Task Management software is your company’s one-stop solution to the hassles of a paper-based manual task management system. The software helps the employer clearly visualize all tasks in a diverse set of presentation options and easily assign duties to the respective employees without having to run after fussy administrators. Task management software ensures that you never have to miss a deadline again with its intelligent e-trackers that keep tabs on start and due dates of your upcoming tasks and helps you prioritize them on the go. Smart email and in-app notifications keep team members notified about their work assignments enabling them to stay on track. The software has in-built calendars that are in perfect tandem with your real-life calendars, ensuring efficient scheduling and rescheduling of tasks. Furthermore, the software allows you to schedule a particular task on multiple days for various objectives, thereby saving time on recurring tasks. Regular reporting through chat boxes, Gannt charts, grievance portals, and progress reports further inculcate collaborative team practices which form an integral part of the organization’s growth. Here is a list of task management solutions that can efficiently spice up your work life. Please take a look...
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List of Best Task Management Software in 2022 With Ratings & Reviews
1. Trello – Visual collaboration tool for shared project perspectives
About Trello : Prioritizing business projects are highly important to get through the rewarding way. Trello is an efficient business task management software that lets you work collaboratively with your team and derive fruitful results. Trello is not only for your business but can be used on personal front to manage family vacations and personal plannings as well. Businesses can manage side projects and keeps you in sync with the latest planning updates. With Trello you can power up your workflow and meet business needs.
Trello Task Management Features : Collaboration Tools, Create Subtasks, Gantt/Timeline View, Mobile Access, Percent-Complete Tracking, Recurring Task Management
“Amazing functionality, straight up no fuss. hit the ground running with no sweat loss. Configuration is quick and easy with an easy to follow interface. If you have never used this before, not a problem, just feel your way around and you will be cooking in no time. I love it.” – Chris G.
51 – 200
Yes, get a free trial
2. Wrike– Manage your projects from start to finish with Wrike
About Wrike : Planning and collaboration are important for a business to achieve fruitful results. Wrike is one of the best online task management software that also acts as project management software for the company. Wrike is cloud-based and understands business protocol very well. The software application helps in keeping your priorities straight by enabling dashboard customization. Companies can manage teams and handle resource management together.
Wrike Task Management Features : Collaboration Tools, Create Subtasks, Gantt/Timeline View, Mobile Access, Percent-Complete Tracking, Recurring Task Management, Reporting/Analytics, Time Tracking
“Wrike is the solution that I found to be the best fit for how we work. It’s customizable enough for each person on the team to easily see the big picture and get things done.” – Courtney Hatch
501 – 1000
Yes, get a free trial
3. Samepage – Real-Time Collaboration & Task Management Software
About Samepage : Samepage is all-in-one collaboration management software that makes business tasks easier and fun. Handling projects can be cumbersome for teams and involve wastage of time and energy during the work process. Samepage keeps the team on the same page which enhances productivity and team morale. You can find projects, files, comments, and discussions on a single page and utilize them efficiently. Marketing team, human resources, sales, production, medical offices use Samepage to coordinate schedules and accomplish new projects.
Samepage Task Management Features : Collaboration Tools, Create Subtasks, Mobile Access, Percent-Complete Tracking, Recurring Task Management
“Samepage helped us break down the silos and cultural barriers that were holding us back. We needed a solution that would bring our teams together, let customers and vendors collaborate with us, create a new culture of transparency, and increase accessibility.” – Vito Fabbrizio
11 – 50
Yes, get a free trial
4. ActiveCollab – Powerful, yet simple project management tool
About ActiveCollab : If you want the real-work to happen and derive prolific results, then ActiveCollab is one of the best solutions for your business. With ActiveCollab you can keep a check on your deadlines, establish your own method of working, organize your team, and connect with the team members easily. ActiveCollab has helped more than 50000 teams till date and continuing to make work simple for many other organizations. With its incredible features, ActiveCollab is one of the simplest online task management software available.
ActiveCollab Task Management Features : Collaboration Tools, Create Subtasks, Gantt/Timeline View, Mobile Access, Recurring Task Management, Reporting/Analytics, Time Tracking
“We moved away from Basecamp and never looked back. The extras that come with ActiveCollab give it so much power. For example, we used to pay $50/month on top of Basecamp for Harvest to track time, but not anymore. We’re happy with the switch.” – Mark Gjaltema
11 – 50
5. I Done This – Agile task management tool
About I Done This : I Done This is an agile task management software that has assisted more than 1.5 million users in generating powerful progress reports. The software provides daily status updates of undergoing work, provides robust reports, and makes team members more productive by achieving designated goals. With I Done This application the management learns about work accomplished, what’s getting done and what tasks cannot be done. It also assists in finding out valid reasons for the work that cannot be completed.
