Top 10 Fleet Management Software (FMS) & Tools of 2023

Fleet management is the functionality that is used to coordinate and facilitate transport-related activities. Fleet management is a system designed to manage commercial motor vehicles such as cars, trucks, vans, construction vehicles, etc. It is also used to manage private vehicles used for official purposes, including aviation machinery, ships, etc.

Fleet management involves an array of functions that includes vehicle leasing and financing, regular maintenance of vehicles, licensing and compliance, supply chain management, accident management, and substitution, vehicle telematics, driver monitoring, speed and fuel management, and safety management.

The risks associated with vehicle investment, improving efficiency, productivity is minimized with the use and implementation of Fleet Management solutions in companies that are into the transportation business, also reducing their overall transportation and staff costs, and also following with government legislation. Such services can be dealt with by either an in-house fleet-management department or an outsourced fleet-management provider. To manage such fleet services there are many fleet management software available in the market which is user-friendly and easy to maintain.

Fleet management software is a software solution designed to assist users to accomplish a series of tasks related to a fleet of vehicles that are operated by a company, government, or organization. These tasks include all operations from vehicle acquisition through maintenance to disposal.

A key component in fleet management systems is the fleet tracking software/component. This component is generally GPS-based. The GPS component determines the vehicle location, direction, and speed, other tracking capabilities transmit this information to a fleet management software application. Some of the top fleet tracking software available in the market are:

1. Geotab

» About Geotab:

Geotab offers a powerful open platform for fleet management. Geotab’s fleet management software, MyGeotab is web-based fleet management software. MyGeotab is made available to all Geotab customers under any feature package: Base, Regulatory, Pro, and ProPlus. MyGeotab enables you to see all your vehicle and driver information in one place and make use of it for quicker, better-informed decisions in your business. Geotab is scalable software; in order to maximize the value of the data, fleet managers can purchase MyGeotab’s Software Development Kit, customize it to meet exact fleet needs. MyGeotab minimizes the complexity of collecting data and transforms it into useful information. Geotab fleet tracking software enables user to customize features for their organization by integrating rules feature that is configured and ready for use with a simple selection. The fleet manager can start by selecting/customizing the rules. Other key features include advanced reporting, driver behavior management, robust engine data reporting, GPS vehicle tracking, route optimization, etc.

» Geotab Fleet Management Features:

• Fuel Management
• Dispatch Management
• Incident Reporting
• Inventory Management
• Productivity Analysis
• Mileage Tracking
• Routing
• VIN Lookup
• Employee Management
• GPS Tracking
• Inspection Management
• Maintenance Management
• Motor Pool
• Tire Management
• Work Order Management

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» Capterra: 3.9/5                                  » G2crowd: 4/5                                     » GetApp: 4/5

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“Geotab gives us a clear picture to better understand cost-saving measures, and make smart decisions based on what our needs are,”
- Dan Black / fleet manager

2. Samsara

» About Samsara:

Samsara is a consolidated fleet management system with driver safety and compliance as its main agenda. Samsara fleet management software comprises of real-time telematics solution with GPS tracking, WiFi, and diagnostics. Their fleets are enabled with internet-connected high-definition cameras with computer vision. Samsara’s camera analyzes the road and driver behavior in real-time. The intelligent cameras in Samsara are proven to improve driver safety and lower fleet costs, by sending alert notifications to drivers and actionable insights to managers. Their wireless sensors capture the live and historical temperature, cargo, and equipment monitoring.

» Starting Price

› $149.00/month (Pricing is based on features and usage)

» Samsara Fleet Management Features:

• Fuel Management
• Dispatch Management
• Incident Reporting
• Mileage Tracking
• Routing
• VIN Lookup
• Employee Management
• GPS Tracking

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» Capterra: 4.4/5                                  » G2crowd: 4.6/5                                     » GetApp: 4.4/5

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“We used to get a lot of questions from sales agencies, asking us when a truck was going to arrive. Now, we can proactively let them know.”
- Adam Schwebel / VP of Operations, The Schwebel Baking Company

3. GPS Insight

» About GPS Insight:

GPS Insight software enables to track any type of commercial or government vehicles. GPS Insight fleet software effectively solves the most unique fleet challenges. They provide flexible fleet tracking solutions that are customized to business needs, along with the information needed to reduce costs, reduce risk, and increase revenue. With GPS Insight software, the fleet operating costs are reduced by keeping track of fuel consumption, vehicle maintenance, insurance, etc. It also enables to reduce risks by abolishing unauthorized usage, on the job safety. Enhanced dispatch of real-time locations and status, providing accurate ETS’s and services to customers.

» Starting Price

› $17.95/month (Includes hardware, software, and installation.)

