Do you know about the best Meeting software of 2020? While no one denies that face to face meeting has its own benefits but sometimes it cannot be practical. And one thing all should remember is excellent communication is the key to the long-time survival of all business. Online meeting software is a tool used for conducting meetings on the internet. This software helps you to save time as well cost. It is not compulsory that all the employees should gather in one place to attend this meeting. It helps in transfer of information quickly no matter the recipient is how far away. This virtual meeting software can be installed on your smartphone, computer or laptop. So you can easily attend the meeting comfortably and at your convenience. You may find a lot of free meeting management software or cloud software needed for the business. Each comes with some uniqueness and may have a different feature that makes it apart from others. Below we have brought the 10+ best meeting software for all types of businesses. We have gathered this list from the reviews and ratings listed on websites such as GetApp, Capterra, and G2Crowd.
List of Best Meeting Software | Top Online & Virtual Meeting Software
1. GoToMeeting – Online meeting software with HD video conferencing
About GoToMeeting : GoTo Meeting is one of the simplest and most sophisticated meeting software applications which provide you a professional platform at an affordable budget. The application is a unique virtual meeting room which allows you to leave a professional impression on your business counterparts without having to meet them in person. This online meeting app not only saves a lot of time but is highly cost-effective when you want to connect with people and collaborate with business meetings.
GoToMeeting Meeting Features : Action Item Tracking, Agenda Management, Attendee Management, Board Meetings, Committee Meetings, Internal Meetings, Invitation Management, Legislative Meetings, Materials Management, Meeting Preparation Tools, Minutes Management, Post-Meeting Tools, Scheduling, Travel Management
“I loved the fact you can dial in and/or use your laptop audio & that even when you dial in, you can connect it to your meeting ID so you know who’s talking. Being able to make others presenters is very helpful, as well as being able to have mouse control. An incredibly useful conferencing tool that takes calls to a whole other level.” – Roxana
11 – 50
2. TeamViewer – Remote support, remote access & online meetings software
About TeamViewer : TeamViewer is leading all-in-one best meeting software that has established new standards for remote connectivity solutions. TeamViewer is a platform that has utilized the latest technologies by embedding innovative ideas and paving a secured path towards the global network. The app is fast, secure, and supportive with augmented reality. TeamViewer offers remote desktop access, and screen sharing with both iOS and Android devices. The app is an ideal platform to support employees form large organizations in handling business meetings.
TeamViewer Meeting Features : Attendee Management, Board Meetings, Committee Meetings, Internal Meetings, Invitation Management, Legislative Meetings, Meeting Room Booking, Scheduling
“What I like about TeamViewer is the great speed it has when making the remote access connection, the quality of the video it has is quite interesting and has a nice color quality that greatly improves the customer’s view, speed with which the shared video works, it is quite good ” – Edward M.
500 – 1000
Not provided by vendor
3. Cvent – Online software for event management & hospitality
About Cvent : Cvent is the table turner for event planners and business professionals who want to hold meetings. Cvent is one of the best meeting software as it is easy to use, simple to integrate and has powerful online customer support. The software has been one of the highest rated meeting software because of its strategic features and advanced technologies. The software helps organizations to plan and host market events, engage audiences, execute on sites and analyze reports. Cvent ensures success by delivering unique diagramming and seating solutions for event planners.
Cvent Meeting Features : Action Item Tracking, Agenda Management, Attendee Management, Board Meetings, Committee Meetings, Internal Meetings, Invitation Management, Legislative Meetings, Materials Management, Meeting Room Booking, Scheduling, Travel Management, Voting Management
“Cvent has improved our event participants’ experience during registration, with admin and group registration and automatic confirmation, receipt and invoice emails. Our team spends less time updating and monitoring registration. Parked reports allow our partners to check in anytime they’d like. ” – Laura H.
1001 – 5000
Not provided by vendor
4. Samepage – Real-Time Team Collaboration & Project Management Software
About Samepage : SamePage is unique best meeting software that aims at getting things done in a better way without engaging more apps. With the help of this simple meeting software, companies can hold team chats, collaborative meetings, video conferencing, file sharing, task management, and other interactive summits. SamePage aims at offering an organized space for the team to work without wasting time, money, and energy on installing different apps for various tasks.
