Best Knowledge Base Software

Knowledge base software provides a centralized platform for storing, organizing, and sharing information, making it easy for teams and customers to access critical resources. These tools are essential for improving self-service support, streamlining internal knowledge sharing, and enhancing productivity. Knowledge base solutions are widely used across industries for customer support, employee training, and documentation management. The best knowledge base tools include features like customizable templates, search optimization, user analytics, and integration with helpdesk or CRM systems. Advanced solutions offer AI-powered suggestions, multilingual support, and mobile accessibility, ensuring users can access information anytime, anywhere. Whether for internal use or customer-facing content, knowledge base software simplifies content management and improves user satisfaction. Explore top-rated knowledge base software to centralize your information and boost efficiency. Choose solutions designed to enhance collaboration, improve accessibility, and support self-service capabilities.

Last Updated: June 26, 2025

344 Software

Top 10 Knowledge Base Software

Bloomfire

Bloomfire

Contact Vendor

Confluence

Confluence

$4.89 Per month

Document360

Document360

$149 Per month

Freshdesk

Freshdesk

$15 Per month

Help Scout

Help Scout

$22 Per month

Helpjuice

Helpjuice

$120 Per month

HubSpot Service Hub

HubSpot Service Hub

$800 Per month

Notion

Notion

$8 Per month

Zendesk Suite

Zendesk Suite

   (4.4)

$55 Per month

Zoho Desk

Zoho Desk

$800 Per month

List of Top Knowledge Base Software | Best Knowledge Base Tools

Pricing Options

Monthly Subscription

Annual Subscription

One-Time Payment

Quote Based

Features

Full Text Search

Self Service Portal

SEO Management

Customizable Branding

Feedback Management

Reporting/Analytics

Rich Text Editor

Cataloging/Categorization

Multi-Language

Customizable Templates

Collaboration Tools

User Management

Drag & Drop Editor

Mobile Interface

WYSIWYG Editor

Knowledge Management

Artificial Intelligence

Company Size

Self Employed

Small Business

Medium Business

Enterprise

Apptivo

Simplify your business operations with Business Management Software.

Apptivo is a cloud-based suite of business applications designed to support various aspects of organizational management. It includes a comprehensive CRM system for effective customer relationship management, streamlining communication and sales processes. The software offers project management tools, facilitating task tracking and team collaboration. Inventory management within Apptivo assists in... Read more about Apptivo

Free Trial

30 Days

Pricing Type

$15 Per month

Location

United States

Aurea CRM is a comprehensive customer relationship management (CRM) software designed to help organizations manage their customer interactions and enhance sales processes. This powerful platform offers features such as contact management, sales forecasting, and analytics, enabling users to streamline their customer engagement efforts. With its userfriendly interface, sales teams can easily access ... Read more about Aurea CRM

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Connecteam

Manage your entire team in one app

Connecteam is a handy team management app. It makes teamwork a breeze for everyone. With easy-to-use features, Connecteam simplifies communication and collaboration. Team members can share updates, create schedules, and track time effortlessly. Its customizable options fit any business smoothly. The app's simple design ensures that anyone can use it without a hitch. Connecteam acts as a central hu... Read more about Connecteam

Free Trial

14 Days

Pricing Type

$29 Per month

Location

United States

360Learning

The first comprehensive learning platform

360Learning is a dynamic e-learning platform designed to make learning engaging and collaborative. Unlike traditional learning management systems, it emphasizes a user-friendly approach, ensuring that both trainers and learners find it easy to navigate. Its standout feature is the emphasis on peer learning and interaction, fostering a community-driven learning environment. Course creation is simpl... Read more about 360Learning

Free Trial

30 Days

Pricing Type

$8 Per month

Location

United States

Dealer.com is an industry-leading software solution designed to streamline and enhance the operations of automotive dealerships. The platform offers a comprehensive suite of tools for managing everything from inventory and customer relationships to marketing campaigns and sales processes. With Dealer.com, auto dealerships can optimize their online presence, manage vehicle listings, and provide per... Read more about Dealer.com

Free Trial

Available

Pricing Type

Contact Vendor

Location

United States

Agile CRM

Best, easy, powerful yet affordable Customer Relationship Management (CRM) with sales and marketing automation for small businesses.