» GPS Insight Fleet Management Features:

• Fuel Management
• Dispatch Management
• Productivity Analysis
• Mileage Tracking
• Employee Management
• GPS Tracking
• Maintenance Management
• Motor Pool
• Work Order Management

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» Capterra: 4.5/5                                  » G2crowd: 4.5/5                                     » GetApp: 4.5/5

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“The software is easy to use and has a ton of great features. We can keep tabs on our whole fleet, tell how long to their next appointment and get stats on driving habits and vehicle issues. And the landmarks feature is the best part. We can track all the places that they go so we know the best route to send them. We would be 50% less efficient without GPS Insight.”
- Mark Garland

4. Wialon

» About Wialon:

Wialon is a platform for GPS tracking. Its a quick start as a service provider best suited for startups that afford projects of any complexity. It's easy to integrate Wialon with other systems to become a basis for partner solutions. Wialon is wired with special tools to make the development process fast and easy. Wialon system is a package that comes with the solution for scheduled transportation management, delivery monitoring service, maintenance management app, driver behavior monitoring module, and much more. The clients can access the system from anywhere. They offer a mobile app to track on a smartphone or tablet.

» Wialon Fleet Management Features:

• Fuel Management
• Dispatch Management
• Incident Reporting
• Productivity Analysis
• Mileage Tracking
• Routing
• VIN Lookup
• Employee Management
• GPS Tracking
• Maintenance Management
• Motor Pool
• Tire Management
• Work Order Management

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» Capterra: 4.8/5                                  » G2crowd: 4.9/5                                     » GetApp: 4.7/5

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“Of all Wialon's functions, integration with the majority of tracking hardware in the world was our primary reason to choose it. We suggested our customers trying it and told them there was no need to change their tracking devices. Great 24/7 support was the next reason. In fact, most things are described in its strong documentation, but if you face a problem, Wialon technical support team will follow it up. During our cooperation, we didn't experience a question that took more than 6 hours to answer and solve completely.”
- Hamed Kazemi / CEO, GGRCO

5. GPSWOX

» About GPSWOX:

GPSWOX is a complete GPS fleet tracking software that is suitable for any type of industry. GPSWOX enables to track and manage any object in real-time on PC or phone. The GPSWOX fleet management software can play a major role in preventing vehicle and cargo theft, aiding in recovery as well. GPSWOX records arrival and departure times at customer locations, as fleet tracking is the only data that is needed to resolve customer billing disputes. GPS fleet tracking system helps in theft detection and unauthorized usage and in the recovery of stolen vehicles and cargo, it also qualifies you for discounts on insurance premiums. With GPS fleet tracking, speeding, idling, and unauthorized usage can be reduced.

» Starting Price

› $2.99/month

» GPSWOX Fleet Management Features:

• Fuel Management
• Dispatch Management
• Incident Reporting
• Inventory Management
• Productivity Analysis
• Mileage Tracking
• Routing
• VIN Lookup
• Employee Management
• GPS Tracking
• Inspection Management
• Maintenance Management
• Motor Pool
• Tire Management
• Work Order Management

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» Capterra: 4.8/5                                  » G2crowd: 4.9/5                                     » GetApp: 4.8/5

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“GPSWOX has a good base functionality, which we can develop further to our specific needs. It also covers the initial starting point we required from multiple end with regards to app support, branding, multi-language, multi-device. GPSWOX also gives us security in term of long term customizations and regular updates.”
- Antoine Bartolo / CEO, Worldfone 1 Co. LTD

6. Fleetable

» About Fleetable:

The best fleet and transport management software that will help you manage all aspects of your fleet, from drivers and vehicles to simple maintenance and repairs. You’ll be able to track everything in a single place. Fleetable is a bouquet of services for the transport and logistics sector, They understand that each client has a different set of requirements, so they have created separate yet integrated modules for catering to every kind of need. They take all the hassle out of fleet management activities. Manage Cost, Manage Trips, and make your staff accountable. With some of their interactive and dynamic MIS, you can get an overview of all your fleet-related information. Book Consignments from several locations in real-time, record and print documents, and send relevant documents to counterparties through notifications. Load Consignments onto a movable asset, track the movement of goods in real-time and unload material in one click at the destination point.

» Fleetable Fleet Management Features:

• Billing & Invoicing
• Load Management
• Dispatch Management
• Inventory Management
• GPS Tracking Integration
• FTL
• Fuel Censors
• Load Board
• Driver Management
• Order Management
• Driver Settlements
• Maintenance Management
• Scheduling
• Fuel Management
• PTL
• Gps
• E Invoicing
• Fleet/Equipment Management
• Customer Database
• Fuel Card Management
• Trip Logs
• Mobile App
• fastag intergrations

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» Capterra: 4.9/5                                  » G2crowd: 4.9/5                                     » GetApp: 4.9/5

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“Excellent... Superbb.. I like the software because it is user friendly and easy to use.. Also many features and advance options helps to manage the business and transportation system. I use to recommend everyone about this Fleetable software for transportation system whether they managing their own or hiring from outside.”
- Shiv M.

