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Resource Guru

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Resource Management & Planning & Scheduling Software

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SoftwareWorld Editorial Review

Why SoftwareWorld Chooses Resource Guru

"Teams that manage multiple people across different projects often find Resource Guru genuinely useful. Scheduling and availability tracking become much easier when everyone's workload is visible in one place. Managers can spot gaps or conflicts before they become real problems, which saves time during planning. It works well for agencies, creative teams, and project-based businesses. However, very small teams or solo operators may find the tool more than they actually need day to day."
SoftwareWorld Review Team
SoftwareWorld Highly Recommended 2026
Decision Snapshot

Resource Guru Evaluation Snapshot

Review the most important product facts, official access information, and SoftwareWorld’s page-level trust standards in one place.

User Rating5.0 / 5
Starting Price$4.16 / month
Free Trial30 Days
Free VersionNot available
APIAvailable
DeploymentCloud Hosted
HeadquartersUnited Kingdom
✎
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Product Overview

Resource Guru Overview

Product description, media, company details, support, training, deployment, customer size, languages, and industries.

About Resource Guru

Resource Guru is a flexible resource management and scheduling platform designed to help teams plan projects, allocate resources, and manage workloads with clarity. The software provides a centralized calendar where organizations can schedule people, equipment, meeting rooms, and other resources in one place. It gives teams complete visibility into availability, helping them avoid scheduling conflicts, prevent overbooking, and maintain balanced workloads across projects. The platform is widely used by project managers, agencies, consultants, and service-based teams that need better control over timelines and resource utilization.

What makes Resource Guru particularly valuable is its intuitive drag and drop scheduling interface combined with visual capacity heatmaps that show when team members are over or under utilized. Users can also manage leave requests, track time through built-in timesheets, and compare forecasted versus actual work hours to improve planning accuracy. The software supports integrations with tools like calendars, project management systems, and communication platforms, allowing teams to keep workflows connected and organized. With reporting and forecasting capabilities, Resource Guru helps businesses make informed decisions, improve productivity, and keep projects running on time and within budget.
Company Resource Guru
Founded 2011
Headquarters United Kingdom
Employees 11-50

Support

Email Phone Chat Knowledge Base

Training

Documentation

Licensing & Deployment

Proprietary Cloud Hosted Web-Based

Typical Customers

Self-Employed Small-Business Midsize-Business Large-Enterprise-Business
Languages Supported 1 language available
English
Industries Served 2 industries available
Human Resources Retail

Why Choose Resource Guru

Problem it Solves

  • Problem it Solves Streamline Resource Scheduling And Management For Teams And Projects

Target Users

  • Target Users Project Managers
  • Target Users Team Leaders
  • Target Users Resource Planners
  • Target Users Operations Managers
  • Target Users HR Professionals

Core Use Case

  • Core Use Case Schedule Resources Efficiently
  • Core Use Case Manage Team Availability
  • Core Use Case Track Project Timelines
  • Core Use Case Allocate Tasks Effectively
  • Core Use Case Optimize Resource Utilization

USP

  • USP Optimize Team Productivity With Effortless Resource Scheduling

Pros

  • Pros Clean visual timeline makes spotting scheduling conflicts genuinely effortless
  • Pros Clash management automatically flags double-bookings before they become real problems
  • Pros Leave and vacation tracking sits inside the same scheduling view
  • Pros Utilization reports show exactly who's overloaded and who has capacity
  • Pros Waiting list feature holds pending bookings without losing track of them
  • Pros Even large teams with dozens of projects load without slowdowns
  • Pros Clients and project managers can share availability without needing full access
  • Pros API access lets you connect Resource Guru with existing project tools

Cons

  • Cons Document classification setup demands significant time investment from IT teams
  • Cons Granular policy controls can overwhelm administrators without dedicated DRM experience
  • Cons Pricing structure scales steeply as protected document volumes grow
  • Cons Offline access restrictions occasionally frustrate remote workers with limited connectivity
Editorial Buyer Guidance

Who Is Resource Guru Best For?

Review the buyer problem, target users, practical use cases, and product differentiator identified by the SoftwareWorld review team.

