, everyone can coordinate seamlessly right through the system. As a result, there is hardly any re-work required, and the teams are always in line with the goals.

› Helps strategize effective resource management

Thanks to project management applications, you can plan, delegate, and manage resources in real-time. So, whether the deadlines move up, an employee pitches in for work, or there is a sudden change in the scope of a project, the system equips you to handle it all smartly.

› Offers easy file sharing, access & collaboration

A majority of project management systems are designed to provide you - the user - with uncomplicated sharing and access to files. That not only lets you work together more efficiently but also reduces the to-and-fro of email attachments. If you have contractual workers, offsite or remote employees, then such software is nothing short of a blessing in disguise.

› Takes care of file revisions

When multiple employees access and work on the same files, there is a sea of revisions. Thankfully, project management system software can let you monitor those revisions seamlessly. Hence, your project transparency goes a notch higher. It also maintains accurate details of the changes made by whom and when, with the entire version history. So even if any discrepancies occur, you can always go back to the earlier version.

› Facilitates accurate project monitoring & reporting

One of the best benefits of using project management software is you can keep an eye on what is going on with all your projects from a single place - a dashboard. That helps keep every key player updated on your projects’ progress, in real-time, without the manual information gathering and consolidation. Add to that the auto-generation of reports by the system, giving you more time at hand.

› Helps meet project deadlines

In the best project management tool, you will always have the up-to-date status of all your projects. That gives you a clear idea of where things are moving concerning the ongoing, delayed, and completed processes. The result? You can make quick changes, update the timelines accordingly, and set new priorities before the deadlines slip out of your hands.

› Turns budget management smoother

All the top project management tools facilitate budget forecasting and management capability to keep you from overstretching your finances. The software’s advanced technology makes it simpler to plan individual project budgets and track each project’s expenditures until delivery. That way, you are always in control of the flow of money.

› Enhances internal/external communication

Whether it is communicating with your colleagues from across departments or connecting with clients or suppliers, business project management software offers it all. You can communicate via one-on-one chats, group messaging, and video conferencing right within the system. And come back to those messages when needed as the system stores them, boosting convenience, transparency as well as team spirit.

› Helps identify & mitigate risks

As every project brings along its own set of risks, it becomes critical to detect them in time to stay on top of your game. Luckily, we now have advanced project management software tools to help identify such bottlenecks even before their occurrence. Not just that, we can also employ countermeasures to avoid any trouble.

› Offers seamless access

Opting for a leading cloud-based project management software will enable you to access your projects no matter where you are, across all your devices. That assures none of your projects suffers when you or your team members are on the move. Furthermore, most of the solutions come in with permission and access restrictions, helping you keep the privacy of sensitive information intact.

› Increases overall productivity

With uninterrupted collaboration, effective resource management, real-time project status, tracking, reports, and more, the big and small business project management software gives a tremendous push to your organization’s overall productivity.

› Provides easy addition of new members

Who said adding a new member into your project team has to be a long, tiring process? With today’s modern on-premise and online project management tools, it has become a faster and easier operation. It only takes you a few minutes and clicks to add more members to your team with all the required details right on your screens.

Now, you are aware of the many project management software advantages. But which PM software should you use? For that, it’s vital to discover the diverse types of this system.

» What are the Types of Project Management Software?

Project management software can be divided into two broad categories based on two factors: usage and deployment. Both the types can further be categorized into subtypes, detailed below.

Project Management Software Types by Usage

› Individual Project Management Software

Individual project management systems are solutions meant for use by individuals, such as project managers. It can be in the form of spreadsheets or an extensive application installed on a computer/laptop.

You can deploy such a solution across your organization. However, you can’t interlink them. In other words, these are the systems that work on a single device for one project at a time, operated by one person.

› Collaborative Project Management Software

With collaborative project management tools, your entire team can work together on a project at once. Multiple team members can view, access, and even work on the same files without any hassles. That greatly simplifies your processes. However, like individual PM software, you can use these collaborative tools to only handle a single project at a time.

› Integrated Project Management Software

If you are a big corporation with more than one project going on simultaneously, then an integrated project management system is ideal for you. It offers a single dashboard-style interface, providing information from multiple projects. Different teams can access the solution at a time for their distinct projects without experiencing troubles.

You can install this type of software on the server and provide employees with login credentials to access it on their devices. You can also restrict access totally or shield specific information. Some advanced integrated systems even come in with a dedicated mobile version, turning project management a breeze for you.

Project Management Software Types by deployment

› On-premise Project Management Software

An on-premise project management software tool is a solution you can install on the local servers of your organization. Once installed, such systems, also known as locally hosted solutions, will be accessible only to the devices connected to your servers. Thus, there might be some limitations, in terms of access, with this type of software. There are some on-premise PM solutions, though, that consist of web versions to offer ease of project operations.

› Cloud-based/Web-based Project Management Software

Hosted on cloud servers, the cloud-based system for project management offers access from wherever you are. All you need is a device with an internet connection and a web browser. Such sorts of online or web-based project management tools are often compatible across devices, including smartphones, to make it further easier for you to manage your projects on the go.

» What Can You Do with Project Management Software?

Any software system, in a broader sense, is built to make operations as smooth and rapid as possible. To cut down on the manual hours spent doing them as well as to generate more returns. And a project management system is also not an exception. It is designed with a single motive to enable organizations of all sizes to do more without breaking a sweat.

