Top 20+ Project Management Software & Tools In 2020

Companies that engage with various projects at any given time require a primary application that manages them. Project management software aids to these requirements and plays a vital role throughout the process. The usage of this software increases the efficiency and productivity of the business. In the world of rapid technological change, project management tools are a boon for users that work on multiple projects. This software keeps the work under the budget, delivers on time and keeps tracks of all the scopes of projects. Usually, it comes as cloud-based, multi-user platforms, hosting features like project planning and scheduling, advanced reporting, project budgeting, etc. They are meant to ensure that project stakeholders are always informed about the advancement of the software and the project is completed with precision. There are many of this software making users more confused while purchasing. Finding the right software amongst all available becomes difficult and takes a lot of time into consideration. To ease the work, SoftwareWorld has assessed various of these project management software in the market and lists down the best ones in the list below.

Top Project Management Software

» Our score is based on user satisfaction (reviews & ratings), social media buzz, online presence, and other relevant information. If your software is part of this list, use this badge on your website and social media to let your readers know about your success.

List of Best Project Management Software & Tools With Ratings & Reviews

#1

Trello

#1

Trello

Visual collaboration tool for shared project perspectives

Trello is an easy to use visual collaboration tool and an online project management system, used for planning tasks and reporting progress of projects. With the concept of boards and cards, it creates categories to track regular work progress on each project. Top features include activity log, deadline reminders, assign tasks, in-line editing, etc. From marketing to sales and support, this software works for all kinds of users.
  • Atlassian
  • United States
  • 1001 - 5000
  • 2002
  • $9.99/month/user
  • Yes

Visit Website

4.5 / 5

Our Score99/100

Trello Reviews

“Amazing functionality, straight up no fuss. hit the ground running with no sweat loss. Configuration is quick and easy with an easy to follow interface. If you have never used this before, not a problem, just feel your way around and you will be cooking in no time. I love it.” - Chris G.

Popular

User-Friendly

Affordable

#2

Wrike

#2

Wrike

Manage your projects from start to finish with Wrike

A cloud-based online project management software, Wrike is one of the best available solutions in this category. It allows users to collaborate with more than multiple groups and features tools like Gantt charts, calendars, workload view for resource management, dashboards, document collaboration, etc. Businesses use it to schedule, prioritize, discuss and keep track of the projects. It is suitable for all kinds of companies ranging from finance to healthcare to marketing, etc.
  • Wrike
  • United States
  • 501 - 1000
  • 2006
  • $9.80/month/user
  • Yes

Visit Website

4 / 5

Our Score99/100

Wrike Reviews

"If there was something that we couldn’t make work, the Wrike team always came up with a fabulous workaround, and then they came up with the actual function to make it work.” - Patricia Davis – Manager of the PMO

Popular

User-Friendly

Affordable

#3

Basecamp

#3

Basecamp

Project Management & Team Communication Software

Basecamp is one of the most preferred software for project management in the market today. Some of the key features that set this software apart from the others are To-do lists, Message boards, Schedules & their management, Documents & file storage, Real-time group chat, Check-in Questions, Client access, Hill Charts, Direct Messaging, Email forwards, Reports, Search options, etc. that help in timely planning, execution, and delivery of the final project.
  • Basecamp
  • United States
  • 11 - 50
  • 1999
  • $99.00/month
  • Yes

Visit Website

4.5 / 5

Our Score99/100

Basecamp Reviews

"I've tried a million things with clients. I work really closely with them, and finding something clients will use to collaborate with me is difficult. My clients just "get" Basecamp, right away, and use it all the time.” - Nathan Snelgrove

Popular

User-Friendly

#4

JIRA

#4

JIRA

Project & Issue Tracking Software

JIRA is the best online project management tool for agile teams to plan, track, report, and release project deliverables. With user satisfaction over 99%, it helps in creating, supporting, assigning and setting priorities to different works within the organization. Top features include agile methodologies, kanban board, portfolio management, Gantt charts, etc. It is ideal for large and remote teams working from different locations as it allows mobile connectivity with Android and IOS users.
  • Atlassian
  • United States
  • 1001 - 5000
  • 2002
  • $10.00/month
  • Yes

