Software Category

Best Online Knowledge Management Software

In an always-connected world, many businesses prefer knowledge management software solutions that require no local installation. Below, you’ll find top online knowledge management software platforms—often referred to as cloud-based or web-based—offering easy subscription models, automatic updates, and seamless remote access. Explore these recommended tools to streamline workflows, enhance collaboration, and keep your team productive from anywhere.
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★★★★★4.6 average rating from 429 reviews
Last Updated: October 25, 2026
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Popular Picks in Knowledge Management Software

Complete Product Directory

List of Top Web-Based Knowledge Management Software

Review each product’s overview, then open available tabs for buyer fit, use cases, features, integrations, pros and cons, and pricing.

Cloud Based Knowledge Management Software Products

Overview is available for every product. Additional tabs appear only when matching profile information exists.

25 products shown
#1

Stonly

The knowledge platform for better, faster customer service

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Overview

Stonly is an innovative knowledge management platform that stands out for its interactive guides and step-by-step explanations. It empowers users to solve issues and learn processes on their own through engaging and customizable content. Stonly's unique approach allows for the cr...

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Free TrialNA Starting PriceContact Vendor HeadquartersFrance
#2

Zendesk Suite

🏆 SW Recommended

Customer Service Software to Create a Great Experience

★★★★☆ 4.6 (88 Reviews)

Overview

Running customer support without the right tools quickly turns into chaos: scattered emails, missed tickets, frustrated customers. Zendesk Suite, a leading customer service software, fixes that by bringing every conversation into one place. Whether customers reach out through ema...

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Free TrialAvailable Starting Price$55 Per month HeadquartersUnited States
#3

Odoo

🏆 SW Recommended

All your business on one platform.

★★★★★ 5.0 (2 Reviews)

Overview

Odoo is a comprehensive business management software, offering a wide array of applications to streamline various business operations. Its modular structure allows for customization, catering to specific business needs. Key features include CRM for customer management, eCommerce...

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Free TrialAvailable Starting Price$24.90 Per month HeadquartersBelgium
#4

Help Scout

🏆 SW Recommended

Shared Inbox, Help Center, & Live Chat Software

★★★★★ 5.0 (2 Reviews)

Overview

Some support tools try to do everything and end up feeling cluttered. Help Scout takes the opposite approach, it's a help desk software built around simplicity. Your team doesn't need to learn a maze of features, they just open it and start replying. Emails, live chat, and in app...

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Free TrialAvailable Starting Price$25 Per month HeadquartersUnited States
#5

Fusebase (Formerly Nimbus)

🏆 SW Recommended
★★★★★ 5.0 (2 Reviews)

Overview

Fusebase, formerly known as Nimbus, is an innovative Collaboration Software designed to enhance teamwork and productivity within organizations. Featuring a user-friendly platform, Fusebase offers a suite of tools including document sharing, real-time editing, task management, and...

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Free TrialAvailable Starting PriceContact Vendor HeadquartersUnited States
#6

Helpjuice

🏆 SW Recommended

Knowledge Base Software That Supercharges Your Team & Customers

★★★★★ 5.0 (2 Reviews)

Overview

Helpjuice stands out as a specialized knowledge base software developed to streamline information management and accessibility for companies. Its intuitive platform allows for easy creation and organization of content, making it a breeze for teams to compile and share knowledge....

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Free Trial14 Days Starting Price$249 Per month HeadquartersUnited States
#7

M-Files

🏆 SW Recommended

Best Document Management Platform

★★★★★ 5.0 (2 Reviews)

Overview

M-Files is an innovative document management software designed to transform how businesses handle information. It stands out for its unique metadata-driven approach, which organizes documents based on their content rather than location, making file retrieval exceptionally efficie...

