Best Task Management Software

Task management software is your company’s one-stop solution to remove the hassles of a paper-based manual task management system. The software helps the employer visualize all tasks in a diverse set of presentation options and easily assign duties to the respective employees without running after fussy administrators. Task management software ensures that you never have to miss a deadline again with its intelligent e-trackers that keep tabs on the start and due dates of your upcoming tasks and help you prioritize them on the go. Smart email and in-app notifications keep team members notified about their work assignments, enabling them to stay on track. The software has in-built calendars that perfectly match your real-life calendars, ensuring efficient scheduling and rescheduling of tasks. Furthermore, the software allows you to schedule a particular task on multiple days for various objectives, thereby saving time on recurring tasks. Regular reporting through chat boxes, Gannt charts, grievance portals, and progress reports further inculcate collaborative team practices, which are integral to the organization’s growth. Here is a list of task management solutions that can efficiently spice up your work life. Please take a look.

900 Software

Top 10 Task Management Software

Asana

Asana

$10.99 Per month

Basecamp

Basecamp

$4,800 Per month

ClickUp

ClickUp

   (5.0)

$7 Per month

monday.com

monday.com

$9 Per month

ProofHub

ProofHub

$89 Per month

Smartsheet

Smartsheet

$9 Per month

Teamwork.com

Teamwork.com

$10.99 Per month

Todoist

Todoist

$4 Per month

Trello

Trello

   (5.0)

$5 Per month

Wrike

Wrike

$9.80 Per month

List of Best Task Management Software

Pricing Options

Monthly Subscription

Annual Subscription

One-Time Payment

Quote Based

Features

Task Scheduling

Task Editing/Updating

Task Progress Tracking

Commenting/Notes

Calendar Management

Real Time Notifications

Gantt/Timeline View

Create Subtasks

Gamification

Activity Tracking

Prioritization

Collaboration Tools

To-Do List

Project Planning

Reporting/Analytics

Document Management

Task Board View

Alerts/Notifications

Assignment Management

Status Tracking

Email Management

Recurring Tasks

Project Tracking

Time Tracking

Task Tagging

Deadline Management

File Management

Spreadsheet View

Parent Task

Search/Filter

Artificial Intelligence

Company Size

Self Employed

Small Business

Medium Business

Enterprise

monday.com

The Work Management Software To Maximize Business Efficiency

monday.com is a versatile work operating system designed to streamline collaboration and project management. Its colorful and intuitive interface simplifies complex workflows, offering customizable boards to fit various team needs. From task tracking to project timelines, monday.com adapts to your unique processes. Team members can easily communicate, share files, and update progress in real-time,... Read more about monday.com

Free Trial

Available

Pricing Type

$9 Per month

Location

Israel

Smartsheet

The enterprise work management platform

Smartsheet is a versatile work management and automation tool that simplifies complex tasks. With a spreadsheet-like interface, users can easily create, organize, and collaborate on sheets. These sheets serve as dynamic project plans, allowing for real-time updates and seamless collaboration. Smartsheet's grid structure makes it easy to track tasks, deadlines, and dependencies. Automation features... Read more about Smartsheet

Free Trial

30 Days

Pricing Type

$9 Per month

Location

United States

Trello

Manage Your Team’s Projects From Anywhere

   5.0

 (1 Reviews)

Trello is a flexible project management tool known for its visual board-based system, making task tracking and team collaboration intuitive and straightforward. It allows users to create boards, lists, and cards to organize projects and workflows. Trello's simplicity lies in its drag-and-drop interface, enabling easy movement of tasks through different stages. The platform supports customization w... Read more about Trello

Free Trial

14 Days

Pricing Type

$5 Per month

Location

United States

Barawave

Revolutionizing Business with AI-Powered Cloud ERP Solutions

   5.0

 (1 Reviews)

Barawave Task Management Software streamlines task organization, prioritization, and execution with AI-powered tools. It helps teams track progress, set deadlines, and collaborate efficiently. Key features include task assignment, progress tracking, deadline management, and real-time updates, enabling businesses to enhance productivity, ensure timely delivery, and optimize team performance. Read... Read more about Barawave

