Best Knowledge Base Software

Knowledge base software provides a centralized platform for storing, organizing, and sharing information, making it easy for teams and customers to access critical resources. These tools are essential for improving self-service support, streamlining internal knowledge sharing, and enhancing productivity. Knowledge base solutions are widely used across industries for customer support, employee training, and documentation management. The best knowledge base tools include features like customizable templates, search optimization, user analytics, and integration with helpdesk or CRM systems. Advanced solutions offer AI-powered suggestions, multilingual support, and mobile accessibility, ensuring users can access information anytime, anywhere. Whether for internal use or customer-facing content, knowledge base software simplifies content management and improves user satisfaction. Explore top-rated knowledge base software to centralize your information and boost efficiency. Choose solutions designed to enhance collaboration, improve accessibility, and support self-service capabilities.

Last Updated: June 26, 2025

344 Software

Top 10 Knowledge Base Software

Bloomfire

Bloomfire

Contact Vendor

Confluence

Confluence

$4.89 Per month

Document360

Document360

$149 Per month

Freshdesk

Freshdesk

$15 Per month

Help Scout

Help Scout

$22 Per month

Helpjuice

Helpjuice

$120 Per month

HubSpot Service Hub

HubSpot Service Hub

$800 Per month

Notion

Notion

$8 Per month

Zendesk Suite

Zendesk Suite

   (4.4)

$55 Per month

Zoho Desk

Zoho Desk

$800 Per month

List of Top Knowledge Base Software | Best Knowledge Base Tools

Pricing Options

Monthly Subscription

Annual Subscription

One-Time Payment

Quote Based

Features

Full Text Search

Self Service Portal

SEO Management

Customizable Branding

Feedback Management

Reporting/Analytics

Rich Text Editor

Cataloging/Categorization

Multi-Language

Customizable Templates

Collaboration Tools

User Management

Drag & Drop Editor

Mobile Interface

WYSIWYG Editor

Knowledge Management

Artificial Intelligence

Company Size

Self Employed

Small Business

Medium Business

Enterprise

SuperOffice CRM

Cloud-based CRM solution designed to help you build strong business relationships with your customers and turn them into revenue.

SuperOffice CRM is a dynamic customer relationship management software tailored to enhance customer experiences and streamline business processes. It excels in organizing customer information, making it easily accessible for better communication and service. The software's strong suit is its integrated sales, marketing, and customer service modules, allowing for a cohesive approach to client manag... Read more about SuperOffice CRM

Free Trial

NA

Pricing Type

$69.52 Per month

Location

Norway

Upland Panviva

Make every agent an expert. Make every moment matter.

Upland Panviva is a cloud-based knowledge management system developed to streamline information access and support. It stands out for its user-friendly interface, allowing employees to easily find precise answers to complex questions. Key features include a robust search function, customizable content organization, and real-time updates, ensuring that users always have the most current information... Read more about Upland Panviva

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Highspot is a powerful sales content management software designed to help sales teams find, manage, and deliver the right content at the right time to close deals faster. The platform provides a centralized content hub where sales reps can access training materials, product information, and marketing assets. Highspot’s AI-driven search capabilities ensure that sales reps can quickly locate the m... Read more about Highspot

Free Trial

NA

Pricing Type

$30 Per user

Location

United States

Crehana is an innovative mobile learning software designed to help organizations deliver engaging and interactive training programs to their employees. This platform provides users with tools to create, manage, and track eLearning content, ensuring that learning is accessible anytime, anywhere. With Crehana, businesses can easily develop customized courses that cater to their employees' specific n... Read more about Crehana

Free Trial

Available

Pricing Type

Contact Vendor

Location

Mexico

Groove

#1 Top Rated Help Desk Software

Groove is a user-friendly software designed to streamline customer support and make it more efficient. It's perfect for small and medium businesses looking to manage their customer service queries in an organized way. With Groove, you can easily track and respond to customer emails, social media messages, and other inquiries all in one place. This helps in providing prompt and personalized respons... Read more about Groove

Free Trial

Available

Pricing Type

$16 Per month

Location

United States

Garoon is a sophisticated scheduling software designed to help organizations manage their appointments, meetings, and resources efficiently. This platform provides comprehensive tools for creating, sharing, and tracking schedules across teams, ensuring that users can coordinate activities seamlessly. With features such as calendar integration, automated reminders, and resource booking, Garoon empo... Read more about Garoon

Free Trial

NA

Pricing Type

$900 Per user

Location

Japan

Inbenta is an AI-powered live chat software designed to improve customer service by automating responses and enhancing user interactions. Using natural language processing (NLP), Inbenta understands customer inquiries in real time and provides accurate, relevant responses. This reduces the workload on customer support teams and ensures faster response times. The software allows businesses to creat... Read more about Inbenta

