Top 10 Fleet Management Software (FMS) & Tools of 2020

Top Fleet Management Software

Fleet management is the functionality that is used to coordinate and facilitate transport-related activities. Fleet management is a system designed to manage commercial motor vehicles such as cars, trucks, vans, construction vehicles, etc. It is also used to manage private vehicles used for official purposes, including aviation machinery, ships, etc.

Fleet management involves an array of functions that includes vehicle leasing and financing, regular maintenance of vehicles, licensing and compliance, supply chain management, accident management, and substitution, vehicle telematics, driver monitoring, speed and fuel management, and safety management.

The risks associated with vehicle investment, improving efficiency, productivity is minimized with the use and implementation of Fleet Management solutions in companies that are into the transportation business, also reducing their overall transportation and staff costs, and also following with government legislation. Such services can be dealt with by either an in-house fleet-management department or an outsourced fleet-management provider. To manage such fleet services there are many fleet management software available in the market which is user-friendly and easy to maintain.

Fleet management software is a software solution designed to assist users to accomplish a series of tasks related to a fleet of vehicles that are operated by a company, government, or organization. These tasks include all operations from vehicle acquisition through maintenance to disposal.

A key component in fleet management systems is the fleet tracking software/component. This component is generally GPS-based. The GPS component determines the vehicle location, direction, and speed, other tracking capabilities transmit this information to a fleet management software application. Some of the top fleet tracking software available in the market are:

What are The Best Fleet Management Software?

1. Geotab

Geotab-Fleet-Management-Software

» About Geotab:

Geotab offers a powerful open platform for fleet management. Geotab’s fleet management software, MyGeotab is web-based fleet management software. MyGeotab is made available to all Geotab customers under any feature package: Base, Regulatory, Pro, and ProPlus. MyGeotab enables you to see all your vehicle and driver information in one place and make use of it for quicker, better-informed decisions in your business. Geotab is scalable software; in order to maximize the value of the data, fleet managers can purchase MyGeotab’s Software Development Kit, customize it to meet exact fleet needs. MyGeotab minimizes the complexity of collecting data and transforms it into useful information. Geotab fleet tracking software enables user to customize features for their organization by integrating rules feature that is configured and ready for use with a simple selection. The fleet manager can start by selecting/customizing the rules. Other key features include advanced reporting, driver behavior management, robust engine data reporting, GPS vehicle tracking, route optimization, etc.

» Geotab Fleet Management Features:

  • Fuel Management
  • Dispatch Management
  • Incident Reporting
  • Inventory Management
  • Productivity Analysis
  • Mileage Tracking
  • Routing
  • VIN Lookup
  • Employee Management
  • GPS Tracking
  • Inspection Management
  • Maintenance Management
  • Motor Pool
  • Tire Management
  • Work Order Management

» Capterra: 3.9/5                                  » G2crowd: 4/5                                     » GetApp: 4/5


“Geotab gives us a clear picture to better understand cost-saving measures, and make smart decisions based on what our needs are,”
- Dan Black / fleet manager

2. Samsara

Samsara-Fleet-Management-Software

» About Samsara:

Samsara is a consolidated fleet management system with driver safety and compliance as its main agenda. Samsara fleet management software comprises of real-time telematics solution with GPS tracking, WiFi, and diagnostics. Their fleets are enabled with internet-connected high-definition cameras with computer vision. Samsara’s camera analyzes the road and driver behavior in real-time. The intelligent cameras in Samsara are proven to improve driver safety and lower fleet costs, by sending alert notifications to drivers and actionable insights to managers. Their wireless sensors capture the live and historical temperature, cargo, and equipment monitoring.