Visit Website

4.5 / 5

Our Score99/100

JIRA Reviews

“The biggest benefit of consolidating our platform on Atlassian has been providing a single point of visibility over our projects. Now we can see what everybody else is doing and understand each project’s status in great detail. That enables everyone to be on the same page.” - Daniele Farnedi

Popular

User-Friendly

Affordable

#5

Mavenlink

#5

Mavenlink

Turn Every Project into a Success Story

Mavenlink is effective project management software that helps your business in maximizing the scope and objectives of your project with the available people and monetary resources, timeline, and compliances by assessing your existing project management capacities for projects panning. It manages the progress of the task through tracking metrics and reports on incomes & expenditures for better financial control. It ensures team communication & collaboration. It’s also for forecasting market trends and future planning.
  • Mavenlink
  • United States
  • 201 - 500
  • 2008
  • $19.00/month/user
  • Yes

Visit Website

4 / 5

Our Score98/100

Mavenlink Reviews

"The activity dashboard is the best part of Mavenlink. A feed that allows you to keep track of official communications and notes is perfect, plus it keeps clients involved. The API is also very strong and allows us to generate reports FAR beyond what is offered by Mavenlink. Our Next-Generation Project Management Tool!” - Tristan D.

Popular

User-Friendly

Affordable

#6

Asana

#6

Asana

Project and work management for teams of all sizes.

A cloud-based project management software that allows teams to focus on the number of goals, projects, daily tasks and others to have more efficiency and productivity. Top features include task management, automatic notifications, customer portal, reporting, budget management, idea management, portfolio management, etc. Asana is one of the most popular tools in this category and helps in getting teams organized to work on multiple projects and serves any size of companies.
  • Asana
  • United States
  • 201 – 500
  • 2008
  • $9.99/month/user
  • Yes

Visit Website

4.5 / 5

Our Score98/100

Asana Reviews

“Anyone can look at an Asana project and immediately understand what’s going on. I can hire someone new, give them a login to Asana, and say ‘These are the teams you should join,’ and I don’t need to train them on how to use it. That’s powerful.” - Jaime Wilson

Popular

User-Friendly

Affordable

#7

Teamwork Projects

#7

Teamwork Projects

Project management for teams

Teamwork Projects is an online project management system that combines high-performance features and smarter workflows for teams to integrate and works upon different projects. It is one of the most popular tools and is the fastest with all the elements necessary for daily work efficiency. From providing best in class collaboration platform to inbound communication, this solution enables users to increased productivity and high performing assets of a company.
  • Teamwork.com
  • Ireland
  • 51 – 200
  • 2008
  • $9.00/month/user
  • Yes

Visit Website

4.5 / 5

Our Score98/100

Teamwork Projects Reviews

“I’m really impressed how fast and motivated you guys are! You’re doing really great work on this software and everyone I show it is impressed by the simplicity of all the Teamwork.com products.” - Andreas Schimmelpfennig

Popular

User-Friendly

Affordable

#8

Podio

#8

Podio

The flexible way to manage projects with clients

Podio is a collaboration and project management system that helps teams creates custom applications to meet unique business requirement and preferred workflow without having any prior technical skills. Top features include agile methods, cost-to-completion tracking, client portal, milestone tracking, kanban board, time and expense tracking, idea management, etc. It speeds up communication and provides complete transparency and accountability with the teams working under the number of given projects.
  • Citrix Podio
  • United States
  • 5001 – 10000
  • 2009
  • $9.00/month/user
  • Yes

Visit Website

4.5 / 5

Our Score98/100

Podio Reviews

“I use it every day to improve my business organization. It keeps tracks of my clients, important events, money, expenses, quarterly reports, and anything else. I love the customization of the apps, which allows me to create whatever I want, from CRM to tracking.” - Danny D.