By switching to top project management software, you would no longer need to take out your cellphone to chat or mail your team members. You can communicate right from the system in real-time. Add to that, sharing of files and data and the easy availability of every minor detail. Furthermore, you can plan and schedule processes and tasks, track them, and set individual priorities. You can also make the most of shared calendars, time-tracking, and auto-invoicing features, relieving a lot of your burden.

It doesn’t end there. You can also forecast and manage the project budget through the best project management tools. And it goes without saying how that helps control your finances more efficiently. At the same time, there is quick, easy access to all your projects, smart reporting, and management of your people and facilities. Everything is packed in an elegant, comprehensive dashboard setup.

In other words, such systems help you accomplish more while doing less of the chores. They also make you multitask in a smart way without compromising on the quality of your deliverables.

» Who Uses Project Management Software?

Project management software tools are for anyone with the responsibility of managing projects. Whether you are a start-up, an established SME, a multinational corporation, or an NGO, you can use these tools for optimized output.

What’s more vital is, this software spells relevance for a plethora of industries. Meaning, it would be just as beneficial for an FMCG manufacturer or an IT firm like it would be for a product marketing team, a construction company, or apparel designing professional. However, like any software, there is no one-size-fits-all. You can tailor-make a project management tool as per your needs and goals.

A project management solution can be used by you and your existing employees with a little training from the vendor. But let’s elaborate on its general user groups.

In a proper organizational setup, such systems tend to have well-defined roles in the following form:

• Employees - Employees who are a part of a project leverage project management software for their everyday tasks, team collaborations, project information & updates. They also use it to track their time, check resource availability, and coordinate with external stakeholders.

• Project Managers - Project managers are the ones who enjoy complete access to all the features of a project management tool. From defining the project scope to adding details to tracking projects and task status to modifying workflows, they do it all. They also define user roles and access permissions to control the privacy of data.

• Executives - The analysis and reports of the projects are something executives tend to look after. They resort to PM software to handle that. They also keep a tab on the budget aspect of the projects, along with the progress.

• Partners - A project has many stakeholders, including external contributors and third-party service providers. They are involved at a particular phase of the project to help accomplish specific activities. Thus, they use the software to only access details related to their process and role; and not the entire information.

• Clientele - More often than not, your clients would require regular updates on the projects you handle for them. In such a case, they use a PM system through the dedicated portal to easily keep themselves updated, offer valuable feedback, or even interact with your team.

While the above roles are primarily visible in a big company, they are not necessary for project success. The software would work perfectly for you even when you are a team of four. But what is it that makes any software “the best project software”? What makes it click and perform ideally? Yes, you guessed it right. Its features & tools.

» What are the Common Features and Tools in Project Management Software?

› Project Planning

Project planning tools are an integral part of any PM system. Think of them as an itinerary you need to have in place while traveling. These tools help you create a logical plan of action to meet the expected project outcomes and ROI. You can use the planner to outline each task, process, phase, and the resources needed at every step of the way; in detail. And share it across your teams. What’s more? You can alter the plans with changing requirements and priorities.

› Project Scheduling

All your planning would go in vain in the absence of well-thought-out schedules. That’s why every leading project management system comes in with project scheduling characteristics. With scheduling, you can keep every member of your project team on track with the expected deliverables at each stage of the project. You can set deadlines for tasks and processes, and then the system takes over. For instance, it sends automated reminders when a scheduled task is approaching its due date but is still incomplete.

› Project Estimates

Whether it is a big project or a small one, you often need to be able to forecast numerous things. Be it the time it will take to complete the project, its total cost, the quality of its deliverables, or an amalgamation of it all. Therefore, a good project management app includes project forecasting functions that produce realistic, accurate estimates after taking into account viable project information and status.

› Management of Resources

How would your project turn out if you poorly manage your resources? Terrible, we know! That is why you would find all the major PM systems offering resource management tools. Thanks to these tools, you can plan and allocate diverse resources across project phases. Moreover, you can track them all right from the solution. So, even when there are any last-minute changes required, you would be able to make a quick, productive decision.

› Management of Tasks

Task management, one of the most common project management software features, lets you bid adieu to the old practices of assigning and managing tasks. You can assign project tasks to any of your team members with a few clicks. And also track the progress of each of them.

Furthermore, you can get an overview of all the tasks from a single place, simplifying project execution further. What's the highlight? You can protect task information by defining user roles and limiting access permissions.

› Task Prioritization

To help your projects land in the right waters, you must prioritize each and every task across various stages. With the project management solution's task prioritization feature, it becomes a whole lot easier and convenient.

You can define due dates, and based on that, set your priorities through the planning and scheduling tool. Thus, even when there is an urgent scenario where you need to make a quick room for a task in your planned schedule, you would be saved from rescheduling everything. That would save you time, cost, and effort.

› Project Tracking

In a manual process, it is tiresome for project managers to keep project progress in check continually. Hence, to take this burden off their shoulders, almost all the leading project management systems facilitate project tracking. Such a function enables managers to keep an eye on everything related to an ongoing project - from minor details, calendars, and simple tasks to complex processes. That equips them to make the tough calls at the right time.

› Team Collaboration

A majority of PM software is collaborative project management software too. In other words, these solutions enhance the way your different project teams collaborate. Whether it is one-on-one texts and calls to group messages and conferences, the software offers it all. Teams can work on the same documents, share and use crucial data, and conduct meetings hassle-freely. The scattered information becomes a thing of the past. The best part? It works as efficiently with your remote team as it does for your in-office workforce.