» Starting Price

$149.00/month (Pricing is based on features and usage)

» Samsara Fleet Management Features:

  • Fuel Management
  • Dispatch Management
  • Incident Reporting
  • Mileage Tracking
  • Routing
  • VIN Lookup
  • Employee Management
  • GPS Tracking

» Capterra: 4.4/5                                  » G2crowd: 4.6/5                                     » GetApp: 4.4/5


“We used to get a lot of questions from sales agencies, asking us when a truck was going to arrive. Now, we can proactively let them know.”
- Adam Schwebel / VP of Operations, The Schwebel Baking Company

3. GPS Insight

GPS Insight-Fleet-Management-Software

» About GPS Insight:

GPS Insight software enables to track any type of commercial or government vehicles. GPS Insight fleet software effectively solves the most unique fleet challenges. They provide flexible fleet tracking solutions that are customized to business needs, along with the information needed to reduce costs, reduce risk, and increase revenue. With GPS Insight software, the fleet operating costs are reduced by keeping track of fuel consumption, vehicle maintenance, insurance, etc. It also enables to reduce risks by abolishing unauthorized usage, on the job safety. Enhanced dispatch of real-time locations and status, providing accurate ETS’s and services to customers.

» Starting Price

$17.95/month (Includes hardware, software, and installation.)

» GPS Insight Fleet Management Features:

  • Fuel Management
  • Dispatch Management
  • Productivity Analysis
  • Mileage Tracking
  • Employee Management
  • GPS Tracking
  • Maintenance Management
  • Motor Pool
  • Work Order Management

» Capterra: 4.5/5                                  » G2crowd: 4.5/5                                     » GetApp: 4.5/5


“The software is easy to use and has a ton of great features. We can keep tabs on our whole fleet, tell how long to their next appointment and get stats on driving habits and vehicle issues. And the landmarks feature is the best part. We can track all the places that they go so we know the best route to send them. We would be 50% less efficient without GPS Insight.”
- Mark Garland

4. Wialon

Wialon-Fleet-Management-Software

» About Wialon:

Wialon is a platform for GPS tracking. Its a quick start as a service provider best suited for startups that afford projects of any complexity. It's easy to integrate Wialon with other systems to become a basis for partner solutions. Wialon is wired with special tools to make the development process fast and easy. Wialon system is a package that comes with the solution for scheduled transportation management, delivery monitoring service, maintenance management app, driver behavior monitoring module, and much more. The clients can access the system from anywhere. They offer a mobile app to track on a smartphone or tablet.

» Wialon Fleet Management Features:

  • Fuel Management
  • Dispatch Management
  • Incident Reporting
  • Productivity Analysis
  • Mileage Tracking
  • Routing
  • VIN Lookup
  • Employee Management
  • GPS Tracking
  • Maintenance Management
  • Motor Pool
  • Tire Management
  • Work Order Management

» Capterra: 4.8/5                                  » G2crowd: 4.9/5                                     » GetApp: 4.7/5


“Of all Wialon's functions, integration with the majority of tracking hardware in the world was our primary reason to choose it. We suggested our customers trying it and told them there was no need to change their tracking devices. Great 24/7 support was the next reason. In fact, most things are described in its strong documentation, but if you face a problem, Wialon technical support team will follow it up. During our cooperation, we didn't experience a question that took more than 6 hours to answer and solve completely.”
- Hamed Kazemi / CEO, GGRCO

5. GPSWOX

GPSWOX-Fleet-Management-Software

» About GPSWOX:

GPSWOX is a complete GPS fleet tracking software that is suitable for any type of industry. GPSWOX enables to track and manage any object in real-time on PC or phone. The GPSWOX fleet management software can play a major role in preventing vehicle and cargo theft, aiding in recovery as well. GPSWOX records arrival and departure times at customer locations, as fleet tracking is the only data that is needed to resolve customer billing disputes. GPS fleet tracking system helps in theft detection and unauthorized usage and in the recovery of stolen vehicles and cargo, it also qualifies you for discounts on insurance premiums. With GPS fleet tracking, speeding, idling, and unauthorized usage can be reduced.