Popular

User-Friendly

Affordable

#9

Smartsheet

#9

Smartsheet

Online project management & collaboration

One of the leading project management tools, Smartsheet serves businesses innovatively and helps in collaborating on projects and processes. It redefines how teams work on tasks such as managing operations, tracking marketing campaigns and planning events. This software offers a suite of management applications, such as document management, reporting, resource management, time tracking, issue management, etc. It is regarded highly for its online task management, file sharing, and collaboration features.
  • Smartsheet.com
  • United States
  • 1001 – 5000
  • 2005
  • $14.00/month/user
  • Yes

Visit Website

4.5 / 5

Our Score98/100

Smartsheet Reviews

“Smartsheet has eliminated the painstaking process of managing details in Excel. Our operational efficiencies and increased customer confidence have ultimately won us more business!” - Kristin Komassa

Popular

User-Friendly

Affordable

#10

Freedcamp

#10

Freedcamp

Your team needs a better way to stay organized

Freedcamp is web-based software designed for single and multiple users to help in organizing and collaborating work. Being an ideal software for businesses that need to take control of projects, resources, budget, and time, it is a free platform for an unlimited number of users and projects. The top feature includes a client portal, agile methodologies, Gantt charts, discussion boards, etc. It is one of the best project management app for large companies.
  • Freedcamp
  • United States
  • 11 – 50
  • 2009
  • N/A
  • Yes

Visit Website

4.5 / 5

Our Score98/100

Freedcamp Reviews

“Freedcamp is amazing stuff. I use it everyday and it helps me to maintain my sanity. Highly recommended for those juggling projects.” - Eric Hilliard

Popular

User-Friendly

#11

ProjectManager.com

#11

ProjectManager.com

Award-Winning Project Management Software

Project Manager is an award-winning online project management application that offers features such as budgeting, scheduling, reporting and tracking of the ongoing projects of a company. Users can create new projects and tasks seamlessly. Companies like NASA, Volvo and many others use it for the ease of work and collaboration it provides. It integrates with MS Project and allows users to import plans and helps in customizing security settings.
  • ProjectManager.com
  • United States
  • 11 - 50
  • 2008
  • $15.00/month/user
  • Yes

Visit Website

4 / 5

Our Score98/100

ProjectManager.com Reviews

“It’s an all-encompassing PPM tool. It’s really improved our estimating, as we can record and reuse task data on our projects.” - Andrew Chedzoy, Kantar

Popular

User-Friendly

Affordable

#12

Zoho Projects

#12

Zoho Projects

Project Management, Collaboration and Bug Tracking

Zoho Projects is one of the leading project management tools that enable businesses, large and small, to plan projects, assign tasks, communicate, etc. It aims to deliver the ultimate project management experience for its users. Top features include traditional methods, client portals, milestone tracker, time and expense tracker, customizable templates, etc. This solution enables users to reach higher potential in their work and boosts overall productivity and efficiency of companies.
  • Zoho Corporation
  • United States
  • 1001 – 5000
  • 1996
  • $25.00/month
  • Yes

Visit Website

4 / 5

Our Score98/100

Zoho Projects Reviews

“Zoho Projects has allowed us to replace whiteboards, Excel spreadsheets and Microsoft Project files with one single enterprise solution that our entire team can depend on.” - Lou Rodriguez

Popular

User-Friendly

Affordable

#13

ProofHub

#13

ProofHub

The one place for all your projects, teams, and communications

ProofHub is best for teams who want to collaborate and communicate on projects at one place. It is a project management software that makes it very easy for managers or teams to keep a tab on who is doing what, to know how much each team member is producing, prioritize tasks, set start and due dates, define clear deadlines, and to bring clarity to work allocation by creating task lists with just one click.
  • ProofHub
  • United States
  • 11 - 50
  • 2011
  • $50.00/month
  • Yes

Visit Website

4.5 / 5

Our Score98/100

ProofHub Reviews

“Two ladies, one website & lots of collaboration. ProofHub helps us improve coordination, communication and project execution. You don’t realize how much time you waste every day proofing via email, until someone shows you a better way. I almost pulled out my credit card before even testing it. ProofHub is the way to go!” - Delia Jalomo

