Top 30+ Project Management Software & Tools of 2021

Is project management giving you a hard-time even today? Are you as a project manager finding it challenging to complete small to big-scale projects within the set deadlines? Are repeated spreadsheets updates, and long, ineffective meetings eating away all your efforts and time? Project management software can revolutionize the way you work; the only challenge you need to take is finding the right PM tools for your organization. You can now plan, manage, organize, generate invoices and reports, and conduct meetings using a single platform, which is the best project management software. With this system, you can stay on top of every timeline, project task work, team overview, training schedules, and more, again in a hassle-free manner.

best-project-management-software

» What is the meaning of project management?

In a simple definition, project management is planning, executing, and overseeing every minor activity and detail related to a project of your organization from the start to the end. The process of project management includes budgeting, strategizing, implementing, tracking, and reporting. The aim here is to complete the project by accomplishing its desired goals and predefined standards.

» What is Project Management Software?

Project management software is an application that enables you to effectively collaborate and monitor various projects at a time on a real-time basis. Unlike on-premises systems, the popular online cloud-based systems are in more demand. As most of the software applications offer flexible features and pricing, investing money would not be a problem. However, you have to choose the right software that will best fit your needs.

In this research, we have reviewed the 20 best project management software outlining the key features and its associated benefits for both project managers and organizations. We have provided an in-depth detail for each of these products, which you may consider when choosing the best option - this software shall help you in achieving business goals as per your requirements and suitability. Let’s have a look:

#1. Wrike Review - Online Project Management Tools for Teams

Wrike-project-management-software

“We find that Wrike cuts across all [our] departments, and it’s the one software that everybody can use to manage projects, initiatives, and tasks.”
- Ryan High Strategic Initiatives Manager, City of Reno

Are you struggling to work smartly on multiple projects? Wrike can be a perfect solution for you; it is a perfect project management software for prioritizing tasks, aligning business goals, collaborating work, and managing resources across enterprises. You need not struggle to manage your on-going, growing projects with Wrike – it is an all-in-one project management tool that you may require to become a leading project manager.

Wrike offers pre-developed templates, which can standardize your business processes such as defining dependencies and scopes, planning and scheduling resources, tracking delivery progress, and managing & monitoring performances.

Key Benefits of Wrike!

» Work Visibility in Real-Time: Wrike project management software allows project managers to gain full access to project planning, optimization, critical analysis, and business visibility, along with workload management and advanced reporting. If you are a project manager, then you can track and resource all the project processes in real-time.

» Effective Resource Management Solution: This project management tool is equipped with a simplified interface (drag-and-drop) that aids in an easy team and workload management. It prevents companies from burning out and boosts the Returns on Investments. You can organize and prioritize team-based tasks depending on your project objectives and team capacity, again and again.

» Automated and Personalized Workflows: Avoid work repetition and save valuable time and resources using this project management software. This system will help you in creating state-of-the-art, innovative and personalized templates for all enterprise processes. Additionally, avoid irrelevant, superfluous actions using the customization tool that is used to create workflows as per your personalized requirements.

» Scalable Tools as per Your Needs: Get flexible, customized interfaces using the Wrike tools; these interfaces include dashboards, reports, calendars, and more. Acquire latest status updates and keep all tasks on track by letting your teams and associated projects scale-up with buoyancy using the project management tools.

Wrike Works Best For:

Enterprise Businesses, Mid Sized Businesses, Small Sized Businesses

Wrike Features:

Customize Dashboards, Project Planning, Project Monitoring, Custom Workflows, Tasks Creation & Assignment, Task & Subtask Management, File and Document Sharing, Real-Time Messaging and Collaboration, To-Do Lists, Task Due Dates, Task Prioritization, Community Forum, Customer Ideation, Gantt Chart Tool, User Groups & Permissions, Request Forms, Project Portfolio Management, Workflow Management, Release Forecasting, Time Tracking, Progress Monitoring, Project Budgeting, Project Reporting, Third Party Integrations

Wrike Integration With:

Google Drive, Microsoft Excel, Slack, Dropbox Business, Microsoft 365, Google Workspace, Mailchimp, Salesforce Sales Cloud, SurveyMonkey, OneDrive, Gmail, GoToMeeting, GitHub, Evernote Business, HubSpot Marketing Hub, Shopify, Microsoft Teams, HubSpot CRM, Zoho CRM, Pipedrive, Box, Quickbooks Online, Rippling, Calendly, Zendesk, LiveChat, Xero, Microsoft Azure, Google Calendar, TimeCamp, Basecamp

Wrike Pricing:

» Free - $0/per user/month (Unlimited users)
» Professional - $9.80/per user/month (5–200 users)
» Business - $24.80/per user/month (5–200 users)
» Enterprise - Contact Vendor (5+ users)
» Pinnacle - Contact Vendor (5+ users)

Wrike Deployment:

» Cloud, SaaS, Web-Based
» Desktop - Mac
» Desktop - Windows
» Mobile - Android
» Mobile - iPhone
» Mobile - iPad

Wrike Support:

» Email/Help Desk
» FAQs/Forum
» Knowledge Base
» Phone Support
» 24/7 (Live Rep)
» Chat

Wrike Training:

» Live Online
» Webinars
» Documentation
» Videos

Wrike Industry Specialties:

Construction, Manufacturing, IT & Dev, Engineering, Marketing, Nonprofit, Architecture, Corporate Media, Entertainment, Event Planning, Finance, Healthcare, Law, Politics, Property Management, Public Utilities, Real Estate Development, Retail, Transportation, Universities & Education

Wrike Contact Details:

» Vendor Name: Wrike
» Location: United States
» Founded: 2007

#2. ProjectManager.com Review - Best Online Project Management Software

ProjectManager best project management software

“ProjectManager.com offers fabulous tools that rival Microsoft Project and are indeed a better all round experience.”
- Steve Olenski Forbes

ProjectManager.com is an amazing tool to organize everything that you do at your workplace. It is full-bodied project management software, which is accompanied by amazing features to avail. You can use it for all kinds of projects as it is reliable and easy to use as a project management tool. You don’t have to worry about its availability.

With ProjectManager.com, easy-integration with other tools is seamless. Creating innovative, interactive projects is simplified with this project management software as you can import your data with user-friendly file formats – MS Project and MS Excel. You can choose from more than 400 tools to integrate this software.

Key Benefits of using ProjectManager.com!

» Create Innovative Real-Time Projects Online: You can create, edit, manage, and share your project online with multiple team members – it is a great option for a team that remotely works on a single project. The project with this project management software gets updated to ensure each member can track the changes in real-time.

» Manage Tasks, Timesheet & Reports Instantly: ProjectManager.com allows your team and you to manage tasks like a pro. Organize your assigned tasks and make your to-do list, even when you are working on multiple projects at a time. Create professional project status reports with these project management tools, and easily export or share these reports in readable formats such as Word, Excel, and PDF. Additionally, fill timesheets using the auto-filling mode of this project management software.

» Manage & Supervise Workload of Team: With ProjectManager.com, it becomes extremely easy for you to manage your team’s workload, whether it is single or multiple projects. You can assign the right amount of work to the right resources instantly and balance your team’s overall workload.

» Organize & Manage Multiple Projects: Manage anything and everything that an active project involves – tasks, teams, and workload. You can do this across all the projects that you are a part of. With the project management tools that this software offers, you can acquire real-time enterprise solutions with no geographical barriers.

ProjectManager.com Works Best For:

Enterprise Businesses, Mid Sized Businesses, Small Sized Businesses

ProjectManager.com Features:

Cloud-based Solution, Project Planning, Project Scheduling, Project Tracking, Project Timeline, Online File Storage, Real-Time Dashboards, Task Management, Project Reporting, Project TimeSheets & Time Tracking, Resource Management, Project Portfolio Management, Workload Management, Work Management,
Gantt Chart Tool, Agile Tool, Waterfall PM Tool

ProjectManager.com Integration With:

Microsoft Project, Microsoft Excel, Microsoft Exchange, Microsoft Office 365, Salesforce CRM, QuickBooks Accounting, Xero Accounting, Dropbox, HubSpot CRM, Slack, Zendesk, Evernote, OneDrive, Google Drive, Google tasks, Gmail, Google Calendar, Google Sheets, Google Contacts

ProjectManager.com Pricing:

» Personal - $15/per user/month
» Team - $20/per user/month
» Business - $25/per user/month

ProjectManager.com Deployment:

» Cloud, SaaS, Web-Based
» Mobile - Android
» Mobile - iPhone
» Mobile - iPad

ProjectManager.com Support:

» Email/Help Desk
» FAQs/Forum
» Knowledge Base
» Phone Support
» 24/7 (Live Rep)
» Chat

ProjectManager.com Contact Details:

» Vendor Name: ProjectManager.com
» Location: United States
» Founded: 2008

#3. Trello Review - Collaborate and Manage Projects Together

Trello best project management software

“Trello makes it easy to keep everyone on the same page. As changes happen, the real-time updates with email notifications have been key.”
- Haydon Dotson Sales Manager, Detroit Red Wings Sprout Social Industry

Trello is the best project management tool that allows you to collaborate like a pro and complete more work than ever before. Several features of Trello PM software allows you to consolidate and line up your tasks and assignments flexibly and rewardingly so that it becomes a lot of fun for you to achieve your goals.

The highlighted features of this tool include Trello’s boards, cards, and lists, which helps you in making a consolidated team playbook, and a productivity platform. It keeps you and the complete team always synced. Trello is an essential part of various industry giants including Google, Tender, SquareSpace, Costco, Bose, Lush, and Pinterest, making is the best project management system.

Key Benefits of using Trello!

» Works for Teams of All Types: Trello is one of the best project management software for small teams. You can use it for organizing and working on multiple tasks whether it is work-related or freelance project work. You can use it to plan your next family vacation too. The only theory that Trello works is keeping people and teams to stay organized.

» Feed all Information at One Place: Provide details to your team in-one-go! View details, add comments, track due-dates, and more information using the Trello cards – this is a unique feature among the project management software list. This system allows you to keep a hold on your project and collaborate with your team from start to end.

» Automate Your Workflow Like a Pro: Trello’s feature – Butler allows you to sit at ease; the robots do all your job. You can now boost your productivity by unleashing the automation abilities across your team. Butler also consists of various features such as rule-based triggers, calendar, and due-date commands, and custom cards, and board buttons, to remove tedious tasks from your to-do lists.

» Easy App Integration with Productivity Platform: You can power-up your projects and your team’s productivity with Trello project management systems. If your team is using an app, you can easily integrate it into your workflow directly using Trello. Meet your teams customized business requirements using this software and turning boards into live apps.

