A CRM for software companies is a technology that enables you to manage all your company relationships and customer interactions, especially the existing and potential customers. CRM for SAAS companies is a cloud-based software that provides permanent access to customer relationship management functionality and support without investing in installation and maintenance. Designed to bring a transparent relationship with your customers, a SAAs-based CRM helps in business automation, personalized marketing, and customer service. It features you with customer acquisition, interaction, retention, security and compliance, analytics & reporting. The CRM for software and SAAS benefits the companies by bringing an improved informational organization, enhanced communication, customer service, automated tasks, increased efficiency for multiple teams, and better data analysis and reporting. SAAS companies invest in CRM applications to promote organizational efficiency. To find these companies, surf for a list of top CRM software for software and SaaS companies for more information.
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What are the Best CRM for SaaS and Software Companies in 2023?
» Our score is based on user satisfaction (reviews & ratings), social media buzz, online presence, and other relevant information. If your software is part of this list, use this badge on your website and social media to let your readers know about your success.
Best CRM for SaaS Startups and Software Companies with Reviews
1. Pipedrive – SaaS CRM tool designed to make salespeople unstoppable
About Pipedrive: Pipedrive is the best CRM software for any sized business. With a clear dashboard, easy-to-use features, and an expansive library of integrations with other apps, it’s the perfect CRM for anyone who wants to be more productive with their business strategies. Pipedrive provides the easiest way to manage your business and customer relationships. With its intuitive interface, advanced filtering tools, and powerful reporting capabilities, this CRM eliminates a lot of the hassles that come with keeping up with current opportunities.
Pipedrive Features: Contact Management, Interaction Management, Lead Management, Campaign Management, Opportunity Management, Partner Management, Sales Pipeline Management, Sales Performance, Task Management, Workflow Management, Document Management, Reporting and Analytics
“Using Pipedrive’s CRM is one of the best decisions we’ve ever made. We’ve seen our annual revenue explode, and the outlook just keeps getting sunnier” – Mitchell Workman
501 – 1000
2. Vtiger CRM – Customizable CRM that enables SaaS companies to boost lead volumes
About Vtiger CRM: Vtiger CRM is a web app that integrates with web apps like Gmail, Outlook, and other tools to manage lead-based marketing campaigns. With Vtiger CRM, you can use your site’s content to create campaigns, build and maintain relationships with leads and customers through email or social media channels or integrate your site’s user database. Vtiger CRM is not just for large companies managing huge databases of leads or sales information. It also works well for small businesses that want to take their marketing efforts to the next level by building on what they already have in place on their website.
Vtiger CRM Features: Contact Management, Interaction Management, Lead Management, Campaign Management, Opportunity Management, Partner Management, Sales Pipeline Management, Sales Performance, Task Management, Workflow Management, Document Management, Reporting and Analytics
“We were looking for the best CRM on the market, we compared the capabilities and decided that Vtiger has the tools, characteristics, and features that we were looking for at an unexpectedly low cost per seat.” – Wilmer Oliveros
51 – 200
Not provided by vendor
3. Freshsales CRM – Best Free Saas CRM software for Software Businesses
About Freshsales CRM: Freshsales CRM is a sales CRM designed to be used with Gmail and Google Calendar. It helps you keep in touch with your prospects and manage your meetings from Gmail. Freshsales CRM is integrated perfectly into Gmail, which means you can use all the features of Gmail without having to switch to an additional window or program when checking emails. You can also manage your contact details and create sales campaigns and reminders with the help of Gmail and Google Calendar.