Popular

User-Friendly

#14

Autodesk BIM 360

#14

Autodesk BIM 360

Project Management Software for Architects

Autodesk BIM 360 is a high-performance software developed especially for architects to enable them to design projects and collaborate with their teams and clients in the most efficient manner so as to deliver cutting edge projects. Autodesk BIM 360 enables them to visualize revisions in a shared model and how these would affect their work in the long run. The software also helps in document management, RFIs and submittals, and reporting & analytics.
  • Autodesk
  • United States
  • 5001 - 10000
  • 1982
  • N/A
  • Yes

Visit Website

4 / 5

Our Score98/100

Autodesk BIM 360 Reviews

"BIM 360 is a much needed centralized information platform where you can share all the information regarding a Civil Engineering and Architecture project with all the team, or teams, that are participating in such project. I find this tool entirely useful for my projects.” - Ricardo S.

Popular

User-Friendly

#15

Workday

#15

Workday

Make projects less of a project.

Making projects and finishing them on time has always been a great deal even for the top companies in the market, but not anymore. Workday Financial Management has come up with the best project management tool that would deal with all of your project activities right from planning to delivery. The features include staffing, managing, budgeting, billing, and analyzing the projects which becomes extremely simple with the top-rated project management system.
  • Workday
  • United States
  • 10,001+
  • 2005
  • N/A
  • Yes

Visit Website

4.5 / 5

Our Score98/100

Workday Reviews

"We recognize ourselves in Workday’s culture, DNA, and drive for innovation. We’re not just buying the current solution. We’re actually buying future solutions and the innovation.” - Arne-Christian van der Tang

Popular

User-Friendly

#16

ZenTao

#16

ZenTao

Open Source Project Management Software-Scrum Tool

ZenTao is an open-source project management software, developed by EasyCorp. Its main features are product management, project management, QA management, document management, bug management and todo management. It is a professional Application Lifecycle Management(ALM), covering the core process of software development.
  • EasyCorp
  • China
  • 11 - 50
  • 2010
  • $24.90/one-time/user
  • Yes

Visit Website

3.5 / 5

Our Score97/100

ZenTao Reviews

"It's easy to add a task for the team to see. For each task, there is more than enough ways to add information and detail. I like this part because sometimes a team member doesn't give much detail and just updates an item with hardly any information. When that happens, we request more info. Each member can add their own tasks and maintain what they need to do. It's almost like a checklist." - Florin J

User-Friendly

Affordable

#17

Odoo Project

#17

Odoo Project

Beautiful. Easy. Open Source Agile Project Management

Odoo Project is an easy option for your project management. This agile software has a simple drag & drop option for organizing your tasks. It also helps in scheduling and rescheduling your tasks according to your deadline. Odoo Project keeps an eye on your project progress. With the analyzing feature, Odoo Project keeps an overview of your workload and every individual task. Team collaboration, discussing and sharing tasks, regular reports, app facility are some of the key features of Odoo Project.
  • Odoo
  • United States
  • 201 - 500
  • 2005
  • $8.00/month
  • Yes

Visit Website

4 / 5

Our Score97/100

Odoo Project Reviews

"Odoo is an all in one business software that is comprising of CRM, billing-invoicing, accounting, Email Marketing, manufacturing, website/e-commerce, warehouse - and project management, and inventory and many many more which has been providing value at an extremely affordable price." - Awogor m.

Popular

User-Friendly

Affordable

#18

Bitrix24

#18

Bitrix24

Collaborative project management software

Bitrix24 is the best project management software that helps with every business to cope with their entire project planning activities, making it easy and convenient for the business to handle it on the whole. Bitrix24 comes with a variety of project planning characteristics such as project planner, Gantt chart, Project Stages, Kanban Boards, and a lot more. The management of your projects could be made easier with many features integrated in Bitrix24.
  • Bitrix
  • United States
  • 51 - 200
  • 1998
  • $69.00/month
  • Yes

Visit Website

4 / 5

Our Score97/100

Bitrix24 Reviews

"From the very beginning we were amazed by the combination of many useful features Bitrix24 has to offer. We use Bitrix24 in the fields of project management, CRM, and internal company communication.” - Dominik Groebler