Trello Works Best For:

Enterprise Businesses, Mid Sized Businesses, Small Sized Businesses

Trello Features:

Project Planning, Project Scheduling, Activity Dashboard, Activity Management, Activity Tracking, Activity/News Feed, Access Controls/Permissions, Agile Methodologies, Alerts/Notifications, Task Assignment Management, Task Planning and Management, Backlog Management, Billing & Invoicing, Budget Management, Business Process Automation, Calendar Management, Campaign Management, Channel Management, Client Management, Client Portal, Collaboration Tools, Communication Management, Contact Management,
Content Management, Deadline Management, Discussions / Forums, Document Management, Document Storage, Drag & Drop Feature, Due Date Tracking, Email Management, Employee Activity Monitoring, File Management, File Sharing, File Transfer, Goal Management, Issue Tracking, Project Planning Tools, Project Portfolio Management, Task Prioritization, Project Time Tracking, Project Workflow Management, Resource Management, Third Party Integrations

Trello Integration With:

Google Drive, Google Docs, Slack, Google Sheets, Dropbox Business, Mailchimp, Salesforce Sales Cloud , SurveyMonkey, Zoom Meetings, OneDrive, Basecamp, Gmail, Jira, GitHub, Evernote Business, HubSpot Marketing Hub, ClickUp, Microsoft Teams, FreshBooks, monday.com, HubSpot CRM, Box, Zapier, Zendesk, Adobe XD, Typeform, Google Forms, Microsoft Excel, JotForm, Shopify

Trello Pricing:

» Free - $0/per user/month
» Business Class - $12.50/per user/month (Teams up to 100)
» Enterprise - Contact Vendor (For Enterprise Team)

Trello Deployment:

» Cloud, SaaS, Web-Based
» Desktop - Mac
» Desktop - Windows
» Mobile - Android
» Mobile - iPhone
» Mobile - iPad

Trello Support:

» Email/Help Desk
» FAQs/Forum
» Knowledge Base
» Chat

Trello Training:

» Live Online
» Webinars
» Documentation
» Videos

Trello Industry Specialties:

Computer Software, Information Technology and Services, Marketing and Advertising, Internet, Retail, Hospital and Healthcare, Higher Education, Financial Services, Nonprofit organizations

Trello Contact Details:

» Vendor Name: Atlassian
» Location: United States
» Founded: 2007

#4. Basecamp Review - Project Management & Team Communication Software

Basecamp best project management software

“We've had less confusion with task responsibilities and deadlines, which has increased productivity and efficiency.”
- Dale Lavine NASA

When it comes to project management software comparison, Basecamp tops the list. It is a user-friendly PM software, which is a perfect solution for teams working remotely. If you are thinking how to transit your team remotely, if you are feeling stressed and scattered, and if your projects are slipping away from your hand then Basecamp is a perfect solution to manage everything professionally.

Basecamp is an all-in-one, best project management software for small teams that wish to work remotely. This PM tool features message board, to-dos, group chat, schedule, automatic check-ins, and documents and files. “Truly amazing” is what people said when they acquired Basecamp project management software reviews.

Key Benefits of Using Basecamp!

» Great Tool for Teamwork: Basecamp may be considered more than just a project management software; it has revolutionized how companies and teams work today. You can organize your tasks better and gain more productivity with this PM software than any others available in the market these days.

» All-in-One Tool for Your Business Needs: Alike other PM tools out there, Basecamp also includes several project management software tools that your team and you require to work together; some of them include schedules, message boards, to-dos, storage, group chats, and more. Basecamp project management tool removes all possible problems by combining all the necessary tools in one place; thereby, it is an easy mode for working remotely.

» Keep Your Team in Loop - Always: Communication is the key to every successful project and when you wish to operate remotely, you may want to have fewer meetings. Meetings in the current situation may be ineffective than ever before. Basecamp facilitates you with the tools for keeping everyone in the strong, meeting-free loop. It allows more time for productive work to move your project management solutions to its zenith.

» Turn Business Projects into 100% Success: Basecamp’s capabilities aren’t just limited to project management solutions, it can help you in running your business too. This project management software sets examples to operate a complete business remotely – it allows business’s communication and its related projects to collaborate at one place, remotely.

Basecamp Works Best For:

Enterprise Businesses, Mid Sized Businesses, Small Sized Businesses

Basecamp Features:

Alerts/Notifications, Collaboration Tools, Search, File Sharing, Message Boards, Real-time Group Chat, Milestone Tracking, Percent-Complete Tracking, Task Prioritization, Project Planning, Project Scheduling, Project Reporting, Project Tracking, To-do Lists, Task Management, Task Progress Tracking, Task Scheduling, Assignment Management, Brainstorming, Calendar Management, Calendar Sync, Chat/Messaging, Subtasks Creation, Customizable Templates, Deadline Management, Discussions / Forums, Client Access, Document Management, Document Storage, Drag & Drop, Idea Management, Live Chat, Third Party Integrations

Basecamp Integration With:

Unito.io, Zapier, Automate.io, TaskClone, Project Buddy, Pleexy, Field Trip, CData Software, Zoho Flow, Tick, Calamari, MinterApp, Everhour, Harvest, Clockify, Timely, Toggl, DNS Check, Ganttify, Workstack, Klipfolio, Slickplan, ClicData, Userback, Instabug, Honeybadger, SupportBee, Akita, Proposify, Time Doctor, To-Do Helpers

Basecamp Pricing:

» Free Trial - 30 Days
» Basecamp Business - $99/month (Unlimited users)
» Basecamp Personal - Free Plan with Limited Features (For 20 Users Only)

Basecamp Deployment:

» Cloud, SaaS, Web-Based
» Desktop - Mac
» Desktop - Windows
» Mobile - Android
» Mobile - iPhone

Basecamp Support:

» Email/Help Desk
» FAQs/Forum
» Knowledge Base
» 24/7 (Live Rep)
» Chat

Basecamp Training:

» Live Online
» Webinars
» Documentation
» Videos

Basecamp Industry Specialties:

Marketing and Advertising, Information Technology and Services, Non-Profit Organization Management, Computer Software, Higher Education, Internet, Retail, Hospital & Health care, Design, Financial Services, Real Estate, Food & Beverages, Public Relations, Telecommunications, Entertainment, E-Learning, Accounting, Construction, Graphic Design, Automotive, Hospitality, Events Services

Basecamp Contact Details:

» Vendor Name: Basecamp
» Location: United States
» Founded: 1999

#5. Jira Software Review - Issue & Project Tracking Software

Jira Software best project management software

“Jira Software is instrumental in building and maintaining the best software on the market.”
- Daniele Farnedi Trulia CTO

Jira Software PM tools are designed especially for those IT companies that design and develop software for all kinds of industries and niches, across the world. Specifically, this project management software is used by agile groups. Jira Software is developed to support all members of software-making teams for a complete design and development process, which includes planning, tracking, launching, and reporting extraordinary, useful software.

The planning process with this best project management system is done by creating consumer-friendly issues and stories, planning sprints, and distributing the development tasks legitimately across the technical team. The tracking process allows discussions across teams with 100% visibility. The launching and reporting process includes updating the software and improving the performance of team members using real-time data flow.

Key Benefits of using Jira Software!

» Allows Use of Customized Workflow: Shipping software differs from one team to another; therefore, you may require a tailored workflow process that works for your team. Jira software offers this unique process of customizing this project management system as per your team’s requirement.

» User-friendly Apps Integration: With just a single click, you can integrate this Jira PM software with various other development tools such as Bitbucket (to improve development workflow) and Confluence (for project workflow knowledge management.) This software allows for non-interrupted deployment and continuous integration.

» Automated Streamlining of Work: Automation has become easier than ever before with this Jira project management software. You can stay focused on your development process, save time, and work smartly with the Jira automation feature.

» Absolute Scalability and Security: This PM software takes care of your privacy with its investment in Privacy Shield and GDPR. You can enjoy the organization's data encryption feature when in transit. The system is 100% compliant with ISO 27001, PCI DSS, SOC2, SOC3, and more.

Jira Software Works Best For:

Enterprise Businesses, Mid Sized Businesses, Small Sized Businesses

Jira Software Features:

Scrum Boards, Kanban Boards, Roadmaps, Agile Reporting, Issue Tracking, Bug Tracking, Change Management, Project Planning, Project Scheduling, Customizable Dashboards, Customizable Workflows, Estimation & Work Logging, Roadmap Planning, Collaboration Tools, Resource Management, File Sharing, Task Management, Approval Process Control, Milestone Tracking, Progress Reporting, Project-Level Permissions, Project Backlogs, Email Notifications, Time Tracking, Advanced search, Custom Fields, Code Integration, Sprint Planning, Service Desk Management, Burndown/Burnup Charts, Velocity Charts, Version reports, Third Party Integrations

Jira Integration With:

Confluence, Trello, Bitbucket, AdobeXD, Invision, Figma, Gliffy, Draw.io, Balsamiq, Lucidchart, Miro, Opsgenie, Jenkins, Dynatrace, GitHub, Scriptrunner, Slack, Zendesk, Microsoft Teams, Google Sheets, Microsoft Excel, Gmail, Microsoft Outlook, Optimizely, LaunchDarkly, Jenkins, Google Forms, Dropbox, Google Calendar, Todoist, Airtable, Zendesk, Basecamp, Evernote

Jira Software Pricing:

» Free - $0/per user/month (For 10 Users only)
» Standard - $07/per user/month
» Premium - $14/per user/month
» Enterprise - Contact Vendor (For Enterprise Team)

Jira Software Deployment:

» Cloud, SaaS, Web-Based
» Desktop - Mac
» Desktop - Windows
» Desktop - Linux
» On-Premise - Windows
» On-Premise - Linux
» Mobile - Android
» Mobile - iPhone
» Mobile - iPad

Jira Software Support:

» Email/Help Desk
» FAQs/Forum
» Knowledge Base
» Phone Support
» 24/7 (Live Rep)
» Chat

Jira Software Training:

» Live Online
» Webinars
» Documentation
» Videos

Jira Software Industry Specialties:

Information Technology and Services, Computer Software, Internet, Marketing and Advertising, Professional Services, Media & Communication, Education, Healthcare, Financial Services

Jira Software Contact Details:

» Vendor Name: Atlassian
» Location: United States
» Founded: 2013

Mavenlink best project management software

Are you intending to turn your new project into a successful story? If yes, then Mavenlink project management software can help. This system provides you a platform for getting your teamwork designed, developed, managed, and running swiftly than ever before. It allows you to skillfully prepare your team members like a pro with this best project management software for small teams. The system is associated with various industry giants as it is designed to avail the abilities that are the potential of your team and aids enterprises in thriving successful future prospects. It helps teams across the sector in acquiring an efficient workflow with tremendous flexibility and improved output.

Key Benefits of Using Mavenlink PM Software!

» Delivers Projects with Best Estimates and Consistency: It can be challenging for you to complete your projects successfully and clone the same success. With this project management tool, you can contrivance top-level processes; additionally, you can turn your extraordinary project plans into templates that may be reused for future projects.

» Continuously Improve the Performance of your Project: The Mavenlink aids in scheduling, scoping, budgeting, and managing client’s sentiments. This PM software helps in keeping the project’s health up-to-date in real-time along with making adjustments without any delays.

» Bring Prosperity in your Business: This project management system helps you to sustain business profits for a longer time than ever before; it helps you in making timely improvements as per consumer’s tailored requirements. Mavenlink gives you access to business actionable data which you may require for financial performance improvements.

» View All Projects at One Glance: You can get a visible insight on one and all your projects that your business manages using the Mavenlink PM tools. You can manage the workflow and status of your projects with quick access at all times with this best project management software.

7. Asana

Asana best project management software

Asana tops the project management software list as it is an ultimate solution for team coordination and management, especially if you are intending remote access. You can organize your tasks, manage team shifts, prioritize your task shipping, and complete your projects on time with Asana, again accessing remotely from anywhere, whenever you want. The IT and software giants including VoxMedia, Salesforce, Nasa, Deloitte, MealsOnWheels, Comcast, and Timbuk2 have provided project management software reviews for this brand along with more than 6,000 other companies across the world. With this software, you can easily know how your team structures work turning your goals into successful plans.