› Client Collaboration

If you thought the software lets you collaborate only internally, then let us enlighten you otherwise. A simple project management software is also capable of making your clients an active part of the project. Through the system, you can collaborate with clients at specific project junctures in real-time, share project status, collect their feedback, and evolve your plans. That reassures you that you are moving in the right direction.

› Team Communication

In order to make your project a success, it is vital to keep your teams aligned. One of the primary ways to do that is via effortless team communication. A feature that many project management tools provide.

Thanks to such tools, teams can interact in real-time through a built-in messaging app, along with individual and group video calls. In fact, some apps go a step further by converting communication on chat/email directly into a task. Now that moves things real faster.

› Document and File Sharing

With a file-sharing software tool, a project management system eliminates all the confusion occurring from those to-and-fros of email attachments. It allows multiple members to work on the same files and documents, keeping all the revisions intact. Sharing of these files is even simpler as it takes place right within the software in mere clicks. And since you can grant access permission, all your project information remains secure and protected.

› Time Tracking

Many of the paramount PM software come in with integrated time tracking software. Thanks to these tools, you can track the time, along with your team, spend on different project tasks. And keep a log of the hours worked. Doing so not only gives you accurate time spent on a project but also makes the billing process smoother, automating the same.

› Comprehensive, Real-Time Dashboards and Reporting

Project management software provides you with a single place, called a dashboard, that presents all the project information. It can be a mixture of visual and textual formats, updating you on critical things. For example, the project status, resources used and allocated, planned v/s actual cost, real-time notifications, and glimpses of vital metrics. It immensely helps senior management and decision-makers, other than the project team, to always stay in the loop.

Apart from that, the software packs in smart reporting tools with built-in and often customizable reporting templates. From project finances and resources to phase-wise progress, you can generate a variety of reports using the system’s accurate analytical data.

› Project Budgeting and Expense Tracking

Project budgeting is something that often brings in a lot of woes. However, PM software helps you do away with that stress through its advanced budgeting tools. Many reputed solutions enable you to forecast realistic budgets for your projects and track all the expenses via these integrated tools. If the system doesn’t have such functions in-built, then they tend to offer integrations with third-party budgeting plugins to give you a grip on your financial goals.

› Invoicing

With a project management tool, you would be spared from creating an invoice from scratch for every project or individual process. The software comes in with automated invoicing tools with pre-designed templates that you can customize as per your needs. These tools can send invoices for you automatically based on your set cycle. It can even send reminder emails, adding to your relief.

Many advanced PM systems go a step further as they can convert the hours worked on tasks into billable amount. And you can turn those into a valid invoice with just a few clicks. That eliminates human errors, letting you receive fair returns for your collective hard work.

› Custom Workflows

Every company has its unique workflow. And hence, you need a project management solution that adapts to your distinct process. Thankfully, you’d find numerous project management software offering custom workflow functionality. Through this feature, it becomes easier for you to track the work progress in its entirety. And stay aware of which of your team member is handling which process/task or which stage you are in with respect to the project lifecycle.

› Team Roles and Permissions

For your project to succeed, everyone on your team needs to have a clear role and responsibility. A PM tool helps streamline that. You can define comprehensible roles for everyone involved in the project, share the details with them, and keep updating the roles when needed. Once you design these user roles, the system also enables you to restrict access to certain information and data you think is sensitive through permissions. That way, the data is only visible to or editable by those who have the access right.

› Work Management

Managing all the work related to a project in a conventional way is beyond hectic. Especially if you are an organization running multiple projects at once. That is when a PM system steps in to save you from the trouble. The wok management tools of the software facilitate centralized management of work, removing the complexities and confusion. Thus, everyone working on the project can easily remain on the same page at any given time.

› Third-party Integrations

Every leading project management system offers integrations with other third-party organizational software, right from an accounting system to email tools to CRM software. Wondering why? Because such integrations synchronize data from different solutions, saving your precious time. In simple words, it frees you from extracting and entering the same data into different tools multiple times. The easy availability and streamlining of data, in turn, speed up your projects as well as other business operations.

› Mobile Apps

Gone are the days when people could only work from the office. Nowadays, professionals are constantly on the move and prefer working from wherever they are. Considering this changed scenario, many project management systems now come in with their distinct mobile app versions. With such project management apps in place, you can stay updated about and manage all your projects on the go. And ensure none of your projects suffers at any cost.

What we explored above are the most common tools and features every reputed PM software would include. All of those make for crucial determinants in labeling a system as the best. However, there are specific factors you should never miss when it comes to picking up a relevant solution. What are they? Let’s find out.

» 15 Factors You Must Consider While Buying Project Management Software

1. Ease of Use

No matter which project management tools you choose, they should be as easy to use for a novice as they would be for an expert project manager. If the system is too complicated to move around, it would hamper the overall productivity of your workforce instead of boosting it. To ensure the system packs in this aspect, opt for a free trial before making a final selection.

2. Professional/Intuitive Interface

Who says if the software is easy to use, then it would have a boring design? Any well-functional system offers an intuitive, as well as attractive, user interface for an immersive experience. That also reduces your learning curve considerably, saving you tremendous time. If the system you are about to select doesn’t provide such an interface, then dropping it is a better idea.

3. Collaboration

Any project is never a one-man’s job. It contains diverse teams working together to achieve a common objective. Therefore, you must buy a project management solution that offers seamless collaboration between your teams. At every phase of the project. From being able to share and work on the same documents to communicating in real-time, it should take the complexities out of collaboration.