Agile CRM is a cloud-based customer relationship management software that integrates sales, marketing, and service functionalities. It offers contact management to organize customer data. Sales tracking tools help monitor deals and stages. With Agile CRM, users can automate marketing tasks like emails and social media campaigns. The software includes a telephony feature for customer calls within t... Read more about Agile CRM

Free Trial

NA

Pricing Type

$8.99 Per month

Location

United States

Survicate

Effortless Survey Software

Survicate is a user-friendly online survey tool designed for gathering customer feedback and insights. It offers a variety of survey types, including website, email, and mobile surveys, which are easy to create and customize. Key features include a range of question types, like multiple-choice and Likert scales, and the ability to add logic to surveys for more relevant questioning. Survicate allow... Read more about Survicate

Free Trial

Available

Pricing Type

$99 Per month

Location

Poland

Cincom Synchrony is a customer service software solution designed to enhance customer interactions and streamline service delivery. The platform provides tools for managing customer inquiries, tracking service requests, and ensuring timely responses. With its integrated knowledge base and automated workflow capabilities, Cincom Synchrony empowers support teams to deliver exceptional service while ... Read more about Cincom Synchrony

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Maximizer CRM

A CRM specifically built for the sales leader… finally.

Maximizer CRM is a comprehensive customer relationship management software designed for businesses seeking efficient client management. It offers contact and lead management, centralizing customer information for easy access. Sales management tools help track deals, from initial contact to closure. Maximizer CRM features marketing automation, streamlining campaign planning and execution. Customer ... Read more about Maximizer CRM

Free Trial

NA

Pricing Type

$65 Per month

Location

Canada

Axero

Intranet and Social Collaboration Solutions

Axero is a comprehensive intranet software tailored to foster seamless collaboration and communication within organizations. Its standout feature is the centralized hub it creates, where employees can access essential tools, documents, and company updates in one place. Axero's ease of use is highlighted by its intuitive interface, promoting user engagement and adoption. The platform excels in faci... Read more about Axero

Free Trial

30 Days

Pricing Type

Contact Vendor

Location

United States

Zift Solutions is a powerful affiliate software designed to streamline the management of channel partnerships and affiliate programs. This comprehensive platform enables organizations to effectively recruit, onboard, and manage affiliates, enhancing collaboration and maximizing revenue opportunities. With features such as real-time tracking, reporting, and analytics, Zift Solutions provides users ... Read more about Zift Solutions

Free Trial

NA

Pricing Type

$0.01 Per feautre

Location

United States

Unanet CRM by Cosential

Built specifically for Architecture, Engineering, and Construction firms

Unanet CRM by Cosential is a comprehensive software solution designed to streamline customer relationship management for businesses. Tailored to the needs of architecture, engineering, and construction firms, Unanet CRM focuses on optimizing client interactions. The platform offers features such as contact management, opportunity tracking, and proposal generation, aiding teams in efficiently manag... Read more about Unanet CRM by Cosential

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Guru

Ai-Powered Enterprise Search, Intranet, and Wiki

Guru is a cutting-edge knowledge management software, revolutionizing how teams access information. It's incredibly user-friendly, ensuring vital knowledge is always at your fingertips. With Guru, you can create a centralized knowledge base that's easily accessible. Its AI Suggest feature intuitively recommends relevant content, streamlining workflow. Its browser extension and Slack integration me... Read more about Guru

Free Trial

30 Days

Pricing Type

$$15 Per month

Location

United States

InvGate Service Desk

ITSM for agile organizations

InvGate Service Desk is a cutting-edge IT service management (ITSM) software renowned for its user-friendly interface and innovative features. Its standout functionality is the interactive, visual ticketing system, which not only simplifies issue tracking but also enhances user engagement. The software boasts robust problem and change management modules, streamlining complex IT processes. A key fe... Read more about InvGate Service Desk

Free Trial

30 Days

Pricing Type

$17 Per month

Location

Argentina

KnowledgeOwl

Knowledge Base Software by KnowledgeOwl

KnowledgeOwl is a comprehensive knowledge management software that excels in creating user-friendly, easily navigable knowledge bases. Ideal for both internal team use and customer support, its strength lies in its simplicity and flexibility. Users can quickly create detailed documentation, guides, and FAQs with an intuitive editor that requires no technical expertise. KnowledgeOwl's standout feat... Read more about KnowledgeOwl

Free Trial

Available

Pricing Type

$90 Per month

Location

United States

Revenue.io is a powerful call tracking software designed to optimize sales performance and enhance customer engagement through comprehensive call analytics. This platform enables organizations to track and analyze every call made to their business, providing insights into customer interactions and sales effectiveness. With its user-friendly interface, users can easily set up call tracking numbers,... Read more about Revenue.io

Free Trial

Available

Pricing Type

Contact Vendor

Location

United States

Whatfix is a leading digital adoption platform designed to facilitate user onboarding and enhance the experience of software applications. This platform provides tools for creating interactive guides, tutorials, and training modules, ensuring that users can quickly learn how to navigate and utilize new software features. Whatfix includes analytics capabilities that track user engagement and learni... Read more about Whatfix

Free Trial

Available

Pricing Type

Contact Vendor

Location

United States

Intouch Insight CX Platform is a robust complaint management software designed to improve customer experience by efficiently handling and resolving customer complaints. This platform provides tools for tracking, categorizing, and analyzing complaints, enabling businesses to identify recurring issues and take corrective action. With automated workflows and real-time notifications, Intouch Insight C... Read more about Intouch Insight CX Platform

Free Trial

NA

Pricing Type

Contact Vendor

Location

Canada

Re:amaze

Re:amaze is an integrated customer service, live chat, and helpdesk platform for online businesses.