Samepage Meeting Features : Action Item Tracking, Agenda Management, Attendee Management, Board Meetings, Committee Meetings, Internal Meetings, Invitation Management, Legislative Meetings, Materials Management, Meeting Preparation Tools, Post-Meeting Tools, Scheduling, Travel Management, Voting Management
“Best Info Sharing Software I have ever used! I work with a non-profit, we have a number of projects, and different people who work on different projects, Samepage enables me to share information and message them on one platform as well as have a central place where i can work out of. ” – Zenaida M.
11 – 50
5. ReadyTalk– Collaborate with Meetings and Conferencing Solutions
About ReadyTalk : ReadyTalk is a full stack meeting software that offers a unique platform to host webinars, meetings, webcasts, and presentation without being physically present at the venue. ReadyTalk is one of the unique collaborative platforms that any big or small organization can ask for. The array of services offered by this software are exclusive and in high-capacity. Whether you want to hold business meetings, web or audio presentation or live-content streaming; ReadyTalk does it all.
ReadyTalk Meeting Features : Attendee Management, Board Meetings, Committee Meetings, Internal Meetings, Invitation Management, Legislative Meetings, Meeting Preparation Tools, Scheduling, Voting Management
“I like the constant advancing of this software. One, the vendor introduces new features everytime, which continues to improve the communication process in our firm. Besides, the application is so easy to use, with all the necessary specs to solve the challenges of an organization. Lastly, ReadyTalk is very affordable.” – Kelly M.
51 – 200
Yes, get a free trial
6. BoardPAC – iPad-based board management solution
About BoardPAC : BoardPAC is meeting software that acknowledges the need for confidentiality and security of business meetings. The software has been acclaimed as one of the best meeting software in 2019, the reason being its high standards security feature and user-friendly functionalities. BoradPAC works best on iOS and Android devices with cross-platform support. The software is backed by powerful online customer support and advanced technologies to meet the current market trends.
BoardPAC Meeting Features : Action Item Tracking, Agenda Management, Attendee Management, Board Meetings, Committee Meetings, Internal Meetings, Invitation Management, Legislative Meetings, Materials Management, Meeting Preparation Tools, Meeting Room Booking, Minutes Management, Post-Meeting Tools, Scheduling, Voting Management
“Our board and committee comprise of a combination of both young and senior members, I am impressed how BoardPAC is designed in a manner to cater to both the users. It has a on click meeting dashboard which helps members to easily navigate to find the relevant meetings and circular resolutions. ” – Yasmin G.
51 – 200
Not provided by vendor
7. Diligent Boards – Secure collaboration tool for board meetings
About Diligent Boards : Impactful collaborative software is important to lead your organization towards success. Diligent Boards is one of the best meeting software that manages to deliver a centralized platform to hold Governance meetings, board meetings, webinars secure messaging tools, entity management, board assessment tools, and many other such functionalities. Diligent Boards is cloud support enterprise governance software that adds value to the full scape governance responsibilities of an enterprise.
Diligent Boards Meeting Features : Action Item Tracking, Agenda Management, Attendee Management, Board Meetings, Committee Meetings, Internal Meetings, Invitation Management, Legislative Meetings, Materials Management, Meeting Preparation Tools, Minutes Management, Post-Meeting Tools, Scheduling, Voting Management
“It allows me a safe and transparent communication, it automatically saves me important messages. I can create conversation groups, share documents and files in meetings in a secure way. It’s excellent. Messenger is an amazing work tool very easy to use. It is reliable.” – Madeleyne M.
501 – 1000
Not provided by vendor
8. 24sessions – The new and better way to meet customers
About 24sessions : 24sessions is a unique meeting software that understands the importance of customer interactions in order to figure out grievance and promote new products. 24sessions allows business institutions like insurance companies and product manufacturers to have live video calls with customers and have an interactive chat with them. The software also offers feedback sessions after every meeting along with recorded chat for training and compliance purpose. 24sessions offers a highly reliable platform for a live chat that includes sharing screen time on mobile and file-sharing as well.
24sessions Meeting Features : Agenda Management, Attendee Management, Board Meetings, Committee Meetings, Internal Meetings, Invitation Management, Legislative Meetings, Meeting Room Booking, Post-Meeting Tools, Scheduling
“We collaborate with 24sessions on our advisory services because it’s really user-friendly, works in every browser and requires no downloads. It’s a great way to discuss complex topics like pensions and mortgages. Our sessions receive a 9,3/10 on average.” – Robin van den Burg
11 – 50
9. Boardable – Board management software for nonprofits
About Boardable : Boardable is outstanding meeting software that empowers you to manage board meetings more effectively with the help of advanced tools. Boradbale assists you in centralizing all communication between you and board members and securely store files and documents related to the meetings. Boardable comes at affordable pricing and manages to establish a safe and secure environment for board meetings. The software also offers inbuilt templates to manage Dynamic agendas and streamline integration with Google Sheets.
