Top 10 Online Conference Software In 2019

Video conferencing software is a necessary tool for business organizations. It helps in making remote work possible. Companies having multiple offices rely on video conferencing software to schedule and hold meetings. Conference software communicates with remote working employees with the blink of an eye. Have you ever thought of working with a team whom you have never seen, yet trust them with your heart and work alongside? It is evident that you cannot do so. A video conferencing software works with an efficiency of 100% to give you that ease and help you connect with your team on the go. Web conferencing software has many perks. From reduced travel costs of communicating with teams to give the edge over the competitors to channel a smooth workflow and to have increased overall productivity. A video conferencing software allows business to connect with clients and carry forward deals without being physically present. To know about the best Conference Software that is currently ruling the market, consider the list of the top Conference Software mentioned below, coined together by SoftwareWorld.

Best Online Conference Software

What are the Best Online Conference Software in 2019?

» Our score is based on user satisfaction (reviews & ratings), social media buzz, online presence, and other relevant information.

List of Best Online Conference Management Software With Ratings & Reviews

1. Cvent – Online software for event management & hospitality 

Our Score 99/100

About Cvent : Cvent is an online conference management software for the world’s greatest events; Cvent has developed integrated conference management solution to take your complex events to the next level. Through Cvent conference software, the user can grow business, retain customers, inspire employees and maximize business ROI. The software offers registration management, housing management, onsite check-in, abstract management, speaker management, lead capture, social engagement and much more features to the users.

Cvent Conference Features : Abstract Management, Attendee Management, Badge Management, Registration Management, Social Promotion, Space / Room Setup, Speaker Management, Sponsorship Management, Surveys & Feedback

“It is officiant, I have control of look, feel or the website to meeting my design needs. I have control of reporting through customization. This software gives me the ability to be organized and have everything I need in one location.” – Grace M.

Cvent Reviews

Cvent

United States

1001 – 5000

1999

Not provided by vendor

Yes, get a free trial

4.5

380 Reviews

4.2

417 Reviews

2. Regpack – Web based software for online registration and payments

Our Score 98/100

About Regpack : The tool you need for successful event conferencing; Regpack online registration and event management software offers exclusive conferencing features where the user can find attendee management, badge management, registration management, sponsorship management, client management, Ticketing, Surveys & Feedback and much more to make their event conferencing successful. It’s easy to use the platform to increase business conversion rate. It’s the best online registration, payment, and user management platform.

Regpack Conference Features : Abstract Management, Attendee Management, Badge Management, Client Management, Registration Management, Speaker Management, Sponsorship Management, Surveys & Feedback, Ticketing

“The support team is excellent in helping us set up our projects. They delivered a product that we can use bilingually too. The user rates are very reasonable.” – Brian M.

Regpack Reviews

Regpack

United States

11 – 50

2009

Not provided by vendor

Yes, get a free trial

4.5

188 Reviews

4.4

28 Reviews

3. Bizzabo – All-in-one event registration, ticketing and CRM platform

Our Score 96/100

About Bizzabo : The world’s most loved event management software where user can find the best event conferencing feature to increase their business revenue; Bizzabo offers the great abilities to the user to create engaged and meaningful event experiences where user can get registration features, marketing features, event management features, integration features, and much more features to make data-driven decisions for business. The user can also build attractive emails through provided templates. It’s an event command center for your great event.

Bizzabo Conference Features : Attendee Management, Registration Management, Social Promotion, Sponsorship Management, Surveys & Feedback, Ticketing

“The Bizzabo platform gave our event the social impact we really wanted to see- we saw an impressive number of messages sent and very high engagement overall.” – PHILLIP BASIL-JONES

Bizzabo Reviews

Bizzabo

United States

51 – 200

2011

Not provided by vendor

Yes, get a free trial

4.5

43 Reviews

4.6

63 Reviews

4. Weemss – Unified event platform for ticketing and awards management

Our Score 94/100

About Weemss : Handle event registration and ticketing through Weemss. It’s an event ticketing and registration software where event organizers can create, promote, sell and manage events in 200+ countries with 160+ currencies. It’s a multilingual Event management software offers quality event conferencing features like abstract management, registration management, event management, badge management and much more to the users. It’s accessible through any device from anywhere.

