Best Expense Management Software

It is needless to say, businesses run on finances, and keeping track of the expenses of companies is a basic necessity. Expense management software eases this process of recording transactions and keeps a hold on the understanding of the finances involved. Expenses management software is generally used by businesses to perform several financial functions. Ranging from a single-entry application for tasks such as check writing and bookkeeping to sophisticated double-entry solutions that offer all advanced features for financial functions, this software provides a one-stop solution for companies regarding their finances. An expense management software provides visibility, control, and global compliance to help companies ensure expense report accuracy, reduce expenses, and pay employees on time. If you are looking forward to having this software, have a look at the top-rated list by SoftwareWorld before purchasing expense management software.

470 Software

Top 10 Expense Management Software

Coupa

Coupa

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Emburse

Emburse

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Emburse Certify Expense

Emburse Certify Expense

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ExpenseOnDemand

ExpenseOnDemand

$0.2 Per month

Expensify

Expensify

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Navan

Navan

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QuickBooks Online

QuickBooks Online

$17.50 Per month

Rydoo

Rydoo

$8.63 Per month

SAP Concur

SAP Concur

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List of Best Expense Management Software

Pricing Options

Monthly Subscription

Annual Subscription

One-Time Payment

Quote Based

Features

Mileage Tracking

Corporate Card

Budgeting/Forecasting

Audit Trail

Reimbursement Management

Credit Card Management

Policy Management

Multi-Currency

Real Time Notifications

Timesheet Management

Compliance Management

Expense Claims

Real Time Updates

Reporting & Statistics

Fraud Detection

Receipt Management

Electronic Payments

Financial Analysis

Spend Control

Time & Expense Tracking

Invoice Management

Approval Process Control

Accounting Integration

Activity Dashboard

Company Size

Self Employed

Small Business

Medium Business

Enterprise

Precoro

Best Procurement and Business Spend Management Software

Precoro is a performance-driven procurement software designed to streamline purchasing processes for businesses. It simplifies the entire procurement cycle, from purchase requisition to order approval and delivery tracking. Precoro's intuitive interface allows users to create and manage purchase orders effortlessly, enhancing control over spending. The platform supports collaboration among team me... Read more about Precoro

Free Trial

Available

Pricing Type

$490 Per month

Location

United States

Zoho Expense

Travel and expense management for growing businesses

Zoho Expense is a user-friendly and efficient expense management software designed to streamline the process of expense reporting and tracking for businesses. It allows for easy scanning and uploading of receipts, ensuring that expense reporting is quick and paperless. With its intuitive mobile app, users can record expenses on-the-go, enhancing convenience. Zoho Expense offers robust features for... Read more about Zoho Expense

Free Trial

NA

Pricing Type

Free

Location

India

FreshBooks

Simplifying Invoicing and Accounting for Small Businesses

   4.4

 (2 Reviews)

Tracking business expenses manually can be tedious and error-prone. FreshBooks simplifies expense management by allowing users to snap and upload receipts, categorize expenses, and automatically import transactions from linked bank accounts. Small businesses can monitor spending patterns, generate expense reports, and ensure accurate tax calculations, saving time and reducing financial headaches. Read more about FreshBooks

Free Trial

30 Days

Pricing Type

$5.7 Per month

Location

Canada

Wave Accounting

Accounting software that keeps you organized

   3.8

 (1 Reviews)

Keeping track of business expenses is crucial for financial success. With Wave, users can connect bank accounts and automatically import transactions, making expense tracking effortless. The software categorizes expenses, helping businesses stay organized and prepare for tax season with ease. Business owners can also upload receipts and attach them to transactions, ensuring accurate financial rec... Read more about Wave Accounting

Free Trial

NA

Pricing Type

$16 Per month

Location

Canada

Sage Intacct

Cloud Accounting and Financial Management Software

   3.3

 (1 Reviews)

Sage Intacct is a tremendous cloud-hosted financial management solution that any startup or big company can use to fulfill its accounting and financial-related requirements. Businesses can easily automate fundamental financial operations utilizing Sage Intacct's excellent automation features. It dramatically reduces the close time and increases the team's productivity by 40% or higher. Sage Intacc... Read more about Sage Intacct

Free Trial

Available

Pricing Type

Contact Vendor

Location

United Kingdom

NetSuite OpenAir is a comprehensive Project Management Software designed to help businesses manage their projects efficiently from planning to execution. The platform offers tools for resource management, time tracking, expense management, and project accounting, ensuring that projects are delivered on time and within budget. NetSuite OpenAir features an intuitive dashboard that allows users to cr... Read more about NetSuite OpenAir

Free Trial

NA

Pricing Type

$399 Per user

Location

United States

Fiverr is a popular professional services automation platform that connects freelancers with businesses and individuals seeking various services. From graphic design and content creation to programming and digital marketing, Fiverr offers a wide array of professional services delivered by vetted freelancers. The platform’s intuitive interface allows clients to browse through freelancer portfolio... Read more about Fiverr

Free Trial

Available

Pricing Type

Contact Vendor

Location

Israel

QuickBooks Online

Designed to help you manage your business finances with ease.