Freshsales CRM Features: Contact Management, Interaction Management, Lead Management, Campaign Management, Opportunity Management, Partner Management, Sales Pipeline Management, Sales Performance, Task Management, Workflow Management, Document Management, Reporting and Analytics
“As soon as we were given a demo of Freshsales, we knew it would resolve some of our most pressing sales challenges, to begin with. In fact, after a short set-up period and minimal training, we were able to hit the ground running from Day 1. And it hasn’t disappointed till today.” – Jean-Philippe Thiery
1001 – 5000
Not provided by vendor
4. HubSpot CRM – Best CRM for Software & Saas Companies
About HubSpot CRM: HubSpot CRM is a software application that primarily focuses on managing your business’s online presence and online marketing practices. The HubSpot CRM software is the backbone of every company’s website; it allows for managing and monitoring web traffic, tracking analytics, creating content for social media, and measuring success. Having access to HubSpot CRM can give you more insight into your customer’s behavior and customer relationship, which ultimately can help improve your company’s bottom line.
HubSpot CRM Features: Contact Management, Interaction Management, Lead Management, Campaign Management, Opportunity Management, Partner Management, Sales Pipeline Management, Sales Performance, Task Management, Workflow Management, Document Management, Reporting and Analytics
“One of the most dangerous things a software company can do is remain static, HubSpot does a great job of listening to its customers and keeping up with the shifting world of technology. It’s a trustworthy platform that will keep pace with whatever the future brings.” – Haley Irwin
1001 – 5000
Not provided by vendor
5. Nimble CRM – Best CRM System for SaaS Start-ups
About Nimble CRM: Nimble CRM is an all-in-one customer relationship management and sales software that integrates your entire business – including email, marketing, phone calls, documents, tasks, and more. Nimble helps you find the right information at the right time to make better decisions. With Nimble, your entire business is connected and instantly available to your sales team. Nimble is a web-based platform that connects customers, salespeople, executives, and support staff to the information they need. CRM solutions keep track of every customer you do business with and also help you create customized campaigns.
Nimble CRM Features: Contact Management, Interaction Management, Lead Management, Campaign Management, Opportunity Management, Partner Management, Sales Pipeline Management, Sales Performance, Task Management, Workflow Management, Document Management, Reporting and Analytics
“Traditional CRM solutions have gaps that reduce their value in the modern workplace. Nimble addresses these gaps by integrating with social media and web search to automatically enrich records in the system with context and eliminates the time spent by sales agents searching for background information on prospects.” – Daniel Elman
11 – 50
6. Copper CRM – Top CRM for SaaS, Software & Tech Companies
About Copper CRM: Copper CRM is a leading provider of intelligent software systems for different industries. Through its cloud-based platform, Copper CRM provides business-grade capabilities to users to win today’s competitive marketplace. Copper CRM offers a wide range of standard customer relationship management (CRM) software features, including lead management, case management, and quote management, as well as marketing automation features, such as multi-channel lead capture and eCommerce capabilities.
Copper CRM Features: Contact Management, Interaction Management, Lead Management, Campaign Management, Opportunity Management, Partner Management, Sales Pipeline Management, Sales Performance, Task Management, Workflow Management, Document Management, Reporting and Analytics
“I love that Copper is simple, easy to use, and intuitive. Our business is all about relationships and it helps us build better relationships with our clients.” – Crescent Diamond
51 – 200
7. Teamgate CRM – Best CRM for SaaS companies
About Teamgate CRM: Capterra certified CRMs for software & Saas companies that help in the conversion of free users to paid users. It also allows monitoring of all sales data in real-time. This software helps the customers in being informed and updated. Its features include conversion of visitors into qualified leads, grabbing leads from social channels, identification, organization, and qualifying the leads effectively. A high score of leads ensures the company is focusing on the correct leads at the correct time.
Teamgate CRM Features: Contact Management, Interaction Management, Lead Management, Campaign Management, Opportunity Management, Partner Management, Sales Pipeline Management, Sales Performance, Task Management, Workflow Management, Document Management, Reporting and Analytics
“Teamgate team offered their support professionally and with kindness through all the hick-ups on the way and we would recommend the software to all startups thinking of a measured leap forward in their business.” – Luka Mohorič
11 – 50
$8.00 /month /user
8. SubscriptionFlow – Best CRM for SaaS Businesses
About SubscriptionFlow: This software focuses on leveraging the feature which has been provided by one of the best CRM for software & Saas companies. SubscriptionFlow focus on refining the persona of a buyer, and also redefining the lead criteria for the score for increasing sales. Syncing the data across the tools of an organization for collaboration and communication with each other. Customer behavior activity, database synchronization, and refining of lead scoring with insights are several other important features of the application.
