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Recruiting Software Buyer's Guide
Table of Contents
- » What is the definition of Recruiting?
- » What is Recruiting Software?
- » How does Recruiting Software work?
- » Is it worth investing money in Recruiting Software?
- » What are the features of Recruiting Software?
- » What are the benefits of Recruiting Software?
- » Before Choosing Recruiting Software
- » What are the Key Buying Factors to Consider in a Good Recruiting Software?
- » How Much Does Recruiting Software Cost?
- » Questions to ask a vendor when buying Recruiting Software
- » Conclusion
Quickly hiring the right minds to uplift your work in progress is a daunting task indeed. Irrespective of your years of experience in recruitment and manpower outsourcing, the auxiliary tasks such as maintaining contacts, sorting CVs, scheduling interviews, saving data for future follow-ups, etc. can never be easy for an HR team. In this regard, what really comes as a relief when you have helping hands by your side to take care of the auxiliaries without any problem – Yes, we are talking about the Recruitment Software that is currently finding its place in the wishlist of every organization lately.
» What is the definition of Recruiting?
As per the conventional Recruiting definition, it is a process of actively sourcing, shortlisting, interviewing, and hiring candidates for open positions in an organization. It includes an end-to-end hiring process, from identifying vacancies to seeking out candidates to onboarding new hires. Each organization may have its own standard process of Recruiting.
» What is Recruiting Software?
Recruiting Software is nothing but an online Recruiting system that helps to find and hire the right people for your business. The talent management platform empowers HRs with various proactive sourcing tools and streamlines candidate relationship management. It helps to create self-branded career pages that candidates find easy to search and apply for respective positions. Moreover, as a recruitment management system, it performs a lot of activities such as managing payroll systems, mobile-optimizing your website for better user experience, selecting best and yet budget-friendly sourcing channels, among others.
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» How does Recruiting Software work?
As we’ve just discussed, the hiring software empowers itself with a lot of tools and third-party applications to perform various complex HR activities with ease. For instance, an online Recruiting system has multilingual plugins integrated inside to enhance candidate experience. Also, it can track the performance of candidates based on online tests taken to help you save time on on-premise pre-recruitment processes. To track the progress and find weak spots in current HR practices, recruiting management software offers interactive reporting and analytics dashboards which can help you better address the red flags.
» Is it worth investing money in Recruiting Software?
A cloud-based Recruiting software empowers you to go from a paper-pen based process to an automated process. It allows you to give more time to core HR activities without getting involved in daily repeated Recruiting rituals. You can significantly increase your business expansion with new strategies while it takes care of the involved processes. Your entire HR team can optimize their talent management journey with ease.
» What are the features of Recruiting Software?
With the introduction of the recruiting software, the work of the Human Resources Department has been made easy, all thanks to the full range of facilities and tools provided by the software. The various tedious jobs of an HR team such as looking for ideal candidate profiles, organizing a meet-up, and many more are done by the single software. But how can a single software manage so many functions without any glitches? Let’s have a closer look at the various features which come together to do the work of recruiting a straightforward affair to deal with.
› Intelligent Searching Tools
Going through huge heaps of a candidate's profile is undoubtedly a very troublesome work for anyone. Moreover, when it is done manually, it can take long hours to find out the most befitting candidates for the job. Hence, the recruiting software uses advanced tools like machine learning and artificial intelligence to automate the searching process of candidates using specific keywords. This helps in saving both times as well as usage of resources.
› Interview Management
Managing interviews have been made easier by the recruiting software due to the availability of its various facilities and tools. Using the software scheduling interviews can be done without any hassle, while the same can be intimated to other employees of the Human Resources Team as well. Additional side duties performed include work such as providing feedback, approving or rejecting a candidate, and so on.
