Best Document Management Software for Small Businesses (Free & Paid) - Page 8
Document Management Software helps businesses store, manage, and track electronic documents securely and efficiently. It provides a centralized system for handling all types of files, ensuring they are organized and easily accessible. For small businesses, this means less time spent searching for documents and more time focusing on core activities. Features include cloud storage, version control, access permissions, and collaborative editing. This software ensures that all team members have access to the latest documents and can collaborate effectively, even from remote locations. It also enhances security by controlling who can view, edit, or share documents, protecting sensitive information. By streamlining document workflows, small businesses can improve efficiency, reduce errors, and save on physical storage costs. Want to simplify your document management process and boost productivity? Here are some Document Management Software solutions ideal for small businesses.
- 4.7 avg. rating from 617 reviews
Last Updated: August 26, 2026
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739 Software
Popular Picks in Document Management Software
List of Top Document Management Software for Small Businesses
Pricing Options
Features
Company Size
I'm looking for Document Management Software that is:
Overview
Xara Cloud is an online document creation and management platform that enables teams to collaborate on professional-looking documents, presentations, and marketing materials. It offers an intuitive drag-and-drop interface with a variety of templates and design elements. Xara Cloud allows real-time collaboration, ensuring that team members can work together seamlessly from different locations. The ... Read more about Xara Cloud
Pricing
Basic
€5.95 Per Year
Available
€5.95 Per year
Germany
Overview
Thinkfree Office is a feature-rich document management software designed to provide businesses with an efficient and collaborative platform for managing documents, spreadsheets, and presentations. Offering powerful tools for document creation, editing, and storage, Thinkfree Office enables teams to work together seamlessly on projects in real time. The software supports a wide range of file format... Read more about Thinkfree Office
NA
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South Korea
Your virtual digital workspace
Overview
ONLYOFFICE is a versatile software suite that's perfect for streamlining your office tasks. With a user-friendly interface, it offers a seamless experience for creating, editing, and collaborating on documents, spreadsheets, and presentations in real-time. What sets it apart is its powerful online co-editing feature, allowing multiple team members to work on the same document simultaneously, enhan... Read more about ONLYOFFICE Workspace
Pricing
Enterprise
$2200 Per User
Available
$2200 Per user
Latvia
Overview
ONLYOFFICE Docs is a document management software that helps businesses create, edit, and collaborate on documents, spreadsheets, and presentations. The platform offers a suite of online tools that allow teams to work on projects simultaneously in real time. ONLYOFFICE Docs supports a wide range of file formats, making it easy to collaborate with clients, partners, and colleagues across different ... Read more about ONLYOFFICE Docs
Available
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Latvia
Overview
Haufe Digitale Personalakte is a robust document management system specifically tailored for HR departments to securely handle and streamline employee documentation. This software enables HR teams to digitize personnel files, allowing easy access to records and reducing the need for physical storage. With features such as role-based access, automated workflows, and compliance support, Haufe Digita... Read more about Haufe Digitale Personalakte
NA
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Germany
Overview
ONLYOFFICE DocSpace is a powerful document management software that allows teams to collaborate, edit, and store documents in a secure and organized environment. Whether you're working on spreadsheets, text files, or presentations, ONLYOFFICE DocSpace offers a cloud-based platform that supports real-time collaboration and version control. Users can create, edit, and share documents with colleagues... Read more about ONLYOFFICE DocSpace
Pricing
Business Cloud
$20 Per User
Available
$20 Per user
Latvia
Grow careers, not busywork—give better feedback faster.