Free Trial

30 Days

Pricing Type

Contact Vendor

Location

Australia

Pipefy

Business Process Automation & Workflow Software

   4.0

 (1 Reviews)

Pipefy is a versatile business process management software designed to streamline workflows and optimize efficiency. Serving as an intuitive process management tool, Pipefy empowers users to create, automate, and monitor workflows seamlessly. It offers a range of features, including customizable process templates, automation rules, and dynamic forms for tailored solutions. With a user-friendly int... Read more about Pipefy

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Adobe Workfront

Best Project Management Software

Adobe Workfront is a comprehensive enterprise work management software tailored to streamline project and resource management. Its forte lies in offering a centralized platform for planning, executing, and delivering work across teams and departments. Workfront facilitates seamless collaboration with features like real-time editing, document sharing, and team communication tools. It excels in cust... Read more about Adobe Workfront

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Microsoft To Do is a simple yet effective task management software that helps individuals and teams stay organized and manage their daily tasks with ease. The platform allows users to create tasks, set due dates, and organize them into different lists. Integration with Microsoft 365 ensures that tasks are synchronized across all devices, enabling users to access their to-do lists from anywhere. Mi... Read more about Microsoft To Do

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Microsoft Planner is a versatile task management software designed to help teams organize, prioritize, and track tasks more efficiently. Integrated with Microsoft 365, Planner allows users to create and manage tasks, assign responsibilities, set deadlines, and track progress all within a collaborative environment. The visual interface enables team members to see tasks categorized into different pl... Read more about Microsoft Planner

Free Trial

NA

Pricing Type

$5 Per user

Location

United States

Microsoft OneNote is a versatile and easy-to-use note-taking software that allows users to capture, organize, and share information quickly and efficiently. OneNote enables users to create notebooks for different projects, and within these notebooks, they can add text, images, audio, and handwritten notes. This flexibility makes OneNote suitable for everything from personal note-taking to team col... Read more about Microsoft OneNote

Free Trial

NA

Pricing Type

$6 Per user

Location

United States

Dropbox Paper is a versatile task management software designed to help teams collaborate effectively and streamline their workflows. This platform provides tools for creating documents, managing tasks, and tracking project progress, ensuring that teams can work together seamlessly. With Dropbox Paper, users can create customizable task lists, assign responsibilities, and set deadlines, making it e... Read more about Dropbox Paper

Free Trial

Available

Pricing Type

Contact Vendor

Location

United States

HubSpot CRM

Free CRM Software & Tools for Your Whole Team

HubSpot is a top-rated all-in-one CRM platform that caters to the needs of small and scaling businesses. With its intuitive user experience, powerful features, and scalability, HubSpot stands out as the best CRM choice for small and scaling businesses alike. This platform offers a comprehensive suite of tools to manage customer relationships effectively, streamline sales processes, and drive reven... Read more about HubSpot CRM

Free Trial

Available

Pricing Type

$20 Per month

Location

United States

Evernote Teams

Create, capture & access everyday notes on mobile devices

Evernote Teams is a collaborative note-taking and organizational tool developed for team efficiency and information sharing. Its core feature is the creation and management of digital notebooks, where teams can store, organize, and edit notes collectively. Each note can include text, images, links, and even audio recordings, making information capture versatile. The software's powerful search func... Read more about Evernote Teams

Free Trial

NA

Pricing Type

$5.39 Per month

Location

Afghanistan

SAP Ruum is an intuitive project management software designed to help organizations streamline their project planning, execution, and collaboration processes. This platform provides tools for creating project timelines, assigning tasks, and tracking progress in real time, ensuring that teams remain aligned on project goals. With SAP Ruum, users can easily manage project resources, monitor budgets,... Read more about SAP Ruum

Free Trial

Available

Pricing Type

$7 Per user

Location

Germany

Intuit Practice Management is a specialized tax practice management software designed to help accounting firms streamline workflows, manage client relationships, and ensure compliance. The platform offers features like task management, client portals, and document sharing, making it easy for accountants to stay organized and deliver exceptional service. Intuit Practice Management includes tools fo... Read more about Intuit Practice Management