QuickBooks Online is a popular accounting software for businesses. It helps manage finances efficiently. With QuickBooks Online, you can easily track income and expenses. It simplifies invoicing, making it convenient to bill clients. The software offers real-time access to financial data, aiding in informed decision-making. Bank transactions can be automatically imported and categorized, saving ti... Read more about QuickBooks Online

Free Trial

30 Days

Pricing Type

$17.50 Per month

Location

United States

QuickBooks Online Advanced

Get the tools you need to streamline your business and the insights to drive it forward.

QuickBooks Online Advanced is an online cloud-based software. It is suitable for startups and growing businesses. QuickBooks Online Advanced provides the functionalities that help streamline complex business processes. The platform offers tons of features, including Invoices & Payments, Tax Deductions, In-depth Reports, Income & Expenses, Cash Flow, and Mileage Tracker. QuickBooks Online Advanced ... Read more about QuickBooks Online Advanced

Free Trial

30 Days

Pricing Type

$15 Per month

Location

United States

Zoho Billing is a subscription management software designed to simplify billing, invoicing, and payment collection for businesses with recurring revenue models. The platform allows businesses to create custom subscription plans, set up automated billing cycles, and offer various payment options, including credit cards and PayPal. Zoho Billing also integrates with other Zoho products, as well as th... Read more about Zoho Billing

Free Trial

Available

Pricing Type

$29 Per month

Location

United States

Workday Enterprise Management Cloud is a leading Enterprise Resource Planning (ERP) solution that helps businesses manage financial, human resources, and operational functions from a single cloud-based platform. Workday offers a unified system that connects departments, allowing for better collaboration, improved efficiency, and real-time decision-making across the organization. With its intuitive... Read more about Workday Enterprise Management Cloud

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Workday Financial Management

Bring your accounting, consolidation, procurement, projects, reporting, and analytics into one financial management system.

Workday Financial Management is a user-friendly software solution that helps businesses handle their finance-related operations smoothly. It covers everything from tracking expenses to managing budgets, all in one unified platform. With Workday Financial Management, you can easily keep tabs on your company's financial health and make better decisions. It simplifies tasks like invoicing, payroll, a... Read more about Workday Financial Management

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Workday HCM

An HCM system primed for performance.

Workday Human Capital Management (HCM) is a user-friendly cloud-based software designed to streamline and manage various aspects of human resources. With a focus on simplicity, it offers modules for core HR functions, including employee data management, payroll, and time tracking. Workday HCM provides insightful analytics, enabling organizations to make data-driven decisions for workforce planning... Read more about Workday HCM

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Sage Accounting is a powerful accounting software solution designed to simplify financial management for businesses of all sizes. With its userfriendly interface, Sage Accounting allows users to track income, expenses, and financial transactions with ease, providing a comprehensive overview of their financial health. The software offers features such as invoicing, expense tracking, and bank reconc... Read more about Sage Accounting

Free Trial

Available

Pricing Type

$10 Per month

Location

United Kingdom

AutoEntry is an automated billing and invoicing software that simplifies the process of entering data into accounting systems. Designed for small to medium-sized businesses, AutoEntry extracts data from invoices, receipts, and other documents, eliminating manual data entry and reducing errors. Users simply upload their documents, and AutoEntry automatically processes them, categorizes the informat... Read more about AutoEntry

Free Trial

Available

Pricing Type

$12 Per month

Location

United Kingdom

WAVE225 is an intuitive expense report software that simplifies the management and approval of employee expenses. Designed for businesses of all sizes, WAVE225 offers features such as receipt scanning, expense categorization, and automatic integration with accounting systems to ensure smooth, error-free reporting. Employees can easily upload receipts and track expenses in real-time, while managers... Read more about WAVE225

Free Trial

NA

Pricing Type

$200000 Per month

Location

United States

Wave Payroll

Payroll software that pays off

Wave Payroll is a user-friendly payroll software ideal for small business owners and freelancers. It integrates seamlessly with Wave's free accounting and invoicing tools, creating a unified financial management solution. Key features include automatic tax calculations, direct deposit, and easy employee pay setup. Wave Payroll stands out for its transparency in pricing and simplicity in design, ma... Read more about Wave Payroll