Overview
Textio is an AI-powered writing software and augmented communication platform designed to help organizations improve hiring, employee feedback, and workplace communication through real-time language optimization. Built primarily for HR teams, recruiters, and managers, this AI writing platform analyzes text as it is written and provides instant suggestions to enhance clarity, inclusiv... Read more about Textio
Problem It Solves
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Biased And Ineffective Workplace Communication Impacting Hiring And Employee Performance
Core Use Cases
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Optimize Job Descriptions And Hiring Conten
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Improve Performance Reviews And Feedback
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Reduce Bias In Communication
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Enhance Employer Branding
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Standardize Workplace Messaging
Target Users
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HR Teams
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Recruiters
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Hiring Managers
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People Managers
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Talent Acquisition Leaders
Industry Fit
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Human Resources
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Recruitment
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Talent Acquisition
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Corporate Enterprises
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Technology
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Professional Services
Key Features
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Real Time Writing Guidance System
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Bias Detection And Inclusive Language Suggestions
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Predictive Content Performance Scoring
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AI Content Generation And Rewriting
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Analytics And Reporting Insights
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HR System Integrations
USP
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AI Driven Inclusive Writing Platform With Real Time Language Optimization
NA
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Afghanistan
SW Recommended
Overview
ABBYY FineReader PDF is a leading OCR (Optical Character Recognition) software that helps users convert scanned documents and images into editable formats. With advanced text recognition capabilities, the software accurately captures data from various document types, including PDFs, photos, and even handwriting. Its AI-powered engine ensures high-quality conversions while preserving the original f... Read more about ABBYY FineReader PDF
Problem It Solves
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Streamlines Document Conversion And Editing For Improved Productivity And Accuracy
Core Use Cases
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Convert Documents To Editable Formats
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Extract Text And Data From PDFs
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Automate Document Processing
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Enhance Document Accessibility
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Collaborate On Document Reviews
Target Users
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Business Professionals
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Educators
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Legal Professionals
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Researchers
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Administrative Staff
Industry Fit
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Legal
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Healthcare
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Education
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Finance
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Government
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Manufacturing
Key Features
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Optical Character Recognition
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PDF Editing Tools
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Document Conversion
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Text Extraction
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Multi-language Support
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Batch Processing
USP
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Effortlessly Transform Documents Into Editable Digital Formats
Pros
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OCR accuracy stands out, even with low-quality scanned documents
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Converts PDFs to editable Word and Excel files reliably
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Multilingual recognition covers 190+ languages, rare among competitors
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Compare Documents feature catches differences across versions surprisingly fast
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Desktop and cloud deployment options suit different business needs
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Redaction tools actually remove sensitive data, not just cover it
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Table formatting survives conversion better than most PDF tools
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Batch processing saves real time when handling large document volumes
Cons
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OCR accuracy dips noticeably with handwritten or low-quality scans
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Subscription pricing climbs quickly once team seats get added
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Desktop-heavy experience leaves mobile users with limited functionality
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PDF editing tools feel basic compared to dedicated competitors
Available
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United States
Overview
Able2Extract Professional is a powerful PDF software solution designed to enhance document management and manipulation capabilities for businesses and professionals. The platform provides advanced tools for creating, editing, converting, and securing PDF documents, ensuring that users can handle their document workflows efficiently. With features that allow users to extract data from PDFs and conv... Read more about Able2Extract Professional
Pricing
Perpetual License
$199.95 Per User
Available
$199.95 Per user
Canada
Overview
CivicPlus NextRequest is a cutting-edge Government Software designed to streamline and enhance public participation, permitting, and service request management for municipal governments and public agencies. This comprehensive platform offers a suite of tools that facilitate citizen engagement, online permitting, service request tracking, and transparency, ensuring efficient and responsive governan... Read more about CivicPlus NextRequest