Free Trial

NA

Pricing Type

$60 Per user

Location

United States

Diigo is a versatile task management software designed to help individuals and teams organize, prioritize, and execute their tasks efficiently. This comprehensive platform offers a range of features including to-do lists, task assignments, deadlines, reminders, and collaboration tools, ensuring that users can manage their workloads effectively and stay on top of their responsibilities. Diigo’s i... Read more about Diigo

Free Trial

NA

Pricing Type

Contact Vendor

Location

China

Rally

Rally is purpose built for enterprise agility at scale.

Rally is a robust agile project management tool designed to help teams adopt agile methodologies effectively and streamline their project workflows. With its intuitive interface, Rally allows users to create and manage user stories, tasks, and backlogs effortlessly. The platform supports various agile frameworks, including Scrum and Kanban, making it adaptable to different team needs. Users can tr... Read more about Rally

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Zoho ToDo is a powerful encryption software designed to protect sensitive data across various applications and devices. This software helps businesses and individuals maintain privacy by ensuring that their files, communications, and transactions are secure from unauthorized access. Zoho ToDo uses advanced encryption algorithms to safeguard data, both in transit and at rest, making it ideal for us... Read more about Zoho ToDo

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

YouTrack

Powerful project management for all your teams

YouTrack is a versatile issue-tracking and project management tool designed to streamline collaboration and enhance productivity. It offers a user-friendly interface, allowing teams to effortlessly create, manage, and prioritize tasks. With customizable workflows, it adapts to diverse project requirements. YouTrack's agile boards facilitate seamless project monitoring, ensuring teams stay on track... Read more about YouTrack

Free Trial

14 Days

Pricing Type

$3.67 Per month

Location

Czech Republic

Zoho Projects

Cloud-based project management solution that helps teams plan, track, collaborate, and achieve project goals.

Zoho Projects is a versatile project management and collaboration tool that stands as a valuable asset for teams aiming to streamline workflows. This cloud-based platform offers many top-notch features like task management, time tracking, and team collaboration. Zoho Projects facilitates efficient project planning and execution, ensuring teams stay organized and meet deadlines. With its intuitive ... Read more about Zoho Projects

Free Trial

7 Days

Pricing Type

$280 Per month

Location

India

Zoho Sprints

The easiest agile project management software for dynamic teams

Zoho Sprints is a flexible, agile project management tool specifically created for software development teams practicing Scrum and Agile methodologies. It emphasizes quick planning and tracking of sprint cycles, enabling teams to adapt and respond to changes rapidly. The software features interactive scrum boards for task organization and progress tracking, along with backlog prioritization tools ... Read more about Zoho Sprints

Free Trial

15 Days

Pricing Type

$70 Per month

Location

United States

Zoho Tables

Work management software

Zoho Tables is an easy-to-use work management software that combines the power of spreadsheets and databases. It enables you to manage and organize your data effortlessly. It helps streamline workflows, automates mundane tasks, and brings all your information into one place, making collaboration easy and boosting productivity across your team. Read more about Zoho Tables

Free Trial

15 Days

Pricing Type

Contact Vendor

Location

India

Zoho Notebook is a powerful and versatile note-taking software designed to help individuals and teams organize their thoughts, ideas, and projects efficiently. With its intuitive user interface, Zoho Notebook allows users to create various types of notes, including text, checklists, audio recordings, and multimedia-rich notes with images and videos. Users can sync their notes across devices, ensur... Read more about Zoho Notebook

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

HighQ is a legal case management software that helps law firms and legal departments manage their cases, documents, and clients more efficiently. The platform offers tools for task management, document collaboration, and secure communication, allowing legal professionals to work seamlessly with clients and colleagues. HighQ also includes features for billing, time tracking, and reporting, ensuring... Read more about HighQ

