| 01Work Order Management |
Creates, assigns, prioritizes, tracks, and closes maintenance work orders for repairs, inspections, servicing, and other maintenance activities. |
Create Maintenance Request→
Generate & Assign Work Order→
Complete Maintenance Work→
Close & Record History
|
Priorities, statuses, due dates, and technician assignments
Labor, parts, notes, photos, and completion details
Request-to-work-order conversion and approval workflows
|
| 02Preventive Maintenance Scheduling |
Automatically schedules recurring maintenance based on calendar intervals, meter readings, usage, runtime, or other predefined triggers. |
Define Maintenance Plan→
Set Time / Usage Trigger→
Generate Scheduled Work→
Complete & Reset Cycle
|
Calendar-, meter-, runtime-, and usage-based scheduling
Automatic work order generation
Missed, overdue, and rescheduled maintenance handling
|
| 03Asset & Equipment Management |
Maintains maintenance-related information for machines, facilities, vehicles, tools, and other assets, including condition, location, history, and associated costs. |
Create Asset Record→
Add Location & Specifications→
Link Maintenance Activity→
Build Lifecycle History
|
Asset hierarchies, locations, and parent-child relationships
Warranty, meter, condition, and maintenance history
Lifecycle cost and downtime visibility
|
| 04Maintenance Planning & Technician Scheduling |
Coordinates maintenance jobs with technician availability, skills, shifts, asset access, and estimated work duration. |
Review Maintenance Backlog→
Check Skills & Availability→
Schedule Technician & Job→
Dispatch Work
|
Calendar and drag-and-drop scheduling
Skill, certification, shift, and workload matching
Conflict detection and emergency reprioritization
|
| 05Parts, Spares & Inventory Management |
Tracks spare parts, consumables, tools, and maintenance supplies across stockrooms and locations so required materials are available for planned and corrective work. |
Receive Maintenance Parts→
Store & Track Inventory→
Issue Parts to Work Order→
Replenish Low Stock
|
Multiple storerooms, bins, and stock locations
Minimum levels, reorder points, and replenishment alerts
Parts usage and cost linked to assets and work orders
|
| 06Inspection & Maintenance Checklists |
Standardizes inspections, routine servicing, safety checks, and maintenance procedures with reusable digital checklists and required completion steps. |
Assign Inspection / Procedure→
Complete Checklist→
Record Findings→
Create Follow-Up Work if Needed
|
Custom checklists, readings, pass/fail fields, and signatures
Required responses and conditional follow-up actions
Inspection history tied to assets and locations
|
| 07Mobile Maintenance & Field Access |
Lets technicians view assigned work, asset details, procedures, inventory, and maintenance history while documenting work from phones or tablets. |
Technician Opens Work Order→
Review Asset & Instructions→
Record Labor / Parts / Findings→
Complete Job in Field
|
Mobile work orders, photos, notes, and signatures
Barcode or QR scanning for assets and parts
Offline functionality for low-connectivity environments
|
| 08Condition & Meter-Based Maintenance |
Uses readings such as runtime, mileage, cycles, temperature, vibration, or other condition indicators to trigger maintenance when defined thresholds are reached. |
Capture Meter / Condition Data→
Compare with Threshold→
Trigger Maintenance Requirement→
Create / Schedule Work
|
Manual, sensor, IoT, and system-fed meter readings
Multiple thresholds and condition rules per asset
Alerts for abnormal readings and upcoming service limits
|
| 09Vendor, Contractor & Maintenance Cost Tracking |
Tracks external maintenance providers, service contracts, labor, materials, purchase costs, and other expenses associated with maintenance work. |
Create External Work Requirement→
Assign Vendor / Contractor→
Record Service & Costs→
Update Asset Cost History
|
Vendor contacts, contracts, insurance, and service history
Labor, parts, purchase, and contractor cost tracking
Cost comparison by asset, site, work type, and vendor
|
| 10Maintenance Analytics & Integrations |
Measures maintenance workload, downtime, costs, asset reliability, and preventive maintenance performance while connecting maintenance operations with other business systems. |
Aggregate Maintenance Data→
Analyze Reliability & Cost KPIs→
Connect Enterprise Systems→
Improve Maintenance Decisions
|
Downtime, MTBF, MTTR, backlog, cost, and PM compliance reporting
ERP, accounting, procurement, IoT, EAM, and inventory integrations
APIs, exports, dashboards, and multi-site reporting
|