SubscriptionFlow Features: Contact Management, Interaction Management, Lead Management, Campaign Management, Opportunity Management, Partner Management, Sales Pipeline Management, Sales Performance, Task Management, Workflow Management, Document Management, Reporting and Analytics
“SubscriptionFlow has saved us time and money. SubscriptionFlow has solved all of our billing and invoicing woes. With its extensive CRM tools and centralized system for unifying customer information, it performs well for users who offer subscription based services and understands the need for customer centric tools.” – Jim M.
11 – 50
9. VipeCloud – SaaS CRM for Software Businesses
About VipeCloud: Capterra shortlisted CRMs for software and Saas companies that focus on building rapport with the organization. This software focuses on customizing pipeline management, bringing tools for automation in marketing. Maximizing relevant communications within the organization, minimizing the data entries, and also increasing the effectiveness of the communication are also some of its major benefits.
VipeCloud Features: Contact Management, Interaction Management, Lead Management, Campaign Management, Opportunity Management, Partner Management, Sales Pipeline Management, Sales Performance, Task Management, Workflow Management, Document Management, Reporting and Analytics
“VipeCloud is ideal for small to mid-sized companies that want to have all their marketing/CRM platforms tied together. We are a smaller business and needed to get the most bang for our buck.” – Joshua Wolters
02 – 10
$25.00 /month /user
10. Salesmate – Salesmate CRM for SaaS companies
About Salesmate: Salesmate CRM is a free, versatile, and easy-to-use CRM software that will help you to organize your leads and generate more sales. It is a simple but effective solution to keep your phone, computer, and website up-to-date on everything that is happening in your business. Salesmate CRM enables users to track their sales and contacts, by giving them access to daily tasks, activities, and notes. The dashboard is simple and easy to use. It allows agents to quickly view the status of their leads, contacts, and accounts. To accelerate the process of lead management, it works seamlessly with your sales force via syncing as well as on all devices including mobile platforms.
Salesmate Features: Contact Management, Interaction Management, Lead Management, Campaign Management, Opportunity Management, Partner Management, Sales Pipeline Management, Sales Performance, Task Management, Workflow Management, Document Management, Reporting and Analytics
“I have tried, literally, more than 50 CRMs and Salesmate is the best I have found!” – Roy Weinberg
51 – 200
$15.00 /month / user
SaaS Companies CRM Software Buyer’s Guide
» What are CRMs for SaaS Companies?
A CRM is a customer relationship management system for SaaS Companies. SaaS aka Software as a Service and refers to web-based applications accessed over the internet. CRMs for software & SaaS companies track customers from the moment they enter your site when they make a purchase or leave, and note information about every interaction with them - every lead, email, and call - so you can keep tabs on your business's most valuable asset: people.
A CRM for software & SaaS companies is different from other systems because it enables you to set up other projects or departments for the goals of your business. For example, if you have marketing, sales, and customer support departments, each will have separate tasks. CRMs for SaaS companies organize these tasks into specific projects that can be assigned to individual team members.
SaaS CRM systems first became available to businesses over ten years ago, but companies have only recently been able to take advantage of them. SaaS CRM systems were once costly, complex, and challenging to use, but now they are cheap, easy to use, and integrated into your website.
As companies grow, their need for a comprehensive customer management system becomes even more critical. For example, as salespeople close more deals, they need information about each prospective customer that their CRM captures. As new products or services are introduced, or existing ones are expanded or modified, sales teams need to be able to keep track of all of the prospects that have expressed interest in the service or product you offer.
Let us examine some significant features the best CRM for SaaS sales must have.
» Significant Features of CRM Software for SaaS Companies
Many businesses are now looking for a SaaS CRM to replace their current Software. A SaaS CRM is software that uses cloud computing as its server base, eliminating the need for on-site licenses and maintenance costs. Here are 15 features in CRMs for Software & SaaS Companies.