Weemss Conference Features : Abstract Management, Attendee Management, Badge Management, Registration Management, Space / Room Setup, Ticketing

“Weemss offers an amazing experience. The user interface is great, easy and fun to use. Every functionality is there from coupons to special offers. The website integration works great on every platform and its design is so great and up to date that it fit perfectly within our website.” – Jeremie M.

Weemss Reviews

Weemss

Bulgaria

11 – 50

2013

Not provided by vendor

Yes, get a free trial

4.5

46 Reviews

4.1

11 Reviews

5. RegFox – Online software solution for event registration

Our Score 92/100

About RegFox : A better event registration system built for you; Regfox is event management software offers a total branding control feature, instant funding feature, conditional logic, automated reports, and much more features to the user. This software is designed for effective marketing, selling and monitoring the registration process. The user can even create branded and stylish web pages with the help of theme customization feature; it really doesn’t require any coding experience.

RegFox Conference Features : Attendee Management, Client Management, Registration Management, Social Promotion

“I am a photographer and use regfox for my mini session sign ups, one stop shop for both my clients and I. Customer support is top notch. The software is so easy to navigate and set up. So many different options gives the software incredible adaptability for any event. Great options for sharing on social media.” – Mindy L.

RegFox Reviews

Webconnex

United States

11 – 50

2008

$0.99/one-time

Yes

5.0

60 Reviews

3.5

1 Reviews

6. Glisser – Audience interaction and engagement analytics for meetings

Our Score 91/100

About Glisser : Interact with your audience, analyze audience engagement, and get audience response faster through Glisser; it’s an audience response system for live events & classrooms. Glisser offers audience question & answer feature, live polling, live slide sharing, interactive quizzes, event feedback feature, digital note-taking, custom branding and much more features to the users. It’s the best audience engagement solution for the businesses.

Glisser Conference Features : Abstract Management, Attendee Management, Registration Management, Social Promotion, Speaker Management, Surveys & Feedback

“Glisser definitely increased the audience participation in the conference. The ease of use of the product by the delegates (and me as an organiser) was a real bonus. I totally recommend. Absolutely must have product for your conference.” – Brett J.

Glisser Reviews

Glisser

United Kingdom

11 – 50

2014

$500.00/one-time

Yes

5.0

35 Reviews

4.8

5 Reviews

7. EventGeek – Drive higher ROI from your events

Our Score 91/100

About EventGeek : Drive higher ROI from events with the best project management and sales tools made just for meetings and events. EventGeek is an event management and online conferencing software offers event dashboard feature where the user can analyze the event progress; with the event lifecycle management feature, EventGeek takes care of event planning, event execution, and post-event analysis. The user can also get project management, budget planning, ROI Tracking, event templates, calendar integration, travel planning, file-sharing feature, and much more features through the software.

EventGeek Conference Features : Catering Management, Client Management, Space / Room Setup, Speaker Management, Sponsorship Management, Surveys & Feedback

“I appreciate everything you guys are doing more than words can say. I can’t believe how much you’ve changed my life, productivity and peace of mind. Serious heroes for me.” – Sarah Syvertsen

EventGeek Reviews

EventGeek

United States

11 – 50

2016

Not provided by vendor

Yes

5

11 Reviews

5

5 Reviews

8. BusyConf – Simple Conference Management

Our Score 90/100

About BusyConf : Plan better conferences with the easy-to-use conferencing planning tools; BusyConf is a leading online conference management software offers speaker management, abstract management, mobile conference schedules, event registration, and much more features. The software really empowers the organizers and attendees to make event conference successful. The software doesn’t require any IT knowledge to operate. It’s easy to use and manageable for the non-IT persons.