Free Trial

NA

Pricing Type

$1 Per user

Location

Canada

Notion

Your connected workspace for wiki, docs & projects

Notion is like a digital workspace where you can jot down notes, plan your tasks, and keep everything organized in one spot. It's great for both solo projects and team collaborations. You can set up pages however you like - kind of like a digital notebook with superpowers. There's a bunch of templates to help you get started, whether you're planning a trip or managing a big project. Plus, you can ... Read more about Notion

Free Trial

Available

Pricing Type

$8 Per month

Location

United States

Flock

Team Messenger & Online Collaboration Platform

Flock is a versatile communication and collaboration platform designed to streamline team interactions. It offers direct messaging and group chats, making internal communication effortless. Users can create channels for specific topics or projects, ensuring organized discussions. Flock's video conferencing feature enables face-to-face meetings, enhancing team connectivity. The platform integrates ... Read more about Flock

Free Trial

30 Days

Pricing Type

$4.50 Per month

Location

India

Task Management Software Buyer's Guide

An efficient management of task yield desirable results. However, it gets difficult when you get to work upon more than one task at a time. Multitasking calls for simultaneous coordination of a number of processes with each other. For instance, you are not only required to create the tasks and schedule them for timely completion but also required to allocate the right sources to the team members for easy completion of the work. Not just that, it gets imperative to keep a track on the ongoing progress and to report the same to the higher authorities from time to time. Definitely, they are not as easy as they sound. It takes a lot of pressure and constant persistence on a daily basis. In this regard, a Task Management Software can be considered as the best options that can not only automate the task management work for you but can also increase the working efficiency of the workers to a different level.

» What is the definition of task management?

The task management definition describes it as the process of segregating an entire day’s work into organized, achievable tasks. When we say task management, it always refers to its complete lifecycle: starting with task creation to its assignment to its follow-ups and status tracking to finally reporting its completion. It’s a great way to be productive for you as an individual or as a company.

» What is Task Management Software?

It is a software application that can assist you to efficiently handle the task from starting to ending. It combines a number of tasks into one comprehensive platform so that team members can access them remotely. Through various tools, you can quickly finish a task at hand without going through tedious and mundane manual efforts.

» How does Task Management Software work?

A team project management software manages your tasks in a systematic way. It creates tasks and schedules them as per the given deadline. Your employees receive the required resources through the application. If it requires, the daily task planner also integrates with third-party applications to provide ease of working. Also, it manages the documents, keeps the deadline in check and reports the progress towards the end of the day.

» Is it worth investing money in Task Management Software?

Clients love when you perform with quick turnaround time. It only brings you repeated business but also brings new referrals through positive words of mouth from your clients. That is possible when you have everything planned and organized while dealing day to day tasks. Now, if you are a small company with few members, managing the same might be easy. However, when the number of clients and employees exceed more than 20, it would definitely be a tiresome affair. Here, if you try to manually focus on keeping the efficiency of the team in check, you lose chances of closing other lucrative business deals at the same time. However, with a daily task organizer application by your side, you can easily leave the responsibility on to the shoulders of an automated software while bringing focus to other key business activities. Hence, unless you are a solo freelancer or a small size company, you need to have an ideal project task management software by your side for sure.

» Features of Task Management Software

The Task management software had been initially created with a motive to help businesses and companies manage the work pressure around tasks by devising innovative and revolutionary ideas. This includes creating, managing, assigning, and sharing tasks between the approved members which is done by the single software. Hence, to understand the working of the task management software, let’s have a brief discussion on the various features working together in the software.

› Plan and Track Projects : The software serves as a single gateway for completing various aspects involved during task management. Almost all task management software aid the customers to plan, create and manage the tasks, thereby reducing wastage of time as well as finances. As all the steps are automated, the team can focus more on planning and executing tasks properly. Similarly, the software also facilitates easy tracking of the task progress assigned to employees or groups.

› Easy Sharing : As the team task management software also allows easy sharing of tasks, the operator or admin can assign tasks to the employees in real time. Thus, employees can gather to make groups for easy collaboration and co-operation opportunities, while everyone in the group is also updated on the task’s progress. This encourages a good competitive environment amongst your employees ensuring that the employees remain in the track.