Problem It Solves

Streamline Resource Scheduling And Management For Teams And Projects

Target Users

  • Project Managers
  • Team Leaders
  • Resource Planners
  • Operations Managers
  • HR Professionals

Core Use Cases

  • Schedule Resources Efficiently
  • Manage Team Availability
  • Track Project Timelines
  • Allocate Tasks Effectively
  • Optimize Resource Utilization

Unique Selling Point

Optimize Team Productivity With Effortless Resource Scheduling

Strengths and Limitations

Resource Guru Pros & Cons

Consider the practical advantages and limitations identified through SoftwareWorld's product assessment.

+

Pros

  • Clean visual timeline makes spotting scheduling conflicts genuinely effortless
  • Clash management automatically flags double-bookings before they become real problems
  • Leave and vacation tracking sits inside the same scheduling view
  • Utilization reports show exactly who's overloaded and who has capacity
  • Waiting list feature holds pending bookings without losing track of them
  • Even large teams with dozens of projects load without slowdowns
  • Clients and project managers can share availability without needing full access
  • API access lets you connect Resource Guru with existing project tools
!

Cons

  • Document classification setup demands significant time investment from IT teams
  • Granular policy controls can overwhelm administrators without dedicated DRM experience
  • Pricing structure scales steeply as protected document volumes grow
  • Offline access restrictions occasionally frustrate remote workers with limited connectivity
Category-Based Capabilities

Resource Guru Features

Each category combines the selected software category, its category-specific description, and the features assigned to that category.

