Best Knowledge Base Software

Knowledge base software provides a centralized platform for storing, organizing, and sharing information, making it easy for teams and customers to access critical resources. These tools are essential for improving self-service support, streamlining internal knowledge sharing, and enhancing productivity. Knowledge base solutions are widely used across industries for customer support, employee training, and documentation management. The best knowledge base tools include features like customizable templates, search optimization, user analytics, and integration with helpdesk or CRM systems. Advanced solutions offer AI-powered suggestions, multilingual support, and mobile accessibility, ensuring users can access information anytime, anywhere. Whether for internal use or customer-facing content, knowledge base software simplifies content management and improves user satisfaction. Explore top-rated knowledge base software to centralize your information and boost efficiency. Choose solutions designed to enhance collaboration, improve accessibility, and support self-service capabilities.

Last Updated: June 26, 2025

344 Software

Top 10 Knowledge Base Software

Bloomfire

Bloomfire

Contact Vendor

Confluence

Confluence

$4.89 Per month

Document360

Document360

$149 Per month

Freshdesk

Freshdesk

$15 Per month

Help Scout

Help Scout

$22 Per month

Helpjuice

Helpjuice

$120 Per month

HubSpot Service Hub

HubSpot Service Hub

$800 Per month

Notion

Notion

$8 Per month

Zendesk Suite

Zendesk Suite

   (4.4)

$55 Per month

Zoho Desk

Zoho Desk

$800 Per month

List of Top Knowledge Base Software | Best Knowledge Base Tools

Pricing Options

Monthly Subscription

Annual Subscription

One-Time Payment

Quote Based

Features

Full Text Search

Self Service Portal

SEO Management

Customizable Branding

Feedback Management

Reporting/Analytics

Rich Text Editor

Cataloging/Categorization

Multi-Language

Customizable Templates

Collaboration Tools

User Management

Drag & Drop Editor

Mobile Interface

WYSIWYG Editor

Knowledge Management

Artificial Intelligence

Company Size

Self Employed

Small Business

Medium Business

Enterprise

Brand Embassy is an innovative live chat software designed to enhance customer engagement for businesses. This platform provides comprehensive tools for managing real-time conversations with customers, ensuring that organizations can address inquiries and issues promptly. Users can easily customize chat widgets, integrate them into websites, and monitor chat performance through analytics. Brand Em... Read more about Brand Embassy

Free Trial

Available

Pricing Type

$29 Per user

Location

United Kingdom

HelpSite is a knowledge management software that helps businesses create and manage online knowledge bases to support customer service and internal teams. It allows users to build organized and searchable help centers where customers can find answers to their questions without needing to contact support directly. HelpSite features a user-friendly interface for creating articles, FAQs, and troubles... Read more about HelpSite

Free Trial

Available

Pricing Type

Contact Vendor

Location

United States

Paperflite is an advanced digital asset management software that helps organizations organize, share, and track their digital content effectively. With an intuitive interface, users can easily upload and categorize files, ensuring that assets are readily accessible when needed. Paperflite offers powerful search functionalities, enabling teams to find specific content quickly, enhancing productivit... Read more about Paperflite

Free Trial

Available

Pricing Type

$50 Per user

Location

United States

SalesNexus

All-in-1 Platform for CRM and Marketing Automation for Medium Sized Businesses.

SalesNexus is a comprehensive customer relationship management (CRM) and email marketing solution designed to serve the needs of sales teams and marketers. It streamlines the process of managing customer interactions, sales pipelines, and marketing campaigns, all within a single platform. Users can easily capture leads, automate follow-up emails, and track sales progress, enhancing efficiency and ... Read more about SalesNexus

Free Trial

30 Days

Pricing Type

$45 Per month

Location

United States

ProProfs Knowledge Base

Knowledge Base Software for Employees & Customers

ProProfs Knowledge Base is an advanced tool developed to simplify complex information management and enhance customer support. Its standout feature is the ease of creating and maintaining a centralized repository of information, ideal for both internal team use and external customer assistance. The software is user-friendly, allowing effortless content creation, organization, and editing. ProProfs... Read more about ProProfs Knowledge Base

Free Trial

15 Days

Pricing Type

Contact Vendor

Location

United States

Sellf CRM is a cutting-edge Customer Relationship Management Software designed to help businesses build and maintain strong relationships with their customers. With its intuitive interface, Sellf CRM offers a comprehensive suite of tools for managing contacts, tracking sales activities, and analyzing customer interactions seamlessly. Key features of Sellf CRM include contact management, lead track... Read more about Sellf CRM