› Scheduling Reminders : Remembering the tasks at the right time is not achievable regularly at the right time. This is here; the team task management software comes as a saviour. As discussed above not only they help in managing tasks, but also aid in scheduling reminders in the same software. Furthermore, the members involved in the tasks can also be notified via reminders in real-time.

› Expanded Workspace : The software allows you to run multiple projects at the same time under separate workspace that keeps you away from confusion. You can customize the workspace and add elements to them as per your choice.

› Task Comments : You will not only be able to assign your team tasks but also can infuse comments whenever you want to keep them informed on any new idea or suggestions. You can create a conversation window and pull down participants to create a private discussion invisible to other participants.

› Third Party application integration : You can easily upload or download files to your dashboard from third-party cloud storage applications such as Google Drive, and DropBox with just a single click. That saves you time from doing the same from a separate window.

» Benefits of Task Management Software

The task management tool comes with a wide range of benefits which helps execute the tasks within the stipulated time as well as with 100% authenticity. Reducing the total time required to streamlining the processes, the software has created many wonders for the businesses and the companies. So, let’s study the plethora of uses the task management system provides to its customers.

› Reduces time wastage : Time is money for every company and business. To help achieve maximized profits with greater success, various task management systems come with newly devised facilities and tools which help complete the task within a shorter duration of time. Hence, the employees can focus more on executing the tasks properly rather than churn their head on the processing methods.

› Aids in Communication : The task management systems also aid in maintaining a proper communication channel both internally as well as externally. As documents and files can be shared readily through the platform, effective communication between the stakeholders, partners, and even the employees is ensured.

› Reducing the Expenditure : The daily task organizers are hardwired to carry out the various essential functions all within a single software. This aids in cutting down the operational cost as well as the expenditures of the company as they do not need any user interference and are completely automated. Thereby, a single person can also verify and track the software’s activities which tackle the need for hiring more staff.

› Real-time Accessibility : Numerous daily task organizers enable their customers to track and verify the progress of the tasks assigned to different working groups of the company. It also helps the operator to check the activities of each employee along with the time taken by them to complete the assigned tasks. This data can then be used to re-train poorly performing employees, thereby, increasing the chances of work productivity.

» What are the points to focus before choosing Task Management Software?

Hiring a work management software undoubtedly offers a number of benefits to the hiring company, but there are some points worth remembering before one goes for a daily task planner. Hence to help you with your journey we have hand-listed some of the crucial points. Check them out now.

› Company’s Needs : As important is hiring a daily task planner for your company, similarly important is to ensure that the software fulfils each and every requirement of the company. Hence, to achieve this step, one has to note down all the requirements which can then be compared with the myriad of options available in the market. Furthermore, it also helps to cut down the long list of software, while enhancing the chances of landing with the perfect software for you.

› Budget-Friendly : This step is one of the most crucial points worth remembering while choosing work management software. Each software has its own set of strengths and weaknesses and similarly is priced by their developing companies. Hence, to save oneself from having a huge dent in the pocket, one must be careful enough to choose the software which comes under the budget.

› Unlimited Attachments : This is where most buyers get tricked by the vendors. Few task management software comes with limited attachment feature, even under the premium package. After you attach files beyond certain GB quota, they start putting an additional charge on per MB basis. Make such things clear beforehand as they may remain as a headache till the subscription period gets over.

› Exclusive Permissions : The task management software will have a number of features and if the admin wants can decide who can get the privilege to what extent on using them. The exclusive permission feature is very useful when you want to run a controlled environment.

» Questions to ask a vendor when buying Task Management Software

1. How does task management software allow the management of resources?
2. What kind of project management capabilities does the software offer?
3. Which capabilities do the software pack in for effective collaboration?
4. Is the task management software scalable to cope up with our increasing future demands?
5. Does the tool offer a customization facility? Which features can be personalized, and to what extent?
6. How safe is my data in the software? What are the security standards that you implement?
7. How would you rate the software when it comes to ease of use?
8. Does the software support time tracking functionality?
9. Can I access real-time data/status of various tasks as well as reports?
10. Does the software offer simple integrations with other popular organizational software?
11. Do you provide prompt help and support? In what ways? What are the terms of support services, if any?
12. Do you provide training? How would be the learning curve?
13. Is the price all-inclusive?