4. Level of Customization

Every business has its own processes, goals, and workflows. And it doesn’t make sense to change any of those to be able to use a PM tool. Hence, what you must do is, select a customizable project management software that fulfills those unique needs and ever-changing demands. Understand how much personalization the software offers, which features you can customize, and whether you can configure the system on your own before you finalize a tool.

5. Scalability

So, the PM system you are about to purchase fits your organizational requirements for now. But is the system capable of evolving alongside your growing business demands? If yes, then how? That is the question you need to ask the vendor. If the software is not scalable, then it might become useless as your business grows. And migrating to a new solution every now and then is not only time-consuming but also pretty expensive.

6. Reviews

Before you give a final nod to any project management system, look up its customer feedback. Determine how the software fares in terms of functionality and what are its ratings when it comes to after-sales services. Or the way it has benefitted the companies using it. The more positive reviews the software has, the more reliable it is.

7. Support

Like any other software solution, PM tools also need regular maintenance and upgrades. You may find it hard to perform particular tasks initially, get stuck, or encounter bugs. Thus, it is vital to go with a system that offers prompt customer services and support to resolve these issues as soon as possible. So, ensure the ongoing support is included in your package. And an SLA is in place. Also, it would be even better if there are multiple channels of communication and a dedicated point of contact.

8. Security

Having the most efficient functions becomes worthless if your project management software cannot protect your sensitive data. Therefore, while choosing a system, make sure that the vendor puts all the necessary security measures in place to avoid any data breach and cyber-attacks. It should leverage the latest technology and encryption methods for added safety. The system should also comply with the general security standards.

9. Speed

We live in a fast-paced world, wanting every bit of information in a nanosecond. And a PM system should be no exception. Speed is a crucial aspect of any software solution, after all. The software you choose should be quick to load and perform requested tasks rapidly. You won’t like to wait for hours to see a record of the resources allocated or generate a detailed report. However, the speed should never come at the cost of accuracy and performance.

10. Real-Time Updates and Reporting

The most effective project management systems give you all the critical updates in real-time to let you stay on top of every project; at any given moment. For instance, notifications on completed tasks and a change in deadlines. Moreover, the system should also possess advanced reporting functions so that you can put the analyzed data into useful, actionable reports. Without such precise, real-time insights, it is nearly impossible to strengthen your position.

11. Integrations

If your PM software cannot integrate with other business tools, then imagine the amount of workload you’d have! You would need to input the same data into multiple systems, such as accounting software or a time and attendance system, to complete a task and synchronize things.

That’s why it is a must to choose software that works seamlessly with other such systems and third-party apps you already use. That way, you will save your time, efforts, and money in addition to speeding up your processes.

12. Cost

It is important to have a PM system with powerful features. But that doesn’t mean you have to pay a hefty price. Before going on a shortlisting spree, define a clear budget. And then, as you’re exploring options, check whether the software’s price justifies the features and functions it has on offer. Consider other factors, too, that we discovered here, like the ease of usability, customer support, and security. If it ticks all the boxes without stretching your budget too far, then it could be a good fit.

13. User Controls

The project management software you are about to purchase must provide you total control when it comes to defining user roles. Doing so enables you to grant access rights and permissions to the users. That, in turn, ensures that each team member can only access information relevant to them, leaving sensitive data viewable only to the managers & decision-makers.

14. Project Lifecycle Management

A decent PM tool would let you manage your projects right from the word go till completion. In other words, it would provide you with the means to lead an entire project lifecycle - starting with project planning to resource delegation to task management to expense tracking to invoicing. It is a must-have component if you intend to grow through your projects.

15. Mobility

In the fast-moving world, you might want your project management system to offer access anywhere, across devices, anytime you need. For that, check whether your solution supports multi-device and multi-platform compatibility, including remote access, without compromising security. That would make both your remote and in-office workforce more productive.

Noted these factors? Now, let’s move onto the steps you must follow while choosing the right project management software. The steps uncomplicate the entire process, letting you be in control of your decisions all along.

» 6 Steps to Choose the Best Project Management System

1. Outline your requirements

Just as a building needs a strong foundation, your requirements lie at the base of picking up the apt project management software. Therefore, start by brainstorming and analyzing what your team needs out of a PM system. You could also gauge your needs by knowing your current pain points or issues while managing a project. Make a sleek list of those problems, as they will turn into the features to look for in a system. You’d need this list while you are on a software examining spree.

2. Define the users for your project management tool

Who is going to use the software in your organization? Will the solution only be used internally? Or are you going to involve external stakeholders as well? All these legitimate questions will lead you to define a clear user base. For instance, for a small team with limited internal requirements, a small, informal project system would suffice.

On the other hand, an MNC with diverse project teams working simultaneously on multiple projects would need a comprehensive project management platform. A system that allows people with different roles and responsibilities to come together and work in a seamless environment. So, make sure to have clarity about the users of the solution.

3. Research your options

Once you have your needs and users in place, you are all set to explore the different project management solutions from different vendors. Don’t get overwhelmed with the availability of such a plethora of choices. Make smart moves by asking for referrals from your associates or other project managers, considering suggestions from industry blogs, and studying software review websites. While you’re at it, keep your requirements’ list handy. That will help narrow down your choices to a great extent.

