Best Document Management Software for Small Businesses (Free & Paid)
Document Management Software helps businesses store, manage, and track electronic documents securely and efficiently. It provides a centralized system for handling all types of files, ensuring they are organized and easily accessible. For small businesses, this means less time spent searching for documents and more time focusing on core activities. Features include cloud storage, version control, access permissions, and collaborative editing. This software ensures that all team members have access to the latest documents and can collaborate effectively, even from remote locations. It also enhances security by controlling who can view, edit, or share documents, protecting sensitive information. By streamlining document workflows, small businesses can improve efficiency, reduce errors, and save on physical storage costs. Want to simplify your document management process and boost productivity? Here are some Document Management Software solutions ideal for small businesses.
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Software
List of Top Document Management Software for Small Businesses
Google Drive
Store, share, and collaborate on files and folders from your mobile device, tablet, or computer.
Google Drive is a widely-used cloud storage and file synchronization service that offers a seamless way to store, access, and manage files online. Its standout feature is the integration with Google Workspace, including Docs, Sheets, and Slides, facilitating real-time collaboration and editing. Google Drive provides generous free storage space, with additional options for expansion, making it acce... Read more about Google Drive
NA
$12 Per month
United States
Microsoft SharePoint is a collaborative platform widely used for efficient teamwork within organizations. It helps people share and manage content, knowledge, and applications for seamless collaboration. With features like document storage, version control, and easy access, SharePoint simplifies file management. It enables teams to create, edit, and share documents in real-time, fostering collabor... Read more about Microsoft SharePoint
30 Days
$5 Per month
United States
Google Workspace, formerly known as G Suite, is a collection of cloud-based productivity and collaboration tools developed by Google. It includes popular applications such as Gmail for email, Google Drive for storage, Google Docs, Sheets, and Slides for document creation and editing, and Google Calendar for scheduling. Workspace enhances team collaboration through shared calendars, documents, and ... Read more about Google Workspace
14 Days
$136.90 Per month
United States
Dropbox is a cloud-based file storage and collaboration platform tailored for enterprise-level needs. It excels in providing secure storage, with advanced encryption and security protocols to protect sensitive information. The platform facilitates effortless file sharing, allowing users to collaborate on documents in real-time, enhancing teamwork and productivity. Dropbox Business stands out with ... Read more about Dropbox
Available
$11.99 Per month
United States
IBM FileNet Content Manager
A cloud-native content services solution to manage, share and collaborate on content to save employees’ time and improve customer experiences.
IBM FileNet Content Manager is a powerful enterprise content management (ECM) solution designed to manage, store, and retrieve large volumes of content effectively. It enables organizations to handle complex documents and streamline content-related processes, enhancing productivity. The software integrates digital content with business processes, allowing for efficient workflow management. Its rob... Read more about IBM FileNet Content Manager
Available
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United States
Box.com is a comprehensive content management solution offering various features. It provides robust security with identity and access management controls, device security, and content protection. Box Shield helps prevent data breaches through classification-based security controls and intelligent threat detection. The platform includes Box Governance for managing document retention and dispositio... Read more about Box
14 Days
$15 Per month
United States
Apple iCloud is a versatile cloud storage and computing service by Apple Inc., designed to seamlessly integrate with Apple devices like iPhones, iPads, and Macs. It offers 5GB of free storage, with more available for purchase, making it easy to store photos, documents, and backups securely online. iCloud Drive enables file access across devices, ensuring your data is always at your fingertips. The... Read more about Apple iCloud
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United States
Confluence is a collaborative workspace that helps teams organize and share information efficiently. It's a central hub where you can create, store, and manage documents and notes. The platform allows easy creation of pages and blogs, useful for team updates or project plans. Confluence integrates with Jira, a plus for tracking project progress. It supports real-time editing, making team collabora... Read more about Confluence
14 Days
$4.89 Per month
Australia
DocuSign is a game-changing software that revolutionizes how you handle documents. With DocuSign, you can say goodbye to the hassle of printing, signing, and scanning paperwork. It's incredibly user-friendly: just upload your document, drag and drop signature fields, and send it off for signing. Recipients can sign from anywhere, on any device, making it a breeze for clients, partners, or colleagu... Read more about DocuSign
Available
$10 Per month
United States
Process Street is a user-friendly business process management (BPM) platform designed to streamline workflows and enhance efficiency. It serves as a digital checklist and workflow automation tool. Users can create and manage process documents with ease, ensuring standardized procedures. Notable features include customizable templates, dynamic due dates, and task assignments for team collaboration.... Read more about Process Street
14 Days
$1500 Per month
United States
Bitrix24 is a versatile business management platform designed to streamline tasks and boost team collaboration. It serves as a centralized hub, integrating tools for communication, project management, and customer relationship management. With features like file sharing, automation, calendars, and task tracking, Bitrix24 simplifies daily operations for businesses of all sizes. Its user-friendly in... Read more about Bitrix24
15 Days
$1590 Per month
United States
ClickUp is an all-in-one project management platform that caters to diverse team requirements. Its user-friendly interface simplifies task organization and collaboration. It also offers customizable views to adapt to different workflows. With features like Docs, Goals, and Time Tracking, ClickUp centralizes tools and eliminates the need for multiple applications. The platform fosters transparency ... Read more about ClickUp
14 Days
$7 Per month
United States
ShareFile
Securely send, store, and share files – plus discover document workflows designed to improve your client experience.