Key Benefits of using Asana!

» Organize your Workflow like a PRO: You can plan and organize your workflow in a tailor-made manner as this project management software helps you in prioritizing work and setting deadlines. You can also share all your work details across your team members and assign tasks as per your member’s skills, all in one place.

» Keep all your Projects on Track: Using these PM tools, you can track all that is happening with your projects by following its progress stage-wise. You can then motivate your team to stay focused on their assigned roles to meet the client’s requirements within the set deadlines.

» Operate Remotely – Anywhere, Anytime: Asana is popular across Industry Giants for its remotely accessing features. It sets project management software examples for most software development companies because of its high-end team planning and coordinating remote-operating features.

» Always Meet Your Deadlines: Using this PM system, you can design and develop project plans that are visual; you will know how and when to move ahead in your project within the set deadlines. In case, if you have to make changes due to certain alterations in the project plan, then this software will help you in eradicating roadblocks and managing risks on time.

8. Teamwork Projects

TeamWork best project management software

Teamwork project management software allows you to focus on teamwork and projects, single or multiple, from anywhere and whenever required - be it in-house or remotely. It helps you in improving your project’s visibility, collaboration, accountability, and results. And, we aren’t the only ones who are saying this. After detailed project management software comparison, many big names of the industry have verified Teamwork’s authenticity. These names include Spotify, PayPal, Netflix, idea, HP, Panasonic, Disney, and more. Are you looking for a PM tool that lets you work from home? Teamwork is an ideal option for you. It is a user-friendly software that aids you in collaborating with your team seamlessly and keeps your work going endlessly.

Key Benefits of using Teamwork Projects!

» Customize Your Project’s Workflow: This project management system can help you acquire impressive outcomes and business profits as it is not just a tool, it provides all-in-one project management solutions. The templates that this system offers are seamless, user-friendly, and can be remotely operated.

» Seamless Teamwork, yet Distant Operation: Teamwork is just as the name defines - it allows you to conveniently plan, organize, communicate, collaborate, and execute the complete project processes with this project management software. You can either sit with your department - in-house or work remotely from wherever you want with this tool.

» Project Information and Business Data Centralized: Teamwork provides ultimate support to the unique methodology that you adapt when achieving your project-related goals. It doesn’t matter where you are, how you do it - Teamwork PM system helps you to do your job better than the conventional methods.

» Budget-Friendly, Highly-Reliable PM Software: Plan, collaborate, deliver, and report on time! This is the key to your company’s success, and Teamwork exactly knows how to execute this project process. It is a budget-friendly option for most companies and is highly-reliable too.

9. Podio

Podio best project management software

Podio is a PM system where you can put your work that you want to show to your team. It proves as a great get-along when you want something handy in your daily work life. It promises to help you work efficiently with minimal distractions and confusions, and increases clarity and focus on your projects and workflow. And what aids these processes - the Podio project management tools, which include file sharing, mobile applications, API, task management, extensions, and feature index.

Key Benefits of using Podio!

» Put the Complete Project Process in One Place: Podio focuses on easy project collaboration in all matters by getting everything - content, conversations, and contexts related to your on-going and other projects in one place. You can attach files, view the status of the project or an assigned task, add/edit/remove comments in a real-time system. You can either keep a track of your project updates on your dashboard or get into the in-depth details of each project and its relatively-assigned tasks.

» Online Office Substitute with an Open-Plan: Do you like enjoying your work? Easy engagement with 100% working transparency improves the overall management of your business and workflow. Podio project management software increases the peer-recognition and sharing process to adopt the ideal, free, and transparent team culture, which is trending these days in most multinational and industry giants.

» PM Software Human-based Customer Support: You may be fed up of looking for support, and all that you get in the end is automated, recorded replies. Podio, as a team works distinctly - from customer care representatives to team leaders and development heads, all are ready to answer your calls. They will provide one-on-one, customized support to all your questions and queries. This is a quick, user-friendly process.

» 100% Consolidation with Easy Search Tool: You can stay completely connected with this Podio project management system. It is entirely searchable too. We understand how it feels if you had to log into various different systems to get one work done - it is irritating, isn’t it? Podio consolidates communication and workflow content using an easy search tool, which is made available anywhere, anytime.

#10. Quire Review - Best Online Project Management Software

quire-best-project-management-software

“My team loves Quire! It's a top notch task manager after researching from A-Z.”
- Jason Caldwell Lead Developer, WEBSHARKS, INC.

Quire is an award-winning project management and to-do list tool for individual or team use. The app has received several favorable feedback from company owners and is widely recommended task management program. Quire new users can use the web browser and mobile app like a pro thanks to a minimalist and intuitive interface.

Quire has a number of features that facilitate teamwork and help you perform projects in a well-designed framework. The Kanban board feature aids users in streamlining workflow and visualizing the project status of their teams. Sublists encourage users to customize their view of the main task list. The Timeline function is a simplified and more visually appealing Gantt map that allows you to swap between multiple views for your tasks.

KEY BENEFITS OF USING QUIRE

» Manage your tasks anywhere and anytime: You can access and monitor your projects at any time and from any place. Quire enables you to continue working even though your internet access is lost. New edits will be instantly synced until the link is restored, so you won't have to think about your list being out of date!

» View your projects with flexibility: In addition to the standard list view, Quire offers the Kanban board view and the Timeline view, which you can move between with a single click to fit your needs. You can monitor and control the work list from various perspectives and angles without having to assign any tasks to a single board.

» Great for teamwork: Features such as a comments section, a simple communication link, and the ability to add multiple assignees are useful for managing a team. Quire updates in real-time, making it simple and convenient to communicate with team members.

» Never miss a deadline: Quire helps you to assign color-coded tags and priorities to various projects, highlighting those that are more urgent. Set Quire alerts for yourself to ensure that all of your activities are completed by the deadline.

QUIRE SOFTWARE WORKS BEST FOR:

Mid Sized Businesses, Small Sized Businesses

QUIRE SOFTWARE FEATURES:

List view with endless tasks and subtasks , Kanban board, Timeline, Multiple assignees, Comments area, update in real-time, allowing us to discuss matters with teammates, Set due dates, Set priorities and reminders, Add tags, great for organizing tasks (filtering and sorting), Migrate from other tools: Asana, Trello, Wunderlist, etc, Clean interface: minimalistic, Desktop + mobile app quick sync

QUIRE INTEGRATION WITH:

Gmail, Zapier, Slack, Github, Ybug, Apple calendar, Google Drive, Zoho Flow, Google Calendar, Outlook calendar, Microsoft Teams

QUIRE SOFTWARE PRICING:

» Freemium

11. Smartsheet

SmartSheet best project management software

Are you a project lead? Is getting work out of your team becoming challenging for you? Empower yourself to get as much as out of your team in the least timeframe possible. Use Smartsheet project management software. This system allows you to take care of everything from simple task management to comprehensive portfolio management. You can streamline your complete project processes including workflows like a professional with this tool. Standardize the primary elements of your project, enhance work velocity, and improve coordination and collaboration using this PM system’s scalable processes, which will completely fit as per your working preference. Pioneers of the industry including Cisco, Ogilvy, and MOD use this PM software.

Key Benefits of using Smartsheet!

» Plan and Schedule Projects with Ease: With this project management system, you can track your on-going, up-coming and finished tasks, program rollups, available resources, and budget with ease, which further helps you in planning your further process strategically. This software enables you with a clear pathway to enterprise success.

» Serves All Industry Types: Name the industry you want to use it for and Smartsheet will bring solutions to your door-step. From the Federal Government to State and Local Government, this project management software serves all. The list also includes construction and engineering, education industry, healthcare field, technology and retail, financial services, entertainment and hospitality, non-profitable organizations, utilities and energy, professional services, and telecommunications.

» Solutions for All Kinds of Departments: Unlike other project management software examples, this tool may be used to manage projects in teams of various departments such as sales, software development, project management, IT and operations, marketing, human resources, and finance and accounts.

» An All-in-One Solutions of Industries - Big or Small: It doesn’t matter what business you are in, Smartsheet can serve your purpose. Not only is this good for the industry pioneers, but it is the best project management software for small teams and medium-sized departments. This tool allows you to become fully functional for project-related solutions.

12. Freedcamp

FreedCamp best project management software

You may consider Freedcamp one of the best project management systems to keep your teams stay organized in a better manner than ever before. This software has all the relative tools for you to be in one place and acquire success. Largest companies worldwide use Freedcamp project management software to organize the workflow and manage teams, which are Google, PayPal, Airbnb, Deloitte, Apple Inc., gettyimages, and more. Freedcamp aids in all purposes - holiday plans, wedding events, camping trips, and work-related projects. This PM tool features a calendar, discussion board, milestones, wiki, files and file edits, invoices, project templates, issue tracker, and timeline. You can successfully complete your project using both the free and premium versions of this project management tool.

Key Benefits of using Freedcamp!

» Free PM Software: Freedcamp is a 100% free project management software that is equipped with several useful features such as taskboard, white-label, file edit, 3rd party integration, project templates, backups, widget board, passwords, CRM and more.

» Centralize your Workflow: With the help of this project management software, you can centralize your complete project. You can plan, organize, communicate, process, acquire goals, and bring success to your organization using just one tool - Freedcamp.

» Remotely Operated: You may either work from home or from the office premises, Freedcamp centralizes the complete project flow. It helps you in collaborating within and across multiple teams on the go. Now, you do not have to restrict yourself within the office premises to get the work done.

» Easy Integration of Other Applications: Freedcamp PM software is highly compatible with external applications that are trending in the market these days. It allows you to integrate 3rd party applications without hassles. You can link important apps such as Google Calendar, Dropbox, Google Drive, Google Photos, and others directly with your projects using this tool.

13. ProProfs Project

ProProfs Project best project management software

This application enables users to work smartly on multiple projects. By means of this project management tool, you can enjoy team collaboration, communication, task handling, time management, etc. Its simplicity is the X-factor of this tool, and this factor cannot be overlooked because it eliminates the need to have technical expertise.

Key Benefits of using ProProfs Project

» No more messy email threads: Quality deliverables can be secured when you keep a close eye on every small detail, right? But you are likely to miss information, especially when you skim through messy email threads. ProProfs Project eliminates this problem by offering the ‘Task comments’ feature. This feature lets you communicate with your team over each task on the go.

» Powerful report generation: Generate presentation-ready reports to get insights into team performance, active tasks, etc. in no time. These reports help you improve strategies if your team is falling behind to meet targets, which, in turn, keeps the deadlines intact.

» View All Projects at One Glance: ProProfs Project comes with an intuitive dashboard that lets you check the progress of your projects in one glance. You can even drag and drop projects to prioritize.

» Highly-Reliable PM Software at Nominal Rate: You get bang for each invested buck when you use ProProfs Project. Even a forever free plan is available that can delight startups as they can use a powerful project management application without spending a penny. Its premium plans seem budget-friendly when you compare them with the pricing of other tools.