Popular

User-Friendly

#19

Workfront

#19

Workfront

Enterprise Project Management Software

Workfront is adaptive and feature-rich software that automates and simplifies the project lifecycle. Benefits of integrating Workfront into your project management processes are an identification of the required resources vis-à-vis the project objectives and helps in better planning and controlling. Workfront helps in easy task distributions amongst the teams and sets expectations and deadlines. It measures the performance against the project activities and helps in project evaluation, measurement, and taking corrective actions.
  • Workfront
  • United States
  • 1001 - 5000
  • 2001
  • N/A
  • Yes

Visit Website

4.5 / 5

Our Score97/100

Workfront Reviews

"Workfront is a great web-based project management platform. It is well-designed, and the company continues to make updates to improve it's platform and does not just sit on their hands for one annual update. It is very easy to link projects, manage workflows, the reporting is intuitive, and much more.” - Emma J. H.

Popular

User-Friendly

#20

Quick Base

#20

Quick Base

Increase your team’s efficiency and productivity with powerful team project management software.

Quick Base is the application that agencies use frequently to moderate their plans into Apps that enable them more informative, proficient, and fruitful. The development platform provides flexibility and the ability to grow bigger and better. It has intuitive designs that are helpful to both new learner and professionals. Quick Base has access to live training with experts and thus supports you to get more things done at a faster pace.
  • Quick Base
  • United States
  • 201 - 500
  • 1999
  • N/A
  • Yes

Visit Website

4.5 / 5

Our Score97/100

Quick Base Reviews

"We use it daily. All of our projects are managed through the system and connected with the client. It allows for each person in our company everything that we have completed and billed for, for each of our clients. All in one place, which is key! A program that houses all of our client information in one place - awesome!" - Shannon M.

Popular

User-Friendly

#21

Flow

#21

Flow

All of your team's work, projects, and tasks in one collaborative workspace.

Flow is an efficient and flexible performance management software that enables businesses to set project priorities and expectations and track them throughout the lifecycle of the project. Flow helps team leaders in getting an insight into the team’s work, plan with transparent task timelines, manage financial resources, and drive accountability to deliver cutting-edge projects. The software is easy to integrate within the existing systems so as to plan better and stay ahead of the competition.
  • Flow Technologies
  • Canada
  • 11 - 50
  • 2011
  • $5.95/month/user
  • Yes

Visit Website

4.5 / 5

Our Score97/100

Flow Reviews

"I love Flow for a lot of reasons! The main reasons I love this software is its ability to make staying organized and on top of tasks simple and easy. Flow saves me time. which in my opinion is the most valuable benefit there is. Flow has been a gamechanger for me in keeping up with tasks." - Paul H.

Popular

User-Friendly

Affordable

Get Quick Comparison of Top Project Management Software

Project Management FeaturesWrikeJIRATrelloAsanaTeamwork ProjectsPodioSmartsheetFreedcampProjectManager.comZoho Projects
Price$9.80/ month/ user$10.00/ month$9.99/ month/ user$9.99/ month/ user$9.00/ month/ user$9.00/ month/ user$14.00/ month/ userNot provided by vendor$15.00/ month/ user$25.00/ month
Agile Methodologies         
Budget Management     
Client Portal        
Cost-to-Completion Tracking       
Customizable Templates     
Gantt Charts         
Idea Management       
Kanban Board         
Milestone Tracking          
Portfolio Management        
Resource Management      
Time & Expense Tracking         
Traditional Methodologies         

Project Management Software Buyer’s Guide

In order to maintain streamlined management of work, organizations look for ideal Project Management software applications. This buyer’s guide will show you how a project management software works towards the benefit of a company and how it can enhance the work management of any business effectively. It will also help you choose the right software to address your organizational needs with ease.

» What is Project Management Software?

It is a software application that enables you to effectively collaborate and monitor various projects at a time on a real-time basis. Unlike on-premises systems, the popular online cloud-based systems are in more demand. As most of the software applications offer flexible features and pricing, investing money would not be a problem. However, you have to choose the right software that will best fit your needs.

» How does Project Management Software work?

The work of a Project Management Software is to plan all the essential activities of your project by facilitating a platform where you can assign a specific task to your team. Besides, its unique features help you manage your resources and promote productive collaboration with your team.