I Done This Task Management Features : Collaboration Tools, Create Subtasks, Percent-Complete Tracking, Recurring Task Management, Time Tracking
“I Done This is an incredible management tool which has provided me with unprecedented visibility into our productivity and the areas where we need to improve.” – Harley Finklestein
02 – 10
6. Accelo – Automation software for all Professional Service Businesses
About Accelo : Accelo is a smart, cloud-based solution for your business. The software manages all your clientele tasks at one place making it simple to manage and organize. Work automation helps companies in carrying out tasks that are left and discriminating between tougher ones that need more attention. Accelo is easy to use, highly integrated software that easily connects the organization with other parts of tasks and people involved. Accelo includes sales management, purchase management, relationship management and service management features for a profitable business.
Accelo Task Management Features : Collaboration Tools, Create Subtasks, Gantt/Timeline View, Percent-Complete Tracking, Recurring Task Management, Time Tracking
“One of the great features of Accelo is that you can mold and customize it to fit the way you do things, rather than change your methodology in order to fit in with the software” – Mark Hirst
51 – 200
Yes, get a free trial
7. Ayoa – Visual task management
About Ayoa : Ayoa is a one of a kind software tool built to boost creativity, productivity, and collaboration. The world’s only app to combine Mind Mapping, Task Management, and Chat in one place – for teams looking to get the right stuff done. With a beautiful visual interface and a plethora of unique views, Ayoa overhauls the modern work process. Teams can confidently handle all task and projects with this intuitive tool for enhanced efficiency that really works.
Ayoa Task Management Features : Collaboration Tools, Create Subtasks, Gamification, Mobile Access, Percent-Complete Tracking, Recurring Task Management, Time Tracking
“I’m really loving the mix of visual and text and the choice of views. I’ve left my Reminders and Trello behind (sorry), and this is all I use for both my business and personal to-dos. It’s easy and quick to setup and I’m in love.” – Kylie Ross
11 – 50
8. TaskQue – Get things done efficiently
About TaskQue : TaskQue is an online productivity management tool which allows you to organize, prioritize and assign tasks in the queue. It helps you manage all your resources across different projects and keep track of your project’s progress and employees’ performance. It has a unified collaboration platform to discuss and share your valuable ideas with your team members and clients to ensure quality deliverable.
TaskQue Task Management Features : Collaboration Tools, Recurring Task Management, Time Tracking, Create Subtasks, Percent-Complete Tracking, Task Board View, To-Do List View
“TaskQue took our team productivity level to new heights. With the app, we could track detail of every task in progress and with the appear one at a time feature, the team members accomplished more without getting overburdened.” – Branex, Managing Director
51 – 100
Yes, get a free trial
9. EssentialPIM – Personal Information Manager
About EssentialPIM: EssentialPIM is the award-winning personal information manager. It handles all your appointments, contacts, tasks, notes, password entries and email messages with easy-to-use, intuitive tools. In addition, EssentialPIM offers speed, intuitive interface, and the ability to synchronize all your information with EPIM Cloud, Android and iOS devices and practically any online service available. Supported by a large community of users, EssentialPIM has been widely acknowledged as the best PIM system.
EssentialPIM Task Management Features: Collaboration Tools, Create Subtasks, Mobile Access, Recurring Task Management, Task Board View, Time Tracking, To-Do List View
“I am happy that your soft is very easy to use. I do not regret my investment and I think that your tariff wisdom is the key to fight piracy.” – Michel Suire
02 – 10
10. Flow – Simple project management & task tracking software for teams
About Flow : Flow is an incredibly flexible task management platform that boosts online project efficiency among teams. The software is designed to give a smooth flow to work management and help in designing an easy to manage the task. Teams can set priorities, manage time, and track projects from scratch level. Flow provides a simple checklist to keep a track on projects accomplished. Flow provides an insight view and clear visibility to the team and enhances the company’s initativeness.
Flow Task Management Features : Collaboration Tools, Create Subtasks, Recurring Task Management, Time Tracking
“I stopped waking up in the middle of the night wondering if something was getting done, and if it would be on time. I can take a look at the Dashboard and see what the team is producing as it happens—and I don’t have to interrupt anyone.” – Stacey Nash
11 – 50
Not provided by vendor
11. Forecast – Resource scheduling & project management for agencies
About Forecast : It is important to know the company’s resources and team strength before handling any project. The forecast is just another outstanding resource management and task management platform that helps in building up the team and streamlining projects. With Forecast, you can connect your work and pipeline the resources to fulfill the deadlines. The forecast provides a visual perspective and helps in scheduling the task on the dashboard for quick viewing. Now you can mitigate risks and finish you deadlines while managing your resources well with this incredible software.