4. Test the system through trials and demos

Investing in a project management system would require you to shell out substantial money. So, before making that commitment, it is wise to opt for free demos and trials of all the solutions you have shortlisted. Doing so would help you determine whether the software’s features are in alignment with your business needs. Moreover, it would keep you from making a wrong investment. To simplify things, shortlist not more than three to five solutions for trials.

5. Gather feedback

When you, along with your whole team, try the PM tool, you would come to clear conclusions whether the system in question is the right fit for your business. The trial will help you differentiate between what is complementing your processes and what is not. It would also help you gauge which features you need to customize or drop completely.
Gather all such reviews from every team member who participated in the system’s trial run to select that perfect solution. The software with more positive reviews should be the one for you.

6. Evaluate product cost

Along with the features, compare the costs of the project management tools you have shortlisted. Contemplate various aspects, such as the solution’s subscription plans - monthly, annual or a one-time licensing fee, features on offer, implementation time and cost, and post-sales service. Also, determine whether adding new users would come at an extra cost.
To make things a bit easier, ask yourself - “What would be the cost of buying that system versus not buying that system?”
The deeper you evaluate the cost factor, the better you’d be at making the correct purchase decision.

In light of all this, you must know that purchasing PM software is not the end of it all. It is, at best, just a beginning. Once you’ve bought a solution, you need a solid implementation plan, followed by a periodic review of how you use the tool, to stead your ground firmly.

“Wait. An implementation plan! What do you mean by that?”

Let’s look into it in detail.

» How to Implement Project Management Software?

Often, team members seem a bit reluctant to a sudden change in the way of working. That’s the primary reason you need a carefully thought-out plan to phase out the implementation of your chosen PM system. That would aid in increasing the possibility of a successful rollout. Here is what you could do:

For starters, you should outline a timeline to onboard everyone on the team. You could do that together at once or in various stages - adding key players first and then the other members in a gradual manner. If you introduce key players first, such as managers and team leaders, to the system, they could help make the transition smoother for others.

It is also at this stage that you should plan integrations. The plan would comprise a clear timeline on which business tools you’ll integrate with the PM software at which stage.

Secondly, you need to take care of the training requirement. Ask the vendor whether they will offer training and how. Also, try to get a specific answer on the duration it would take. Your team has to receive proper guidance to make the most out of this investment.

After training, you can start using the software for bite-sized tasks and processes. For those of your teammates who are less technologically inclined, encourage them with smaller tasks. For example, profile creation or one-on-one or group conversations. Many systems also come in with gamification and rewards to make things fun, engaging, and productive.

While your teammates are getting the hang of the software, they might also encounter issues and difficulties. Therefore, the next step is to answer their queries. And listen to their feedback with an open mind. It is their feedback that could help make the system “the perfect solution” for your organization.

If you are able to conduct the implementation successfully, then chances are, your road ahead would automatically turn smoother.

Now, let’s move onto the most critical question -

» How Much Does Project Management Software Cost?

Well, the pricing of project management systems in the market varies from vendor to vendor. There are a lot of factors that form the basis for the software cost, including its features, size, customization capability, functions, support, and vendor’s reputation.

Some systems come at a monthly subscription and some at a quarterly plan. Some are available at an annual plan, while some come at a one-time fee. Thankfully, most of the vendors offer free trials and free versions of the system, helping you assess the depth before you dive deep into the water.

To give you a general idea, the costs of the PM tool can be as low as $20 to as high as $199 a month. For annual billing, the price can fall in the range of $100 to $2000. These prices are either on a per-user basis or for a limited number of users. Also, keep in mind that you may need to pay extra to add more users to the system.

And what about the products available at a one-time license fee? You may need to shell out anywhere between $299 to $3000 for those types of PM systems.

In the end, it all depends on the kind of functionality and performance on offer.

Pro tip: Always opt for a fully-featured free trial before making a purchase. It will save you both money and time.

Now that we have covered the basics of project management software, it’s time to dig deeper into the diverse PM software various industries use.

» The Best Free Project Management Software

Not every PM system comes with a price tag. Yes, you read it right. There are plenty of vendors in the market who provide you with free well-functional and reliable solutions to carry out your projects successfully. And the best thing is, a majority of those tools work across industries and all the renowned operating systems. All you need to do is, sign up on their platform and get started. An example of such solutions includes Wrike, Zoho Projects, and Asana.

However, you must note that such free project management tools do come in with some limitations. Either in terms of features, the number of users, or the number of projects you can handle through it. For a more elaborated functionality, you need to upgrade to its paid version. All in all, such free project management apps are a good fit for a small team, a start-up, or even a solopreneur with only the basic project management requirements.

» The Best Enterprise Project Management Software

Any large corporation typically has more than one project going on at any given time. Moreover, they have many projects in the pipeline. In such a case, these companies require a system that enables them to not just manage multiple projects at once but do that with 100% efficiency. And that’s where an enterprise project management software, in the likes of Microsoft Project, Jira, and Primavera, enters the picture.

With such types of tools, organizations can plan and implement project strategies across the company with streamlined processes. Since these tools are business-oriented in nature, they help with highlighting, prioritizing, and tracking projects as per business goals. One can group projects, define growth stages, and milestones for each project through the solution. That way, the system helps eliminate the complexities while increasing transparency at all levels throughout the project lifecycle.

The objective here is to add value to the organization through every ongoing and completed project.

» The Best Marketing Project Management Software

Whether it is a full-fledged marketing agency or a marketing department inside a company, both need a potent tool to cope with their marketing needs. Enter marketing project management system. A solution that enables you to carry out your 360-degree marketing plan effectively.