Free Trial

30 Days

Pricing Type

$16 Per month

Location

Canada

Xero

Accounting Software – Do Beautiful Business

Xero is a user-friendly accounting software designed for small businesses. It facilitates efficient financial management through features like invoicing and expense tracking. With bank feeds, Xero automatically imports and categorizes transactions, saving time on manual entry. The platform provides real-time access to financial data, aiding in timely decision-making. Xero's dashboard offers a clea... Read more about Xero

Free Trial

30 Days

Pricing Type

$7.25 Per month

Location

New Zealand

NetSuite

Top Business Management Software

Oracle NetSuite is a top-notch cloud-based ERP solution that offers various tools, such as CRM, Human Capital Management, Omnichannel Commerce, Global Business Management, and Accounting Software. The tool provides its services in different industries, like IT Services, Healthcare, Professional Services, Retail, and Wholesale Distribution. Oracle NetSuite offers a unified platform that businesses,... Read more about NetSuite

Free Trial

Available

Pricing Type

Contact Vendor

Location

United States

Paychex Flex

A Simple Approach to Payroll, HR, and Benefits

Paychex Flex is a comprehensive HR and payroll solution that empowers businesses with its versatile features. The platform allows employers to easily manage payroll, track employee hours, and streamline HR tasks with its user-friendly interface. The tool’s ability to simplify benefits administration makes it suitable for businesses needing employee benefits. Paychex Flex offers insightful report... Read more about Paychex Flex

Free Trial

Available

Pricing Type

Contact Vendor

Location

United States

Infor Expense Management

Manage travel and expenses spend with powerful cloud-based software

Infor Expense Management is a robust and versatile expense management software, tailored for businesses seeking comprehensive control over their spending. Its key features include advanced expense reporting, travel planning, and reimbursement functionalities. The software excels in automating and streamlining the entire expense management process, from capturing receipts to submitting and approvin... Read more about Infor Expense Management

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Paycom

Automate decisions so you can​ focus on the extraordinary

Tired of manually entering receipts, checking their validity and making sure they’re accurately reimbursed in payroll? You deserve better than paper-based busywork. That’s why our employee expense tracking software lets your people easily track and submit their own mileage and expenses, so you don’t have to. Once they do, that data flows seamlessly through approvals and into payroll. Meanwh... Read more about Paycom

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Way2Go is an innovative expense report software designed to simplify and automate the expense management process for businesses of all sizes. By providing a comprehensive platform for tracking, approving, and reimbursing employee expenses, Way2Go ensures that organizations can manage their financial operations with accuracy and efficiency. The software features an intuitive interface that allows e... Read more about Way2Go

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Cytric Travel & Expense is a comprehensive travel and expense management software that helps businesses streamline travel booking, expense tracking, and reporting processes. The platform allows employees to book travel, manage itineraries, and submit expense reports all within a single system. With Cytric, businesses can enforce travel policies, automate approval workflows, and track expenses in r... Read more about cytric Travel & Expense

Free Trial

NA

Pricing Type

Contact Vendor

Location

Spain

Expense Management Software Buyer's Guide

Tracking and managing expenses was a tiresome process for organizations. All the expenses were handled based on paper receipts, and there were no backups. If you lost some paper bills, you lost the information or cash. All this has now changed with expense management software to handle various financial functions.

» What is Expense Management Software?

Expense management software helps your organization in multiple ways, especially by simplifying and automating a business expense entry, eliminates the paper trail, streamlines review, and reduces administrative effort. The use of high-quality expense tracking systems has become necessary for all sizes of businesses and makes it easy to stay on top of your expenses.

» What are the Features of Expense Management Software?

Businesses are making use of expense management software to process, pay, and audit employee-initiated expenses. The expense management system enables your employees to input expenses for approval through both browsers and mobile applications. The software analyzes your business overall expenses, controls excessive spending, and cost-saving opportunities.

It should allow you to have full visibility of and track employee use of business financial resources. Your expense management software should have full features that offer functionality such as invoicing and inventory. The basic features and competencies each expense management system should have are:

› Expense Records 

This feature facilitates you to stay on top of your resources, even from your mobile or tablets. It tracks and follows expenses and stores them in robust databases with in-built search filters.

› Invoice Management 

Your software should have this feature to strengthen customer and external partner relationships, as well as helps companies to use their resources more appropriately. This way, they can take hold of early payment discounts, strengthen compliance, reduce risks, and so on.

› Merging Expenses 

Expense tracking software merges your expenses, categorizes them, and attaches them to any report, helping you to eliminate the risk of double entries and expense errors.

› Receipt Management

The software saves all the important details without the need to import the data manually, when the receipts are automated, as well as allows customization as you need.

› Approval Process Control

Your software should allow multiple users and they are secured with assigned role permissions and tasks. Everything you access is highly controlled and only the admin can approve the data being inserted in the system.

