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Reftab

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Asset management and asset tracking software with check in check out.

5.0 2 verified reviews
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SoftwareWorld Editorial Review

Why SoftwareWorld Chooses Reftab

"Keeping track of physical assets across a team can get messy fast, and that is where Reftab tends to be useful. Businesses use it to manage equipment, track who has what, and stay organized without relying on spreadsheets. It works well for asset tracking in schools, IT teams, and small to mid-sized companies. That said, larger organizations with very complex inventory needs may find the feature depth a bit limited over time."
SoftwareWorld Review Team
SoftwareWorld Highly Recommended 2026
Decision Snapshot

Reftab Evaluation Snapshot

Review the most important product facts, official access information, and SoftwareWorld’s page-level trust standards in one place.

User Rating5.0 / 5
Starting Price$31.25 / month
Free TrialAvailable
Free VersionNot available
APIAvailable
DeploymentCloud Hosted
HeadquartersUnited States
✎
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Product Overview

Reftab Overview

Product description, media, company details, support, training, deployment, customer size, languages, and industries.

About Reftab

Reftab is an all-in-one asset management platform that helps organizations replace spreadsheets with a centralized system for tracking hardware, software, equipment, and spend across teams and locations. It enables users to assign assets, monitor inventory, manage software licenses, schedule maintenance, and capture essential details like location and custody from one dashboard. With mobile apps and barcode or QR scanning, Reftab makes it easier to check assets in and out, update records instantly, and generate accurate reports without manual work. Its visibility into asset status and usage helps teams reduce loss, optimize utilization and make faster decisions as assets move through their lifecycle.
Company Reftab
Founded 2013
Headquarters United States
Employees 1-10

Support

Email Phone Chat Knowledge Base FAQs/Forum

Training

Webinar Documentation

Licensing & Deployment

Proprietary Cloud Hosted Web-Based iPhone Android

Typical Customers

Self-Employed Small-Business Midsize-Business Large-Enterprise-Business
Languages Supported 1 language available
English
Industries Served 2 industries available
Business Supplies & Equipment Information Technology & Services

Why Choose Reftab

Problem it Solves

  • Problem it Solves Streamlining Asset Management And Tracking For Businesses

Target Users

  • Target Users Equipment Managers
  • Target Users IT Administrators
  • Target Users Rental Businesses
  • Target Users Event Coordinators
  • Target Users Educational Institutions

Core Use Case

  • Core Use Case Manage Equipment Rentals
  • Core Use Case Track Asset Maintenance
  • Core Use Case Generate Inventory Reports
  • Core Use Case Schedule Reservations
  • Core Use Case Streamline Check-in/check-out Processes

USP

  • USP Effortlessly Manage And Track Your Equipment Rentals Online

Pros

  • Pros Clean interface makes asset tracking approachable for non-technical teams
  • Pros QR and barcode scanning cuts manual data entry significantly
  • Pros Loan management handles check-in and check-out workflows without friction
  • Pros Affordable pricing tiers give smaller organizations real access to asset tools
  • Pros Custom fields let you tailor records to fit specific inventory needs
  • Pros Maintenance scheduling keeps equipment history organized in one accessible place

Cons

  • Cons Mobile app experience feels noticeably limited compared to desktop functionality
  • Cons Reporting tools lack the depth that asset-heavy teams often need
  • Cons Pricing climbs quickly once asset counts or user seats grow
  • Cons Initial setup requires meaningful time investment to configure correctly
Editorial Buyer Guidance

Who Is Reftab Best For?

Review the buyer problem, target users, practical use cases, and product differentiator identified by the SoftwareWorld review team.

Problem It Solves

Streamlining Asset Management And Tracking For Businesses

Target Users

  • Equipment Managers
  • IT Administrators
  • Rental Businesses
  • Event Coordinators
  • Educational Institutions

Core Use Cases

  • Manage Equipment Rentals
  • Track Asset Maintenance
  • Generate Inventory Reports
  • Schedule Reservations
  • Streamline Check-in/check-out Processes

Unique Selling Point

Effortlessly Manage And Track Your Equipment Rentals Online

Strengths and Limitations

Reftab Pros & Cons

Consider the practical advantages and limitations identified through SoftwareWorld's product assessment.

+

Pros

  • Clean interface makes asset tracking approachable for non-technical teams
  • QR and barcode scanning cuts manual data entry significantly
  • Loan management handles check-in and check-out workflows without friction
  • Affordable pricing tiers give smaller organizations real access to asset tools
  • Custom fields let you tailor records to fit specific inventory needs
  • Maintenance scheduling keeps equipment history organized in one accessible place
!