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Free Trial30 Days Starting PriceContact Vendor HeadquartersUnited States
#8

Elucidat

🏆 SW Recommended

Create Engaging Courses Faster

★★★★★ 5.0 (2 Reviews)

Overview

Elucidat is a cloud-based eLearning authoring platform known for its scalability and ease of use, especially suitable for large organizations. It enables users to create high-quality, interactive online courses without needing extensive technical skills. Elucidat's standout featu...

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Free TrialNA Starting PriceContact Vendor HeadquartersUnited Arab Emirates
#9

Jostle

🏆 SW Recommended

Employee Success Platform for Modern Workplaces

★★★★★ 5.0 (2 Reviews)

Overview

Jostle is an innovative employee intranet platform designed to simplify internal communication and foster a vibrant workplace culture. Its unique approach emphasizes ease of use and employee engagement. Key features include a visual employee directory, making it easy to connect w...

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Free Trial30 Days Starting Price$4 Per month HeadquartersCanada
#10

TeamSupport

🏆 SW Recommended

Turn Support Conversations Into Revenue

★★★★★ 5.0 (2 Reviews)

Overview

Most help desk tools are built around individual customers submitting individual tickets. TeamSupport takes a different angle, it's built for B2B companies where one "customer" might actually be an entire company with ten different people reaching out about the same issue.That di...

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Free TrialAvailable Starting Price$45 Per month HeadquartersUnited States
#11

The only enterprise learning platform purpose-built for customer, partner, and professional training.

★★★★★ 5.0 (2 Reviews)

Overview

Thought Industries is a learning management and customer education software platform designed to help businesses create, deliver, and manage online training programs through a centralized and scalable system. This customer education software enables organizations to build interac...

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Free TrialNA Starting PriceContact Vendor HeadquartersUnited States
#12

JigSpace

🏆 SW Recommended
★★★★★ 5.0 (2 Reviews)

Overview

JigSpace is an innovative knowledge management software that allows businesses to create, share, and collaborate on 3D visual content. It enables users to build interactive 3D models and visual tutorials, making complex ideas and processes easier to understand and communicate. Wi...

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Free TrialAvailable Starting PriceContact Vendor HeadquartersAustralia
#13

Trainual

🏆 SW Recommended

Employee Onboarding, SOP & Training Software

★★★★★ 5.0 (2 Reviews)

Overview

Trainual is a user-friendly and comprehensive training and onboarding software designed for businesses of all sizes. Its main purpose is to simplify the process of documenting standard operating procedures, policies, and workflows. With Trainual, companies can create interactive...

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Free Trial7 Days Starting Price$249 Per month HeadquartersUnited States
#14

Happeo

🏆 SW Recommended

The AI-powered intranet rated #1 for Google Workspace

★★★★★ 5.0 (2 Reviews)

Overview

Happeo is an all-in-one digital workplace platform that effectively combines internal communication, collaboration, and community-building tools. Distinctively, it integrates seamlessly with Google Workspace, enhancing productivity for users already in that ecosystem. Happeo's st...

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Free Trial14 Days Starting PriceContact Vendor HeadquartersFinland
#15

Bloomfire

🏆 SW Recommended

AI-Based Knowledge Management Software System

★★★★★ 5.0 (1 Reviews)

Overview

Bloomfire is a knowledge engagement platform that centralizes and democratizes organizational information. It's designed to make company knowledge easily accessible, fostering a culture of collaboration and informed decision-making. The software features a powerful search engine,...

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Free Trial30 Days Starting PriceContact Vendor HeadquartersUnited States
#16

Hiver

🏆 SW Recommended

World's 1st Gmail-based Helpdesk

★★★★★ 5.0 (1 Reviews)

Overview

Hiver is a collaborative shared inbox and email management platform built to help teams manage customer communication directly within Gmail without switching between tools. By transforming ordinary inboxes into organized, team-aligned workspaces, Hiver enables support, sales, ope...