› Lead Management
CRM software's lead management capability helps you manage your contact database, provide a rich customer experience, and enhance customer retention and satisfaction. Lead management software may also help you set up automated email marketing templates that can be delivered to targeted segments of customers who are new to your products or services.
› Sales Forecasting
This type of software helps you forecast sales and market results for the coming months, which means you'll have a better idea about how much money your company can make from gambling affiliate programs.
› Mobile Sales
Today's businesses must be able to sell their products, services, and more wherever the customer wants. Mobile CRMs for Software & SaaS Companies allow you to access your business information, contacts, and sales activities (including creating sales opportunities) from your smartphone.
› Social Media Integration
The best CRM for SaaS companies has social media integration features like Facebook, Twitter, LinkedIn, and a composite panel, which helps you keep in touch with potential and existing customers through social media sites while providing real-time contact details.
› Powerful Analytics
The best CRM for SaaS companies will help you view information from various sources in real time and provide robust reporting functionality, which can help you analyze your sales and marketing data.
› Team Collaboration
The best CRMs for the SaaS industry help the entire business to work together. The best way to do this is by allowing team members to see what the other team members are doing so they can make better decisions by looking at all the data in a central location.
› Custom Retention
The best CRM will allow you to customize your system as much as possible, especially if you need a very cost-effective and easy-to-use solution. If you're a smaller company, you don't want to invest money into Software that's too complex or a solution that doesn't fit your needs.
› Security and Compliance
Security is paramount in your CRM, so make sure any CRM for software companies you choose has security features such as password protection, strong encryption, firewall protection, and anti-virus software.
› Real-Time Data
The best CRM for software companies has real-time data that ensures your entire team is working from the latest database version. Not having real-time data can lead to significant errors in your sales and marketing campaigns, negatively affecting your business.
› Pipeline and Deal Management
The best CRMs will allow you to create trackable deals with a sales representative. This allows you to keep track of your deal pipeline and manage and improve sales results.
› Mobile CRM
The CRMs for Software & SaaS Companies also have mobile capabilities, which means that you can access all of the contact information from your smartphone or tablet device. This ensures that you can reach out to contacts no matter where they are.
› Customer Engagement
Suppose your business is looking to provide the best possible customer service. In that case, the CRMs for Software & SaaS Companies can help you by offering an excellent experience for your customers on every level. You can customize and personalize your service to meet your customers' needs.
› Real-Time Data Reports
The best CRM software will help you create reports from various data sources, comprehensively viewing all services being provided in real time. This means you'll know what areas of your business are doing well and which aren't performing as well as expected.
» Benefits of CRMs for Software & SaaS Companies
SaaS CRM is a cloud-based customer relationship management software that helps businesses manage their client database. This section will cover the benefits of using CRM for technology companies.
CRMs are expensive, complicated, and often not user-friendly to meet modern business needs in today's competitive environment.
However, there are also ways in which these tools can help you reach more customers and increase sales opportunities while saving time and money on backend operations. Here are some benefits of CRM software for the SaaS industry
› Cost Saving System
SaaS offers pre-built and customized software for a particular type of business. The Software is ready to use, available for immediate download, and does not require additional training or a lengthy installation process.
› Updated Daily
SaaS applications are updated daily, adding new features per the customer's requirement. You can easily upgrade your account with a few clicks of the mouse without investing in costly upgrades with your in-house CRM software.
› Less Software Dependency
You can access your customer information anytime and from any device. It follows the Bring Your Device (BYOD) model. You don't need to carry your laptop/desktop whenever you want to access customer information. Your mobile/tablet is enough to manage customer information and make better decisions.
› Mobile Accessibility
SaaS applications are accessible through mobile phones, tablets, or desktops, making it easier for users to access data anytime, anywhere. This makes it more user-friendly and saves the company money that would have been used in buying additional hardware for the same purpose.