With PM tools for marketing, it becomes easier to channelize all the marketing efforts and adhere to the set guidelines. The software helps ensure that your productivity remains intact even in the most dynamic situation. Teams can communicate seamlessly and know where they are heading at all times.

In other words, the software proves to be a complete savior - right from helping you with campaign planning to development to execution to tracking. What’s more? It simplifies keeping a tangible tab on your resources and ROI. Out of the many leading marketing project management tools, Trello, HubSpot, Canto, and Hive are quite popular among marketing agencies.

» The Best Visual Project Management Software

A visual project management software is nothing but a solution that presents key project information and status in the visual format. Such as Gantt charts, Kanban boards, graphical roadmaps, charts & graphs, and Scrum boards. All while retaining the basics of a standard project management system. Why? Because many people find it easier to process data when it is in the visual form instead of the numbers and long texts.

With visual project management tools and their visually analyzed data, project managers can improve planning, collaboration, and communication significantly. Moreover, the system helps define logical milestones and deadlines, reducing the chances of process breakdowns or derailing. In fact, one can also interlink the project objectives, forecast risks, analyze cost-benefits, and alter methods just in time.

If you want to experience how such tools function, you can explore visual project management systems, including ProjectManager, Kanbanize, Backlog, and

» The Best Project Management Software for Small Business

If you are a small team or a small business entrepreneur, then your project management requirements, too, may be limited. For instance, you won’t need the employee scheduling feature with a time size 3. Or a progress comparison functionality for tens of projects at a time as you handle only a couple of them simultaneously. In such a case, it is ideal to stick with either a low-cost system or free small business project management software.

Such tools come loaded with all the required functions but at an affordable price. From initial planning to effective management and monitoring of projects, it ticks all the core boxes. Not to forget, the system also facilitates communication, document sharing, notes, and checklists. That helps you stay on track and offer your promised deliverables on time. Some of the best small business project management tools available in the market are Teamwork, Zoho Projects, and TeamGantt.

» The Best IT Project Management Software

From a small IT company to IT departments of big corporates, it gets overwhelming at times to handle multiple processes of various projects at once. That’s when effective IT project management software comes to your rescue. It is nothing but a PM tool designed specifically for IT project needs. The tools, like any other system, are available both as a free and paid product.

You can assign and track tasks through these IT project management systems as you would do with its conventional counterpart. In addition, you can keep a watch on project expenses, app development, and the time spent on it. And that’s not all. You can create an entire product roadmap as well as manage resources and portfolios. The system also aids in deployment, maintenance, and issue management, simplifying your projects from start to finish. Out of the many IT project management software tools out there, you won’t regret choosing a Jira, Celoxis, Bitrix24, Wrike, or ClickUp.

» The Best Engineering Project Management Software

Engineering project management systems are meant to help you clearly define and walk the scope of your long-term projects. The tools are robust when it comes to planning and execution but flexible enough to accommodate room for sudden changes. Ideal for any type of company size, these tools work across diverse engineering niches with apt customization.

Any decent project management software for engineering simplifies task delegation, resource management, budgeting, expense tracking, and scheduling activities. It offers visual planning of the project, management of dependencies, and monitoring of bugs too. It makes collaborating and communicating with teammates and stakeholders an out-and-out hassle-free process. For a quick glimpse of the project status, you only have to go to the system’s dashboard that offers all the real-time insights and updates you need.

Is that all? No. The tools also put the process of proposal and bidding in order. Software like ProjectManager, OpenProject, Smartsheet, and Asana are some of the top project management software for engineering firms. You can either go for their free version or buy a paid subscription.

» The Best Agile Project Management Software

Agile project management systems are designed to allow teams to finish projects faster without compromising the projects’ quality. The primary factor that differentiates an Agile PM tool from that of the conventional one is its increased flexibility when it comes to incorporating any changes. This type of software is useful for any firm, across industries, that wants a successful completion of projects on time. And save both money and time.

With Agile project management software tools, teams achieve better interactions and collaborations. There is a thorough understanding of project goals and total control at each phase of its development. It offers relevant performance metrics to rely on while letting you create personalized team structures. The best thing? It boosts focused efforts and consistent feedback, which, in turn, diminishes the possibility of rework. And as a result, you attain process optimization and faster TAT.

Luckily, you would find many leading Agile PM systems in the market in free and paid versions, for example, Agilean, ProofHub, Notion, Wrike, JIRA, Smartsheet, and Active Collab. Determine your requirements first to choose the best tool.

Impressed by such a wide array of PM systems? We, too, are!

Now, let’s move forward and explore in brief which industries use PM tools to accomplish their projects more effectively. We’ve collated as many as 21 such sectors, so don’t be surprised if you find yourself fascinated by this diversity!

» 21 Industries That Use Project Management Software

› Construction Industry

Companies in the construction industry rely on project management systems to oversee the entire lifecycle of their projects. They use the software for initial planning, designing, and budget estimations. And go on to leverage its technology to the later phases of the construction process, including scheduling, contracting, and ensuring efficiency of resources, such as materials, labor, and equipment.

› Manufacturing Industry

From maintaining machinery in the right order to scheduling the production tasks, the manufacturing industry has a lot to do. And with efficacy. That’s where using PM tools turns into the best bet for them. Thanks to this software, manufacturing firms can plan, manage, and optimize their output with precise production workflows and seamless communication among teams.