› Create an effective task management system:

The software offers you to plan a project by covering every critical detail. You can track your ongoing project and figure out any errors beforehand rather than waiting for a drastic measure. It let you appoint specific tasks to your employees as per their skills and track their progress effectively. You can prioritize tasks for your employees and send them occasional reminders about their responsibilities. You can also follow the time spend by your employees on an individual task.

It offers you a myriad of possibilities to escalate your project speed. You can set the ‘start date’ and ‘end date’ of a project along with a feature to break your project into small segments. Then, you can assign responsibilities to different employees.

› Lets you sequence your tasks:

An online project management software application lets you add sequence to your works. For example, if one job can’t be started without the completion of a previous task, then you can set sequences to your tasks. The dependency view or a Gantt Chart enables you to view the dependency between tasks and work them accordingly.

› Helps you with the Gantt Chart:

The project management tool helps you build a powerful Gantt Chart provides you a clear view of an ongoing project and upcoming milestones. If you need to change your plans in between, you can add new tasks or modify an existing job. This also allows you to set dependencies and Print the Chart Diagram in physical form or export the chart in PDF form.

The software provides you a feature to distinguish your projects in precision. It let you classify your tasks into milestones, task lists, completed & incomplete tasks in % view and dependencies. Gantt Chart modifies the dependencies by allowing you to add new successor, predecessors, editing existing dependencies and adjust the time lag between tasks. The Kanban board displays the completed tasks, priority of tasks and the specific section of tasks. It let you reorganize your tasks and gives you a detailed analysis regarding a failed or behind-the-schedule assignment.

» What are the benefits of Project Management Software?

› Collaboration:

Using a Project management software can be the best solution for catering to the various issues involved during project handling. This allows teams or individuals to communicate with each other effectively in case of a problem. Moreover, the PMS systems also enable smooth transfer of files, documents, status updates, and more.

› Enhances Productivity:

Setting up a project management software can help in completing tasks within stipulated time without any confusion. This is because many PMS systems come with in-built intimation and scheduling compliance which allows managers or admins to specify each task to a team member with a single click.

› Effective Resource Management:

As the functions are given to the defined circle members, other members can utilize their time efficiently and without any confusion. This not only helps manage the workforce properly but also helps in reducing the add-on on expenditures, thereby saving a lot of pressure to build upon the budget of the company or business.

› Free from Paperworks:

Till today various companies and enterprises use pen and paper method for listing upon the employee as well as project details which increase the chance of risks. This is due to the heightened risks associated with the entry of the particulars when done manually. However, this issue is wholly solved as PMS software automatically uploads the data to the cloud without any human interference.

» What are the features of Project Management Software?

Now let’s have a quick look at the various features of a project management software which when used by firms and enterprises helps in increasing productivity and maximizing profits.

› File and Data Sharing:

Project Management Software provides a feasible transfer of various files and data, such as customer profiles, documents, calendars, contact lists, and more among the approved members. Hence, the PMS software plays a significant role in reducing the wastage of financial resources while simultaneously increasing productivity.

› Prioritizing Tasks:

As the data and the tasks are shared in an open platform among the team members, project managers or admins can set the essential functions in the top for letting other members know the task’s importance. This will also help in understanding and differentiating the tasks which need to be done first.

› Shared Team Calendar:

A shared team calendar can also facilitate an individual or a firm to link other calendars, such as Google Calendar, iCalendar, etc. which can aid in initiating the team members about meetings, deadlines, and assigned projects beforehand.

› Time slots and Time Tracking:

PMS software often comes with specific time slots and time tracking feature which can allow an admin to keep a track on the total time taken by an individual to complete a given function. Moreover, it also comes with real-time availability function which can be used to assign another project to a person depending upon their vacancy.

› Managing Budgets and Invoices:

One more interesting feature of the Project Management Software is that the software also offers automatic invoice creation, forwarding and intimation in case of due invoices through emails. Furthermore, one can also check detailed reports on monthly and weekly expenditures, expenses, and totals for the effective management of the company’s budget.

› Data Storage:

The PMS software also acts as a central reservoir for all your documents and files, including expenses, bills, calendar events, projects particulars, upcoming and ongoing tasks, etc.. Hence, allowing retrieval and easy access of the projects from anywhere and anytime.