14. ClickUp

ClickUP best project management software

ClickUp is an all-in-one project management software that enables organizations to manage requirements, create documents, chat with colleagues, set goals, and track projects. Brimming with features like process, task, and time management, ClickUp offers mind maps, reports, forms, dashboards, and communication tools like email and messaging. The ClickUp project management software is suitable for businesses operated by both single and multiple users across different industries and countries. ClickUp comes packed with the easy to navigate ‘ClickApps’ that enables users to customize their schedule and workflow while assigning tasks to a team and tracking its progress. The software also makes onboarding hassle-free and amiable, even for beginners. Tailor-made for all types of organizations, ClickUp provides a common platform for planning, coordinating, and regulating projects. It also offers a free plan with limited features. Its premium plan starts at $5.00/month per head.

Key Benefits of using ClickUp!

» Dynamic and Robust Project Management: From milestone tracking, interactive client portals and swift collaboration engines to account, idea, portfolio, and resource management, ClickUp utilizes agile task trays and sorting tools to deliver a world-class experience.

» Integration of Tools: ClickUp collaborates with a variety of development and productivity software including Google Drive, Dropbox, Google Calendar, GitHub, and Toggl to track performances, edit schedules, create branches, transfer files and do more.

» Compatibility: Whether it is working from your desktop, using your mobile, or calling out tasks to Alexa and Google assistant, ClickUp delivers consistently reliable results and syncs your tasks and progress seamlessly across all platforms. Compatible with Mac, Windows, and Linux, you can launch ClickUp anywhere anytime.

» Streamlined just for you: ClickUp offers a range of proprietary features and customizable ClickApps that help organize the ‘space’ by creating lists, tasks, and subtasks. It generates adaptable fields, curates workflows, chooses assignees, personalizes dashboards, and offers custom notifications. The project management software also sports specific templates for each task to enable better industry-based customization.

15. Zoho Projects

Zoho Project best project management software

No matter what business you are running, no matter what type of project you are stuck in, the Zoho Projects - project management software will help you complete your work with ease, comfort, and convenience. It is a cloud-based PM tool that helps project managers and their team members in planning projects, tracking work effectively, and collaborating between and within teams, wherever they are. It is the best project management software for small businesses; however, even the industry giants do not hesitate in using it, namely, Edinburgh College, ITS Dental College, Nalanda Way, Carto Data, and more. If there’s any loophole unrevealed, this PM tool will show it to you - that is, it will keep a track of deviations if any between the original project plan and actual project progress.

Key Benefits of using Zoho Projects!

» Complete Work On-Time, Every Time: Zoho Projects allow you to save a lot of time that you can invest in bringing success to your company, no matter how complex or simple your task is. The drag-n-drop feature of this project management software helps you to plan, visualize, organize, process, and deploy work on-time, meeting all possible deadlines.

» A Time-Saving PM Tool: With over a hundred project management software reviews, this tool allows you to log both billable and non-billable hours using the timer or manual feature of the timesheet module. It will help you to generate invoices and other reports automatically from the timesheet logs.

» Easy External Apps Integration: Zoho has many other apps and is compatible with many other 3rd party applications; therefore, integrating these apps and enjoying added advantages with Zoho is seamlessly possible, which makes it a highly recommended PM software.

» Customize Tool as per your Workflow: You always need PM tools that meet your requirements; Zoho Projects can be personalized as per your needs, layouts, workflows, fields, and statuses. This tool makes it easy for project managers to get the work done as per their visualization and specific requirements.

16. Hive

Hive best project management software

Hive is a one-of-its-kind comprehensive project management software that maximizes productivity, saves time, and brings a team together on one platform. Integrated with local chatting and emailing features, agile project views like Gantt and Kanban, and a multitude of applications, Hive specializes in satisfying the needs of distance working. Trusted by leading brands like Starbucks and Uber, Hive comprises of action cards that form the basic unit of every project. Teams work with these action cards to collaborate, discuss, comment, upload, download and tag each other, thereby making project management simple, engaging, and swift. It offers a free 14-day trial period that is followed by a paid plan of $12/ month per user with flexible project dashboards, communication tools, and summary views amongst other management features.

Key Benefits of using Hive!

» Productive Analytics: Hive accesses, reads, and generates a broad spectrum of reports, statistics, and analytics for all projects for better decision making. These assessments are a result of the robust machine-learning framework that Hive incorporates. The custom predictive analytics results in productive workflows and improved performance.

» Inbuilt Features: Hive has various inbuilt functions that make project management efficient and effective. These features include; managing, uploading, and editing of files, real-time meeting notes, resource management, time-efficient scheduling, invite for external users, and communication via Hive mail and messaging apps.

» A Secure Centralised Platform: Inclusive of safety features like Single Sign-On, encryption, and audit logging, Hive does away with data silos and brings all the information together on a centralized stage for efficient task organization and timely completion.

» Incorporation of 1000+ Tools: With the integration of tools like Jira, Zoom, Salesforce, Slack Box, Dropbox, Google, etc. Hive is unparalleled when it comes to bringing data and working on a single platform. It also simplifies feedback loops with the sharing of approvals, proofs, and feedback all on one page.

17. ProofHub

ProofHub best project management software

ProofHub is a superpower for project managers who are always in search of project management tools that provide all-in-one solutions to plan, organize, collaborate, assign, execute, and launch a project successfully. This tool has all the features that your team may require to deliver a timely output. If you are looking forward to something that helps you in delivering work in an easy, fast, and smart way, then this is it - you will find everything under one roof - ProofHub. You will never miss a deadline with this PM software as a feature - ProofHub calendar easily integrates and merges all your important dates and your workflow dates with your regular calendar on your system.

Key Benefits of using ProofHub!

» Get Rid of Unwanted, Long Email Threads: Eliminate those unwanted long email threads by getting everyone under one roof by creating discussion topics and bringing your team members and clients there for a meeting.

» Enjoy Easy Assigning of Tasks: Now task assigning has become extremely easy with ProofHub. All those assigned will be notified at the same time with clear deadlines and work priorities. You can now create a content plan, promotional check-list, and manage all the tasks and outputs under one roof.

» Divide Workflow into Levels and Teams: You can easily divide tasks stage-wise to manage and implement them easily across your team members. You can analyze a team's capability and decide who and how to assign which task. Your teams can then self-manage workflows with clarity and uniformity. Once the task is complete and a member moves to another level, everyone associated shall be notified.

» Enjoy the Gantt Chart for Project Visualization: Work smartly with Gantt Chart; with ProofHub, you can plan and organize workflow in bits and pieces to bring success into your project using the timeline view. Also, you can depend on this tool to work smartly and meet the deadlines.

18. KeepSolid Goals

KeepSolid Goals best project management software

The Goals by KeepSolid is a robust and versatile project management tool designed to aid organizations to perform goal-oriented management in a world of VUCA – i.e. Volatility, Uncertainty, Complexity, and Ambiguity. With an attractive user interface and cross-device availability, Goals enforces change management from within an organization by allowing business owners and managers to set grounded strategies and collaborate on project planning and resource allocation. Its unique insight on universal the criterion of success of any work enables organizations to set global goals, break it down into individual tasks, visualize through roadmaps and track task completion to measure the effectiveness of employees.

Key Benefits of using KeepSolid Goals!

» Stay on top of Business Goals: With a helicopter view on all objectives, Goals offers access to all information through a single platform making it easier to decompose into key results of various sublevels and tasks. It further encourages the creation of clear plans with each action associated with a specific objective to establish Key Performance Indicators (KPI) and grant you full control over your project.

» Seamless Integration: KeepSolid Goals can be connected via Zapier to over 2000 apps and software to enable marketers, support departments, developers, sales managers, HR agents, and other teams to seamlessly integrate the apps they use with Goals. This not only allows organizations to automate workflow but also maintain the Objectives and Key Results (OKR) approach for better management.

» Assess strengths and weaknesses: Goals facilitates plan accomplishment by determining KSFs or Key Success Factors of employees by analyzing the teams’ performance towards objectives, and to adapt set strategy towards new challenges. It also enables goal alignment by analyzing risks and weaknesses to make any changes to reach the objective more effectively.

» Data-driven decision making: From the Sprints functionality that helps you customize projects to the Kanban boards that track progress effectively, Goals is packed with rich features and frameworks that promote data-driven decision making. It accelerates progress by matching goals with a specific KPI, at the planned time, and with the needed budget- all based on data.

19. MindGenius

MindGenius best project management software

Are you running a small/mid-sized business? MindGenius is the best project management software for small businesses. It offers all sorts of facilities such as project planning, mind mapping, task management, Gantt view, and more. You can enjoy features that allow you to brainstorm and plan your projects like a pro with these PM tools - it offers four dynamic views including status, priority, resources, and categories. You can track your workflow, manage processes and progress, and make required project reports using this project management software. MindGenius tool helps you in keeping yourself (project managers) up-to-date regarding the project at all times, no matter where you are - it works in realtime and is an all in one tool.

Key Benefits of using MindGenius!

» Over a Thousand Success Stories: Several customers worldwide - small and big have used MindGenius for their project management solutions, and they are overwhelmed with the services. They have provided several project management software reviews, which you can always check on to ensure that you are going to be in the right hands. Companies who have verified this system are British Council, Alford, Birch Worldwide, Arora, Baker Hughes, 20:20 Consulting, British Energy, and more.

» Flexible Project Management Solutions: MindGenius, unlike other conventional software, allows you to be creative, flexible, and powerful. It is an all-in-one PM software with six tools in one including status view, resources view, categories view, mind map, priority view, and Gantt view, which means you get the facility of brainstorming regarding the project up to completing projects.

» Manage Tasks with Innovation: This project management software offers an exclusive task management tool, which allows you to increase productivity, enhance task inclusions and edits, and create an engaging workflow. You can now plan tasks, schedule work, and deliver projects innovatively. You can follow a three-strategic task management structure, which includes task planning, timeline view, and task action management. It also offers reporting and oversight options.

20. Orangescrum

Orangescrum best project management software

Are you a project manager who is wooing for success in all terms? If yes, then you must consider Orangescrum project management software. Set a reasonable budget and fix a deadline - this system will help you in getting your project completed on time, within your set budget, and at the best of your capabilities. This PM tool will assist you in becoming highly productive, increasing your organization’s ROI, and improving collaboration and engagement with your clients. Execute your project to acquire complete success by professionally planning, scheduling, organizing, and monitoring your project’s workflow like a PRO! It is the all-in-one, best project management system to choose out of the many available in the market these days.

Key Benefits of using Orangescrum!

» All-in-One PM Software: This project management tool is equipped with comprehensive sub-tools, which includes task management, user’s role management, time tracker, resource utilization, Gantt chart, and task reports. Manage processes, assign roles, generate workflow reports, use resources efficiently, view simplified planning, and strategy charts using this PM software.

» Remotely Operate Complete Project Workflow: Access your project and the complete process and workflow from anywhere, anytime as now you can remotely operate and coordinate with your team without hassle. You can even create a complete business remotely by ensuring that everyone’s working for you remotely using this extraordinary tool.

» Standardize Workflow Processes: You can standardize your project’s processes and complete workflow including content management, product development, bug tracking, kanban, and recruitment processes using the pre-built templates that are available on this best project management software.

» Accomplish Business Goals with Powerful Features: Three features - task management, time management, and resource management are the key ones that play a major role in bringing major success into your business. And, how will you get these? It’s easy - Orangescrum has it all. Acquire all the business goals and complete all your projects without any delays using these powerful features offered by Orangescrum project management solutions.