Boardable Meeting Features : Agenda Management, Attendee Management, Board Meetings, Committee Meetings, Internal Meetings, Invitation Management, Materials Management, Meeting Preparation Tools, Minutes Management, Post-Meeting Tools, Scheduling, Voting Management
“I love how easy it is to keep my core members informed. I also love that I can segment them based on committee’s or initiatives to keep the ‘lines clear’ on only information pertinant to what they’re involved in. The most impactful thing this software has allowed me to do is mobilize my board members..” – Danielle S.
Board Management Software
02 – 10
10. Azeus Convene – Board portal and paperless meeting software
About Azeus Convene : Azeus Convene is a smart, simple and one of the best meeting software that helps in managing board meetings smoothly. The software is award-winning, leading meeting software that has been acclaimed by directors and executive professionals around the globe. The software is specially designed to meet the requirements of pre-meeting preparations and post-meeting document sharing process. With Convene, it has become easy to hold remote meetings as well.
Azeus Convene Meeting Features : Action Item Tracking, Agenda Management, Attendee Management, Board Meetings, Committee Meetings, Internal Meetings, Invitation Management, Legislative Meetings, Materials Management, Meeting Preparation Tools, Minutes Management, Post-Meeting Tools, Scheduling, Voting Management
“Azeus Convene has the possibility to prepare meetings anywhere and offline. It has a system to protect all your information and data so you don’t need to worry. The software also notifies all group participants of updates about meetings and other events. The best meeting and business software.” – Richard P.
51 – 200
Not provided by vendor
11. Vectera – Powerful video rooms for effective conversations
About Vectera : Establishing effective online conversations with business clients is important for a successful enterprise. Vectera is one of the best meeting software that helps in scheduling, meeting, and repeating the process with clients in a smooth way. Vectera gives a fast start to video meetings without involving in any installation process. The software streamlines the conversation and allows you to pick up the conversation from previous meetings. The software is one of the best in holding whiteboard meetings, co-browsing and documentation.
Vectera Meeting Features : Meeting Preparation Tools, Meeting Room Booking, Minutes Management, Post-Meeting Tools, Scheduling
“Great software, it works perfectly and it fulfills a real business need for our company. Next to that I have to say that they have a hands on support team who are really quick in helping you out. Be it a technical (hardware) issue or a bug in the UI, they listen and are available. Great app/tool, I love it!” – Maxime V.
02 – 10
12. eyeson – Video meeting & webinar experience for teams
About eyeson : Eyeson is a unique platform that allows hurdle free video conferencing and meetings. Eyeson is built with patented technology that is designed to use low data consumption. The software guarantees flawless video chat and calls in one app, thus saving energy, time, and money invested in installing multiple apps. Eyeson allows the user to connect up to 9 people and enjoy high-quality video calls. The app is easily available on play stores and app stores to connect with your friends and families.
eyeson Meeting Features : Attendee Management, Board Meetings, Committee Meetings, Internal Meetings, Invitation Management, Meeting Room Booking, Minutes Management, Post-Meeting Tools
“It’s just one click and you are ready to roll. That’s really convenient! eyeson is nowadays really the tool I choose to use for video conferencing! Really fast video conferencing. Probably the easiest and fastest way to hop onto a video conference.” – Thomas K.
11 – 50
Get Quick Comparison of Top Meeting Software
|Meeting Features||GoToMeeting||TeamViewer||Cvent||Samepage||ReadyTalk||BoardPAC||Diligent Boards||24sessions||Boardable||Azeus Convene|
|Price||$19.00/ month||Not provided by vendor||Not provided by vendor||$7.00/ month/user||$24.99/ month/user||Not provided by vendor||Not provided by vendor||$21.00/ month/user||$49.00/ month||Not provided by vendor|
|Action Item Tracking|
|Meeting Preparation Tools|
|Meeting Room Booking|
Meeting Software Buyer’s Guide
Over 55 million meetings are conducted weekly all over the world. This phenomenon means that on an average a business person spends most of his time on meetings, constantly looking to get solutions to the problems faced on a daily basis. Earlier, it used to be a paper-pen based process and was taking a lot of time to make its purpose fruitful, but nowadays it’s merely a matter of time to get the juice of the meeting on the table as soon as it gets over. It just takes a few minutes to finish the setup process to organize a board meeting that can turn more productive than a traditional offline meeting. However, unless you know how to arrange audio and video channels to their best, expecting a quality output can be a complicated affair but not anymore. It can be quickly taken care of by Meeting Software.