› Accessibility:

As discussed above, Project Management systems not only allow easy access from any place at any time but also reduce the headache of scrolling through multiple spreadsheets by compiling all of them in a single location.

» Before choosing Project Management Software

It is for sure that you will be promised never-heard-before facilities of the software but after subscription, you may or may not be able to experience them all. It may also happen that you may end up buying the wrong software for your business which actually means to serve an industry of niche other than yours. So, it is imperative to run some pre-checks on your behalf to be able to decide which kind of online Project Management Software you want. Sorting your priorities beforehand will enable you to separate the wheat from the chaff quite easily.

In this regard, here are some of the questions to which you need to find answers to be able to select the best project management software for your firm.

› Which kind of buyer you are

One of the first things that you must do before choosing any project management software for your organization is to decide what kind of buyer you are. Basically, there are three types of buyers- small business buyers, departmental buyers, and industry-specific buyers. Small business buyers usually look for software having online project management tools that can handle task and schedule projects easily. For such small companies, the software must also have document sharing capabilities. If you are a small business buyer, you will definitely look for project management software for small business which can update with a project or task on a real-time basis.

› On-Premise or Off-Premise

Most organizations prefer on-premise policy. Here, it is important to ask for upgrade policy, support policy and price of complete ownership to your vendor. On the other hand, if you are opting for an online project management system or a SaaS solution for convenience and flexibility, you need to inquire about the security and compliance factors more than anything else. Off-premise solutions bring with them questionable factors like overall time to value and automation requirements into the picture. Therefore, choose an option that promises a better return on your investment.

› Security

Most of the time, buyers do not know what right questions to ask a vendor in regards to the security of an application. Well, first and foremost, you need to ask whether the vendor is ISO 27001 complaint or not. Secondly, you must ask if they meet SOC type II compliance or not. The vendor should be transparent about its test history, audit trails and full compliance reports. In case, the vendor is raising objections or feeling hesitant sharing all the above-said security essentials, it is better to give it a go.

› Vendor Profile

It is also important to verify the vendor profile. Run a background check on the vendor and try to look out for the flaws those may affect your business to a lot extent. For instance, if the vendor has a bad reputation in terms of customer management then you may have a tough time dealing with software bugs post installation. Some vendors have hidden charges to swell the final budget that may take you by surprise for sure. Therefore, before finalizing any vendor, it is better to take public opinion in open forums and to look for project management software reviews to remain assured of the service quality that you are going to get in the future.

» How to choose the best Project Management Software?

As of now, you must have been clear on the pre-requisites of having the best project management app by your side. Now, there comes the important part- choosing ideal project management software. Needless to say, it is not an easy task. In this regard here are some factors to consider for sure:

› Mobile compatibility:

Your team those who will manage the project will most of the time remain outside. Therefore, it is a better option to go for software which is mobile compatible. You can log into the system, check the progress of a project or task and can get information on important data at any time. These days, project management software applications can run on an iPad iPhone or Android device.

› Should incorporate social activity streams:

If your software through team project management tools will have social activity streams integrated to it, it will allow you to report on and share information on any project. You can instantly share expense sheets, project approval documents and other person and documents with your fellow members with ease. Therefore, always ask your vendors if their application supports such activity streams or not otherwise it is good to give it a go.

› Option to have additional integrations:

There will be a time when you have to add outstanding solutions to your existing business application in order to achieve better scalability. For instance, you can add your existing account system to your project management system so that you can have a detailed report on project invoicing, billing and other financial expenses on a real-time basis. Check with your vendors and ask them whether their project management software allows such integration or not.

› Data security:

As your entire business that will be infused into the project management software, it is imperative to ask your vendor whether the software has cutting edge security to protect the data from an unwanted security breach or not. Though you will not be restoring very sensitive information such as customer list or social security numbers still there is a chance that someone might get access to other sensitive information worth protecting. This is another important factor to consider after project management tracking tool.

» Is it worth investing money in Project Management Software?