Problem It Solves
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Streamlining Public Records Requests For Government Transparency And Efficiency
Core Use Cases
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Streamline Public Records Requests
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Enhance Transparency And Accountability
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Simplify Request Tracking And Management
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Facilitate Communication Between Requesters And Agencies
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Automate Compliance And Reporting
Target Users
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City Administrators
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Public Records Officers
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Legal Professionals
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Journalists
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Citizens
Industry Fit
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Government
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Education
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Healthcare
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Legal
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Public Safety
Key Features
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Public Records Management
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User-friendly Interface
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Automated Workflows
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Secure Data Storage
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Customizable Reporting
USP
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Streamline Public Records Requests With Ease And Efficiency
Pros
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Purpose-built for government FOIA workflows, not adapted from generic tools
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Requesters can track their own submissions without calling staff
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Automated routing sends requests to the right department instantly
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Redaction tools built directly into the document review interface
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Audit trails satisfy legal compliance requirements without extra manual logging
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Portal keeps all communication centralized, reducing scattered email threads
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Agencies report noticeably faster response times after switching to NextRequest
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Public transparency improves without adding workload to already stretched teams
Cons
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Workflow customization hits limits when handling complex multi-department request routing
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Public portal experience feels dated compared to modern citizen-facing tools
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Reporting flexibility falls short for agencies tracking granular compliance metrics
NA
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United States
Overview
Deltek Vision is a comprehensive time tracking software designed for project-based businesses. The platform offers tools for managing time and expenses, ensuring accurate billing and financial visibility. Deltek Vision's integrated project management features allow organizations to monitor project performance, track budgets, and manage resources effectively. The software's reporting capabilities p... Read more about Deltek Vision
NA
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United States
Overview
Planview ProjectPlace is a collaborative project management software designed to help teams plan, track, and execute projects effectively. This platform enables users to create project plans, assign tasks, and monitor progress in real-time, ensuring that project milestones are met on time. With its user-friendly interface, ProjectPlace simplifies project collaboration, allowing teams to communicat... Read more about Planview ProjectPlace
Problem It Solves
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Streamlining Project Collaboration And Management For Teams
Core Use Cases
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Collaborate On Projects
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Manage Tasks And Deadlines
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Share Documents Securely
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Track Project Progress
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Communicate With Team Members
Target Users
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Project Managers
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Team Leaders
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Project Team Members
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Stakeholders
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Remote Workers
Industry Fit
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Information Technology
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Healthcare
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Financial Services
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Manufacturing
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Professional Services
Key Features
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Collaborative Workspaces
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Task Management
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Document Sharing
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Real-time Communication
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Project Tracking
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Reporting And Analytics
USP
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Streamline Collaboration With Intuitive Project Management Tools
Pros
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Kanban boards and Gantt charts coexist without feeling cluttered
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Card-based task management clicks quickly for non-technical team members
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Real-time collaboration keeps distributed teams genuinely aligned across time zones
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Document sharing lives inside the project rather than scattered elsewhere
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Dependency tracking prevents downstream delays before they silently snowball
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Planview's enterprise backing means security and compliance are well-handled
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Reporting pulls meaningful progress data without requiring manual spreadsheet work
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Scales reasonably from small team pilots to org-wide rollouts
Cons
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Collaboration features work better for agile teams than traditional project managers