» How to Choose Best Task Management Software?

The chances of landing with the best task management software may seem impossible and scary to many as the market is filled with a huge bunch of software to choose from. Each software varies from one to another depending upon the facilities and tools availed as well as their pricing structure and hence, it becomes very crucial to find the best task management software which completes the tasks for you. So, let’s learn the numerous ways to ensure that you get the best result.

› User-Friendly Interface : The most common reason for the popularity of some project task management software is their simple working procedure. Not all employees in a company have prior programming knowledge or coding skills, hence, a user-friendly interface serves as a more effective way. This is because the software allows anyone and everyone to work on the software without posing any obstacle.

› Compatibility with Existing Tools : Numerous project task management software also supports other business tools which are definitely an add-on for any company. This provides smooth operational efficiency, where the users do not have to worry about re-hiring extra tools.

› Protection against Hackers : Each company has its own set of confidential information which when exposed can have a drastic impact on the company or business. As the tasks undertaken by the company have similar importance, protecting them against hackers is also a rising issue. Understanding this situation, many software companies have devised updated and advanced team project management software which has an in-built two-factor authentication system or an activated firewall. This helps in tactfully preventing any forceful or unauthorized intrusion.

› Instant Customer Support : A task management software is nothing without a 24/7 customer support service which excels in providing instant and customer-specific solutions within real-time. It helps in increasing the trust factor which helps attract newer customers which can then be used to acquire newer tasks and projects.

› Reviews : While choosing a good team project management software one should also give prior importance to the reviews and the comments left by the previous customers of the software. Generally, the reviews contain various information on the software’s quality of service as well as the frequency of the service request availed during the working period. Afterward, the badly performing software can be separated from the good ones and one can move ahead in the journey.

» Pricing of Task Management Software

Depending upon the facilities and tools availed the pricing structure of each software differs from one to another. While the lowest hiring price of the team project management software can be as low as $7/month, the highest rise in the software has been found to reach a maximum of $299/month. However, it is always profitable to go with a free basic version of the software you have chosen initially to find out if the software successfully manages to impress you or not. Afterward, you can just close your eyes and go with the premium plan to maximize our company’s profits.

» Conclusion

As of now, you must have understood the importance of team task management software for your business. Choosing the right task management tool will surely depend on your type of industry and size of business. Also, you must consider looking for factors such as collaboration and delivery options while shortlisting a task management system. Make sure your vendor has a mobile compatibility option added into your kitty. No doubt, you will be offered lucrative last-minute deals but never go for a low-featured work management software that hardly satisfies your needs in the long-term. So, the best advice would be to select the application on its usability and then go for negotiation instead of doing the reverse.

Frequently Asked Questions

Task management software is a digital tool that helps individuals and teams organize, prioritize, assign, and track tasks for improved productivity and collaboration.

Project managers, team leads, freelancers, developers, marketers, and businesses of all sizes.

To streamline task creation, tracking, delegation, and completion across teams and projects.

Yes. Task management focuses on individual and team task execution, while project management covers broader planning, timelines, and resources.

Yes. Task management software is widely used by solo users, startups, and large enterprises alike.

Yes. It can be used for both professional team tasks and personal productivity tracking.

It increases productivity, improves team coordination, reduces missed deadlines, and provides visibility into work progress.

Yes. Task scheduling and reminders keep users focused and organized.

Yes. Clear task ownership and progress tracking hold team members accountable.

Yes. It shows assigned tasks and helps balance workloads across members.

Yes. Alerts, deadlines, and visual reminders ensure timely task completion.

Important features include task assignment, deadlines, file attachments, priorities, collaboration tools, calendar view, and reporting.

Yes. Reusable templates save time on recurring projects or workflows.

Consider ease of use, integrations, collaboration features, pricing, customization, and whether it fits your team's workflow.

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