› Integration 

The software you have chosen should integrate commonly with other systems such as time tracking software, payroll software, travel management, workforce management software, and accounting software.

› Mobile App 

Look for the software that facilitates business travel and expense management. The automated app should include voice recognition, mileage tracking, and expense detection features to help you save time and increase efficiency.

» What are the Benefits of Expense Management Software?

One of the best things about the Expense management tools is, it can be used for a variety of programs too. The software tracks expenses allowing users to report and forecast future expenses and so some customization. Some of the most distinctive benefits organizations experience from using expense management software:

› Efficient Tracking of Travel Expenses

The expense management software allows your organization to simplify tracking and reimbursement of travel expenses. Especially, the software benefits a lot for organizations with a high number of employees who frequently travel.

› Streamlines Expense Management 

The more your employees travel, the more they spend on their travel and business arrangements. Employees expect to be reimbursed as soon as possible, while employers need to ensure that the expenses comply with their companies policies and are approved before being processed. This process is simplified with the expense management software.

› Reduces Processing Errors

While submitting or processing expense reports manually, it is possible for errors. This is where exactly expense tracking tools come conveniently for this challenge, making your employee’s job easy.

› Tax Risk Mitigation

The software is critical for maintaining data accuracy and allows no mistake. It helps you in differentiating legitimate and illegitimate expenses and organizes them in categories, and reports on every expense that are claimed accordingly.

› Flexible Risk Responses and Fraud Reduction

Without any requirement for installing additional infrastructure, the software can recover fast on implementation cost.

› Compliance With Regulations

Being compliant with internal and external regulations is the top priority for any company, regardless of your industry. The expense management software ensures they track legislative changes automatically and update system data to reflect this.

› Reliable Expense Management

With the expense management software, rules are rules. Employees will in advance know what they have to ask for and what not to. The software enables automated approval and payoff, motivating requesters and confirmers to act fast.

» What is the Cost of Expense Management Software?

Pricing details are considered vital for any business when they determine to buy a software product. It is important to remember not to get saddled with long-term licensing and subscribe to long-term contracts. It is recommended to ask your software provider about exit policies that enable you to move on to other software if you feel the services offered by the current software are not satisfying.

The best expense management software meets compliance and security requirements. So, do a little research on the internet to find out and shortlist a few software that meets your requirements. You should also get to know how the software provider protects your sensitive data and do they meet any security needs of your specific industry.

The price of the software ranges from the basic tool suites to expensive and accurate programs. Usually, the price starts from $4.99/month or $5/user/month. The best way is to sign up for at least a couple of free trials or request for a demo or basic unpaid plans from the top expense management software providers. This opportunity allows you to test the important elements and get a good comparison of the software.

» Conclusion

The expense tracking software is powerful and simple that tracks business expenses incredibly easily. With a glance, you will get to know what you are spending and how profitable you are. Any of these software products would be a good choice for your business depending on your needs. However, it is important to choose a service that is affordable, user-friendly, and that scales as your business grows. Ultimately, you need not have to reconsider your decision down the road.

Frequently Asked Questions

Expense management software is a digital tool that helps businesses track, report, and manage employee expenses efficiently, reducing paperwork and improving financial control.

It automates expense reporting, categorizes expenditures, and integrates with accounting systems, eliminating manual data entry and reducing errors.

Key features include receipt scanning, automated approval workflows, real-time expense tracking, integration with accounting software, and compliance management.

It automates the reimbursement workflow by allowing employees to submit expenses digitally and enabling managers to review and approve them instantly.

Yes, most expense software solutions integrate with platforms like QuickBooks, Xero, and SAP to streamline financial processes.

It helps small businesses control costs, reduce fraudulent claims, automate reimbursement processes, and ensure compliance with company policies.

Cloud-based solutions offer remote access, real-time tracking, automatic updates, and scalability, making them ideal for growing businesses.

It enforces company policies by flagging non-compliant expenses, automating approval workflows, and generating compliance reports.

Yes, many modern expense management systems provide mobile apps that allow employees to capture receipts and submit expenses on the go.

AI automates data extraction from receipts, detects duplicate claims, and analyzes spending patterns to improve financial accuracy.

Yes, most platforms allow businesses to manage expenses in multiple currencies, making them ideal for global teams.

It detects duplicate or inflated claims, enforces spending limits, and provides audit trails for better financial oversight.

Industries like consulting, travel, healthcare, IT, and finance benefit greatly from automated expense tracking and reporting.

Yes, it provides insights into company spending, trends, and budget allocations through customizable reports and analytics.

Costs vary based on features, user count, and integration needs. Some providers offer free versions with limited features, while premium plans include advanced automation and analytics.

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