BusyConf Conference Features : Abstract Management, Attendee Management, Badge Management, Catering Management, Client Management, Registration Management, Social Promotion, Space / Room Setup, Speaker Management, Sponsorship Management, Surveys & Feedback, Ticketing

“As a conference attendee, I’ve always enjoyed the BusyConf experience. When planning began for #ChefConf 2013, BusyConf was the clear choice for managing the CFP, attendee registration, and conference scheduling…” – Nathen Harvey

BusyConf Reviews

BusyConf

United States

02 – 10

2010

Not provided by vendor

Yes

5

3 Reviews

4

1 Reviews

9. ConfTool Pro – Conference Management Software

Our Score 89/100

About ConfTool Pro : ConfTool Pro is an online conference management software and it’s a really crucial feature for event management as well. The software offers invitation feature to the users to invite authors, participants, reviewers, and program committee members. It also provides enhanced payment gateways feature like Paypal, Skrill, credit card and much more. ConfTool is a web-based event management system for academic conferences, workshops, seminars, and congresses.

ConfTool Pro Conference Features : Abstract Management, Attendee Management, Registration Management, Speaker Management

“I am using ConfTool since 2010 for different events. The support is perfect and the software has all options needed for our conferences of up to 500 delegates. Abstract and Paper management is included, Agenda can be compiled and upload to apps is available. And – one price for everything within the product!” – Christian W.

ConfTool Pro Reviews

ConfTool

Germany

11 – 50

2010

Not provided by vendor

Yes

5

4 Reviews

0

0 Reviews

10. Team App – App creation for sports teams, clubs, leagues & associations

Our Score 88/100

About Team App : The user can create a free communication mobile application for their team with Team App; it’s a mobile app creation platform for the users. The user can manage members, send news, create events, upload photos & videos, publish newsletters and much more through Team App. Team App provides extra-ordinary conferencing features to their user where he/she can get attendee management, registration & speaker management, Ticketing, social promotion feature and much more.

Team App Conference Features : Attendee Management, Registration Management, Social Promotion, Speaker Management, Sponsorship Management, Surveys & Feedback, Ticketing

“It is simple and effective, easy to use and is solution driven. Accessibility and ease of use and set up. It is also allows for multiple users and is a reality based application.” – Greg H.

Team App Reviews

Team App

Australia

11 – 50

2013

Not provided by vendor

Yes, get a free trial

5.0

33 Reviews

4.5

1 Reviews

Get Quick Comparison of Top Conference Software

Conference FeaturesCventRegpackBizzaboWeemssRegFoxTeam AppGlisserEventGeekBusyConfConfTool
PriceNot provided by vendorNot provided by vendorNot provided by vendorNot provided by vendor$0.99/one-timeNot provided by vendor$500.00/ one-timeNot provided by vendorNot provided by vendorNot provided by vendor
Abstract Management      
Attendee Management         
Badge Management    
Catering Management  
Client Management    
Registration Management         
Social Promotion      
Space / Room Setup    
Speaker Management       
Sponsorship Management      
Surveys & Feedback       
Ticketing     

Conference Software Buyer's Guide

Running Online Conference for various business needs has gone primary these days. It helps to create an active online communication channel through audio/video meetings and seminars to make long-distance or international communication secure between you and your clients. Not just clients, employees at different countries of an organization use video conferencing to host virtual meetings with each other thereby eliminating the need of any in-person attendants. However, not every time it turns out to be a cakewalk. In a case where the need for running audience polls becomes necessary or circulating abstracts to all attendees for review comes as necessary, the task becomes complex. Under such scenarios, taking the help of an ideal web conference software becomes an easy way out. Let's see how exactly a conference management software application can help you to host a web conference with ease.

» What is Conference Software?