Re:amaze is a sophisticated customer service and engagement software designed to streamline communication between businesses and their customers. Its standout feature is the integration of various communication channels like email, live chat, social media, and SMS into a single platform, allowing for efficient management of customer interactions. Re:amaze offers a live chat tool, which not only fa... Read more about Re:amaze

Free Trial

14 Days

Pricing Type

$29 Per month

Location

United States

MangoApps

Modern Intranet, Communications & Engagement Platform

MangoApps is a comprehensive employee experience platform that uniquely blends intranet, training, teamwork, and content management into a single, cohesive solution. It's designed to enhance internal communication, foster collaboration, and streamline knowledge sharing within organizations. Key features include a customizable intranet portal, providing employees with easy access to important compa... Read more about MangoApps

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Kallidus Learn LMS

Award-winning Learning Management System

Kallidus Learn LMS is an innovative Learning Management System (LMS) created to enhance the learning and development experience in organizations. It stands out with its user-friendly interface, making course creation and management straightforward and efficient. The platform supports a wide range of content types, from interactive modules to videos, catering to diverse learning styles. Kallidus Le... Read more about Kallidus Learn LMS

Free Trial

NA

Pricing Type

Contact Vendor

Location

United Kingdom

IFS assyst is a comprehensive help desk software designed to streamline IT service management (ITSM) processes. It provides a centralized platform for handling service requests, incident management, problem tracking, and asset management. IFS assyst’s intuitive interface makes it easy for IT teams to prioritize and resolve issues efficiently, while its automation capabilities reduce manual tasks... Read more about IFS assyst

Free Trial

Available

Pricing Type

Contact Vendor

Location

United Kingdom

Visiativ Chatbot is an AI-driven chatbot software designed to automate customer service, sales, and support processes. Perfect for businesses in retail, finance, healthcare, and more, Visiativ Chatbot enables companies to provide round-the-clock customer assistance, improving response times and enhancing the customer experience. With natural language processing (NLP) capabilities, the chatbot can ... Read more about Visiativ Chatbot

Free Trial

NA

Pricing Type

Contact Vendor

Location

France

TeamSupport

Explore ticketing and live chat solutions that simplify workflows, improve customer satisfaction, and make agents' lives easier.

TeamSupport is a customer support software designed to help businesses manage client interactions and support tickets more effectively. It enables teams to collaborate on resolving customer issues by providing a shared view of customer data and interactions. Key features include ticket management, which organizes and prioritizes customer inquiries, and a knowledge base that helps customers find an... Read more about TeamSupport

Free Trial

Available

Pricing Type

$29 Per month

Location

United States

Stonly

Knowledge Management For Customer Service

Stonly is an innovative knowledge management platform that stands out for its interactive guides and step-by-step explanations. It empowers users to solve issues and learn processes on their own through engaging and customizable content. Stonly's unique approach allows for the creation of interactive walkthroughs, which are particularly effective for onboarding, customer support, and internal trai... Read more about Stonly

Free Trial

NA

Pricing Type

Contact Vendor

Location

France

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Frequently Asked Questions

Knowledge Base Software helps organizations create, manage, and share self-service resources like FAQs, articles, troubleshooting guides, and internal documentation.

Customer support teams, IT departments, HR teams, SaaS companies, startups, eCommerce businesses, and educational institutions use Knowledge Base Software.

It empowers customers and employees to find answers quickly, reduces support ticket volume, improves onboarding processes, and enhances overall productivity.

Key features include article creation and management, search functionality, content categorization, analytics and reporting, permission controls, and multilingual support.

Look for ease of article editing, powerful search capabilities, integration with support tools (like chatbots or helpdesks), branding customization, and analytics insights.

Yes. It provides customers with 24/7 self-service options, shortens resolution times, reduces support team workload, and improves customer satisfaction.

It builds a scalable support infrastructure, enhances internal knowledge sharing, reduces operational costs, and supports business growth through better self-service.

SaaS companies, eCommerce brands, IT service providers, educational institutions, HR departments, and product-based businesses benefit the most.

Yes. Small businesses use it to create organized FAQs, streamline onboarding, reduce repetitive support queries, and improve customer communication.

Absolutely. Enterprises use it to manage complex knowledge ecosystems across departments, support global teams, and deliver multilingual self-service options.

Yes. It supports single-product startups and large multi-product enterprises, adapting to growing knowledge management needs.