» What is Meeting Software?
It is a software that helps you automate your internal board meeting and other necessary elements required to host a tremendous virtual meeting with your board members on a frequent basis. With the software by your side, it takes only a few minutes to prepare a conducive environment for hosting an error-free meeting with the capacity to add as many delegates as you want. You can engage your audience with your content through virtual whiteboards, Facebook & YouTube Live, Polls & Surveys, etc. Not just for pre-meeting stuff, the Software is also helpful for analyzing and sharing the minutes of the meeting and recorded conversation with your team without any difficulty. With options for easy social media sharing of your content, you require no additional helping hand to take care of many routine processes involved in a meeting on a day to day basis.
» How does Meeting Software work?
Online Meeting Software takes the help of several tools to help you give your virtual meetings a success every time. For instance, for preparation, it offers you customizable pre-designed invitation formats that save your time. Also, it easily virtual attendance page thereby making it easy for you to keep a note of attendees. It creates an individual profile page of your attendees and their stated propaganda about the meeting so that you get to know about their interests, agenda, and expectations beforehand to give the meeting a definite direction. The option of screen sharing and virtual whiteboards makes it easy for you to state your point through drawings, flow charts, and document sharing which you find difficult to do otherwise.
» Is it worth investing in Meeting Software?
Virtual Meetings and web conferences are part and parcel of daily business dealings, and there is no question about that. They are a great way to save time and money from travelling too far places to make an important business decision. If your business has multiple branches and requires frequent coordination amongst the employees before every important decision, the software would be your ideal bet. The software allows you to make the entire process hassle-free for not only you but also for your participants. They feel special when their inbox reads a reminder message to attend your meeting. Even the minutes of the meeting shared post-conference will make their work easy to report their higher authorities. In this way, online meeting software will create a good impression of your brand on your employees. Would you like to give it a pass to save a nominal monthly subscription fee?
» What are the features of Meeting Software?
Though the purpose of the software is to arrange hassle-free internal board meetings for you, it can do a lot more than just that. Let’s have a look at some of the standard key features that you will find in almost any type of Meeting software.
› Meeting Check-In:
It enables the ability to check in to meetings thereby sending an alarm to everyone when a session ready to commence. Thus, you need to depend on any of your employees to do the needful as the software can automate the whole process with ease.
The timeline of each meeting can be tracked and rescheduled to keep track of the number of meetings held on the days and times. You will be able to see the sessions that eat much of your time and can note your flaws from saved videos to further improvise your next meetings.
› Pre-designed themes:
Usually, you send invitations to your employees through email in advance or urge them to self-check-in on your intra website registration page. That takes time for your designing team to come up with their best each time you decide to put a new theme. However, with the software by your side, you can select from a number of pre-designed registration themes and email templates that set you to roll in anytime you want.
› Update, Cancel or Move Meetings:
One needs meeting management software that allows the update, cancel, or move meetings on the fly. You can also make changes across the entire shared calendar, and so the rest of the company. In this way, everyone can successfully receive updates on meetings and would not have to check the schedule manually.
› Alerts Participants:
With the software by your side, you no need to make a constant follow up with the participants prior to the meeting. The software will send email reminders to all the participants of the meeting. This would keep them updated with the time and day of the meeting.
› Sharing details:
There could be some last-minute participants who may feel disconnected from not knowing the minutes of the meeting in advance. However, with the software, you can share that with each participant almost instantly thereby narrowing down the scope for any miscommunication.
› Virtual Whiteboard:
Needless to say, in a meeting, there comes the time when you need to draw a flowchart or write something on your whiteboard to make your point clear. However, a physical whiteboard may not get clear to the eyes of the participants from a small screen but with the software that ceases to exist. It offers a virtual whiteboard to use your imagination. As you draw or write something, the participants see it clearly from the screen and even can zoom it for getting a better view.
» What are the benefits of Meeting Software?
Apart from the key features mentioned, it is crucial to take a look at the benefits of the meeting software.