» Starting Price

$2.99/month

» GPSWOX Fleet Management Features:

  • Fuel Management
  • Dispatch Management
  • Incident Reporting
  • Inventory Management
  • Productivity Analysis
  • Mileage Tracking
  • Routing
  • VIN Lookup
  • Employee Management
  • GPS Tracking
  • Inspection Management
  • Maintenance Management
  • Motor Pool
  • Tire Management
  • Work Order Management

» Capterra: 4.8/5                                  » G2crowd: 4.9/5                                     » GetApp: 4.8/5


“GPSWOX has a good base functionality, which we can develop further to our specific needs. It also covers the initial starting point we required from multiple end with regards to app support, branding, multi-language, multi-device. GPSWOX also gives us security in term of long term customizations and regular updates.”
- Antoine Bartolo / CEO, Worldfone 1 Co. LTD

6. Fleetio

Fleetio-Fleet-Management-Software

» About Fleetio:

It's time to ditch the traditional spreadsheets and paper-based document processes. With Fleetio, it's easy to track, analyze, and improve fleet operations. Fleetio provides the software that is needed to manage and maintain your fleet from anywhere with intuitive web and smartphone apps. Fleetio empowers everyone to work together to contribute to the success with flexible permissions. Automated fleet management tasks such as maintenance scheduling, fuel transactions, etc, improve efficiency. Automated regular notifications and reminders for fleet maintenance, DVIR defects, engine faults and recalls. Tracking total costs, cost-per-mile, asset utilization and gain unparalleled insight into fleet operations is made easy with data visualizations and shareable reports. Fuel card transactions can be tracked automatically and drivers can be empowered to enter fill-ups on the go to enable real-time fuel efficiency reporting.

» Starting Price

$75.00/month (Unlimited users. Multiple plans available. All mobile apps are free!)

» Fleetio Fleet Management Features:

  • Fuel Management
  • Incident Reporting
  • Inventory Management
  • Productivity Analysis
  • Mileage Tracking
  • VIN Lookup
  • Employee Management
  • Inspection Management
  • Maintenance Management
  • Tire Management
  • Work Order Management

» Capterra: 4.8/5                                  » G2crowd: 4.1/5                                     » GetApp: 4.7/5


“I operate a fleet of 350 vehicles and I am a one man Fleet department. Fleetio is the only fleet management database that keeps my head above water. If it weren’t for this product I would be drowning in endless excel worksheets or constantly being hounded by other software companies that want me to purchase different modules or maintenance packages. The great thing about this is with the constant changes in technology, Fleetio is on top of it.”
- Clark

7. Onfleet

Onfleet-Fleet-Management-Software

» About Onfleet:

Onfleet is one of the world’s most advanced last-mile delivery platforms. Their web dashboard displays consolidate routing and dispatch operations. Their integrated route optimization engine captures time, location, capacity, and traffic to produce the most efficient routing solutions. Easy search and filter option using text, time or status to quickly find drivers, customers, or pickup/delivery tasks. With Onfleet’s auto-dispatch feature, reduce service time and labor costs by sending it to the right driver at the right time. Onfleet’s app is most loved by the drivers due to its user-friendly and easy to manage features. Real-time updates, direct communication, and a critical feedback loop are very helpful for customers.

» Starting Price

$149.00/month (Pricing is based on features and usage)

» Onfleet Fleet Management Features:

  • Dispatch Management
  • Mileage Tracking
  • Routing
  • Employee Management
  • GPS Tracking

» Capterra: 4.5/5                                  » G2crowd: 3.8/5                                     » GetApp: 4.5/5


“Onfleet is a no-brainer for any serious delivery operation. We were able not only to increase our delivery capacity by 50% using their route optimization engine but also to improve on-time rates and customer satisfaction through accurate ETAs and real-time visibility.”
- Emily Ehrlich / eCommerce Coordinator, The United Family

8. FleetFocus

FleetFocus-Fleet-Management-Software

» About FleetFocus:

FleetFocus fleet management software focuses on maximizing efficiency and minimizing downtime. FleetFocus manages every aspect of a fleet vehicle. It provides better data in less time for making decisions that have long-term benefits for the organization. Some of the features of FleetFocus includes complete vehicle life cycle management, robust work order functionality, real-time integration with AssetWorks FuelFocus fuel management system, technical training and certification, etc. There are heavy benefits involved in the usage of FeetFocus, few of them are reduces vehicle ownership costs, increased equipment availability and warranty recovery, it ensures the regulatory compliance of fleet management.