Cons

  • Mobile app experience feels noticeably limited compared to desktop functionality
  • Reporting tools lack the depth that asset-heavy teams often need
  • Pricing climbs quickly once asset counts or user seats grow
  • Initial setup requires meaningful time investment to configure correctly
Category-Based Capabilities

Reftab Features

Each category combines the selected software category, its category-specific description, and the features assigned to that category.

Barcode Software 32 selected features Open category ↗ ⌄
Serial Number Tracking Barcode Recognition Purchasing & Receiving Activity Tracking Supplier Management Mobile Access Inventory Tracking Order Tracking Returns Management Multi-Channel Management Billing & Invoicing Shipping Labels Shipping Management Stock Management Sales Orders Inventory Replenishment Location Tracking Purchase Order Management Barcode Printing Audit Management Invoice Management Label Templates Multi-Location Label Printing Inventory Optimization Barcode/Ticket Scanning Inventory Management Barcoding/RFID Order Management Warehouse Management Cost Tracking Audit Trail
IT Management Software 29 selected features Open category ↗ ⌄
Change Management SLA Management Activity Tracking Knowledge Management Dashboard Audit Management Self Service Portal Patch Management Capacity Management Configuration Management License Management Alerts/Notifications Inventory Management Compliance Management Remote Access/Control Server Monitoring Event Logs Task Management Incident Management SSL Security Audit Trail Access Controls/Permissions Ticket Management Maintenance Scheduling Chat/Messaging Issue Auditing IT Asset Tracking IT Risk Management Network Security
Fixed Asset Management Software 22 selected features Open category ↗ ⌄
Compliance Management Audit Management Real Time Data Inventory Tracking Alerts/Notifications Depreciation Management Document Management Equipment Maintenance Contract/License Management Purchase Order Management Asset Accounting Asset Lifecycle Management Task Management Disposal Management Asset Tracking Multi-Location Barcoding/RFID Work Order Management Location Tracking Maintenance Scheduling Cost Tracking Inventory Management
Asset Tracking Software 23 selected features Open category ↗ ⌄
Activity Tracking Location Tracking Work Order Management Audit Management Contract/License Management Inventory Management Equipment Tracking Reservations Management Cost Tracking Maintenance Management Inventory Tracking Barcoding/RFID Disposal Management Check-in/Check-out Asset Lifecycle Management Compliance Management Maintenance Scheduling IT Asset Tracking Multi-Location Depreciation Management Fixed Asset Management Purchase Order Management GPS
Building Maintenance Software 20 selected features Open category ↗ ⌄
Service History Predictive Maintenance Residential Properties Maintenance Scheduling Document Management Vendor Management Inspection Management Alerts/Notifications Contract/License Management Technician Management Billing & Invoicing Calendar Management Job Management Asset Tracking Inventory Management Commercial Properties Task Scheduling Mobile Access Reporting/Analytics Dispatch Management
Calibration Management Software 18 selected features Open category ↗ ⌄
Audit Management Electronic Signature Work Order Management Calibration Scheduling Multi-Location Instrument Management Activity Dashboard Third-Party Integrations Inventory Management Certificate/Label Printing Document Storage Task Scheduling Compliance Management Calibration Management Access Controls/Permissions Reporting/Analytics Barcode Printing Alerts/Notifications
EAM Software 15 selected features Open category ↗ ⌄
Equipment Management Maintenance Management IT Asset Management Software License Management Parts Management Work Order Management Warranty Tracking Fixed Asset Management Energy Management Inspection Management Historical Reporting Mobile Access Inventory Management Cost Tracking Preventive Maintenance
Equipment Maintenance Software 19 selected features Open category ↗ ⌄
Inventory Control Preventive Maintenance Inventory Management Equipment Tracking Inspection Management Work Order Management Asset Lifecycle Management Warranty Tracking Billing & Invoicing Job Management Maintenance Scheduling Multi-Location Fixed Asset Management Reporting/Analytics Inventory Tracking Audit Trail Mobile Access Calibration Management Vendor Management
IT Asset Management Software 16 selected features Open category ↗ ⌄

Trusted by 1000s worldwide, Reftab is a cloud-based IT asset management software that assists businesses to effortlessly organize their physical assets. With a user-friendly interface, Reftab simplifies inventory management by allowing users to record details such as asset location, maintenance history, and assigned personnel. It also generates insightful reports for informed business decisions.