Project Management Software Buyer's Guide

With multiple projects running at the same time in a rapid business environment, it becomes extremely challenging to manage them all manually. That’s when project management software enters the picture. But what is project management software? Why should you use one? What are its features? We’ll explore all that and much more in this research. Hence, feel free to bookmark this source to come back to it with ease later.

If you are an entrepreneur or a working professional, you know how much efforts go into handling and delivering projects. On-time. Yes, including those overtime hours, countless meetings, endless discussions, and stress! To make this entire process a little less tedious, we have the latest technologies bundled in the form of a project management system.

» But What Exactly is Project Management Software?

By definition, project management software is a system that helps organizations in planning, organizing, scheduling, and managing projects from start to finish. It aids in the resource allocation and management of tools too. Also referred to as PM software, the solution makes it hassle-free for different departments and stakeholders to communicate and collaborate without any confusion.

Think that is all? It’s not. With project management tools, you can forecast budgets, control costs, manage quality assurance and documentation, track time, and generate reports.

In simpler words, the software includes everything you require to make your projects a success, minus the headaches.

“Great! But why should I switch to this software?”

The answer is - there are a host of advantages of using project management software for your business, irrespective of its size and stature. What are they? Let’s discover.

» Benefits of Project Management Software

› Makes project planning & scheduling effortless

With project management software, your otherwise conventional, time-consuming planning and scheduling activities get a boost of automation. You can create a solid roadmap comprising milestones, project scopes, roles, and primary deliverables. And track them, too, using the latest technologies, such as AI. The best thing? You can make changes in the set schedule and communicate the same to your team with mere clicks as per the ever-changing project dynamics.

› Enables setting up of priorities

Managing and completing multiple tasks of various projects is everything but easy. It, in fact, gets chaotic if there is no set of priorities. That’s when project management tools turn into your savior. Thanks to the system, you can define what should be done first and what can wait. Besides, you can input the measures for task prioritization, which can be unique for every project. That way, you can get your whole team to always focus on the right thing, at the right time, throughout the project lifecycle.

› Simplifies task allocation and management

With a top project management app, delegation and management of tasks become simpler than ever. All you need to do is, log into the system and check the status and availability of duties. Then, you can allocate work to your team in a few clicks without creating any confusion. What’s more? You can use the system’s notifications and reminders to ensure the completion of every task on time. That takes the complexity out of the task management, saving a lot of time.

› Creates a central hub of information

With good team project management software, you won’t have to spend hours scanning your emails for those scattered project details. The system stores every information related to distinct projects, from notes to updates, centrally. You can access any of that information whenever you need it, in minutes. That makes your life organized and a bit easier.

› Boosts team collaboration

Since any project tends to involve multiple team members across departments, they must collaborate without any hassles. And that’s something all major project management solutions pack in. From project timelines and task discussions to dependencies and the list of forthcoming tasks, everyone can coordinate seamlessly right through the system. As a result, there is hardly any re-work required, and the teams are always in line with the goals.

› Helps strategize effective resource management

Thanks to project management applications, you can plan, delegate, and manage resources in real-time. So, whether the deadlines move up, an employee pitches in for work, or there is a sudden change in the scope of a project, the system equips you to handle it all smartly.

› Offers easy file sharing, access & collaboration

A majority of project management systems are designed to provide you - the user - with uncomplicated sharing and access to files. That not only lets you work together more efficiently but also reduces the to-and-fro of email attachments. If you have contractual workers, offsite or remote employees, then such software is nothing short of a blessing in disguise.

› Takes care of file revisions

When multiple employees access and work on the same files, there is a sea of revisions. Thankfully, project management system software can let you monitor those revisions seamlessly. Hence, your project transparency goes a notch higher. It also maintains accurate details of the changes made by whom and when, with the entire version history. So even if any discrepancies occur, you can always go back to the earlier version.

› Facilitates accurate project monitoring & reporting

One of the best benefits of using project management software is you can keep an eye on what is going on with all your projects from a single place - a dashboard. That helps keep every key player updated on your projects’ progress, in real-time, without the manual information gathering and consolidation. Add to that the auto-generation of reports by the system, giving you more time at hand.

› Helps meet project deadlines

In the best project management tool, you will always have the up-to-date status of all your projects. That gives you a clear idea of where things are moving concerning the ongoing, delayed, and completed processes. The result? You can make quick changes, update the timelines accordingly, and set new priorities before the deadlines slip out of your hands.

› Turns budget management smoother

All the top project management tools facilitate budget forecasting and management capability to keep you from overstretching your finances. The software’s advanced technology makes it simpler to plan individual project budgets and track each project’s expenditures until delivery. That way, you are always in control of the flow of money.

› Enhances internal/external communication

Whether it is communicating with your colleagues from across departments or connecting with clients or suppliers, business project management software offers it all. You can communicate via one-on-one chats, group messaging, and video conferencing right within the system. And come back to those messages when needed as the system stores them, boosting convenience, transparency as well as team spirit.

› Helps identify & mitigate risks

As every project brings along its own set of risks, it becomes critical to detect them in time to stay on top of your game. Luckily, we now have advanced project management software tools to help identify such bottlenecks even before their occurrence. Not just that, we can also employ countermeasures to avoid any trouble.

› Offers seamless access

Opting for a leading cloud-based project management software will enable you to access your projects no matter where you are, across all your devices. That assures none of your projects suffers when you or your team members are on the move. Furthermore, most of the solutions come in with permission and access restrictions, helping you keep the privacy of sensitive information intact.

› Increases overall productivity

With uninterrupted collaboration, effective resource management, real-time project status, tracking, reports, and more, the big and small business project management software gives a tremendous push to your organization’s overall productivity.

› Provides easy addition of new members

Who said adding a new member into your project team has to be a long, tiring process? With today’s modern on-premise and online project management tools, it has become a faster and easier operation. It only takes you a few minutes and clicks to add more members to your team with all the required details right on your screens.

Now, you are aware of the many project management software advantages. But which PM software should you use? For that, it’s vital to discover the diverse types of this system.

» What are the Types of Project Management Software?

Project management software can be divided into two broad categories based on two factors: usage and deployment. Both the types can further be categorized into subtypes, detailed below.

Project Management Software Types by Usage

› Individual Project Management Software

Individual project management systems are solutions meant for use by individuals, such as project managers. It can be in the form of spreadsheets or an extensive application installed on a computer/laptop.

You can deploy such a solution across your organization. However, you can’t interlink them. In other words, these are the systems that work on a single device for one project at a time, operated by one person.

› Collaborative Project Management Software

With collaborative project management tools, your entire team can work together on a project at once. Multiple team members can view, access, and even work on the same files without any hassles. That greatly simplifies your processes. However, like individual PM software, you can use these collaborative tools to only handle a single project at a time.

› Integrated Project Management Software

If you are a big corporation with more than one project going on simultaneously, then an integrated project management system is ideal for you. It offers a single dashboard-style interface, providing information from multiple projects. Different teams can access the solution at a time for their distinct projects without experiencing troubles.

You can install this type of software on the server and provide employees with login credentials to access it on their devices. You can also restrict access totally or shield specific information. Some advanced integrated systems even come in with a dedicated mobile version, turning project management a breeze for you.

Project Management Software Types by deployment

› On-premise Project Management Software

An on-premise project management software tool is a solution you can install on the local servers of your organization. Once installed, such systems, also known as locally hosted solutions, will be accessible only to the devices connected to your servers. Thus, there might be some limitations, in terms of access, with this type of software. There are some on-premise PM solutions, though, that consist of web versions to offer ease of project operations.

› Cloud-based/Web-based Project Management Software

Hosted on cloud servers, the cloud-based system for project management offers access from wherever you are. All you need is a device with an internet connection and a web browser. Such sorts of online or web-based project management tools are often compatible across devices, including smartphones, to make it further easier for you to manage your projects on the go.

» What Can You Do with Project Management Software?

Any software system, in a broader sense, is built to make operations as smooth and rapid as possible. To cut down on the manual hours spent doing them as well as to generate more returns. And a project management system is also not an exception. It is designed with a single motive to enable organizations of all sizes to do more without breaking a sweat.

By switching to top project management software, you would no longer need to take out your cellphone to chat or mail your team members. You can communicate right from the system in real-time. Add to that, sharing of files and data and the easy availability of every minor detail. Furthermore, you can plan and schedule processes and tasks, track them, and set individual priorities. You can also make the most of shared calendars, time-tracking, and auto-invoicing features, relieving a lot of your burden.

It doesn’t end there. You can also forecast and manage the project budget through the best project management tools. And it goes without saying how that helps control your finances more efficiently. At the same time, there is quick, easy access to all your projects, smart reporting, and management of your people and facilities. Everything is packed in an elegant, comprehensive dashboard setup.

In other words, such systems help you accomplish more while doing less of the chores. They also make you multitask in a smart way without compromising on the quality of your deliverables.

» Who Uses Project Management Software?

Project management software tools are for anyone with the responsibility of managing projects. Whether you are a start-up, an established SME, a multinational corporation, or an NGO, you can use these tools for optimized output.

What’s more vital is, this software spells relevance for a plethora of industries. Meaning, it would be just as beneficial for an FMCG manufacturer or an IT firm like it would be for a product marketing team, a construction company, or apparel designing professional. However, like any software, there is no one-size-fits-all. You can tailor-make a project management tool as per your needs and goals.

A project management solution can be used by you and your existing employees with a little training from the vendor. But let’s elaborate on its general user groups.

In a proper organizational setup, such systems tend to have well-defined roles in the following form:

• Employees - Employees who are a part of a project leverage project management software for their everyday tasks, team collaborations, project information & updates. They also use it to track their time, check resource availability, and coordinate with external stakeholders.

• Project Managers - Project managers are the ones who enjoy complete access to all the features of a project management tool. From defining the project scope to adding details to tracking projects and task status to modifying workflows, they do it all. They also define user roles and access permissions to control the privacy of data.

• Executives - The analysis and reports of the projects are something executives tend to look after. They resort to PM software to handle that. They also keep a tab on the budget aspect of the projects, along with the progress.

• Partners - A project has many stakeholders, including external contributors and third-party service providers. They are involved at a particular phase of the project to help accomplish specific activities. Thus, they use the software to only access details related to their process and role; and not the entire information.

• Clientele - More often than not, your clients would require regular updates on the projects you handle for them. In such a case, they use a PM system through the dedicated portal to easily keep themselves updated, offer valuable feedback, or even interact with your team.

While the above roles are primarily visible in a big company, they are not necessary for project success. The software would work perfectly for you even when you are a team of four. But what is it that makes any software “the best project software”? What makes it click and perform ideally? Yes, you guessed it right. Its features & tools.

» What are the Common Features and Tools in Project Management Software?

› Project Planning

Project planning tools are an integral part of any PM system. Think of them as an itinerary you need to have in place while traveling. These tools help you create a logical plan of action to meet the expected project outcomes and ROI. You can use the planner to outline each task, process, phase, and the resources needed at every step of the way; in detail. And share it across your teams. What’s more? You can alter the plans with changing requirements and priorities.

› Project Scheduling

All your planning would go in vain in the absence of well-thought-out schedules. That’s why every leading project management system comes in with project scheduling characteristics. With scheduling, you can keep every member of your project team on track with the expected deliverables at each stage of the project. You can set deadlines for tasks and processes, and then the system takes over. For instance, it sends automated reminders when a scheduled task is approaching its due date but is still incomplete.