» FleetFocus Fleet Management Features:

  • Fuel Management
  • Dispatch Management
  • Incident Reporting
  • Inventory Management
  • Productivity Analysis
  • Mileage Tracking
  • VIN Lookup
  • Employee Management
  • GPS Tracking
  • Inspection Management
  • Maintenance Management
  • Motor Pool
  • Tire Management
  • Work Order Management

» Capterra: -                                  » G2crowd: 3.2/5                                     » GetApp: -


9. GSMTasks

GSMTasks-Fleet-Management-Software

» About GSMTasks:

GSMTasks is easy to use, yet powerful fleet management software tool to improve your business collaboration. GSMTasks provides all the necessary tools that business needs to manage a fleet of vans, trucks, cars, , trailers or heavy vehicles. Their dashboard provides a complete overview, the fleets are provided with their task before they begin their work, they provide the facility to update tasks while their fleet is on the road with a click of a button. GSMTasks featured with improved driver and vehicle safety, reduced vehicle downtime.

» Starting Price

$7.00/month (Price 0,3 eur per task available)

» GSMTasks Fleet Management Features:

  • Fuel Management
  • Dispatch Management
  • Fuel Management
  • Productivity Analysis
  • Mileage Tracking
  • Routing
  • Employee Management
  • GPS Tracking
  • Maintenance Management
  • Work Order Management

» Capterra: 4.2/5                                  » G2crowd: 4.5/5                                     » GetApp: 4.3/5


“Because of GSMtasks route optimization, we have managed to reduce the time spent on logistics up to 2 times.”
- Henry Asi / E-kuller

10. Wooberly

Wooberly-Fleet-Management-Software

» About Wooberly:

Wooberly helps you to build your own on-demand business with our 100% customizable Uber Clone app. It is built with modern technologies like flutter and provides a better user experience. Wooberly is a single codebase, two platforms and three benefits. It is a perfect solution for MVP, to launch your idea into the market as quickly as possible, reduce development efforts, and be budget-friendly.

» Wooberly Fleet Management Features:

  • Dispatch Management
  • Fuel Management
  • GPS Tracking
  • Incident Reporting
  • Maintenance Management
  • Routing

» Capterra: -                                  » G2crowd: -                                     » GetApp: -


Fleet Management Software Buyer’s Guide

Fleet management is a system designed to coordinate and fast-track transport-related activities. Fleet management is a solution dedicated to managing, monitoring and maintaining commercial motor vehicles such as cars, trucks, vans, construction vehicles, etc. The fleet management system is also useful in managing private vehicles including aviation machinery, rail cars, ships, etc.

Fleet management solution takes care of fleet activities. You can easily manage vehicle leasing and financing through the software. It’s also the best technology to keep a record of vehicle maintenance. You can also manage licensing and compliance through fleet management software. Fleet management software offers other various features to your business where you can find supply chain management, accident management, driver management, safety management, fuel management, and much more.

» What is Fleet Management Software?

Fleet management software (FMS) is a software that enables users to accomplish an array of functions that are engaged in the fleet of vehicles that are managed by a company, government, or organization.

The fleet tracking software is the key component that is GPS-based, which helps to establish the location of the vehicle, the direction of its movement and its speed. Along with other tracking functionalities, this information is transmitted to a fleet management software application.

FMS can be a standalone application or a cloud product that enables businesses to optimize the use of their work vehicles from a central platform. Fleet management also involves the use of a telematics unit with a human interface device.

» What are the features of Fleet Management Software?