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Free Trial7 Days Starting PriceContact Vendor HeadquartersUnited States
#17

MangoApps

🏆 SW Recommended

Modern Intranet, Communications & Engagement Platform

★★★★★ 5.0 (1 Reviews)

Overview

MangoApps is a comprehensive employee experience platform that uniquely blends intranet, training, teamwork, and content management into a single, cohesive solution. It's designed to enhance internal communication, foster collaboration, and streamline knowledge sharing within org...

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Free TrialNA Starting PriceContact Vendor HeadquartersUnited States
#18

Scribe

🏆 SW Recommended

Create Step-by-Step Guides

★★★★★ 5.0 (1 Reviews)

Overview

Scribe is a cutting-edge documentation tool that revolutionizes the way processes and workflows are communicated. Its unique feature is the ability to automatically generate step-by-step guides from a user's actions, capturing every click and keystroke. This makes creating detail...

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Free TrialNA Starting Price$12 Per month HeadquartersUnited States
#19

Jolt

🏆 SW Recommended

Operations Management Software for Restaurants & Business

★★★★★ 5.0 (1 Reviews)

Overview

Jolt is a comprehensive business management software developed to streamline operations, particularly in the restaurant and hospitality industry. It shines with its robust features like employee scheduling, task management, and digital food safety logs. These tools help ensure co...

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Free TrialNA Starting PriceContact Vendor HeadquartersUnited States
#20

Enterprise AI Search & Knowledge Discovery

★★★★★ 5.0 (1 Reviews)

Overview

Glean is an AI-powered enterprise knowledge management and work platform that helps teams find, organize, and use company knowledge across all tools and systems. It combines intelligent search, AI assistants, workflow automation, and data indexing to streamline work and boost pro...

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Free TrialNA Starting PriceContact Vendor HeadquartersUnited States
#21

Responsive (formerly RFPIO)

🏆 SW Recommended
★★★★★ 5.0 (1 Reviews)

Overview

Responsive, formerly known as RFPIO, is a leading Request for Proposal (RFP) Software designed to streamline and enhance the RFP response process for businesses. It offers a comprehensive platform for managing, organizing, and automating RFP responses, ensuring accuracy, consiste...

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Free TrialNA Starting PriceContact Vendor HeadquartersUnited States
#22

Alloy Navigator

🏆 SW Recommended

Automate your IT Service & Asset Management

★★★★★ 5.0 (1 Reviews)

Overview

Twenty plus years is a long time for a software company to stick around, especially in a category where new ITSM vendors show up every year promising to reinvent the wheel. Alloy Navigator has been doing this since 2001, and it shows in how complete the platform feels out of the...

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Free TrialAvailable Starting Price$19 Per month HeadquartersUnited States
#23

Vivantio

🏆 SW Recommended

Your Service Management System for Internal and External Support

★★★★★ 5.0 (1 Reviews)

Overview

Vivantio is an enterprise-grade IT service management (ITSM) and help desk platform that empowers service teams to deliver seamless support across complex environments. Built for midsize and large organizations, the platform centralizes ticketing, incident management, asset track...

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Free TrialNA Starting PriceContact Vendor HeadquartersUnited States
#24

Edmingle

★★★★★ 5.0 (1 Reviews)

Overview

Edmingle goes beyond just an LMS with its AI-powered Analytics-focused training management platform. An easy to use platform, it offers a wide range of features & integrations for training businesses to deliver their courses & programs with maximum impact. Deliver a world class l...

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Free Trial7 Days Starting Price$89 Per month HeadquartersIndia
#25

Steve is an AI competitive intelligence tool designed to help B2B sales and marketing teams win more deals.

★★★★★ 5.0 (1 Reviews)

Overview

Steve automatically monitors competitor websites, messaging changes, feature updates, and pricing shifts—then turns that information into actionable insights like battlecards, positioning breakdowns, and launch alerts. These insights can be accessed directly in Slack, keeping you...

Read more about Steve  
Free Trial14 Days Starting PriceContact Vendor HeadquartersUnited States

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