Workforce Management Software 30 selected features Open category ↗ ⌄
Performance Metrics Compliance Tracking Attendance Management Sick Leave Tracking Recruitment Management Reporting/Analytics Real Time Notifications Employee Management Time & Attendance Employee Scheduling Reminders Clock In/Out Approval Process Control Timesheet Management Employee Database Calendar Management Performance Management Shift Swapping Time Off Management Payroll Management Budgeting/Forecasting Self Service Portal Activity Tracking Vacation/Leave Tracking Skills Tracking Time Off Requests Document Storage Labor Forecasting Automated Scheduling Employee Onboarding
Professional Services Automation Software 29 selected features Open category ↗ ⌄
Portfolio Management Quotes/Estimates Gantt/Timeline View Activity Tracking Multiple Projects Proposal Generation Billing & Invoicing Task Management Real Time Reporting Project Management Document Management Forecasting Approval Process Control Performance Metrics Resource Management Project Planning Billable Items Tracking Collaboration Tools Task Scheduling Email Management CRM Project Time Tracking Project Tracking Client Portal Timesheet Management Progress Tracking Time & Expense Tracking Calendar Management Accounting Integration
Project Management Software 32 selected features Open category ↗ ⌄
Milestone Tracking Testing/QA Management Time & Expense Tracking Projections Alerts/Notifications Calendar Management Project Planning Project Scheduling Issue Management Billing & Invoicing Gantt/Timeline View Client Portal Kanban Board Collaboration Tools File Sharing Prioritization Risk Management Traditional Methodologies Task Management Status Tracking Resource Management Budget Management Task Progress Tracking Commenting/Notes Document Management Portfolio Management Agile Methodologies Activity Dashboard Idea Management Project Tracking Multiple Projects Real Time Updates
Project Planning Software 32 selected features Open category ↗ ⌄
Due Date Tracking Project Time Tracking Activity Dashboard To-Do List Progress Tracking Kanban Board Project Planning Activity Tracking Document Management Assignment Management Gantt/Timeline View Budget Management Task Scheduling Multiple Projects Deadline Management @mentions Resource Management Prioritization Project Tracking File Management Document Storage Collaboration Tools Task Progress Tracking Charting Projections Task Planning Traditional Methodologies Commenting/Notes Email Management Tagging Agile Methodologies Calendar Management
Absence Management Software 17 selected features Open category ↗ ⌄
Time Off Management Approval Process Control Reporting/Analytics Employee Database Role-Based Permissions Calendar Management Self Service Portal Alerts/Notifications Leave Policy Management Sick Leave Tracking Timesheet Management Payroll Management Reminders Overtime Calculation Employee Scheduling Attendance Tracking Time Tracking
IT Project Management Software 29 selected features Open category ↗ ⌄
Requirements Management Commenting/Notes Access Controls/Permissions Milestone Tracking Issue Management Project Planning Calendar Management Status Tracking Scrum Project Management Drag & Drop Document Management Portfolio Management Collaboration Tools Real Time Reporting Product Roadmapping Time & Expense Tracking Real Time Notifications Prioritization Gantt/Timeline View Search/Filter Testing/QA Management Resource Management Task Management Project Tracking Agile Methodologies Budget Management Kanban Board Change Management Release Management
Project Portfolio Management Software 30 selected features Open category ↗ ⌄
Milestone Tracking Time & Expense Tracking Portfolio Management Change Management Dashboard Collaboration Tools Resource Management Risk Management Budgeting/Forecasting Requirements Management Reporting/Analytics Prioritization Task Scheduling Planning Tools Project Planning Projections Progress Tracking Project Tracking Commenting/Notes Task Management Document Management Project Time Tracking Deadline Management Timesheet Management Calendar Management Gantt/Timeline View Resource Allocation & Planning Assignment Management Kanban Board Agile Methodologies
Resource Management Software 27 selected features Open category ↗ ⌄
Access Controls/Permissions Activity Dashboard Resource Allocation Progress Tracking Real Time Updates Resource Scheduling Approval Process Control Collaboration Tools Project Planning Timesheet Management Time & Expense Tracking Skills Tracking Gantt/Timeline View Multiple Projects Document Management Forecasting Utilization Reporting Calendar Management Assignment Management Resource Request Project Management Task Management Prioritization Capacity Management Projections Real Time Data Commenting/Notes
Advertising Agency Software 19 selected features Open category ↗ ⌄
Calendar Management Collaboration Tools File Sharing Prioritization Project Management Project Tracking Task Management Task Progress Tracking Task Scheduling Time Tracking Campaign Management Commenting/Notes Email Management Reminders Status Tracking Deadline Management Billing & Invoicing Client Management Resource Management
Employee Scheduling Software 27 selected features Open category ↗ ⌄
Vacation/Leave Tracking Employee Scheduling Sick Leave Tracking Messaging Reporting/Analytics Clock In/Out Reminders Mobile Alerts Schedule Distribution Payroll Management Timesheet Management Employee Portal Shift Swapping Calendar Management Self Service Portal Availability Management Real Time Updates GPS Employee Management Multi-Location Task Scheduling Overtime Calculation Access Controls/Permissions Employee Database Compliance Management Activity Tracking Attendance Management
Attendance Tracking Software 19 selected features Open category ↗ ⌄
Employee Database Employee Scheduling Clock In/Out Multi-Location Calendar Management Project Time Tracking Mobile Access Payroll Management Vacation/Leave Tracking Employee Management Activity Dashboard Leave Tracking Reporting/Analytics Overtime Calculation Sick Leave Tracking Self Service Portal Time Tracking Timesheet Management Compliance Management
Calendar Software 12 selected features Open category ↗ ⌄
Calendar Management Color Codes/Icons Collaboration Tools Calendar Sync Scheduling Room Booking Task Management Address Book Email Management Calendar/Reminder System Event Management Website Integration
Display Advertising Software 8 selected features Open category ↗ ⌄
A/B Testing Heatmaps Behavior Analytics Cross Channel Attribution Personalization Retargeting Ads Dynamic Content Audience Targeting
Leave Management System Software 7 selected features Open category ↗ ⌄
Leave Tracking Leave Policy Management Employee Scheduling Approval Process Control Calendar Management Self Service Portal FMLA Administration
Project Tracking Software 17 selected features Open category ↗ ⌄
Milestone Tracking Kanban Board Status Tracking Prioritization Gantt/Timeline View Percent-Complete Tracking Task Management Cost-to-Completion Tracking Project Time Tracking Alerts/Notifications Multiple Projects Task Scheduling Progress Tracking Activity Tracking Project Planning Workflow Management Time & Expense Tracking
Remote Work Software 18 selected features Open category ↗ ⌄
Softphone Video Conferencing Meeting Management Remote Support Communication Management Time Zone Tracking Third-Party Integrations Electronic Signature Live Chat Video Chat Task Management Workflow Management Collaboration Tools Access Controls/Permissions Progress Tracking Employee Activity Monitoring Reporting & Statistics Document Management
Scheduling Software 21 selected features Open category ↗ ⌄
Real-time Scheduling Online Booking Reporting & Statistics Availability Management Group Scheduling Automated Scheduling Multi-Location Self Service Portal Calendar Management Customer Database Timesheet Management Access Controls/Permissions Room Booking Appointment Scheduling Calendar Sync Alerts/Notifications Third-Party Integrations Mobile Access Reminders Booking Management Task Scheduling
Connected Applications

Resource Guru Integrations

Integration information is displayed only when approved integration products are available on the profile.