The functionalities of fleet management software are to gather, store, process, manage, monitor, report and export data. This information can be imported from some of the extrinsic sources like gas pump processors, territorial authorities for managing vehicle registration, financial institutions, insurance databases, vehicle specification databases, mapping systems and from internal sources. The fleet management software is featured to manage few processes such as:

Vehicle management: Fleet management software is designed to manage processes and tasks related to all kinds of a fleet of vehicles like managing the vehicle inventory, vehicle maintenance like routine maintenance and scheduled maintenance, licensing and registration, vehicle insurance, cost management, and vehicle disposal.

Driver Management: The software also manages the data related to the driver including driver license management, logging of penalty points, passenger safety, etc.

Incident Management: This is one of the main processes of the fleet management system, which takes care of accident and fine related issues along with apportioning costs to drivers.

Fuel Management: The software can track fuel consumption tendencies to minimize idling time, emissions, and more.

Routing: Fleet management software lets you make logistics decisions based on vehicle GPS position, duration of stops, speed, etc.

GPS Locator: A GPS locator installed in the dashboard allows fleet managers to track and study the vehicles in the fleet. A radio frequency identification system lets you maintain tracking in poor signal areas, for example, underground or in a tunnel.

Geofencing: The Geofencing feature of the software provides various notifications on the vehicle’s whereabouts like time of vehicle departure, when it leaves pre-defined boundaries or operates during off-duty hours, etc.

Route optimization: The Route optimization functionality is helpful for efficient planning of routes by determining the shortest and most fuel-efficient paths between each stop. Route optimization is paired with the fuel management module to save both time and fuel costs.

Set Alerts & Notifications: Many HMVs like trucks idle up to eight hours per day which results in increased fuel consumption and maintenance costs. In order to reduce fuel costs, it’s important to track and reduce idle time. Fleet managers can use fleet software to set alerts to monitor the idle time that will notify them each time a vehicle idles over a period of time that has been set in the FMS.

Cashless Mode of payment: Fuel cards, cashless mode of payment, help to keep a record of costs and inefficiencies across the fleet. The fuel cards are very beneficial for wholesale pricing, secure purchasing, and close monitoring of fuel consumption associated with dedicated fuel card accounts.

Tracking vehicle movements: Telematics uses GPS to track a vehicle’s movements. Its enabled to get updates every few seconds or few minutes.

» What are the benefits of Fleet Management Software?

The Fleet Management software has many benefits for its users: You can check here:

Efficient control: Fleet Management Software is designed to have better and efficient control and execution of tasks.

Multiple Task Management: The software enables its users to accomplish a series of tasks in the management of all aspects relating to a company’s fleet of vehicles.

Business Growth: Usage of a good and reliable fleet software can help your business to grow and maintain in a better way.

Time and Fuel Efficiency: By tracking vehicle activity, with real-time fleet management software reduces time and fuel costs and increases productivity with GPS vehicle tracking systems.

Increased Customer Satisfaction: FMS makes easy with proven solutions to reduce costs, improve competitive positioning and increase customer satisfaction in all areas of business operations.

Effective tracking: You will be able to keep track and manage locations, fuel, faults, acceleration, and view vehicle behavior as it happens anytime, anywhere with fleet management software.

Overall Business Efficiency: With fleet management software, reduce fuel costs by optimizing routes, watch your vehicles in real-time and communicate new routes or stops directly to their onboard, offers live GPS tracking, 2-way messaging, and stop & route management capabilities to ensure efficiency.

» What can be the cost of Fleet Management Software?

Shopping for fleet management software may not be an easy job. Fleet management software can cost anywhere from $15 to $80 per month, depending on several factors - the vendor, the size of the fleet, the version and features you may want to customize. The pricing varies depending on the business types. It is different for enterprise-sized businesses, and complete packages can run from a $10,000 overall flat fee, to the $1,000-$2,500 per user range.

» Conclusion

For any organization that uses a fleet of vehicles as a part of their business, maintenance and management of them is a serious and integral part of the business. From fire departments to the postal service, or any LMVs or HMVs, every organization has to ensure its fleet is operational, cost-effective, and able to provide the service for which it was intended. Fleet management software lets you achieve the same in a very effective and efficient way.

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