In today’s market of cut-throat competition, in order to remain ahead of competitors, two major factors are required – Quality Performance and Supreme Agility. In this regard, the project management software can not only help you working smart but also can speed up your process of innovation. Many kinds of research have concluded that the presence of the right PPM solution can enable organizations to boost their number of project completion by 35% and can reduce the overall project cost by 37%. Also, the rate of project failure can go down to 59%. The pay-as-you-go service platform gives you the freedom to cancel the subscription anytime you want.

Many project management software is capable enough to take care of the company’s innovation cycle by aligning top-level strategies with resources. It can roadmap your strategic investment with effective collaboration both within and across teams, organizations, and regions. As it provides real-time visibility into requirement dependencies, the management gets comfortable in making agile planning. Hiring a team of experts to carry out the above-said would definitely cost you 30-40% more than the annual subscription of an ideal project management software.

In this regard, the software should definitely be in the wishlist of every small and mid-sized company. Nowadays, big MNCs are also making this software application a must-have part of their technological integrations to gain a cutting-edge advantage over their market competitors.

» How Much Does Project Management Software Cost?

The pricing of project management software starts from as low as $3 to a whopping price of $99 per month. The subscription price of the software entirely depends upon its features and the user-friendliness of the interface. Almost all the online project management software is available with a monthly based subscription.

Some software with cheap monthly subscriptions fees between $3-$10 offer limited features and charge you extra for using rest added features on per user per month basis. Some project management software applications even let you pay a small price and then add one more user without any added features. If you are a small business with limited employees, then this feature is excellent.

They carry essential features of the project management tools and are ideal for small to medium scale organizations. However, if the requirement of your business is more you can choose an enterprise version of the software. Some software comes with a more significant list of additional features as well. They offer additional features with a more user-friendly interface.

If a monthly subscription is too much for you, there are software application like which also offer annual subscriptions option with much better deals. However, it is always better to go for a free trial unless you are not familiar with implementing the software into real-time usage.

» Conclusion

If you are looking to adopt any new Project Management Software lately then make a list of near-term objectives which need to be addressed in order to make the investment to be a deemed success. However, make sure that the application you have zeroed on is going to address those critical near-term requirements in a holistic way. In case, you are not sure about how the application will perform, go for a free trial and if possible look for positive user reviews in order to make an easy decision. Moreover, it should provide a familiar user experience across all key modules and should not demand extensive staffs to get tailored for meeting organizational needs. If you get successful in finding such a software application that can bridge the demand of your organization, you will be in a good position to wring maximum profits out of your investment.

Frequently Asked Questions (FAQs)

What is Project Management Software?

You can easily manage your projects with project management software. It’s the easiest way for project planning and project scheduling. You can also manage your resource allocation and change management with the software. Project management software provides the best way to control costs and quality management. Improve your project collaboration, communication, and budgets with project management software.

What are the types of project management software?

  • On-Premise
  • Cloud-based
  • Personal
  • Collaborative
  • Visual

What are the most important aspects of project management software?

  • Project Planning and Scheduling
  • Project Tracking
  • Task Management
  • Team Collaboration
  • Idea Management
  • File Sharing
  • Document Management
  • Time Tracking
  • Resource management
  • Milestone Tracking
  • Portfolio Management
  • Reporting
  • Project Budgeting
  • Billing & quotes

What are the benefits of project management software?

  • Improved Project Planning
  • Real-Time Collaboration
  • Improved Project Tracking
  • Improved Time Management
  • Effective Resource Allocation
  • Streamlined Process
  • Effective Scheduling
  • Better Communication
  • Improved Collaboration
  • Budget Management

What are the softwares used in project management?

  • Trello
  • Wrike
  • Basecamp
  • JIRA
  • Mavenlink
  • Asana
  • Teamwork Projects
  • Podio
  • Smartsheet
  • Freedcamp
  • ProjectManager.com
  • Zoho Projects
  • ProofHub
  • Workday
  • Odoo Project

What's the best free project management software?

  • Teamweek
  • Zoho Reports
  • Asana
  • Teamwork
  • Paymo
  • ClickUp

How Much Does Project Management Software Cost?

The software can begin around $9/month/user to $35/month/user.