It is nothing but a simple software application that unifies cloud video conferencing, online meetings and group messaging through an easy to use platform. It offers audio, video and screen sharing options that let you arrange a useful web conference without anyone's help. Through instant messaging, you can send a one-one message or to a group to post brief status updates. The online customer management software lets you filter and customizes a live feed on the actual network. Also, you get real-time notification about any content or groups through email, almost instantly. You can raise audience poll or even ask for voting on blogs, microblogs, documents or on other topics. Through the discussion board, you can share your ideas, ask for advice or even gather feedback from the participants. Through user directory, you can browse through a directory of users on the network. Apart from the above-said, the software offers basic audio/video tools, presenter tools, content management tools, conferencing options, and other productive tools to help you organize an excellent web conference for your business need.

» How does Conference Software work?

With the features mentioned above, you can import new contacts or even create a directory of clients. You can also edit or remove contacts as per your needs and keep your address book updated. Along with maintaining your connections, the feature of webinar timeline helps you to keep track of statistics and all the information which seem essential.

In video conferencing software, your audience could be kept targeted way before the commencement of the webinar. They would be learning what the webinar would cover — interest is increased by the introduction of the presenter and letting the audience knows what to expect. You can also provide extra information and files before the events.

All accounts and sub-accounts get encrypted. The credentials of each user are kept safe while logging in and no one can get access to the other accounts too.

A comprehensive and extensive support structure is maintained in conference management software. It supports a good network connection while holding a conference. Through conference management software significant events could be organized and handled as well. The software can work in multiple languages. A translation module permits the utilization of other languages as well.

You can set and reset permissions on various functions based on deadlines or user’s tasks. Through the benefit of a powerful e-mail module, any number of participants could be targeted, and emails could be personalized and customized. Users and administrators are always in need of an efficient web-based browser along with an internet connection and a hosted solution to use the system. You can collect data, and files from the participants using participant management tools efficiently.

Also, you get information related to the platform performance and reliability in terms of its uptime to downtime ratio, quality of audio and video, number of call drops, etc. If you go for the best conference solutions they can perform well without taking up an exorbitant amount of bandwidth. Now let's have a look at some of the important features of an ideal conference management system.

» Is it worth investing in any conferencing software?

We generally spend a good deal of time in arranging conferences which are likely to lose managements because it becomes a bit hectic to handle arrangements and scheduling and rescheduling them manually. It is time-consuming, and that is the reason why we want to employ conference management software to save valuable time. Not only holding of meetings should be done virtually but the arrangements and scheduling should also be left upon technology.

Now you may question the actual need of software as per your company size and niche of business. If your conference hosts not more than 50 delegates on one round and you don't need to host more than one or two conferences in a month, then it's better to handle the things manually. On the other hand, if you host scientific, medical or academic conferences catering more than 200 to 300 delegates at a time, you would definitely find the web conference software to be of your use. It will handle almost all sensitive work rituals such as delegate registration and payments, circulating abstracts, full papers, and presentations, and running review process which if done manually will make room for possible human errors.

» What are the features of the software?

When choosing software, may it be, free conference software, or a basic web conferencing software, or an enterprise-level video conferencing software, we tend to pick up the best one. The features held by the software determine its quality. Characteristics of good software include:

› Multi-user functionality:

This particular feature allows co-workers to log into the browser directly with the ownership of multi-user accounts. This functionality avoids confusion over credentials and helps the user to save money on multiple accounts. It also means, the software can take care of multiple videos conferencing under a single time frame.

› Address Book Management:

A proper target to the particular audience is the primary key to webinar success. Webinar address book could be used to manage your contacts and keep them organized. The moment someone visits your website or leaves details at your contact pages, the software organizes them into the address book which you can retrieve at any moment you want.

› Real-time chat:

The limitation with most video conferencing software is that they lack in terms of off-video communication, in terms of chat or file sharing. However, you get those added features with conference software. You can chat with your clients to keep the flow of communication in case of the video breaks due to poor internet connectivity.