› Project Estimates

Whether it is a big project or a small one, you often need to be able to forecast numerous things. Be it the time it will take to complete the project, its total cost, the quality of its deliverables, or an amalgamation of it all. Therefore, a good project management app includes project forecasting functions that produce realistic, accurate estimates after taking into account viable project information and status.

› Management of Resources

How would your project turn out if you poorly manage your resources? Terrible, we know! That is why you would find all the major PM systems offering resource management tools. Thanks to these tools, you can plan and allocate diverse resources across project phases. Moreover, you can track them all right from the solution. So, even when there are any last-minute changes required, you would be able to make a quick, productive decision.

› Management of Tasks

Task management, one of the most common project management software features, lets you bid adieu to the old practices of assigning and managing tasks. You can assign project tasks to any of your team members with a few clicks. And also track the progress of each of them.

Furthermore, you can get an overview of all the tasks from a single place, simplifying project execution further. What's the highlight? You can protect task information by defining user roles and limiting access permissions.

› Task Prioritization

To help your projects land in the right waters, you must prioritize each and every task across various stages. With the project management solution's task prioritization feature, it becomes a whole lot easier and convenient.

You can define due dates, and based on that, set your priorities through the planning and scheduling tool. Thus, even when there is an urgent scenario where you need to make a quick room for a task in your planned schedule, you would be saved from rescheduling everything. That would save you time, cost, and effort.

› Project Tracking

In a manual process, it is tiresome for project managers to keep project progress in check continually. Hence, to take this burden off their shoulders, almost all the leading project management systems facilitate project tracking. Such a function enables managers to keep an eye on everything related to an ongoing project - from minor details, calendars, and simple tasks to complex processes. That equips them to make the tough calls at the right time.

› Team Collaboration

A majority of PM software is collaborative project management software too. In other words, these solutions enhance the way your different project teams collaborate. Whether it is one-on-one texts and calls to group messages and conferences, the software offers it all. Teams can work on the same documents, share and use crucial data, and conduct meetings hassle-freely. The scattered information becomes a thing of the past. The best part? It works as efficiently with your remote team as it does for your in-office workforce.

› Client Collaboration

If you thought the software lets you collaborate only internally, then let us enlighten you otherwise. A simple project management software is also capable of making your clients an active part of the project. Through the system, you can collaborate with clients at specific project junctures in real-time, share project status, collect their feedback, and evolve your plans. That reassures you that you are moving in the right direction.

› Team Communication

In order to make your project a success, it is vital to keep your teams aligned. One of the primary ways to do that is via effortless team communication. A feature that many project management tools provide.

Thanks to such tools, teams can interact in real-time through a built-in messaging app, along with individual and group video calls. In fact, some apps go a step further by converting communication on chat/email directly into a task. Now that moves things real faster.

› Document and File Sharing

With a file-sharing software tool, a project management system eliminates all the confusion occurring from those to-and-fros of email attachments. It allows multiple members to work on the same files and documents, keeping all the revisions intact. Sharing of these files is even simpler as it takes place right within the software in mere clicks. And since you can grant access permission, all your project information remains secure and protected.

› Time Tracking

Many of the paramount PM software come in with integrated time tracking software. Thanks to these tools, you can track the time, along with your team, spend on different project tasks. And keep a log of the hours worked. Doing so not only gives you accurate time spent on a project but also makes the billing process smoother, automating the same.

› Comprehensive, Real-Time Dashboards and Reporting

Project management software provides you with a single place, called a dashboard, that presents all the project information. It can be a mixture of visual and textual formats, updating you on critical things. For example, the project status, resources used and allocated, planned v/s actual cost, real-time notifications, and glimpses of vital metrics. It immensely helps senior management and decision-makers, other than the project team, to always stay in the loop.

Apart from that, the software packs in smart reporting tools with built-in and often customizable reporting templates. From project finances and resources to phase-wise progress, you can generate a variety of reports using the system’s accurate analytical data.

› Project Budgeting and Expense Tracking

Project budgeting is something that often brings in a lot of woes. However, PM software helps you do away with that stress through its advanced budgeting tools. Many reputed solutions enable you to forecast realistic budgets for your projects and track all the expenses via these integrated tools. If the system doesn’t have such functions in-built, then they tend to offer integrations with third-party budgeting plugins to give you a grip on your financial goals.

› Invoicing

With a project management tool, you would be spared from creating an invoice from scratch for every project or individual process. The software comes in with automated invoicing tools with pre-designed templates that you can customize as per your needs. These tools can send invoices for you automatically based on your set cycle. It can even send reminder emails, adding to your relief.

Many advanced PM systems go a step further as they can convert the hours worked on tasks into billable amount. And you can turn those into a valid invoice with just a few clicks. That eliminates human errors, letting you receive fair returns for your collective hard work.

› Custom Workflows

Every company has its unique workflow. And hence, you need a project management solution that adapts to your distinct process. Thankfully, you’d find numerous project management software offering custom workflow functionality. Through this feature, it becomes easier for you to track the work progress in its entirety. And stay aware of which of your team member is handling which process/task or which stage you are in with respect to the project lifecycle.

› Team Roles and Permissions

For your project to succeed, everyone on your team needs to have a clear role and responsibility. A PM tool helps streamline that. You can define comprehensible roles for everyone involved in the project, share the details with them, and keep updating the roles when needed. Once you design these user roles, the system also enables you to restrict access to certain information and data you think is sensitive through permissions. That way, the data is only visible to or editable by those who have the access right.

› Work Management

Managing all the work related to a project in a conventional way is beyond hectic. Especially if you are an organization running multiple projects at once. That is when a PM system steps in to save you from the trouble. The wok management tools of the software facilitate centralized management of work, removing the complexities and confusion. Thus, everyone working on the project can easily remain on the same page at any given time.

› Third-party Integrations

Every leading project management system offers integrations with other third-party organizational software, right from an accounting system to email tools to CRM software. Wondering why? Because such integrations synchronize data from different solutions, saving your precious time. In simple words, it frees you from extracting and entering the same data into different tools multiple times. The easy availability and streamlining of data, in turn, speed up your projects as well as other business operations.

› Mobile Apps

Gone are the days when people could only work from the office. Nowadays, professionals are constantly on the move and prefer working from wherever they are. Considering this changed scenario, many project management systems now come in with their distinct mobile app versions. With such project management apps in place, you can stay updated about and manage all your projects on the go. And ensure none of your projects suffers at any cost.

What we explored above are the most common tools and features every reputed PM software would include. All of those make for crucial determinants in labeling a system as the best. However, there are specific factors you should never miss when it comes to picking up a relevant solution. What are they? Let’s find out.

» 15 Factors You Must Consider While Buying Project Management Software

1. Ease of Use

No matter which project management tools you choose, they should be as easy to use for a novice as they would be for an expert project manager. If the system is too complicated to move around, it would hamper the overall productivity of your workforce instead of boosting it. To ensure the system packs in this aspect, opt for a free trial before making a final selection.

2. Professional/Intuitive Interface

Who says if the software is easy to use, then it would have a boring design? Any well-functional system offers an intuitive, as well as attractive, user interface for an immersive experience. That also reduces your learning curve considerably, saving you tremendous time. If the system you are about to select doesn’t provide such an interface, then dropping it is a better idea.

3. Collaboration

Any project is never a one-man’s job. It contains diverse teams working together to achieve a common objective. Therefore, you must buy a project management solution that offers seamless collaboration between your teams. At every phase of the project. From being able to share and work on the same documents to communicating in real-time, it should take the complexities out of collaboration.

4. Level of Customization

Every business has its own processes, goals, and workflows. And it doesn’t make sense to change any of those to be able to use a PM tool. Hence, what you must do is, select a customizable project management software that fulfills those unique needs and ever-changing demands. Understand how much personalization the software offers, which features you can customize, and whether you can configure the system on your own before you finalize a tool.

5. Scalability

So, the PM system you are about to purchase fits your organizational requirements for now. But is the system capable of evolving alongside your growing business demands? If yes, then how? That is the question you need to ask the vendor. If the software is not scalable, then it might become useless as your business grows. And migrating to a new solution every now and then is not only time-consuming but also pretty expensive.

6. Reviews

Before you give a final nod to any project management system, look up its customer feedback. Determine how the software fares in terms of functionality and what are its ratings when it comes to after-sales services. Or the way it has benefitted the companies using it. The more positive reviews the software has, the more reliable it is.

7. Support

Like any other software solution, PM tools also need regular maintenance and upgrades. You may find it hard to perform particular tasks initially, get stuck, or encounter bugs. Thus, it is vital to go with a system that offers prompt customer services and support to resolve these issues as soon as possible. So, ensure the ongoing support is included in your package. And an SLA is in place. Also, it would be even better if there are multiple channels of communication and a dedicated point of contact.

8. Security

Having the most efficient functions becomes worthless if your project management software cannot protect your sensitive data. Therefore, while choosing a system, make sure that the vendor puts all the necessary security measures in place to avoid any data breach and cyber-attacks. It should leverage the latest technology and encryption methods for added safety. The system should also comply with the general security standards.

9. Speed

We live in a fast-paced world, wanting every bit of information in a nanosecond. And a PM system should be no exception. Speed is a crucial aspect of any software solution, after all. The software you choose should be quick to load and perform requested tasks rapidly. You won’t like to wait for hours to see a record of the resources allocated or generate a detailed report. However, the speed should never come at the cost of accuracy and performance.

10. Real-Time Updates and Reporting

The most effective project management systems give you all the critical updates in real-time to let you stay on top of every project; at any given moment. For instance, notifications on completed tasks and a change in deadlines. Moreover, the system should also possess advanced reporting functions so that you can put the analyzed data into useful, actionable reports. Without such precise, real-time insights, it is nearly impossible to strengthen your position.

11. Integrations

If your PM software cannot integrate with other business tools, then imagine the amount of workload you’d have! You would need to input the same data into multiple systems, such as accounting software or a time and attendance system, to complete a task and synchronize things.

That’s why it is a must to choose software that works seamlessly with other such systems and third-party apps you already use. That way, you will save your time, efforts, and money in addition to speeding up your processes.

12. Cost

It is important to have a PM system with powerful features. But that doesn’t mean you have to pay a hefty price. Before going on a shortlisting spree, define a clear budget. And then, as you’re exploring options, check whether the software’s price justifies the features and functions it has on offer. Consider other factors, too, that we discovered here, like the ease of usability, customer support, and security. If it ticks all the boxes without stretching your budget too far, then it could be a good fit.

13. User Controls

The project management software you are about to purchase must provide you total control when it comes to defining user roles. Doing so enables you to grant access rights and permissions to the users. That, in turn, ensures that each team member can only access information relevant to them, leaving sensitive data viewable only to the managers & decision-makers.

14. Project Lifecycle Management

A decent PM tool would let you manage your projects right from the word go till completion. In other words, it would provide you with the means to lead an entire project lifecycle - starting with project planning to resource delegation to task management to expense tracking to invoicing. It is a must-have component if you intend to grow through your projects.

15. Mobility

In the fast-moving world, you might want your project management system to offer access anywhere, across devices, anytime you need. For that, check whether your solution supports multi-device and multi-platform compatibility, including remote access, without compromising security. That would make both your remote and in-office workforce more productive.

Noted these factors? Now, let’s move onto the steps you must follow while choosing the right project management software. The steps uncomplicate the entire process, letting you be in control of your decisions all along.