Forecast Task Management Features : Collaboration Tools, Create Subtasks, Gantt/Timeline View, Mobile Access, Percent-Complete Tracking, Recurring Task Management, Reporting/Analytics, Time Tracking
“Increased staff efficiency , better communication with clients and delivering projects smoother within budgets. Really good software.” – Gordon H
11 – 50
12. Pipefy – Cross-functional business process management & automation
About Pipefy : Pipefy is one of the best online task management software that not only assists in organizing work but gives superpowers to the management as well. The superpowers we are talking about are the ability to control the team, guiding the team, and finding bottlenecks to understanding the root cause of work failure. With Pipefy organizations can track and improve SLA at every step. The software also plays a role in reducing costs incurred in accomplishing a task.
Pipefy Task Management Features : Collaboration Tools, Mobile Access, Reporting/Analytics
“Discovering Pipefy was a game changer for our core processes efficiency and productivity.” – Felipe Leal
51 – 200
13. Talk on Task – Easy way of handling teams, projects, tasks & clients
About Talk on Task : Talk On Task is a platform, which fulfills all the needs of the organization at one place. The reason how Talk On Task has differentiated itself from the sea of other task management tools is its unique approach to deal with existing problems of the companies. It is a task management tool that comes with inbuild chatting feature, Helps to keep track of Projects, Tasks, Teams & Clients. Talk on Task is a cloud-based collaborative task management solution designed to help users manage their teams, projects, and tasks. The software offers task assignment, instant messaging, real-time task status updates, project progress tracking, work logs, productivity analysis, and more.
Talk on Task Task Management Features : Collaboration Tools, Create Subtasks, Gantt/Timeline View, Mobile Access, Percent-Complete Tracking, Recurring Task Management, Reporting/Analytics, Time Tracking
“Talk on Task has a sleek interface that’s easy to use. It allows you to initiate a real time chat with members. This makes it easy for me to assign tasks, follow up and ensure projects are completed on time. What I like more about Talk on Task is the fact that I can monitor all projects on a single window interface.” – Charles M.
Talk on Task
11 – 50
Get Quick Comparison of Top Task Management Software
|Task Management Features||Trello||Wrike||Samepage||ActiveCollab||I Done This||Pipefy||Accelo||DropTask||Flow||Forecast|
|Price||$9.99/ month/user||$9.80/ month/user||$7.00/ month/user||$5.00/ month/user||$48.00/ year/user||$6.00/ month/user||$16.00/ month/user||$10.00/ month/user||Not provided by vendor||$19.00/ month/user|
|Recurring Task Management|
Task Management Software Buyer’s Guide
An efficient management of task yield desirable results. However, it gets difficult when you get to work upon more than one task at a time. Multitasking calls for simultaneous coordination of a number of processes with each other. For instance, you are not only required to create the tasks and schedule them for timely completion but also required to allocate the right sources to the team members for easy completion of the work. Not just that, it gets imperative to keep a track on the ongoing progress and to report the same to the higher authorities from time to time. Definitely, they are not as easy as they sound. It takes a lot of pressure and constant persistence on a daily basis. In this regard, a Task Management Software can be considered as the best options that can not only automate the task management work for you but can also increase the working efficiency of the workers to a different level.
» What is the definition of task management?
The task management definition describes it as the process of segregating an entire day’s work into organized, achievable tasks. When we say task management, it always refers to its complete lifecycle: starting with task creation to its assignment to its follow-ups and status tracking to finally reporting its completion. It’s a great way to be productive for you as an individual or as a company.
» What is Task Management Software?
It is a software application that can assist you to efficiently handle the task from starting to ending. It combines a number of tasks into one comprehensive platform so that team members can access them remotely. Through various tools, you can quickly finish a task at hand without going through tedious and mundane manual efforts.
» How does Task Management Software work?
A team project management software manages your tasks in a systematic way. It creates tasks and schedules them as per the given deadline. Your employees receive the required resources through the application. If it requires, the daily task planner also integrates with third-party applications to provide ease of working. Also, it manages the documents, keeps the deadline in check and reports the progress towards the end of the day.
» Is it worth investing money in Task Management Software?