Free Trial

Available

Pricing Type

Contact Vendor

Location

Italy

Motadata ServiceOps is a robust IT Service Management (ITSM) software designed to streamline and optimize IT operations within organizations of all sizes. With its comprehensive suite of tools, ServiceOps facilitates efficient incident management, problem resolution, and change management, ensuring minimal downtime and enhanced service quality. The software features a user-friendly ticketing syste... Read more about Motadata ServiceOps

Free Trial

Available

Pricing Type

Contact Vendor

Location

India

SPOTIO is a specialized lead management software designed to help field sales teams generate, track, and convert leads more efficiently. The platform provides tools for prospecting, lead tracking, and route optimization, allowing sales reps to manage their leads on the go. SPOTIO's mobile-friendly interface ensures that field teams can access lead information, update customer details, and track sa... Read more about SPOTIO

Free Trial

NA

Pricing Type

$39 Per feautre

Location

United States

atSpoke is a modern help desk software designed to enhance IT support and streamline internal communications within organizations. The platform provides a userfriendly interface for employees to submit support requests and track their status in real time. atSpoke utilizes artificial intelligence to automate ticket routing and responses, ensuring that inquiries are directed to the appropriate team ... Read more about atSpoke

Free Trial

Available

Pricing Type

$3 Per user

Location

United States

PKSHA FAQ is a dynamic knowledge base software that helps businesses create and manage comprehensive FAQ sections for their customers. This tool provides an intuitive platform to organize, search, and display answers to frequently asked questions, improving customer support efficiency and enhancing the user experience. PKSHA FAQ allows businesses to automate customer interactions, reducing the loa... Read more about PKSHA FAQ

Free Trial

NA

Pricing Type

Contact Vendor

Location

Japan

UseResponse

Implement multi-channel customer support software with powerful tools to reduce support time

UseResponse is a comprehensive customer support and feedback system tailored for businesses seeking to enhance customer engagement and service. Its standout feature is the all-in-one feedback tool, which consolidates customer suggestions, questions, and problems, fostering an interactive community environment. This integration allows businesses to gather valuable insights directly from their users... Read more about UseResponse

Free Trial

14 Days

Pricing Type

$49 Per month

Location

United States

Shelf

Knowledge Technology Designed for the Age of GenAI

Shelf is a cutting-edge knowledge management software that seamlessly integrates Generative AI (GenAI) with Software as a Service (SaaS) infrastructure, revolutionizing how we organize and access information. Its GenAI capability allows for intelligent categorization and suggestion of content, enhancing the user experience with smart, context-aware assistance. As a SaaS platform, it offers easy ac... Read more about Shelf

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Saleshood is a comprehensive Sales Coaching Software designed to help sales teams improve their performance through training, coaching, and collaboration. The platform offers tools for creating customized training programs, tracking progress, and measuring sales team performance. Saleshood features an intuitive interface that allows managers to set up onboarding, coaching sessions, and peer review... Read more about Saleshood

Free Trial

Available

Pricing Type

$50 Per user

Location

United States

QAlert is an advanced customer relationship management (CRM) software designed to help businesses manage and nurture their customer relationships with ease. It offers a comprehensive set of tools for tracking customer interactions, managing leads, automating follow-ups, and improving sales performance. With features such as task management, reporting, and real-time analytics, QAlert enables busine... Read more about QAlert

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

IT Glue

Truly Powerful IT Documentation Software

IT Glue is a comprehensive IT documentation platform designed to supercharge your MSP (Managed Service Provider) operations. It acts as a centralized repository for storing critical information about your clients' networks, systems, and processes. With IT Glue, you can easily document passwords, configurations, and vendor relationships, ensuring that your team has quick and secure access to essent... Read more about IT Glue

Free Trial

NA

Pricing Type

$29 Per month

Location

Canada

Capacity

AI-Powered Support Automation Platform

Capacity is an innovative, AI-driven support automation platform designed to enhance productivity and knowledge sharing within organizations. Its standout feature is the AI-powered helpdesk, which automates responses to common inquiries, providing instant assistance to employees and customers. Capacity seamlessly integrates with various business applications, centralizing data and workflows for ea... Read more about Capacity

Free Trial

NA

Pricing Type

$49 Per month

Location

United States

Soffront CRM

Online & White label CRM Software

The Soffront platform is entirely web-based, with no need to install anything and includes lead management, email and social marketing, reputation management, sales prospecting and forecasting, customer service, and more. The platform can be configured with drag-and-drop tools, instead of programming or needing external IT knowledge. Soffront gives customers access to an expert marketing team tha... Read more about Soffront CRM