» 6 Steps to Choose the Best Project Management System

1. Outline your requirements

Just as a building needs a strong foundation, your requirements lie at the base of picking up the apt project management software. Therefore, start by brainstorming and analyzing what your team needs out of a PM system. You could also gauge your needs by knowing your current pain points or issues while managing a project. Make a sleek list of those problems, as they will turn into the features to look for in a system. You’d need this list while you are on a software examining spree.

2. Define the users for your project management tool

Who is going to use the software in your organization? Will the solution only be used internally? Or are you going to involve external stakeholders as well? All these legitimate questions will lead you to define a clear user base. For instance, for a small team with limited internal requirements, a small, informal project system would suffice.

On the other hand, an MNC with diverse project teams working simultaneously on multiple projects would need a comprehensive project management platform. A system that allows people with different roles and responsibilities to come together and work in a seamless environment. So, make sure to have clarity about the users of the solution.

3. Research your options

Once you have your needs and users in place, you are all set to explore the different project management solutions from different vendors. Don’t get overwhelmed with the availability of such a plethora of choices. Make smart moves by asking for referrals from your associates or other project managers, considering suggestions from industry blogs, and studying software review websites. While you’re at it, keep your requirements’ list handy. That will help narrow down your choices to a great extent.

4. Test the system through trials and demos

Investing in a project management system would require you to shell out substantial money. So, before making that commitment, it is wise to opt for free demos and trials of all the solutions you have shortlisted. Doing so would help you determine whether the software’s features are in alignment with your business needs. Moreover, it would keep you from making a wrong investment. To simplify things, shortlist not more than three to five solutions for trials.

5. Gather feedback

When you, along with your whole team, try the PM tool, you would come to clear conclusions whether the system in question is the right fit for your business. The trial will help you differentiate between what is complementing your processes and what is not. It would also help you gauge which features you need to customize or drop completely.
Gather all such reviews from every team member who participated in the system’s trial run to select that perfect solution. The software with more positive reviews should be the one for you.

6. Evaluate product cost

Along with the features, compare the costs of the project management tools you have shortlisted. Contemplate various aspects, such as the solution’s subscription plans - monthly, annual or a one-time licensing fee, features on offer, implementation time and cost, and post-sales service. Also, determine whether adding new users would come at an extra cost.
To make things a bit easier, ask yourself - “What would be the cost of buying that system versus not buying that system?”
The deeper you evaluate the cost factor, the better you’d be at making the correct purchase decision.

In light of all this, you must know that purchasing PM software is not the end of it all. It is, at best, just a beginning. Once you’ve bought a solution, you need a solid implementation plan, followed by a periodic review of how you use the tool, to stead your ground firmly.

“Wait. An implementation plan! What do you mean by that?”

Let’s look into it in detail.

» How to Implement Project Management Software?

Often, team members seem a bit reluctant to a sudden change in the way of working. That’s the primary reason you need a carefully thought-out plan to phase out the implementation of your chosen PM system. That would aid in increasing the possibility of a successful rollout. Here is what you could do:

For starters, you should outline a timeline to onboard everyone on the team. You could do that together at once or in various stages - adding key players first and then the other members in a gradual manner. If you introduce key players first, such as managers and team leaders, to the system, they could help make the transition smoother for others.

It is also at this stage that you should plan integrations. The plan would comprise a clear timeline on which business tools you’ll integrate with the PM software at which stage.

Secondly, you need to take care of the training requirement. Ask the vendor whether they will offer training and how. Also, try to get a specific answer on the duration it would take. Your team has to receive proper guidance to make the most out of this investment.

After training, you can start using the software for bite-sized tasks and processes. For those of your teammates who are less technologically inclined, encourage them with smaller tasks. For example, profile creation or one-on-one or group conversations. Many systems also come in with gamification and rewards to make things fun, engaging, and productive.

While your teammates are getting the hang of the software, they might also encounter issues and difficulties. Therefore, the next step is to answer their queries. And listen to their feedback with an open mind. It is their feedback that could help make the system “the perfect solution” for your organization.

If you are able to conduct the implementation successfully, then chances are, your road ahead would automatically turn smoother.

Now, let’s move onto the most critical question -

» How Much Does Project Management Software Cost?

Well, the pricing of project management systems in the market varies from vendor to vendor. There are a lot of factors that form the basis for the software cost, including its features, size, customization capability, functions, support, and vendor’s reputation.

Some systems come at a monthly subscription and some at a quarterly plan. Some are available at an annual plan, while some come at a one-time fee. Thankfully, most of the vendors offer free trials and free versions of the system, helping you assess the depth before you dive deep into the water.

To give you a general idea, the costs of the PM tool can be as low as $20 to as high as $199 a month. For annual billing, the price can fall in the range of $100 to $2000. These prices are either on a per-user basis or for a limited number of users. Also, keep in mind that you may need to pay extra to add more users to the system.

And what about the products available at a one-time license fee? You may need to shell out anywhere between $299 to $3000 for those types of PM systems.

In the end, it all depends on the kind of functionality and performance on offer.

Pro tip: Always opt for a fully-featured free trial before making a purchase. It will save you both money and time.

Now that we have covered the basics of project management software, it’s time to dig deeper into the diverse PM software various industries use.

» The Best Free Project Management Software

Not every PM system comes with a price tag. Yes, you read it right. There are plenty of vendors in the market who provide you with free well-functional and reliable solutions to carry out your projects successfully. And the best thing is, a majority of those tools work across industries and all the renowned operating systems. All you need to do is, sign up on their platform and get started. An example of such solutions includes Wrike, Zoho Projects, and Asana.

However, you must note that such free project management tools do come in with some limitations. Either in terms of features, the number of users, or the number of projects you can handle through it. For a more elaborated functionality, you need to upgrade to its paid version. All in all, such free project management apps are a good fit for a small team, a start-up, or even a solopreneur with only the basic project management requirements.

» The Best Enterprise Project Management Software

Any large corporation typically has more than one project going on at any given time. Moreover, they have many projects in the pipeline. In such a case, these companies require a system that enables them to not just manage multiple projects at once but do that with 100% efficiency. And that’s where an enterprise project management software, in the likes of Microsoft Project, Jira, and Primavera, enters the picture.

With such types of tools, organizations can plan and implement project strategies across the company with streamlined processes. Since these tools are business-oriented in nature, they help with highlighting, prioritizing, and tracking projects as per business goals. One can group projects, define growth stages, and milestones for each project through the solution. That way, the system helps eliminate the complexities while increasing transparency at all levels throughout the project lifecycle.

The objective here is to add value to the organization through every ongoing and completed project.

» The Best Marketing Project Management Software

Whether it is a full-fledged marketing agency or a marketing department inside a company, both need a potent tool to cope with their marketing needs. Enter marketing project management system. A solution that enables you to carry out your 360-degree marketing plan effectively.

With PM tools for marketing, it becomes easier to channelize all the marketing efforts and adhere to the set guidelines. The software helps ensure that your productivity remains intact even in the most dynamic situation. Teams can communicate seamlessly and know where they are heading at all times.

In other words, the software proves to be a complete savior - right from helping you with campaign planning to development to execution to tracking. What’s more? It simplifies keeping a tangible tab on your resources and ROI. Out of the many leading marketing project management tools, Trello, HubSpot, Canto, and Hive are quite popular among marketing agencies.

» The Best Visual Project Management Software

A visual project management software is nothing but a solution that presents key project information and status in the visual format. Such as Gantt charts, Kanban boards, graphical roadmaps, charts & graphs, and Scrum boards. All while retaining the basics of a standard project management system. Why? Because many people find it easier to process data when it is in the visual form instead of the numbers and long texts.

With visual project management tools and their visually analyzed data, project managers can improve planning, collaboration, and communication significantly. Moreover, the system helps define logical milestones and deadlines, reducing the chances of process breakdowns or derailing. In fact, one can also interlink the project objectives, forecast risks, analyze cost-benefits, and alter methods just in time.

If you want to experience how such tools function, you can explore visual project management systems, including ProjectManager, Kanbanize, Backlog, and monday.com.

» The Best Project Management Software for Small Business

If you are a small team or a small business entrepreneur, then your project management requirements, too, may be limited. For instance, you won’t need the employee scheduling feature with a time size 3. Or a progress comparison functionality for tens of projects at a time as you handle only a couple of them simultaneously. In such a case, it is ideal to stick with either a low-cost system or free small business project management software.

Such tools come loaded with all the required functions but at an affordable price. From initial planning to effective management and monitoring of projects, it ticks all the core boxes. Not to forget, the system also facilitates communication, document sharing, notes, and checklists. That helps you stay on track and offer your promised deliverables on time. Some of the best small business project management tools available in the market are Teamwork, Zoho Projects, and TeamGantt.

» The Best IT Project Management Software

From a small IT company to IT departments of big corporates, it gets overwhelming at times to handle multiple processes of various projects at once. That’s when effective IT project management software comes to your rescue. It is nothing but a PM tool designed specifically for IT project needs. The tools, like any other system, are available both as a free and paid product.

You can assign and track tasks through these IT project management systems as you would do with its conventional counterpart. In addition, you can keep a watch on project expenses, app development, and the time spent on it. And that’s not all. You can create an entire product roadmap as well as manage resources and portfolios. The system also aids in deployment, maintenance, and issue management, simplifying your projects from start to finish. Out of the many IT project management software tools out there, you won’t regret choosing a Jira, Celoxis, Bitrix24, Wrike, or ClickUp.

» The Best Engineering Project Management Software

Engineering project management systems are meant to help you clearly define and walk the scope of your long-term projects. The tools are robust when it comes to planning and execution but flexible enough to accommodate room for sudden changes. Ideal for any type of company size, these tools work across diverse engineering niches with apt customization.

Any decent project management software for engineering simplifies task delegation, resource management, budgeting, expense tracking, and scheduling activities. It offers visual planning of the project, management of dependencies, and monitoring of bugs too. It makes collaborating and communicating with teammates and stakeholders an out-and-out hassle-free process. For a quick glimpse of the project status, you only have to go to the system’s dashboard that offers all the real-time insights and updates you need.

Is that all? No. The tools also put the process of proposal and bidding in order. Software like ProjectManager, OpenProject, Smartsheet, and Asana are some of the top project management software for engineering firms. You can either go for their free version or buy a paid subscription.

» The Best Agile Project Management Software

Agile project management systems are designed to allow teams to finish projects faster without compromising the projects’ quality. The primary factor that differentiates an Agile PM tool from that of the conventional one is its increased flexibility when it comes to incorporating any changes. This type of software is useful for any firm, across industries, that wants a successful completion of projects on time. And save both money and time.

With Agile project management software tools, teams achieve better interactions and collaborations. There is a thorough understanding of project goals and total control at each phase of its development. It offers relevant performance metrics to rely on while letting you create personalized team structures. The best thing? It boosts focused efforts and consistent feedback, which, in turn, diminishes the possibility of rework. And as a result, you attain process optimization and faster TAT.

Luckily, you would find many leading Agile PM systems in the market in free and paid versions, for example, Agilean, ProofHub, Notion, Wrike, JIRA, Smartsheet, and Active Collab. Determine your requirements first to choose the best tool.

Impressed by such a wide array of PM systems? We, too, are!