› CV Importing Tools
This feature allows the Recruiting management system to import CVs from multiple platforms without any user interference. As compared to the traditional methods of searching and downloading desirable resumes, the software works by examining a candidate’s CV with a specific keyword. Afterward, they can be downloaded in bulk amounts and imported in excel formats to streamline the process further.
› Cloud-based Hosting Tools
Nowadays every Recruiting management system takes the help of cloud networks to provide customized solutions to the companies and businesses using them. As all the candidate and employee information are stored in the cloud, searching and retrieving data from them becomes easy.
› Job Posting Tools
Apart from helping the Human Resource Department on their job, the Recruiting management system also supports the hiring companies and businesses post vacancy in various social media platforms. This tackles the need for posting the same job vacancy details in separate platforms, thereby, saving loads of time.
› Informative Tools
Each company needs the tracking tools to gain an understanding of the response on the recruiting campaign from the market. Providing users with the most updated market insights on the Recruiting campaign’s performance, this feature helps in detecting the lacunas and effectively solving them in real-time.
› Collaborative Facilities
Nowadays many online Recruiting systems facilitate the users to collaborate with other teams which helps minimize the workload. This also ensures that your employees remain updated on the most recent job vacancies and move ahead with them on time.
» What are the benefits of Recruiting Software?
There is no surprise that the interests of the online Recruiting system outpaces the achievements of the traditional methods of recruiting candidates for the company. Starting from the simplest tasks to overtaking the most complicated as well as time-consuming jobs, the online Recruiting system does it all. So, let’s now study the plethora of benefits the software endows on the companies and businesses.
› Increases Recruiting Efficiency
As previously discovered, all the tasks in the Human Resources Department are automated by the hiring software which thereby enhances the processing time. This helps by filling the job vacancies immediately by finding the right people with the desired qualification and experience.
› Helps Candidates find you
When the hiring software is used to post job vacancies on various platforms, it increases the traffic inflow to your company site. This will enable the right candidates looking for the position to come to your site and upload their CVs. In such cases after thorough looking, the shortlisted candidates can then be called to appear for the next phases of the interview.
› Reduced Administration Work
The hiring software completes the searching and other recruiting processes within just a few clicks. Hence, one does not have to sit for elongated hours searching for new employees; instead, it creates more opportunities to make time for other HR-related works. Moreover, a scheduling calendar can also be used to schedule appointments as well as interviews.
› Makes Hiring Good Candidates Easier
As the software gathers and piles vast amounts of candidate information from different platforms such as Linkedin, Naukri, and more, the next processes are streamlined. One can easily find the perfect candidates for the job vacancy as the groups compiled by the software are efficiently tagged.
› Maintain Records
Noting down the progress of the candidate in the various rounds of the interviews can be done by the help of the online Recruiting software. As the details are digitally stored, the risks of loss or manipulation are drastically minimized. This method is also useful when compared to the traditional pen and paper-based processes.
› Provides safety to the data
Understanding the need for securitizing sensitive information, the software developers have devised many advanced solutions in the online Recruiting software. These software mostly have a two-factor authentication system or an activated firewall which provides security against forceful intrusion.
» Before Choosing Recruiting Software
Before choosing a Recruiting management software, there are indeed some crucial points which are worth remembering to be on the safe side. These points let’s one decide if the software is needed or not. So, let’s learn about some of the points which can help in making an excellent choice for your company or business’s future.
› Usage of the Software
Although implementing the Recruiting management software can be pretty exciting as it has many benefits, the case is not always the same. This is because companies and businesses differ from one another based on various factors. Similarly, if your company has just started and you are looking for a small number of candidates, then using the traditional methods of recruiting is advised. This can avoid the extra expense on your monthly budget, thereby, leaving you with good finances to invest in other company-related matters.
› Take Notes of the Software’s Services
The facilities and tools provided by the Recruiting management software differ from one another. Hence, before choosing the software, it is highly preferable to note down the various requirements you want from the software beforehand. This will help in narrowing down the massive list from many to a few perfect ones, which makes the work of choosing the best recruiting software easy.