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Advanced analytics and reporting sit behind higher-tier plan access
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Onboarding new team members takes more structured effort than expected
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Interface navigation feels dense when managing multiple concurrent projects
Pricing
Basic
$29 Per Feature
Available
$29 Per feautre
United States
Project Portfolio Management Software
Overview
Planview Daptiv is a sophisticated project portfolio management (PPM) software, tailored for businesses seeking to optimize project planning and execution. It stands out with its robust tools for portfolio management, enabling companies to prioritize and align projects with strategic objectives. The software offers real-time visibility into project performance, resource allocation, and financials,... Read more about Planview Daptiv
NA
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United States
Overview
Evoq Content is a powerful document management software designed to help organizations efficiently create, manage, and collaborate on their digital content. It offers a comprehensive set of tools that streamline the entire document lifecycle, from creation and editing to storage and retrieval. Evoq Content’s intuitive interface allows users to easily organize documents into structured libraries,... Read more about Evoq Content
Available
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United States
Overview
AssurX Document Management is a comprehensive document control and management software solution designed to improve the organization, accessibility, and security of business documents. This platform enables companies to store, track, and manage their critical documents in a centralized digital repository. With AssurX, businesses can ensure that their documents are always up-to-date, properly organ... Read more about AssurX Document Management
Pricing
Basic
$50000 Per Year
Available
$50000 Per year
United States
Overview
HID SAFE is an advanced document management software solution designed to help organizations securely store, manage, and track digital and physical documents. This software enables users to digitize paper records, eliminating the need for physical storage and reducing the risk of document loss or damage. HID SAFE features robust encryption protocols, ensuring that sensitive documents are protected... Read more about HID SAFE
Pricing
Basic
$50 Per User
NA
$50 Per user
United States
Overview
MyGlue is a user-friendly document management software designed to streamline and organize your business’s files and documents. It allows users to store, share, and collaborate on documents in a secure cloud environment. MyGlue is ideal for small to medium-sized businesses looking to improve document workflows and ensure easy access to files from any device. With its intuitive interface, teams c... Read more about MyGlue
Pricing
MyGlue pricing
$395 Per Month
NA
$395 Per month
United States
Comprehensive EHS solutions that safeguard workplaces
Overview
Ideagen EHS is a cutting-edge software designed for comprehensive Environmental, Health, and Safety (EHS) management. It excels in automating and streamlining EHS processes, making compliance and risk management more efficient. Key features include incident and hazard reporting, real-time data analytics, and a centralized document management system. Its risk assessment tool aids in identifying and... Read more about Ideagen EHS
NA
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United Kingdom
Ideagen Huddle Now known as Ideagen Collaboration Portal
Overview
Ideagen Huddle is a cloud-based project management software designed to enhance team collaboration and document management. It enables teams to work together on projects, share documents, and track progress in real time, ensuring that everyone stays on the same page. With Ideagen Huddle, users can assign tasks, set deadlines, and monitor project milestones, improving accountability and efficiency.... Read more about Ideagen Huddle
Pricing
Basic
$10 Per Feature
Available
$10 Per feautre
United Kingdom
Overview
Filebound is a robust Document Management Software designed to help organizations efficiently store, manage, and retrieve their documents and records. The software offers a centralized digital repository, allowing users to organize documents in a structured and easily accessible manner. Filebound features advanced search capabilities, enabling quick retrieval of documents based on metadata, keywor... Read more about Filebound
NA
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United States
Overview
ITBoost is a comprehensive document management software designed for IT businesses to centralize, manage, and organize documents and important business data. It offers a secure and organized system for storing and accessing client documentation, IT infrastructure records, contracts, licenses, and other critical business documents. With ITBoost, teams can easily retrieve important files, share them... Read more about ITBoost
Pricing
Basic
$85 Per User
Available
$85 Per user
United States
Document review solutions for comprehensive approval workflow
Overview
Ideagen PleaseReview is a sophisticated document management software designed to streamline and enhance the review and approval processes for businesses and organizations. It offers a comprehensive platform for creating, managing, and collaborating on documents with precision and efficiency. Ideagen PleaseReview features intuitive version control, real-time collaboration tools, and customizable wo... Read more about Ideagen PleaseReview
Available
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United Kingdom
Overview
PDF24 Tools is a versatile PDF software suite designed to simplify and enhance the management, editing, and conversion of PDF documents for individuals and businesses alike. It offers a comprehensive range of tools for creating, merging, splitting, compressing, and converting PDFs with ease and precision. PDF24 Tools features intuitive drag-and-drop interfaces, ensuring that users can perform comp... Read more about PDF24 Tools
NA
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Germany
Overview
Upland AccuRoute is a document management software that enables businesses to automate and streamline their document routing and approval workflows. With Upland AccuRoute, organizations can centralize document storage, automate document routing processes, and ensure that documents are always routed to the right people at the right time. This software helps eliminate the inefficiencies associated w... Read more about Upland AccuRoute
NA
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United States
Overview
Upland Intelligent Capture is an advanced document management software that uses artificial intelligence and machine learning to automate the capture, processing, and organization of business documents. It enables organizations to quickly convert paper documents, PDFs, and other file types into structured, searchable data, eliminating the need for manual data entry. Upland Intelligent Capture auto... Read more about Upland Intelligent Capture
NA
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United States
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