› Effortless Meeting Preparations:
The software powers you to make hassle-free planning of your upcoming meetings and to create an effective communication channel with the attendees for the preparation of the meetings. This includes management of documents, distributing agendas, offline viewing, scheduling and updating piece of information of a meeting by the virtual meeting software.
Meeting Management software should have the crucial element of being transparent. It is the ability to see and access the minute of every meeting that would be held. This feature helps get everyone on the same page at the same time cuts off the times invested in asking questions concerning a meeting’s topic, length and location and the efficiency of the meetings are enhanced.
› Sending unlimited invitations:
Unlimited meeting invitations to the attendees using the address feature book. The whole process of initiation will take just a few minutes, and you will find it easy than the traditional method of meeting through bulky wires and accessories.
› Multiple meeting schedules:
It is meeting software which enables to arrange and re-arrange multiple meeting schedules without any confusion but ensuring authenticity. With that being said, you can have more than one meetings run by this software under a single time frame, giving credibility to its multi-user feature.
› An Easy Interface:
It has a flexible interface to use that facilitates editing the meeting schedules. You will get all the details such as participants’ info, and schedule time of meeting on a screen. Later, you can also find your get recordings and minutes of the meeting downloaded from the dashboard with a few clicks.
» Before Selecting Any Meeting Software
Meeting software comes in many forms to cater different groups of business. For example, some software have features to only schedule and manage the outcomes of the meeting, they don’t contain any audio or video call feature for facilitating virtual meetings. They cost less as compared to their higher versions and is perfect for those looking to manage internal meetings within a single office premise. Also, the cost varies depending upon the level of digital space you need to use for sharing attachments. Thus, the primary task before selecting any meeting software is to go through the possible number of features that you can get by browsing as many sellers’ websites as you can and then make a list of those you need at least. It will help you ask for the right type of customization you need for your software.
» How to Select the Best Meeting Software?
It is not that easy to select the best meeting software with a little observation. It is not just about chalking your requirements and your budget, it is about weighing the pros and cons in order to select the one that best addresses your current setbacks to host a successful internal meeting every time. In this regard, there are certain things to consider while selecting an ideal Meeting Software for your business.
› Multiple Conferencing:
This is one of the essential features to look for while purchasing any remote meeting software- check its ability to arrange several meetings under a single time frame. Moreover, it should be able to arrange them without taking much of your time. A hassle-free arrangement is a key point here.
› Vendor reputation:
The task is somewhat similar to when we are about to purchase a home theatre for our home. It is important to choose the company sensibly. Not every company would provide the right quality software.
› Network Management:
The meeting management tools chosen by you should be adept in network management just like any other service. It should be able to push software updates, perform diagnostics and keep central address books updated from time to time.
› Streaming and Recording:
The main reason for investing so much of our precious time to pick up the best cloud meeting software is stream highest quality video coupled with unmatched audio quality for a better experience. Don’t ever settle down for any meeting software that won’t be able to stream video in 4K HD format or won’t be able to record quality audio to hear even slow voices with clarity.
Video conferencing requires configuring firewalls to make calls beyond the organization’s network. The exact details of how to configure a firewall are highly dependent on a range of factors including the system. Unless the software promises to provide strong firewall support to keep your system safe from security breaches, feel free to give it a go.
» Pricing of Meeting Software
Apart from every unique feature and characteristics of Meeting Software, what should be determined first is whether or not it fits your budget. The primary task to do is to set the budget and then a make a choice accordingly, checking on all meeting tools which are catering to the needs of the buyer. Now coming to the pricing part, just remember, the price soars up with an increasing number of participants and added-features of course.
On average, the price starts from as low as $19/month eligible for 10 participants and can go up to even $49/month for 250 participants. To make you subscribed till longer period, vendors may also offer discounts on the annual subscription which may go up to 20% of the usual budget. Irrespective of the pricing, you get unlimited meetings, HD video calling, mobile optimization, web audio, dial-in conference line as some of the common features for your use. On the other hand, with a higher fee, you can unlock other meeting tools such as unlimited recording, keyboard & Mouse sharing, active directory, drawing tools, etc.
Almost everywhere the sessions are now held on virtual platforms. These meetings conducted on the virtual platforms have turned out to be more systematic, organized and productive. Meeting Management software which could also be termed as a virtual meeting software has been of great help which has enabled the team to approach. These have certain drawbacks which would include technical issues, grainy videos, issues with the network. However, they are still more reliable than the traditional forms of holding meetings those slow down the pace of expected progress owing to the absence of automation.
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