Contract/License Management Compliance Tracking Cost Tracking Procurement Management Supplier Management Configuration Management Asset Tracking Maintenance Management Reporting/Analytics Audit Management Inventory Management Change Management Requisition Management Support Ticket Management Barcode/Ticket Scanning Alerts/Notifications
License Management Software 10 selected features Open category ↗ ⌄
Node Management License Tracking License Inventory Configuration Management Product Activation Portable License Trial License Access Controls/Permissions Copy Protection Reporting/Analytics
Maintenance Management Software 18 selected features Open category ↗ ⌄
Technician Management Predictive Maintenance Document Management Audit Trail Inspection Management Mobile Access Inventory Management Calibration Management Scheduling Third-Party Integrations Multi-Location Calendar Management Service History Key & Lock Management Billing & Invoicing Activity Dashboard Reporting & Statistics Vendor Management
Preventive Maintenance Software 13 selected features Open category ↗ ⌄
Asset Tracking Inventory Management Inspection Management Reminders Work Order Management Mobile Access Maintenance Scheduling Calendar Management Purchase Order Management Predictive Maintenance Equipment Tracking Scheduling Vendor Management
Tool Management Software 9 selected features Open category ↗ ⌄
Inventory Management Asset Images Asset Lifecycle Management Check-in/Check-out Calibration Management Work Order Management Status Tracking Maintenance Scheduling Location Tracking
Connected Applications

Reftab Integrations

Integration information is displayed only when approved integration products are available on the profile.

Pricing Information

Reftab Pricing

Pricing type, currency, trial availability, payment frequency, destination links, and package-level starting prices.

Pricing Type Usage Based
Preferred Currency USD ($)
Free Trial Available
Free Version Not available
Payment Frequency Annual Subscription
Pricing Page ↗
Starter
$31.25 Per Month
Pro
$62.50 Per Month
Business
$125 Per Month

Prices shown are profile information and may not include taxes, regional differences, introductory terms, usage limits, or add-ons. Confirm current plans on the vendor website.

Verified User Feedback

Reftab Reviews

Approved reviews submitted through verified Google or LinkedIn reviewer accounts.

Write a Reftab Review ↗
5.0
Based on 2 approved reviews
5 stars 100%
4 stars 0%
3 stars 0%
2 stars 0%
1 star 0%
Nick S.
Nick S. Owner

Inventory Management Software – Efficient and User-Friendly

This software offers a solid set of features, including barcode generation and scanning, with an easy-to-use interface and good user experience. Plan limits are fair, making it suitable for most users. The only drawback is the inability to hide unused tabs or modules, but overall, it provides a really good experience and is highly reliable.

Reviewed on January, 2025
Catherine K.
Catherine K. Warehouse Manager

Room Reservation Software – Simple and Effective

This software is easy to set up, allowing employees to reserve resources quickly via a calendar. It meets all our needs so far, and the tech support has been excellent, especially for new users. No major issues have been encountered, making it a reliable and user-friendly solution.

Reviewed on July, 2024
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Frequently Asked Questions

Reftab FAQs

Answers generated from approved profile information, selected options, packages, integrations, support, training, deployment, and devices.

Reftab is an all-in-one asset management platform that helps organizations replace spreadsheets with a centralized system for tracking hardware, software, equipment, and spend across teams and locations. It enables users to assign assets, monitor inventory, manage software licenses, schedule maintenance, and capture essential details like location and custody from one dashboard. With mobile apps and barcode or QR scanning, Reftab makes it easier to check assets in and out, update records instantly, and generate accurate reports without manual work. Its visibility into asset status and usage helps teams reduce loss, optimize utilization and make faster decisions as assets move through their lifecycle.

  • No, Reftab does not offer a free version.

  • Yes, Reftab offers a free trial.

  • No, Credit Card details are not required for the Reftab trial.

  • Reftab offers the following pricing plans & packages:

    Starter

    $31.25 Per Month

    Pro

    $62.50 Per Month

    Business

    $125 Per Month

  • Reftab supports the following payment frequencies:

    • Annual Subscription

  • Yes, Reftab offers an API.

  • Reftab can be integrated with the following applications:

    • QuickBooks Online , Xero , Slack , Gmail , Microsoft Outlook , Zapier

  • Reftab offers support with the following options:
    • Email , Phone , Chat , Knowledge Base , FAQs/Forum

  • Reftab offers training with the following options:
    • Webinar , Documentation

  • Reftab supports the following languages:
    • English

  • Following are the typical users of the Reftab:
    • Self-Employed , Small-Business , Midsize-Business , Large-Enterprise-Business

  • Reftab supports the following deployment:
    • Cloud Hosted

  • Reftab supports the following devices and operating systems:
    • Web-Based , iPhone , Android
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