› IT Industry

Whether it is hardware installation project, network configuration, or software and application development, the Information and Technology industry makes the most of IT project management systems. Through such solutions, IT firms create a robust roadmap for their projects. The project teams ideate, design, develop, test, implement, and follow up effectively through the software’s real-time dashboard, collaboration, and reporting tools to achieve successful project completion.

› Engineering Industry

Companies in the engineering industry work on complex projects day in and day out. Irrespective of their niches, such as electrical, mechanical, or civil. Thus, for more transparency and optimal results, they trust powerful yet flexible project management solutions. With these platforms, it becomes simpler for engineering teams to plan and organize people, tasks and resources, schedule, track, and collaborate. It’s the system that helps them create a feasible 360-degree roadmap to surpass client expectations.

› Professional Services Industry

PM software for individuals/firms providing professional services, be it advertising or tech services, streamline workflows to a great extent. Such professionals use the system to carry out projects smoothly from start to finish. There is better collaboration, assignment of tasks, monitoring, as well as reporting. All of that, together, helps in making the project fruitful.

› Product Development and Management Industry

For a company into product development and management, there has to be a clear roadmap, as well as room for flexibility. And that’s where project management software helps the industry with its centralized product vision. Thanks to the PM tools, it becomes possible for the product developers to outline a realistic development schedule and resource allocation. Moreover, they leverage the software’s real-time reporting, charts, and dashboards to put the insights to the right use.

› Marketing Industry

Marketers always have to think on their feet. That’s why they need a solution that is easily adaptable yet robust. And thankfully, online project management systems fit the bill. Through these tools, marketers can streamline their marketing efforts with maximum precision. There is improved communication and real-time status, in addition to tracking. The centralization of data opens doors for seamless coordination and a greater success rate.

› Creative Industry

The creative industry turns to project management systems to automate their repetitive technical or administrative tasks. And boost the collaboration, brainstorming, and communication between the project stakeholders through communication channels and file sharing. The intent here is to provide this creative workforce with more time to think about critical things, design, create, and evaluate. The system also helps creative agencies with its visual task dashboard, budget management, proposals, time tracking, invoicing, and other such functionalities.

› Event Planning Sector

Event planning, a dynamic industry that keeps event planners on their toes, use project management software to maximize the success of their events. Whether it is a product launch, a conference, or a celebration party, PM tools make it simpler to delegate tasks and coordinate with team members. Moreover, the event agencies achieve better management of the to-dos and adherence to protocols and deadlines.

› Non-profit Organizations

To complete their projects on time and with efficiency, non-profit organizations trust online project management software. Such tools not only turn seemingly big projects into actionable processes but also ease the management of resources. In addition to that, it brings consistency and accuracy to the evaluation and tracking process. That lets the non-profits get a better grip on the projects’ direction all through the lifecycle.

› Architecture Sector

Similar to the construction industry, the architecture sector has found tremendous assistance in the form of PM software. The tools help architects in brainstorming, collaborating, and managing the workflow. That, along with compiling and storing their digital assets in the safest way possible. For example, the continually evolving project designs, visuals, text, and video assets. Also, it helps take care of the finances, budgeting, and resource management needs, uncomplicating the whole process.

› Automotive Sector

From automotive suppliers and car manufacturers to car rental agencies and dealers, companies in the automotive sector are turning to web-based project management software for achieving their goals. The software helps them visualize and prioritize tasks with improved collaboration through agile methods. Moreover, they can track time and generate accurate reports. That, in turn, accelerates the decision-making process further.

› Finance Sector

Project management systems bring a much-needed centralization for companies working in the financial niche. The financial firms utilize the PM tools to create logical task hierarchy, as well as deadlines, and allocate those to relevant teammates. The tracking of all those tasks makes it easier to finish projects on time with the desired level of quality. It also helps plan workflow, forecast budgets, maintain financial control, and obtain visual, actionable insights.

› Healthcare Sector

For the healthcare industry, it is vital to maintain accurate past and present records of patient details. And quickly retrieve them as and when needed. Therefore, they now rely on project management software to make this process swifter. With a decent solution in place, healthcare professionals are able to collaborate, schedule meetings, manage tasks, communicate in real-time, and run diverse departments in an easier way.

› Legal Sector

A majority of law firms have begun switching to on-premise project management systems for the framework it brings to help serve clients better. From automating tedious tasks to tracking the ongoing cases to invoicing and budgeting, the system helps cover each crucial aspect of the legal matters, including compliance. Other than that, the firms find it simpler to collaborate and safeguard their sensitive data, saving a significant of their precious time.

› Logistics Industry

More and more companies in the logistics industry are switching to online project management solutions for their practicality. The system, after all, helps plan an end-to-end flow, as well as storage, of goods. Right from the goods’ point of origin to its point of consumption. The system facilitates live communication with all the stakeholders, generates reports, and helps keep the inventory in check at all times. With the tool’s effective planning and implementation, companies are achieving minimal to zero wastage of products and services.

› Real Estate Industry

For the real estate sector, it is critical to deal with risks, communication, and budget issues. Without letting those affect the project. And with online project management software, real estate firms are doing exactly that. The smart solution not only provides the sector with the required precision in planning and estimations but also boosts optimum resource utilization and time management. Plus, the system offers smooth third-party integrations for seamless workflows across the organization.

› Retail Sector

With a retail project management software tool, the retail sector attains centralization of its dispersed business processes. The software lets the teamwork together smartly and interacts in real-time - with each other and with the customers. Teams can convert conversations into tasks and manage them efficiently through tracking. And since the system offers the exact project status, retail firms always know where they are and what they need to do to maximize their returns.