Pricing Information

Resource Guru Pricing

Pricing type, currency, trial availability, payment frequency, destination links, and package-level starting prices.

Pricing Type Per User
Preferred Currency USD ($)
Free Trial 30 Days
Free Version Not available
Payment Frequency Monthly Subscription
Pricing Page ↗ Trial Page ↗
Grasshopper Plan
$4.16 Per Month
Blackbelt Plan
$6.65 Per Month
Master Plan
$10 Per User

Prices shown are profile information and may not include taxes, regional differences, introductory terms, usage limits, or add-ons. Confirm current plans on the vendor website.

Verified User Feedback

Resource Guru Reviews

Approved reviews submitted through verified Google or LinkedIn reviewer accounts.

Write a Resource Guru Review ↗
5.0
Based on 2 approved reviews
5 stars 100%
4 stars 0%
3 stars 0%
2 stars 0%
1 star 0%
Troy S.
Troy S. Shop Manager

Excellent Daily Visibility for Managing Teams and Projects

I rely on this software every day to keep track of my team’s progress and understand exactly where everyone stands at any given time. It gives me clear visibility into ongoing tasks, which helps me organize and plan the day’s work more effectively. The platform is especially well suited for businesses handling multiple projects or managing teams whose work needs to be visible across the organization. Everything functions smoothly and supports collaboration without adding complexity. At this point, the tool meets all of my needs, and there isn’t anything I would change about its overall functionality.

Reviewed on March, 2025
Luke B.
Luke B. Senior Project Manager

Simple, Intuitive Resource Management You Can Rely On

I’ve been using Resource Guru for nearly ten years, and switching to another platform would be difficult because it fits our workflow so perfectly. The software is extremely easy to navigate, with intuitive features that make it clear how to manage resources without confusion. Its simplicity is a strength—every team member can quickly learn to use it and incorporate it into their daily routines. While Resource Guru focuses on a single core function, it performs that function exceptionally well, without overcomplicating things or trying to handle too many tasks at once. This focused approach ensures reliability and efficiency, making it a trusted tool for long-term resource management.

Reviewed on April, 2023
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Frequently Asked Questions

Resource Guru FAQs

Answers generated from approved profile information, selected options, packages, integrations, support, training, deployment, and devices.

Resource Guru is a flexible resource management and scheduling platform designed to help teams plan projects, allocate resources, and manage workloads with clarity. The software provides a centralized calendar where organizations can schedule people, equipment, meeting rooms, and other resources in one place. It gives teams complete visibility into availability, helping them avoid scheduling conflicts, prevent overbooking, and maintain balanced workloads across projects. The platform is widely used by project managers, agencies, consultants, and service-based teams that need better control over timelines and resource utilization.

What makes Resource Guru particularly valuable is its intuitive drag and drop scheduling interface combined with visual capacity heatmaps that show when team members are over or under utilized. Users can also manage leave requests, track time through built-in timesheets, and compare forecasted versus actual work hours to improve planning accuracy. The software supports integrations with tools like calendars, project management systems, and communication platforms, allowing teams to keep workflows connected and organized. With reporting and forecasting capabilities, Resource Guru helps businesses make informed decisions, improve productivity, and keep projects running on time and within budget.

  • No, Resource Guru does not offer a free version.

  • Yes, Resource Guru offers a free trial.

  • No, Credit Card details are not required for the Resource Guru trial.

  • Resource Guru offers the following pricing plans & packages:

    Grasshopper Plan

    $4.16 Per Month

    Blackbelt Plan

    $6.65 Per Month

    Master Plan

    $10 Per User

  • Resource Guru supports the following payment frequencies:

    • Monthly Subscription

  • Yes, Resource Guru offers an API.

  • Resource Guru can be integrated with the following applications:

    • Google Meet , Slack , Zoom Meetings , Microsoft Outlook , Microsoft Teams , Zapier

  • Resource Guru offers support with the following options:
    • Email , Phone , Chat , Knowledge Base

  • Resource Guru offers training with the following options:
    • Documentation

  • Resource Guru supports the following languages:
    • English

  • Following are the typical users of the Resource Guru:
    • Self-Employed , Small-Business , Midsize-Business , Large-Enterprise-Business

  • Resource Guru supports the following deployment:
    • Cloud Hosted

  • Resource Guru supports the following devices and operating systems:
    • Web-Based
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