Now, let’s move forward and explore in brief which industries use PM tools to accomplish their projects more effectively. We’ve collated as many as 21 such sectors, so don’t be surprised if you find yourself fascinated by this diversity!

» 21 Industries That Use Project Management Software

› Construction Industry

Companies in the construction industry rely on project management systems to oversee the entire lifecycle of their projects. They use the software for initial planning, designing, and budget estimations. And go on to leverage its technology to the later phases of the construction process, including scheduling, contracting, and ensuring efficiency of resources, such as materials, labor, and equipment.

› Manufacturing Industry

From maintaining machinery in the right order to scheduling the production tasks, the manufacturing industry has a lot to do. And with efficacy. That’s where using PM tools turns into the best bet for them. Thanks to this software, manufacturing firms can plan, manage, and optimize their output with precise production workflows and seamless communication among teams.

› IT Industry

Whether it is hardware installation project, network configuration, or software and application development, the Information and Technology industry makes the most of IT project management systems. Through such solutions, IT firms create a robust roadmap for their projects. The project teams ideate, design, develop, test, implement, and follow up effectively through the software’s real-time dashboard, collaboration, and reporting tools to achieve successful project completion.

› Engineering Industry

Companies in the engineering industry work on complex projects day in and day out. Irrespective of their niches, such as electrical, mechanical, or civil. Thus, for more transparency and optimal results, they trust powerful yet flexible project management solutions. With these platforms, it becomes simpler for engineering teams to plan and organize people, tasks and resources, schedule, track, and collaborate. It’s the system that helps them create a feasible 360-degree roadmap to surpass client expectations.

› Professional Services Industry

PM software for individuals/firms providing professional services, be it advertising or tech services, streamline workflows to a great extent. Such professionals use the system to carry out projects smoothly from start to finish. There is better collaboration, assignment of tasks, monitoring, as well as reporting. All of that, together, helps in making the project fruitful.

› Product Development and Management Industry

For a company into product development and management, there has to be a clear roadmap, as well as room for flexibility. And that’s where project management software helps the industry with its centralized product vision. Thanks to the PM tools, it becomes possible for the product developers to outline a realistic development schedule and resource allocation. Moreover, they leverage the software’s real-time reporting, charts, and dashboards to put the insights to the right use.

› Marketing Industry

Marketers always have to think on their feet. That’s why they need a solution that is easily adaptable yet robust. And thankfully, online project management systems fit the bill. Through these tools, marketers can streamline their marketing efforts with maximum precision. There is improved communication and real-time status, in addition to tracking. The centralization of data opens doors for seamless coordination and a greater success rate.

› Creative Industry

The creative industry turns to project management systems to automate their repetitive technical or administrative tasks. And boost the collaboration, brainstorming, and communication between the project stakeholders through communication channels and file sharing. The intent here is to provide this creative workforce with more time to think about critical things, design, create, and evaluate. The system also helps creative agencies with its visual task dashboard, budget management, proposals, time tracking, invoicing, and other such functionalities.

› Event Planning Sector

Event planning, a dynamic industry that keeps event planners on their toes, use project management software to maximize the success of their events. Whether it is a product launch, a conference, or a celebration party, PM tools make it simpler to delegate tasks and coordinate with team members. Moreover, the event agencies achieve better management of the to-dos and adherence to protocols and deadlines.

› Non-profit Organizations

To complete their projects on time and with efficiency, non-profit organizations trust online project management software. Such tools not only turn seemingly big projects into actionable processes but also ease the management of resources. In addition to that, it brings consistency and accuracy to the evaluation and tracking process. That lets the non-profits get a better grip on the projects’ direction all through the lifecycle.

› Architecture Sector

Similar to the construction industry, the architecture sector has found tremendous assistance in the form of PM software. The tools help architects in brainstorming, collaborating, and managing the workflow. That, along with compiling and storing their digital assets in the safest way possible. For example, the continually evolving project designs, visuals, text, and video assets. Also, it helps take care of the finances, budgeting, and resource management needs, uncomplicating the whole process.

› Automotive Sector

From automotive suppliers and car manufacturers to car rental agencies and dealers, companies in the automotive sector are turning to web-based project management software for achieving their goals. The software helps them visualize and prioritize tasks with improved collaboration through agile methods. Moreover, they can track time and generate accurate reports. That, in turn, accelerates the decision-making process further.

› Finance Sector

Project management systems bring a much-needed centralization for companies working in the financial niche. The financial firms utilize the PM tools to create logical task hierarchy, as well as deadlines, and allocate those to relevant teammates. The tracking of all those tasks makes it easier to finish projects on time with the desired level of quality. It also helps plan workflow, forecast budgets, maintain financial control, and obtain visual, actionable insights.

› Healthcare Sector

For the healthcare industry, it is vital to maintain accurate past and present records of patient details. And quickly retrieve them as and when needed. Therefore, they now rely on project management software to make this process swifter. With a decent solution in place, healthcare professionals are able to collaborate, schedule meetings, manage tasks, communicate in real-time, and run diverse departments in an easier way.

› Legal Sector

A majority of law firms have begun switching to on-premise project management systems for the framework it brings to help serve clients better. From automating tedious tasks to tracking the ongoing cases to invoicing and budgeting, the system helps cover each crucial aspect of the legal matters, including compliance. Other than that, the firms find it simpler to collaborate and safeguard their sensitive data, saving a significant of their precious time.

› Logistics Industry

More and more companies in the logistics industry are switching to online project management solutions for their practicality. The system, after all, helps plan an end-to-end flow, as well as storage, of goods. Right from the goods’ point of origin to its point of consumption. The system facilitates live communication with all the stakeholders, generates reports, and helps keep the inventory in check at all times. With the tool’s effective planning and implementation, companies are achieving minimal to zero wastage of products and services.

› Real Estate Industry

For the real estate sector, it is critical to deal with risks, communication, and budget issues. Without letting those affect the project. And with online project management software, real estate firms are doing exactly that. The smart solution not only provides the sector with the required precision in planning and estimations but also boosts optimum resource utilization and time management. Plus, the system offers smooth third-party integrations for seamless workflows across the organization.

› Retail Sector

With a retail project management software tool, the retail sector attains centralization of its dispersed business processes. The software lets the teamwork together smartly and interacts in real-time - with each other and with the customers. Teams can convert conversations into tasks and manage them efficiently through tracking. And since the system offers the exact project status, retail firms always know where they are and what they need to do to maximize their returns.

› Education Sector

For educational organizations, online project management software streamlines their schedules with integrated calendars and on-point task management. The education sector uses the system to collaborate in real-time, distribute and manage resources effectively, track attendance, plan events, and share files and project status. The solution also helps in conducting virtual sessions and managing forums or discussion boards wherein, students can come together to discuss topics and solve problems.

› Freelancers & Self-Employed

Since self-employed, solopreneurs, and freelancers have to don multiple hats at a time, online/desktop project management software steps in to simplify their day-to-day work. Whether it is planning different projects and scheduling their timeline or managing tasks and monitoring the time, the gig workers find a lot of relief through advanced PM systems. In addition, they can depend on the system-generated automatic reminders, checklists, to-do’s, and collaborative tools to meet their individual goals.

› Accounting Firms

Companies active in the accounting industry prefer using project management software as it can smoothly complement their existing workflows. The teams leverage the system’s proactive planning, execution, forecasting, and reporting tools to meet distinct project objectives. Besides, they experience escalated collaboration, clearer task instructions & milestones, and prompt status updates. In fact, the system also offers compliance to standard accounting laws and practices, taking some stress off these professionals’ shoulders.

» Final Thoughts

The business world today is getting much more competitive with every passing day. And thus, it is not only wise but also essential to use modern technology, such as project management software, to make your mark. Both externally and for internal operations. No matter which industry you belong to or the size of your organization.

With the help of such tools, you are bound to experience a considerable increase in your planning, organization, and execution abilities. There would be more time on hand since the system would automate your standard, manual processes. You would no longer need to contact your team leaders/project managers for frequent updates on project status. A click into the dashboard and the PM tools would fetch you all the details - from status to resource availability to budget and cost!

What else do you need for the smooth handling of your projects, right?!

Now that we've covered all the prime aspects of a project management system in this guide, are you going to switch to one? Or are you already using one? Do you think all the information that we collated here would help you choose the right software?

Frequently Asked Questions (FAQs)

What is Project Management Software?

Project management software is an application that enables you to effectively collaborate and monitor various projects at a time on a real-time basis. Unlike on-premises systems, the popular online cloud-based systems are in more demand. As most of the software applications offer flexible features and pricing, investing money would not be a problem. However, you have to choose the right software that will best fit your needs.

How does Project Management Software work?

The work of a Project Management Software is to plan all the essential activities of your project by facilitating a platform where you can assign a specific task to your team. Besides, its unique features help you manage your resources and promote productive collaboration with your team.

  • › Create an effective task management system:

The software offers you to plan a project by covering every critical detail. You can track your ongoing project and figure out any errors beforehand rather than waiting for a drastic measure. It let you appoint specific tasks to your employees as per their skills and track their progress effectively. You can prioritize tasks for your employees and send them occasional reminders about their responsibilities. You can also follow the time spend by your employees on an individual task. It offers you a myriad of possibilities to escalate your project speed. You can set the 'start date' and 'end date' of a project along with a feature to break your project into small segments. Then, you can assign responsibilities to different employees.

  • › Lets you sequence your tasks:

An online project management software application lets you add sequence to your works. For example, if one job can’t be started without the completion of a previous task, then you can set sequences to your tasks. The dependency view or a Gantt Chart enables you to view the dependency between tasks and work them accordingly.

  • › Helps you with the Gantt Chart:

The project management tool helps you build a powerful Gantt Chart provides you a clear view of an ongoing project and upcoming milestones. If you need to change your plans in between, you can add new tasks or modify an existing job. This also allows you to set dependencies and Print the Chart Diagram in physical form or export the chart in PDF form. The software provides you a feature to distinguish your projects in precision. It let you classify your tasks into milestones, task lists, completed & incomplete tasks in % view and dependencies. Gantt Chart modifies the dependencies by allowing you to add new successor, predecessors, editing existing dependencies and adjust the time lag between tasks. The Kanban board displays the completed tasks, priority of tasks and the specific section of tasks. It let you reorganize your tasks and gives you a detailed analysis regarding a failed or behind-the-schedule assignment.

What are the best Project Management Software?

  • ProjectManager.com
  • Wrike
  • Trello
  • Basecamp
  • Jira Software
  • Mavenlink
  • Asana
  • Teamwork Projects
  • Podio
  • Quire

How Much Does Project Management Software Cost?

The pricing of project management software starts from as low as $3 to a whopping price of $99 per month. The subscription price of the software entirely depends upon its features and the user-friendliness of the interface. Almost all the online project management software is available with a monthly based subscription. Some software with cheap monthly subscriptions fees between $3-$10 offer limited features and charge you extra for using rest added features on per user per month basis. Some project management software applications even let you pay a small price and then add one more user without any added features. If you are a small business with limited employees, then this feature is excellent. They carry essential features of the project management tools and are ideal for small to medium scale organizations. However, if the requirement of your business is more you can choose an enterprise version of the software. Some software comes with a more significant list of additional features as well. They offer additional features with a more user-friendly interface. If a monthly subscription is too much for you, there are software application like which also offer annual subscriptions option with much better deals. However, it is always better to go for a free trial unless you are not familiar with implementing the software into real-time usage.

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