Best Knowledge Base Software

Knowledge base software provides a centralized platform for storing, organizing, and sharing information, making it easy for teams and customers to access critical resources. These tools are essential for improving self-service support, streamlining internal knowledge sharing, and enhancing productivity. Knowledge base solutions are widely used across industries for customer support, employee training, and documentation management. The best knowledge base tools include features like customizable templates, search optimization, user analytics, and integration with helpdesk or CRM systems. Advanced solutions offer AI-powered suggestions, multilingual support, and mobile accessibility, ensuring users can access information anytime, anywhere. Whether for internal use or customer-facing content, knowledge base software simplifies content management and improves user satisfaction. Explore top-rated knowledge base software to centralize your information and boost efficiency. Choose solutions designed to enhance collaboration, improve accessibility, and support self-service capabilities.

Last Updated: June 26, 2025

344 Software

Top 10 Knowledge Base Software

Bloomfire

Bloomfire

Contact Vendor

Confluence

Confluence

$4.89 Per month

Document360

Document360

$149 Per month

Freshdesk

Freshdesk

$15 Per month

Help Scout

Help Scout

$22 Per month

Helpjuice

Helpjuice

$120 Per month

HubSpot Service Hub

HubSpot Service Hub

$800 Per month

Notion

Notion

$8 Per month

Zendesk Suite

Zendesk Suite

   (4.4)

$55 Per month

Zoho Desk

Zoho Desk

$800 Per month

List of Top Knowledge Base Software | Best Knowledge Base Tools

Pricing Options

Monthly Subscription

Annual Subscription

One-Time Payment

Quote Based

Features

Full Text Search

Self Service Portal

SEO Management

Customizable Branding

Feedback Management

Reporting/Analytics

Rich Text Editor

Cataloging/Categorization

Multi-Language

Customizable Templates

Collaboration Tools

User Management

Drag & Drop Editor

Mobile Interface

WYSIWYG Editor

Knowledge Management

Artificial Intelligence

Company Size

Self Employed

Small Business

Medium Business

Enterprise

USU Knowledge Management is a robust platform designed to streamline the organization, storage, and retrieval of information within businesses. It empowers teams to capture valuable knowledge, promote collaboration, and enhance decision-making processes through intuitive tools for document management, content sharing, and advanced search functionality. With its user-friendly interface, USU Knowled... Read more about USU Knowledge Management

Free Trial

Available

Pricing Type

$10 Per user

Location

Germany

LevelEleven is a powerful Statistical Analysis Software designed to help businesses and researchers efficiently analyze data, uncover insights, and make informed decisions based on robust statistical methodologies. This comprehensive platform offers a wide range of features, including data import and export, descriptive statistics, inferential analysis, data visualization, predictive modeling, and... Read more about LevelEleven

Free Trial

NA

Pricing Type

$600 Per user

Location

United States

Giva is a robust help desk software designed to enhance customer support and streamline service management for organizations. This platform offers a comprehensive suite of tools for ticketing, incident tracking, and reporting, enabling teams to manage customer inquiries efficiently. With Giva, users can create customizable workflows, prioritize support tickets, and ensure timely resolutions, impro... Read more about Giva

Free Trial

Available

Pricing Type

$49 Per user

Location

United States

Enghouse eKMS is a powerful help desk software solution designed to streamline customer support and enhance service quality. With eKMS, businesses can manage and resolve customer inquiries efficiently through multiple communication channels, including phone, email, and chat. The platform offers a centralized ticketing system that helps support teams track, prioritize, and resolve issues quickly. I... Read more about Enghouse eKMS

Free Trial

Available

Pricing Type

Contact Vendor

Location

United States

Teamgate

The CRM for Sales-Led Growth

Teamgate is an innovative and user-friendly CRM software designed for businesses looking to enhance their sales processes and customer relationships. It offers a streamlined interface that simplifies lead capturing, sales pipeline management, and customer data organization. Unique features include intuitive sales funnel visualization, integrated telephony for direct client communication, and insig... Read more about Teamgate

Free Trial

Available

Pricing Type

$39.90 Per month

Location

United States

SuiteCRM

Open Source CRM Software Application for Businesses

SuiteCRM is a powerful, open-source Customer Relationship Management (CRM) platform, ideal for businesses seeking a cost-effective and customizable solution. It excels in providing a comprehensive suite of CRM functions, including sales, marketing, and customer support. A standout feature is its flexibility; being open-source, it allows for extensive customization to meet specific business needs. ... Read more about SuiteCRM