Free Trial

Available

Pricing Type

$4000 Per user

Location

United States

WalkMe

Digital Adoption Platform

WalkMe is a cutting-edge software platform designed to make digital adoption easier and more efficient. It acts as a virtual guide by offering on-screen step-by-step instructions to help users navigate complex websites or applications. This tool is especially beneficial for businesses, as it can train employees on new software without extensive manuals or training sessions. WalkMe's interactive wa... Read more about WalkMe

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Lansweeper

Complete Visibility into Your Technology Assets

Lansweeper is an asset management software that excels in discovering and inventorying network-connected devices, offering a comprehensive view of an organization's IT infrastructure. Its standout feature is the ability to scan and catalog various assets, including hardware, software, and users, without needing agents. This software is particularly adept at generating detailed reports, providing i... Read more about Lansweeper

Free Trial

Available

Pricing Type

$199 Per month

Location

Belgium

Bloomfire

AI-Based Knowledge Management Software System

Bloomfire is a knowledge engagement platform that centralizes and democratizes organizational information. It's designed to make company knowledge easily accessible, fostering a culture of collaboration and informed decision-making. The software features a powerful search engine, quickly surfacing relevant information from a variety of content types. Bloomfire supports diverse media formats, inclu... Read more about Bloomfire

Free Trial

30 Days

Pricing Type

Contact Vendor

Location

United States

SAVO is a leading sales enablement software designed to empower sales teams with the tools and resources they need to succeed. This comprehensive platform provides sales professionals with easy access to content, training, and insights, enabling them to engage effectively with prospects and customers. With features such as customizable sales playbooks, automated content recommendations, and real-t... Read more about SAVO

Free Trial

NA

Pricing Type

$20 Per user

Location

United States

Seismic is a leading sales enablement software designed to empower sales teams with the tools they need to engage prospects and close deals effectively. This platform provides a centralized repository for all sales and marketing materials, ensuring that teams have quick access to the latest content. Seismic’s intuitive interface allows users to customize presentations and materials for specific ... Read more about Seismic

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

TheBrain is an innovative mind mapping software designed to help individuals and teams organize and visualize ideas, projects, and workflows. The platform enables users to create interactive mind maps that represent complex concepts, allowing for easier understanding and problem-solving. TheBrain’s unique interface allows users to link ideas, notes, and tasks in a non-linear fashion, creating a ... Read more about TheBrain

Free Trial

Available

Pricing Type

$299 Per user

Location

United States

HappyFox Help Desk

Optimize Your Workflow with Advanced Help Desk Management Software

HappyFox Help Desk is a cloud-based customer support software designed to simplify ticketing and helpdesk operations. It centralizes customer requests from various channels, including email, chat, and social media, into a unified ticketing system. HappyFox offers automated ticket sorting and assignment, which streamlines workflow and improves response time. The platform includes a self-service kno... Read more about HappyFox Help Desk

Free Trial

NA

Pricing Type

$29 Per month

Location

United States

Knowmax

Omnichannel KM Platform For Customer Experience

Knowmax is an innovative knowledge management solution that empowers customer service teams with easy access to vital information. Its standout feature is the decision tree functionality, which guides agents through complex customer queries, ensuring accurate and consistent responses. Knowmax also excels in creating, organizing, and sharing knowledge through an intuitive interface, making it user-... Read more about Knowmax

Free Trial

NA

Pricing Type

Contact Vendor

Location

India

Hiver

World's 1st Gmail-based Helpdesk

Hiver is a unique email management software designed primarily for Google Workspace users, focusing on streamlining Gmail for teams. It transforms Gmail into a collaborative hub, enabling teams to manage shared inboxes like support@ or sales@ without leaving their email interface. Hiver allows for efficient email delegation, status tracking, and seamless internal team communication, all within the... Read more about Hiver

Free Trial

7 Days

Pricing Type

$19 Per month

Location

United States

LiveHelpNow

Support Solutions for Better Business Communications

LiveHelpNow is a comprehensive customer support suite developed to streamline online customer service. This software is renowned for its multi-channel support system, which includes live chat, email ticketing, and a help desk, allowing businesses to manage all customer interactions in one place. A key feature is its customizable live chat tool, which enhances real-time communication with customers... Read more about LiveHelpNow

Free Trial

30 Days

Pricing Type

$21 Per user

Location

United States

Coveo Relevance Cloud is an advanced enterprise search solution that leverages AI to deliver personalized, contextually relevant search results across digital experiences. It integrates seamlessly with websites, eCommerce platforms, and enterprise systems to offer intelligent search and recommendations. Its powerful machine learning capabilities continuously learn from user interactions, refining ... Read more about Coveo Relevance Cloud