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Answerbase is a comprehensive Ecommerce Software designed to help businesses manage online stores and provide self-service support through a Q&A platform. The platform offers tools for product listing, inventory management, and customer engagement, enabling businesses to create interactive and informative ecommerce websites. Answerbase features an intuitive interface that allows customers to ask q... Read more about Answerbase

Free Trial

Available

Pricing Type

$19 Per feautre

Location

Spain

ConvergeHub

All in One CRM Software For (Small & Medium Business)

ConvergeHub is a comprehensive Customer Relationship Management (CRM) software designed for small to medium-sized businesses. It stands out for its user-friendly interface and multifunctional features, making it easy for teams to manage customer interactions and data in one place. The software offers a range of tools for sales, marketing, support, and billing, ensuring seamless coordination across... Read more about ConvergeHub

Free Trial

NA

Pricing Type

$9 Per month

Location

United States

Forethought

AI-First Customer Support Automation Built on Your Data

Forethought is an AI-driven customer service software designed to revolutionize how businesses handle support queries. Its core feature is an advanced AI assistant, Agatha, which intelligently automates responses and provides support agents with suggested solutions, thereby speeding up response times and enhancing accuracy. Forethought integrates smoothly with existing customer service platforms, ... Read more about Forethought

Free Trial

Available

Pricing Type

Contact Vendor

Location

United States

ServiceWise is a robust help desk software designed to improve customer support and service management. This platform offers features for ticket management, knowledge base creation, and reporting, enabling organizations to streamline their support operations and enhance customer satisfaction. With tools for automation and integration, ServiceWise empowers support teams to respond quickly to custom... Read more about ServiceWise

Free Trial

Available

Pricing Type

Contact Vendor

Location

United States

Impartner PRM is a leading partner relationship management software designed to help businesses manage their channel partnerships effectively. The platform offers a comprehensive suite of features for onboarding, training, and supporting partners, ensuring they have the resources and tools needed to succeed. With its user-friendly interface, Impartner PRM enables businesses to create customizable ... Read more about Impartner PRM

Free Trial

Available

Pricing Type

$2000 Per feautre

Location

United States

Magentrix is a dynamic collaboration software designed to streamline communication and enhance teamwork for organizations of all sizes. This platform provides comprehensive tools for managing projects, sharing documents, and facilitating discussions among team members. With its intuitive interface, users can create collaborative workspaces, assign tasks, and track progress in real-time. Magentrix ... Read more about Magentrix

Free Trial

Available

Pricing Type

$1 Per user

Location

Canada

SherpaDesk is an advanced help desk software designed to streamline customer support and enhance service delivery for organizations. This platform provides comprehensive tools for managing support tickets, tracking service requests, and facilitating communication between support teams and customers efficiently. With its user-friendly interface, agents can easily create, assign, and prioritize tick... Read more about SherpaDesk

Free Trial

Available

Pricing Type

$0 Per user

Location

United States

PlanPlus Online

The Productivity System For High Achievers

PlanPlus Online is a versatile digital planner and organizer, tailored for individual and team productivity. It features a robust calendar, seamlessly integrating appointments and deadlines. Task management is streamlined, allowing prioritization and categorization. Contact management is efficient, centralizing communication details. The tool also offers goal setting, aiding in long-term planning.... Read more about PlanPlus Online

Free Trial

NA

Pricing Type

$15.95 Per month

Location

United States

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Frequently Asked Questions

Knowledge Base Software helps organizations create, manage, and share self-service resources like FAQs, articles, troubleshooting guides, and internal documentation.

Customer support teams, IT departments, HR teams, SaaS companies, startups, eCommerce businesses, and educational institutions use Knowledge Base Software.

It empowers customers and employees to find answers quickly, reduces support ticket volume, improves onboarding processes, and enhances overall productivity.

Key features include article creation and management, search functionality, content categorization, analytics and reporting, permission controls, and multilingual support.

Look for ease of article editing, powerful search capabilities, integration with support tools (like chatbots or helpdesks), branding customization, and analytics insights.

Yes. It provides customers with 24/7 self-service options, shortens resolution times, reduces support team workload, and improves customer satisfaction.

It builds a scalable support infrastructure, enhances internal knowledge sharing, reduces operational costs, and supports business growth through better self-service.

SaaS companies, eCommerce brands, IT service providers, educational institutions, HR departments, and product-based businesses benefit the most.

Yes. Small businesses use it to create organized FAQs, streamline onboarding, reduce repetitive support queries, and improve customer communication.

Absolutely. Enterprises use it to manage complex knowledge ecosystems across departments, support global teams, and deliver multilingual self-service options.

Yes. It supports single-product startups and large multi-product enterprises, adapting to growing knowledge management needs.