Free Trial

NA

Pricing Type

Contact Vendor

Location

United Kingdom

TargetX

Trusted Higher Ed CRM Solutions for Full Student Lifecycle Management

TargetX is a dynamic CRM solution tailored for higher education, streamlining the student recruitment and retention process. Its powerful platform offers a suite of tools designed to enhance student engagement, from inquiry through enrollment. Key features include a robust recruitment CRM that automates communication, facilitating personalized interactions with prospective students. TargetX also e... Read more about TargetX

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

TOPdesk

Top IT Service Management Platform

TOPdesk is a versatile service management software designed to enhance the efficiency of IT, facility, and service desks in organizations. Its strength lies in its incident and request management features, streamlining the process of handling and resolving user queries and issues. TOPdesk facilitates effective asset management, ensuring a comprehensive overview and maintenance of organizational re... Read more about TOPdesk

Free Trial

30 Days

Pricing Type

Contact Vendor

Location

Netherlands

Deskpro

Your omnichannel helpdesk solution for efficient customer support, ticket management, and support collaboration.

Deskpro is an all-encompassing helpdesk software designed to cater to the diverse needs of both small and large organizations. Its standout feature is the omnichannel support system, allowing seamless integration of communications from email, live chat, phone, and social media into a single interface. This centralization ensures efficient handling of customer inquiries. Deskpro's powerful ticketin... Read more about Deskpro

Free Trial

Available

Pricing Type

$29 Per month

Location

United Kingdom

Helprace

Help Desk Software for Customer Support

Helprace is a comprehensive customer service solution tailored to enhance customer engagement and support efficiency. This platform integrates multiple support tools, including a help desk, a knowledge base, and community forums, into a single, user-friendly interface. Key features include a robust ticketing system that streamlines inquiries, ensuring prompt and organized responses to customer nee... Read more about Helprace

Free Trial

30 Days

Pricing Type

Contact Vendor

Location

United States

Schoox

Empowering Organizations with Innovative LMS Solutions

Schoox is an innovative, cloud-based learning management system (LMS) that streamlines corporate training and development. Its standout feature is its adaptive learning technology, which personalizes the learning experience by aligning content with each individual's skills and learning pace. Schoox offers a wide range of course libraries, catering to various industries and allowing for easy course... Read more about Schoox

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

ProProfs Chat

Free Live Chat Software for Websites & Mobile Apps

ProProfs Chat is a powerful live chat software developed to enhance online customer support and sales. Its standout feature is the easy-to-use chat interface, which enables instant communication between businesses and customers. The software integrates smoothly with popular CRM and helpdesk tools, ensuring seamless information flow and customer management. ProProfs Chat offers real-time visitor mo... Read more about ProProfs Chat

Free Trial

Available

Pricing Type

$19.99 Per month

Location

United States

Allbound is an innovative content marketing software designed to enhance partner engagement and streamline content distribution for organizations. The platform offers comprehensive tools for content management, partner training, and performance tracking. With its user-friendly interface, users can easily create and distribute content, manage partner relationships, and track engagement metrics. All... Read more about Allbound

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Clari Copilot is an advanced call recording software designed to help businesses monitor, analyze, and optimize their customer interactions. This platform allows organizations to record calls across multiple channels, ensuring that all communications are captured for quality assurance, compliance, and training purposes. With Clari Copilot, users can easily search and filter through recorded calls ... Read more about Clari Copilot

Free Trial

Available

Pricing Type

$1080 Per user

Location

India

Rock Solid is a comprehensive government software solution designed to streamline operations and enhance service delivery for public sector organizations. This platform offers a suite of tools for managing workflows, tracking permits, and facilitating communication between departments and citizens. With Rock Solid, government agencies can automate routine processes, improve transparency, and enhan... Read more about Rock Solid

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Startly is a time and expense software designed to help businesses track employee time, manage expenses, and streamline invoicing. The platform allows users to log work hours, track project costs, and submit expense reports, ensuring accurate billing and compliance with company policies. Startly includes features for timesheet management, mileage tracking, and receipt scanning, making it easy for ... Read more about Startly

Free Trial

Available

Pricing Type

$10 Per user

Location

United States

Agiloft is a comprehensive contract management software solution designed to streamline the contract lifecycle and enhance compliance for organizations. This powerful platform provides essential tools for creating, tracking, and managing contracts seamlessly. With its user-friendly interface, users can easily generate contract templates, monitor key dates, and collaborate with stakeholders in real... Read more about Agiloft