Clients love when you perform with quick turnaround time. It only brings you repeated business but also brings new referrals through positive words of mouth from your clients. That is possible when you have everything planned and organized while dealing day to day tasks. Now, if you are a small company with few members, managing the same might be easy. However, when the number of clients and employees exceed more than 20, it would definitely be a tiresome affair. Here, if you try to manually focus on keeping the efficiency of the team in check, you lose chances of closing other lucrative business deals at the same time. However, with a daily task organizer application by your side, you can easily leave the responsibility on to the shoulders of an automated software while bringing focus to other key business activities. Hence, unless you are a solo freelancer or a small size company, you need to have an ideal project task management software by your side for sure.
» Features of Task Management Software
The Task management software had been initially created with a motive to help businesses and companies manage the work pressure around tasks by devising innovative and revolutionary ideas. This includes creating, managing, assigning, and sharing tasks between the approved members which is done by the single software. Hence, to understand the working of the task management software, let’s have a brief discussion on the various features working together in the software.
› Plan and Track Projects : The software serves as a single gateway for completing various aspects involved during task management. Almost all task management software aid the customers to plan, create and manage the tasks, thereby reducing wastage of time as well as finances. As all the steps are automated, the team can focus more on planning and executing tasks properly. Similarly, the software also facilitates easy tracking of the task progress assigned to employees or groups.
› Easy Sharing : As the team task management software also allows easy sharing of tasks, the operator or admin can assign tasks to the employees in real time. Thus, employees can gather to make groups for easy collaboration and co-operation opportunities, while everyone in the group is also updated on the task’s progress. This encourages a good competitive environment amongst your employees ensuring that the employees remain in the track.
› Scheduling Reminders : Remembering the tasks at the right time is not achievable regularly at the right time. This is here; the team task management software comes as a saviour. As discussed above not only they help in managing tasks, but also aid in scheduling reminders in the same software. Furthermore, the members involved in the tasks can also be notified via reminders in real-time.
› Expanded Workspace : The software allows you to run multiple projects at the same time under separate workspace that keeps you away from confusion. You can customize the workspace and add elements to them as per your choice.
› Task Comments : You will not only be able to assign your team tasks but also can infuse comments whenever you want to keep them informed on any new idea or suggestions. You can create a conversation window and pull down participants to create a private discussion invisible to other participants.
› Third Party application integration : You can easily upload or download files to your dashboard from third-party cloud storage applications such as Google Drive, and DropBox with just a single click. That saves you time from doing the same from a separate window.
» Benefits of Task Management Software
The task management tool comes with a wide range of benefits which helps execute the tasks within the stipulated time as well as with 100% authenticity. Reducing the total time required to streamlining the processes, the software has created many wonders for the businesses and the companies. So, let’s study the plethora of uses the task management system provides to its customers.
› Reduces time wastage : Time is money for every company and business. To help achieve maximized profits with greater success, various task management systems come with newly devised facilities and tools which help complete the task within a shorter duration of time. Hence, the employees can focus more on executing the tasks properly rather than churn their head on the processing methods.
› Aids in Communication : The task management systems also aid in maintaining a proper communication channel both internally as well as externally. As documents and files can be shared readily through the platform, effective communication between the stakeholders, partners, and even the employees is ensured.
› Reducing the Expenditure : The daily task organizers are hardwired to carry out the various essential functions all within a single software. This aids in cutting down the operational cost as well as the expenditures of the company as they do not need any user interference and are completely automated. Thereby, a single person can also verify and track the software’s activities which tackle the need for hiring more staff.
› Real-time Accessibility : Numerous daily task organizers enable their customers to track and verify the progress of the tasks assigned to different working groups of the company. It also helps the operator to check the activities of each employee along with the time taken by them to complete the assigned tasks. This data can then be used to re-train poorly performing employees, thereby, increasing the chances of work productivity.
» What are the points to focus before choosing Task Management Software?
Hiring a work management software undoubtedly offers a number of benefits to the hiring company, but there are some points worth remembering before one goes for a daily task planner. Hence to help you with your journey we have hand-listed some of the crucial points. Check them out now.
› Company’s Needs : As important is hiring a daily task planner for your company, similarly important is to ensure that the software fulfils each and every requirement of the company. Hence, to achieve this step, one has to note down all the requirements which can then be compared with the myriad of options available in the market. Furthermore, it also helps to cut down the long list of software, while enhancing the chances of landing with the perfect software for you.
› Budget-Friendly : This step is one of the most crucial points worth remembering while choosing work management software. Each software has its own set of strengths and weaknesses and similarly is priced by their developing companies. Hence, to save oneself from having a huge dent in the pocket, one must be careful enough to choose the software which comes under the budget.
› Unlimited Attachments : This is where most buyers get tricked by the vendors. Few task management software comes with limited attachment feature, even under the premium package. After you attach files beyond certain GB quota, they start putting an additional charge on per MB basis. Make such things clear beforehand as they may remain as a headache till the subscription period gets over.