ShareFile, developed by Citrix, is a powerful file-sharing and collaboration tool designed for businesses of all sizes. Its key strength lies in its ability to securely share large files and sensitive documents with ease. ShareFile supports cloud-based storage, ensuring accessibility from anywhere and enhancing remote work capabilities. The software offers robust security features, including encry... Read more about ShareFile
30 Days
$16 Per month
United States
ONLYOFFICE is a versatile software suite that's perfect for streamlining your office tasks. With a user-friendly interface, it offers a seamless experience for creating, editing, and collaborating on documents, spreadsheets, and presentations in real-time. What sets it apart is its powerful online co-editing feature, allowing multiple team members to work on the same document simultaneously, enhan... Read more about ONLYOFFICE Workspace
Available
$2200 Per user
Latvia
PandaDoc is a comprehensive document automation software that streamlines the process of creating, managing, and signing digital documents. Designed for ease and efficiency, it offers a user-friendly interface, making document handling straightforward even for beginners. Its core features include a robust template library, which speeds up document creation, and an electronic signature function, en... Read more about PandaDoc
14 Days
$19 Per month
United States
Quadient Impress
Automate your entire document workflow – process, send, and manage your documents from anywhere.
Quadient Impress is a comprehensive multi-channel document automation platform designed to optimize outbound communication for businesses. It streamlines the creation, distribution, and management of business documents, delivering them via preferred channels like email, postal mail, or web portals. Impress enables automated batch processing of documents, saving time and reducing errors. One of its... Read more about Quadient Impress
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France
Clio is a leading cloud-based legal practice management software, tailored to meet the diverse needs of law firms. It excels in managing cases, tracking time, billing, and client communication, all within a single platform. With Clio, lawyers gain access to powerful features like document management, which streamlines the organization of legal documents, and calendaring, ensuring important deadlin... Read more about Clio
7 Days
$39 Per month
Canada
Filecamp is a versatile digital asset management solution designed to simplify file management and collaboration for businesses. It acts as a centralized hub for storing, organizing, and sharing digital assets such as videos, images, and documents. With a user-friendly interface, Filecamp enables easy navigation and efficient collaboration among teams. The platform offers customizable branding, al... Read more about Filecamp
30 Days
$29 Per month
Switzerland
Laserfiche software serves as a dynamic BPM (Business Process Management) solution, driving efficiency and organization-wide collaboration. It empowers businesses by automating and optimizing processes, reducing manual efforts. With its user-friendly interface, Laserfiche allows seamless process modeling and monitoring. The platform's flexibility enables tailored solutions to align with diverse bu... Read more about Laserfiche
Available
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United States
M-Files is an innovative document management software designed to transform how businesses handle information. It stands out for its unique metadata-driven approach, which organizes documents based on their content rather than location, making file retrieval exceptionally efficient. The software offers powerful search capabilities, allowing users to find files quickly using keywords. M-Files suppo... Read more about M-Files
30 Days
Contact Vendor
United States
Connecteam is a handy team management app. It makes teamwork a breeze for everyone. With easy-to-use features, Connecteam simplifies communication and collaboration. Team members can share updates, create schedules, and track time effortlessly. Its customizable options fit any business smoothly. The app's simple design ensures that anyone can use it without a hitch. Connecteam acts as a central hu... Read more about Connecteam
14 Days
$29 Per month
United States
DocuWare is an advanced document management and workflow automation platform, revolutionizing how organizations handle information. With a user-friendly interface, DocuWare simplifies document storage, retrieval, and collaboration, making it easy for teams to manage content. The platform's cloud-based solution allows seamless access to documents from anywhere, promoting flexibility and remote work... Read more about DocuWare
Available
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Germany
Fluix is a practical software solution tailored for streamlined workflow management and business process automation. It simplifies tasks by allowing users to effortlessly upload, edit, and share documents within a user-friendly interface. One standout feature is the customizable forms and digital signature capabilities, which ensure document compliance and minimize errors. Real-time collaboration ... Read more about Fluix
Available
$50 Per month
Ireland
MyCase is a comprehensive, user-friendly legal practice management software, ideal for small to medium-sized law firms. It streamlines case management by centralizing all case-related information, including documents, contacts, and calendars, in one easily accessible platform. MyCase's standout feature is its integrated client portal, which facilitates secure communication and document sharing wit... Read more about MyCase
Available
$39 Per month
United States
Revver
Transform your document-dependent work from a burdensome task to a powerful source of growth and positive impact.
Revver, formerly known as eFileCabinet, is a sophisticated document management software designed to streamline and secure file storage for businesses. It's renowned for its user-friendly interface, making document organization and retrieval remarkably efficient. Revver supports cloud-based and on-premise solutions, offering flexibility for different business needs. The software excels in automatin... Read more about Revver
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