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Userlane is an innovative onboarding software designed to enhance user experiences and streamline the onboarding process for businesses. This platform allows organizations to create interactive guides and tutorials, enabling users to navigate applications effortlessly. With Userlane, companies can reduce the learning curve for new employees or customers, ensuring they quickly understand the softwa... Read more about Userlane

Free Trial

Available

Pricing Type

$1 Per year

Location

Germany

ProDemand is an intelligent knowledge base software solution designed to help businesses create, manage, and share knowledge articles, FAQs, and other important information across their organization. The platform simplifies the process of storing and organizing knowledge, making it easy for employees, customers, and stakeholders to find relevant information when needed. ProDemand uses advanced sea... Read more about ProDemand

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Document360

AI-Powered Knowledge Base Software

Document360 is a powerful knowledge management system tailor-made for creating, managing, and publishing a knowledge base effortlessly. Its user-friendly interface enables even non-technical users to create comprehensive documentation, making it ideal for businesses of any size. Key features include category management for organizing content, a robust search function for quick information retrieva... Read more about Document360

Free Trial

14 Days

Pricing Type

$149 Per month

Location

England

Welog is a robust knowledge base software solution designed to help businesses create, manage, and distribute knowledge articles, FAQs, and resources across their organization or to customers. Whether for internal use by employees or external use by customers, Welog provides a centralized repository for information, making it easy to access and update knowledge. The software's intuitive interface ... Read more about Welog

Free Trial

NA

Pricing Type

Contact Vendor

Location

Japan

Issuetrak

Best Ticketing Software for Help Desks

Issuetrak is a versatile issue tracking and management software designed to streamline the process of handling customer complaints, support tickets, and internal workflow tasks. Its core functionality includes creating, assigning, and tracking issues with ease. Users can categorize and prioritize tasks, ensuring important issues get addressed promptly. The software also offers customizable forms a... Read more about Issuetrak

Free Trial

14 Days

Pricing Type

$26 Per month

Location

United States

Workbooks

Powerful CRM With Expert Implementation

Workbooks is a cloud-based CRM (Customer Relationship Management) software, tailored for medium-sized businesses. It's known for its comprehensive yet user-friendly interface, enabling efficient management of customer data, sales, marketing, and customer service. Key features include lead and opportunity management, which helps in tracking and nurturing sales prospects. Workbooks offer powerful in... Read more about Workbooks

Free Trial

NA

Pricing Type

Contact Vendor

Location

United Kingdom

HelpCrunch

Customer service software that covers all your business needs

HelpCrunch is a versatile customer communication platform designed to streamline interactions between businesses and their clients. This user-friendly software offers a variety of tools, including live chat, email marketing, and customer support automation, all integrated into one convenient interface. Its live chat feature allows for real-time conversations with customers, enhancing the customer ... Read more about HelpCrunch

Free Trial

14 Days

Pricing Type

$12 Per month

Location

United States

WebsiteAlive is a dynamic live chat software designed to enhance customer engagement and support on websites. With its user-friendly interface, businesses can easily integrate live chat functionality, enabling real-time communication with website visitors. The software allows customer service teams to respond to inquiries promptly, improving customer satisfaction and conversion rates. WebsiteAlive... Read more about WebsiteAlive

Free Trial

Available

Pricing Type

Contact Vendor

Location

United States

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Frequently Asked Questions

Knowledge Base Software helps organizations create, manage, and share self-service resources like FAQs, articles, troubleshooting guides, and internal documentation.

Customer support teams, IT departments, HR teams, SaaS companies, startups, eCommerce businesses, and educational institutions use Knowledge Base Software.

It empowers customers and employees to find answers quickly, reduces support ticket volume, improves onboarding processes, and enhances overall productivity.

Key features include article creation and management, search functionality, content categorization, analytics and reporting, permission controls, and multilingual support.

Look for ease of article editing, powerful search capabilities, integration with support tools (like chatbots or helpdesks), branding customization, and analytics insights.

Yes. It provides customers with 24/7 self-service options, shortens resolution times, reduces support team workload, and improves customer satisfaction.

It builds a scalable support infrastructure, enhances internal knowledge sharing, reduces operational costs, and supports business growth through better self-service.

SaaS companies, eCommerce brands, IT service providers, educational institutions, HR departments, and product-based businesses benefit the most.

Yes. Small businesses use it to create organized FAQs, streamline onboarding, reduce repetitive support queries, and improve customer communication.

Absolutely. Enterprises use it to manage complex knowledge ecosystems across departments, support global teams, and deliver multilingual self-service options.

Yes. It supports single-product startups and large multi-product enterprises, adapting to growing knowledge management needs.