› Exclusive Permissions : The task management software will have a number of features and if the admin wants can decide who can get the privilege to what extent on using them. The exclusive permission feature is very useful when you want to run a controlled environment.
» Questions to ask a vendor when buying Task Management Software
1. How does task management software allow the management of resources?
2. What kind of project management capabilities does the software offer?
3. Which capabilities do the software pack in for effective collaboration?
4. Is the task management software scalable to cope up with our increasing future demands?
5. Does the tool offer a customization facility? Which features can be personalized, and to what extent?
6. How safe is my data in the software? What are the security standards that you implement?
7. How would you rate the software when it comes to ease of use?
8. Does the software support time tracking functionality?
9. Can I access real-time data/status of various tasks as well as reports?
10. Does the software offer simple integrations with other popular organizational software?
11. Do you provide prompt help and support? In what ways? What are the terms of support services, if any?
12. Do you provide training? How would be the learning curve?
13. Is the price all-inclusive?
» How to Choose Best Task Management Software?
The chances of landing with the best task management software may seem impossible and scary to many as the market is filled with a huge bunch of software to choose from. Each software varies from one to another depending upon the facilities and tools availed as well as their pricing structure and hence, it becomes very crucial to find the best task management software which completes the tasks for you. So, let’s learn the numerous ways to ensure that you get the best result.
› User-Friendly Interface : The most common reason for the popularity of some project task management software is their simple working procedure. Not all employees in a company have prior programming knowledge or coding skills, hence, a user-friendly interface serves as a more effective way. This is because the software allows anyone and everyone to work on the software without posing any obstacle.
› Compatibility with Existing Tools : Numerous project task management software also supports other business tools which are definitely an add-on for any company. This provides smooth operational efficiency, where the users do not have to worry about re-hiring extra tools.
› Protection against Hackers : Each company has its own set of confidential information which when exposed can have a drastic impact on the company or business. As the tasks undertaken by the company have similar importance, protecting them against hackers is also a rising issue. Understanding this situation, many software companies have devised updated and advanced team project management software which has an in-built two-factor authentication system or an activated firewall. This helps in tactfully preventing any forceful or unauthorized intrusion.
› Instant Customer Support : A task management software is nothing without a 24/7 customer support service which excels in providing instant and customer-specific solutions within real-time. It helps in increasing the trust factor which helps attract newer customers which can then be used to acquire newer tasks and projects.
› Reviews : While choosing a good team project management software one should also give prior importance to the reviews and the comments left by the previous customers of the software. Generally, the reviews contain various information on the software’s quality of service as well as the frequency of the service request availed during the working period. Afterward, the badly performing software can be separated from the good ones and one can move ahead in the journey.
» Pricing of Task Management Software
Depending upon the facilities and tools availed the pricing structure of each software differs from one to another. While the lowest hiring price of the team project management software can be as low as $7/month, the highest rise in the software has been found to reach a maximum of $299/month. However, it is always profitable to go with a free basic version of the software you have chosen initially to find out if the software successfully manages to impress you or not. Afterward, you can just close your eyes and go with the premium plan to maximize our company’s profits.
As of now, you must have understood the importance of team task management software for your business. Choosing the right task management tool will surely depend on your type of industry and size of business. Also, you must consider looking for factors such as collaboration and delivery options while shortlisting a task management system. Make sure your vendor has a mobile compatibility option added into your kitty. No doubt, you will be offered lucrative last-minute deals but never go for a low-featured work management software that hardly satisfies your needs in the long-term. So, the best advice would be to select the application on its usability and then go for negotiation instead of doing the reverse.
Frequently Asked Questions (FAQs)
What is a task management system?
Improve your project collaboration and profitability with task management software. You can easily plan, distribute, schedule, and monitor tasks through this software. The software provides the best features where you can analyze progress reports and track time on each task. You can easily meet project deadlines on time through this software. The software is the best option to improve your team performance on a particular task.
What are some unique features of task management software?
- Task Planning
- Task Scheduling
- Recurring Tasks
- Priority Features
- Task editing/updating
- Create sub-tasks
- Task Tracking
- Time Tracking
- Reporting and Visualization
- Mobile Access
Why is task management important?
Task management software is very important thing for every project. You can find benefits here:
- Improved productivity
- Improved efficiency
- Improved work quality
- Improved collaboration
- Optimized workflow
- Improved customer satisfaction
- Easy monitoring
What is the best task management software?
- I Done This
- Talk on Task
What's the best free task management system?
How much does task management software cost?
The software can begin around $5/month/user to $19+/month/user.
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