› Education Sector

For educational organizations, online project management software streamlines their schedules with integrated calendars and on-point task management. The education sector uses the system to collaborate in real-time, distribute and manage resources effectively, track attendance, plan events, and share files and project status. The solution also helps in conducting virtual sessions and managing forums or discussion boards wherein, students can come together to discuss topics and solve problems.

› Freelancers & Self-Employed

Since self-employed, solopreneurs, and freelancers have to don multiple hats at a time, online/desktop project management software steps in to simplify their day-to-day work. Whether it is planning different projects and scheduling their timeline or managing tasks and monitoring the time, the gig workers find a lot of relief through advanced PM systems. In addition, they can depend on the system-generated automatic reminders, checklists, to-do’s, and collaborative tools to meet their individual goals.

› Accounting Firms

Companies active in the accounting industry prefer using project management software as it can smoothly complement their existing workflows. The teams leverage the system’s proactive planning, execution, forecasting, and reporting tools to meet distinct project objectives. Besides, they experience escalated collaboration, clearer task instructions & milestones, and prompt status updates. In fact, the system also offers compliance to standard accounting laws and practices, taking some stress off these professionals’ shoulders.

» Final Thoughts

The business world today is getting much more competitive with every passing day. And thus, it is not only wise but also essential to use modern technology, such as project management software, to make your mark. Both externally and for internal operations. No matter which industry you belong to or the size of your organization.

With the help of such tools, you are bound to experience a considerable increase in your planning, organization, and execution abilities. There would be more time on hand since the system would automate your standard, manual processes. You would no longer need to contact your team leaders/project managers for frequent updates on project status. A click into the dashboard and the PM tools would fetch you all the details - from status to resource availability to budget and cost!

What else do you need for the smooth handling of your projects, right?!

Now that we've covered all the prime aspects of a project management system in this guide, are you going to switch to one? Or are you already using one? Do you think all the information that we collated here would help you choose the right software?

Frequently Asked Questions (FAQs)

What is Project Management Software?

Project management software is an application that enables you to effectively collaborate and monitor various projects at a time on a real-time basis. Unlike on-premises systems, the popular online cloud-based systems are in more demand. As most of the software applications offer flexible features and pricing, investing money would not be a problem. However, you have to choose the right software that will best fit your needs.

How does Project Management Software work?

The work of a Project Management Software is to plan all the essential activities of your project by facilitating a platform where you can assign a specific task to your team. Besides, its unique features help you manage your resources and promote productive collaboration with your team.

  • › Create an effective task management system:

The software offers you to plan a project by covering every critical detail. You can track your ongoing project and figure out any errors beforehand rather than waiting for a drastic measure. It let you appoint specific tasks to your employees as per their skills and track their progress effectively. You can prioritize tasks for your employees and send them occasional reminders about their responsibilities. You can also follow the time spend by your employees on an individual task. It offers you a myriad of possibilities to escalate your project speed. You can set the 'start date' and 'end date' of a project along with a feature to break your project into small segments. Then, you can assign responsibilities to different employees.

  • › Lets you sequence your tasks:

An online project management software application lets you add sequence to your works. For example, if one job can’t be started without the completion of a previous task, then you can set sequences to your tasks. The dependency view or a Gantt Chart enables you to view the dependency between tasks and work them accordingly.

  • › Helps you with the Gantt Chart:

The project management tool helps you build a powerful Gantt Chart provides you a clear view of an ongoing project and upcoming milestones. If you need to change your plans in between, you can add new tasks or modify an existing job. This also allows you to set dependencies and Print the Chart Diagram in physical form or export the chart in PDF form. The software provides you a feature to distinguish your projects in precision. It let you classify your tasks into milestones, task lists, completed & incomplete tasks in % view and dependencies. Gantt Chart modifies the dependencies by allowing you to add new successor, predecessors, editing existing dependencies and adjust the time lag between tasks. The Kanban board displays the completed tasks, priority of tasks and the specific section of tasks. It let you reorganize your tasks and gives you a detailed analysis regarding a failed or behind-the-schedule assignment.

What are the best Project Management Software?

  • Wrike
  • Trello
  • Basecamp
  • Jira Software
  • Mavenlink
  • Asana
  • Teamwork Projects
  • Podio
  • Quire

How Much Does Project Management Software Cost?

The pricing of project management software starts from as low as $3 to a whopping price of $99 per month. The subscription price of the software entirely depends upon its features and the user-friendliness of the interface. Almost all the online project management software is available with a monthly based subscription. Some software with cheap monthly subscriptions fees between $3-$10 offer limited features and charge you extra for using rest added features on per user per month basis. Some project management software applications even let you pay a small price and then add one more user without any added features. If you are a small business with limited employees, then this feature is excellent. They carry essential features of the project management tools and are ideal for small to medium scale organizations. However, if the requirement of your business is more you can choose an enterprise version of the software. Some software comes with a more significant list of additional features as well. They offer additional features with a more user-friendly interface. If a monthly subscription is too much for you, there are software application like which also offer annual subscriptions option with much better deals. However, it is always better to go for a free trial unless you are not familiar with implementing the software into real-time usage.

Alternative Text


SoftwareWorld is a software review platform that showcases top software solutions suitable for various industries, providing a comprehensive review service by comparing the best software solutions available on the market.

Leave a Reply

Your email address will not be published. Required fields are marked *