› Simplifying System
SaaS CRM Software eliminates the complexity involved in using CRM software in-house. It makes CRM simple and user-friendly. It provides the option of customization and therefore allows you to set your organization up how you want it. SaaS applications are user-friendly because they are user-friendly not just to the users but also to their organizations. They offer better insights and data management capabilities.
› Improves Business Performance
CRM Software helps you access customer information anytime and from anywhere. This means that your staff can be aware of their customer's needs at all times and can work to meet them without needing to call the customer physically. If staff are always knowledgeable of their customer's requirements, they can provide better service, develop a better relationship with customers, and improve business performance.
› Maintains Professionalism
CRM Software maintains professionalism because it does not require any learning curve for newcomers and doesn't leave any holes in the system. It saves the company money that would have been used in buying additional hardware for a new CRM implementation.
› Reduces Travel Expenses
You can use your phone or tablet to access customer information and make decisions without physically visiting the customers' location. This can benefit sales representatives and field service teams who travel for their jobs.
› Improves Productivity
CRM Software for the SaaS industry has been proven to improve productivity by offering the extraordinary ability for employees to manage field sales leads, customer accounts, and appointments from a single system, as well as providing better insight into your organization's performance from one place. This will help you improve efficiency while reducing errors in repetitive tasks.
» How to choose a SaaS CRM software?
CRM software for SaaS companies is a type of software deployed in the cloud to make it easier to perform sales and marketing activities. Many kinds of CRMs available, but which one should you use?
› Cloud or on-premise CRM
If you want to use the SaaS CRM, installation is not needed. All you need to do is sign up, and then you can use it without hassle. However, if you choose an on-premise CRM, you need to install it for this purpose. There are plenty of options when choosing a SaaS CRM with different features and pricing models. You must identify your needs in order to determine which will be the best fit for your business. CRM for SaaS startups must always choose cloud CRM software.
The most common pricing model for SaaS CRM software is the monthly fee. In this type of pricing, you pay a certain amount of money that allows you to access the CRM software and perform functions that are needed by your business.
This is another feature you must consider when choosing CRM software for your SaaS business. The needed features will determine the scope of your functions in the future and how much it would be within your budget. If you want to ensure that you're getting exactly what you need, there's no better way than selecting software in which each feature can be customized.
The scalability of the CRM software you choose must be able to match your company's demands for the future. If your company is growing at a steady rate, then you need to select a CRM that can adapt along with you and provide everything that your needs require.
› A number of users
The number of users is another necessary feature when choosing a CRM software. For example, if your company only has one user, then there's no use for you to purchase software that has more than one person who can access the program. It's all about knowing your needs.
Depending on what kind of solution you're looking for, plenty of companies have partnerships and can develop integrations for specific SaaS CRM solutions. This is something that will vary depending on the company. Still, if you're looking for one, it's best to research and find out if they offer any integration with other services available today.
» How much does a CRM software for the SaaS Industry cost?
CRM software for SaaS businesses cost is a business concern for many organizations and not one that can be taken lightly. This is because CRM software allows companies to track customers' interactions, sales transactions, communication channels, and more. If you're not careful when looking for the best pricing for your CRM software, this service could cost you more than it's worth. Generally, a CRM may cost you from $50-$1000, depending on the features and usage. As the features and number of members increase, the price will increase.
The cost of CRM software varies depending on the size of your company and what features are included in the package. It's essential to determine these costs before jumping headfirst into purchasing any product because they will impact your overall operating budget and how much time you need to spend managing your data after purchase.
As your business develops, you need to be able to segment your customer market by the type of product or service you sell, by geographic region, and by the prospect's level of interest in what you offer. You want to be able to identify high-value customers and know how much they are currently spending with you. With all this information developed, it will help you learn how many customers are on each product or service your company offers and will allow salespeople to concentrate on selling those products or services with the highest potential.
If you're looking for a way to organize your business and improve performance, moving to a cloud-based CRM can help you achieve better results. A CRM Software should help you manage your relationships with customers, maintain accurate sales records, streamline communication with customers in real time, and improve sales results.