› Screen Sharing :

This feature includes sharing access to the given computer screen. The graphical terminal emulator operates it. It delivers its implementations in online training in which the trainer can share screens with various participants to train them at a time. With multiple screen sharing options, you save time and effort at the same time.

› Delegate Payments:

The software has the facility to collect payments directly into your bank account. So, you can set it up either as a checking account or as a merchant account. This feature of conference software comes handy when you need to raise donations or fund for any purpose through the conference.

› Facilitate Review Process:

Soon after the conference, you can electronically distribute review forms to the participants. You can customize the review form, anonymize the submissions and track the progress quickly through the online conference software. There is absolutely no requirement of waiting for a long period of time to analyze the feedback as the software does that for you almost instantly.

Now that you have understood the features, you may find the software to be interesting for your business but do you really need it? Let's have a discussion.

» Before selecting any online conference software

Though there is a wide range of conference solutions, though people are mostly inclined towards secure video conferencing software, there are certain things to consider before purchasing online conference management software. The setting of the budget is essential. It would enable you to run a trouble-free assessment of the stability and potential longevity of each supplier with ease. If you run a small company, then you can consider buying conference management software at a cheaper rate. Set your priorities right. You might not be needing too many features as they would be wasted being unused. Having established your preferences, you can now filter amongst the online conference management software as you would already be having your conference solutions at hand.

» How to choose the best conference software?

When you start to look for video conference software in the market, you may probably get confused with so many options available to choose from. Unless you know how to separate the wheat from the chaff, you may find yourself with a not-so-good type of software with two months down the line. That's why it is imperative to make a smart purchase. To make a smart purchase, all you have to do is to keep in mind certain judging criteria while selecting an online conference management software for your business.

› Abstract Selection:

It is one of the most important features that enable you to select abstracts in multiple ways such as individual selection, bulk selection, and automatic selection. You can also assign a status to them such as "Accepted", "Declined" or "Request Corrections" etc. You can quickly input results into the system with no difficulty.

› Access Control:

Go for a secure video conferencing software in which every page and function gets governed under a system of permission. It certainly keeps unprivileged users out of the picture and offers different kinds of users a different set of features to access as set by the administrator.

› Language and Translation modules:

Ideal conference solutions offer multiple language compatibility, mostly English, French, German. You can also replace the default languages with new ones as per your need. If you are catering global audience then ask your vendor about the availability of this feature in their software. Also, the best conference management system allows you to translate any page without the need of uploading or downloading the texts which make your task even easier.

› Easy Export of Data:

The online conference software should be able to easily export collected data (profiles, abstracts, surveys, payments, etc.) to Excel or CSV within minutes. It should also provide easy options to download user uploaded files either from an FTP server or as a zip.

» Pricing of Online Conference Software

The price of conference management software depends upon the number of host and the features added to the software. In the market, you will get some free software as well those are good for one to one meetings and sets you under limited time restriction for group meetings. To avoid that, you have to enter the basic subscription model that usually starts with a nominal monthly price of $15 per host per month. If the number of hosts is exceeding more than 10, it is better to go for the enterprise model that costs around $40 per month with unlimited hosting capacity. On the top that you will get some additional features such as a putting the brand logo on the screen, creating a single sign-on system, dashboard & User management privileges, extended support, and customization options, etc.

» Conclusion

Once you set your budget and priorities, the last but not the least task is to choose the best online conference software. It is in our instincts to pick up what is best. Some conferencing software is easy to use whereas others are not. However, when choosing the best software for yourself, you should make sure that you understand its functions and the technologies correctly. You also need to make sure that your hardware runs incompatible with the software. Ask for post-implementation assistance. Make sure, the training cost of it should be free, but not all vendors would provide you the same for free, still give it a shot. Lastly, when it comes to choosing the best conferencing software, it is strongly recommended to seek advice from your closed peers or anyone who has already purchased it.

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