Free Trial

Available

Pricing Type

$600 Per month

Location

Canada

LionO360 CRM is a comprehensive customer relationship management software that provides small to medium-sized businesses with the tools needed to manage sales, customer service, and inventory in a single platform. This CRM solution enhances customer interactions by consolidating customer information, purchase history, and communication logs into a unified system, enabling personalized service and ... Read more about LionO360 CRM

Free Trial

Available

Pricing Type

Contact Vendor

Location

United States

Shiji Distribution Solutions is an advanced channel management software designed to optimize inventory distribution across multiple sales channels in the hospitality sector. This platform allows hotels and property managers to manage room rates, availability, and bookings from a single dashboard, ensuring that properties maximize their revenue potential. With real-time synchronization, users can a... Read more about Shiji Distribution Solutions

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

LiveAgent

Simple Customer Support Software for Teams

LiveAgent is a comprehensive customer support software designed to enhance customer service experiences. It offers a multi-channel helpdesk solution, integrating emails, live chat, social media, and phone calls into a single platform. Key features include ticket management, which organizes customer inquiries from various channels into a unified inbox. Live chat support allows real-time interaction... Read more about LiveAgent

Free Trial

30 Days

Pricing Type

$9 Per month

Location

Slovakia

Helpjuice

Knowledge Base Software That Supercharges Your Team & Customers

Helpjuice stands out as a specialized knowledge base software developed to streamline information management and accessibility for companies. Its intuitive platform allows for easy creation and organization of content, making it a breeze for teams to compile and share knowledge. A standout feature is its powerful search engine, ensuring users find the right information swiftly. Helpjuice also exce... Read more about Helpjuice

Free Trial

14 Days

Pricing Type

$120 Per month

Location

United States

OTRS

Software Solutions for Customer Service, ITSM, ISMS and Cyber Defense

OTRS, an abbreviation for Open-source Ticket Request System, is a versatile and powerful service management software tailored for efficient communication and task management. Its open-source nature allows extensive customization, making it adaptable to diverse business needs. The core feature of OTRS is its ticketing system, which efficiently organizes and tracks customer inquiries and internal ta... Read more about OTRS

Free Trial

14 Days

Pricing Type

Contact Vendor

Location

Germany

CAST Imaging is an advanced enterprise architecture software that provides organizations with a visual map of their software systems, enabling a comprehensive understanding of application structure and interdependencies. The platform offers automated application discovery and code analysis, helping IT teams visualize system components, data flows, and potential bottlenecks. CAST Imaging’s i... Read more about CAST Imaging

Free Trial

NA

Pricing Type

Contact Vendor

Location

France

SysAid

The Next-Gen ITSM Platform

SysAid is a comprehensive IT service management (ITSM) platform designed to streamline and optimize IT operations for businesses. It offers a user-friendly interface that facilitates efficient tracking and resolution of IT issues. SysAid covers various aspects of IT support, including ticket management, asset management, and self-service portals for end-users. The platform enhances communication b... Read more about SysAid

Free Trial

30 Days

Pricing Type

Contact Vendor

Location

Israel

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Frequently Asked Questions

Knowledge Base Software helps organizations create, manage, and share self-service resources like FAQs, articles, troubleshooting guides, and internal documentation.

Customer support teams, IT departments, HR teams, SaaS companies, startups, eCommerce businesses, and educational institutions use Knowledge Base Software.

It empowers customers and employees to find answers quickly, reduces support ticket volume, improves onboarding processes, and enhances overall productivity.

Key features include article creation and management, search functionality, content categorization, analytics and reporting, permission controls, and multilingual support.

Look for ease of article editing, powerful search capabilities, integration with support tools (like chatbots or helpdesks), branding customization, and analytics insights.

Yes. It provides customers with 24/7 self-service options, shortens resolution times, reduces support team workload, and improves customer satisfaction.

It builds a scalable support infrastructure, enhances internal knowledge sharing, reduces operational costs, and supports business growth through better self-service.

SaaS companies, eCommerce brands, IT service providers, educational institutions, HR departments, and product-based businesses benefit the most.

Yes. Small businesses use it to create organized FAQs, streamline onboarding, reduce repetitive support queries, and improve customer communication.

Absolutely. Enterprises use it to manage complex knowledge ecosystems across departments, support global teams, and deliver multilingual self-service options.

Yes. It supports single-product startups and large multi-product enterprises, adapting to growing knowledge management needs.