› Load on the Budget
The pricing of each software is different from the other. Hence, it is always highly recommended to check the pricing plan of the software before installing it. Another preferred method is to estimate the budget which the company can handle in a given time beforehand. This can increase the chances of landing with the perfect cloud-based Recruiting software.
» What are the Key Buying Factors to Consider in a Good Recruiting Software?
Choosing the best recruiting software is like searching for a needle in a bundle of straws. The situation can be both intimidating as well as scary for both beginners as well as professionals. While each software has its own set of weaknesses and strengths, choosing for a specific cloud-based Recruiting software, based on the company’s claims can be an act of foolishness. Hence, we have hand-picked some of the essential points which can ensure that you get the best deal in the market.
› Simple Customisable Interface
The best recruiting software is always hardwired with a simple yet fully customizable interface. While the simplicity means that anyone and everyone without prior programming knowledge and technical skills can operate the software, the customizing capabilities can be used to use the software as desired.
› Instantaneous Customer Care Solutions
A good cloud-based Recruiting software is nothing without 24/7 customer support which excels in providing instant and useful solutions at any time. The customer support system acts as a trust-worthy layer connecting the users and the companies using the software. It should also provide step-by-step guidelines in case of complicated problems while adhering quickly to customer service requests.
› Securitizing Information
One of the most critical aspects of the online recruitment management system is its specialty in providing security to sensitive data in the companies. As these data are at the most risk of getting mutilated by malicious attackers, the software must have adequate strict security protocols to prevent any unauthorized or forceful entries to the systems.
› Mobile Accessibility
Another feature one should look for in the prospective online recruitment management system is its accessibility capacities across different channels. If the software allows users to track the progress of the recruitments as well as post jobs in different platforms using their smartphones, then it is definitely an add-on. This will help in accessing candidate information and carry on with recruitment procedures no matter where the individual is located.
» How Much Does Recruiting Software Cost?
Depending upon the facilities and tools availed, the pricing structure of the Recruiting management system software differs from one to another. While many of them come with a free primary version trial which is given to the users for a certain period, others ask a particular amount for a subscription to their premium plans. One can find these premium plans ranging from as low as $5/month to a considerable amount of $199/month. However, many reports have stated that signing up for a free basic version although provides a lesser amount of facilities, it usually helps in getting a brief knowledge of the service quality of the software. In case if the software interests you in the trial period, then only choosing the premium plan is profitable for a company or business.
» Questions to ask a vendor when buying Recruiting Software
1. Is your recruiting software on-premise or cloud-based?
2. Where will the software store my data?
3. What about the data in the ATS?
4. How can the data be deleted within the system?
5. What measures do you take up when it comes to data security?
6. How many users can your recruiting software handle?
7. To which extent does the product automate my processes?
8. How does the software’s online submission of resume work?
9. What kind of prescreening does this solution offer?
10. What kind of reports does the system generate?
11. Can you give me a walkthrough of the candidate’s journey?
12. Where does the product stand in terms of ease of utility?
13. Who will be the owner of the data?
14. Can the solution work across devices?
15. Is remote access available?
16. Which other tools can I integrate with this software?
17. What features can I personalize?
18. Will it be smooth to scale the software when my business expands in the future?
19. What are your policies for customer support?
20. How quickly will your support team resolve a glitch?
21. How is the setup process? How much time would it take to get the system up and running?
22. How frequently do you roll out updates?
23. Do you consider feature suggestions from clients?
24. If I want to end the subscription, how hassle-free will the process be?
25. Will there be any problem in migrating the data?
» Conclusion
Now that you have fully understood about a Recruiting management system software, it will be easy for you to select the best one amongst the rest available. Most people just make a rush and vendors take the wrong advantage of that. So, it is important to have a sufficient amount of time in hand while selecting an online Recruiting management system as a wrong one can equally bring damages to your organization.