7. Fleetio

» About Fleetio:

It's time to ditch the traditional spreadsheets and paper-based document processes. With Fleetio, it's easy to track, analyze, and improve fleet operations. Fleetio provides the software that is needed to manage and maintain your fleet from anywhere with intuitive web and smartphone apps. Fleetio empowers everyone to work together to contribute to the success with flexible permissions. Automated fleet management tasks such as maintenance scheduling, fuel transactions, etc, improve efficiency. Automated regular notifications and reminders for fleet maintenance, DVIR defects, engine faults and recalls. Tracking total costs, cost-per-mile, asset utilization and gain unparalleled insight into fleet operations is made easy with data visualizations and shareable reports. Fuel card transactions can be tracked automatically and drivers can be empowered to enter fill-ups on the go to enable real-time fuel efficiency reporting.

» Starting Price

› $75.00/month (Unlimited users. Multiple plans available. All mobile apps are free!)

» Fleetio Fleet Management Features:

• Fuel Management
• Incident Reporting
• Inventory Management
• Productivity Analysis
• Mileage Tracking
• VIN Lookup
• Employee Management
• Inspection Management
• Maintenance Management
• Tire Management
• Work Order Management

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» Capterra: 4.8/5                                  » G2crowd: 4.1/5                                     » GetApp: 4.7/5

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“I operate a fleet of 350 vehicles and I am a one man Fleet department. Fleetio is the only fleet management database that keeps my head above water. If it weren’t for this product I would be drowning in endless excel worksheets or constantly being hounded by other software companies that want me to purchase different modules or maintenance packages. The great thing about this is with the constant changes in technology, Fleetio is on top of it.”
- Clark

8. Onfleet

» About Onfleet:

Onfleet is one of the world’s most advanced last-mile delivery platforms. Their web dashboard displays consolidate routing and dispatch operations. Their integrated route optimization engine captures time, location, capacity, and traffic to produce the most efficient routing solutions. Easy search and filter option using text, time or status to quickly find drivers, customers, or pickup/delivery tasks. With Onfleet’s auto-dispatch feature, reduce service time and labor costs by sending it to the right driver at the right time. Onfleet’s app is most loved by the drivers due to its user-friendly and easy to manage features. Real-time updates, direct communication, and a critical feedback loop are very helpful for customers.

» Starting Price

› $149.00/month (Pricing is based on features and usage)

» Onfleet Fleet Management Features:

• Dispatch Management
• Mileage Tracking
• Routing
• Employee Management
• GPS Tracking

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» Capterra: 4.5/5                                  » G2crowd: 3.8/5                                     » GetApp: 4.5/5

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“Onfleet is a no-brainer for any serious delivery operation. We were able not only to increase our delivery capacity by 50% using their route optimization engine but also to improve on-time rates and customer satisfaction through accurate ETAs and real-time visibility.”
- Emily Ehrlich / eCommerce Coordinator, The United Family

9. FleetFocus

» About FleetFocus:

FleetFocus fleet management software focuses on maximizing efficiency and minimizing downtime. FleetFocus manages every aspect of a fleet vehicle. It provides better data in less time for making decisions that have long-term benefits for the organization. Some of the features of FleetFocus includes complete vehicle life cycle management, robust work order functionality, real-time integration with AssetWorks FuelFocus fuel management system, technical training and certification, etc. There are heavy benefits involved in the usage of FeetFocus, few of them are reduces vehicle ownership costs, increased equipment availability and warranty recovery, it ensures the regulatory compliance of fleet management.

» FleetFocus Fleet Management Features:

• Fuel Management
• Dispatch Management
• Incident Reporting
• Inventory Management
• Productivity Analysis
• Mileage Tracking
• VIN Lookup
• Employee Management
• GPS Tracking
• Inspection Management
• Maintenance Management
• Motor Pool
• Tire Management
• Work Order Management

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» Capterra: -                                  » G2crowd: 3.2/5                                     » GetApp: -

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10. GSMTasks

» About GSMTasks:

GSMTasks is easy to use, yet powerful fleet management software tool to improve your business collaboration. GSMTasks provides all the necessary tools that business needs to manage a fleet of vans, trucks, cars, , trailers or heavy vehicles. Their dashboard provides a complete overview, the fleets are provided with their task before they begin their work, they provide the facility to update tasks while their fleet is on the road with a click of a button. GSMTasks featured with improved driver and vehicle safety, reduced vehicle downtime.

» Starting Price

› $7.00/month (Price 0,3 eur per task available)

» GSMTasks Fleet Management Features:

• Fuel Management
• Dispatch Management
• Fuel Management
• Productivity Analysis
• Mileage Tracking
• Routing
• Employee Management
• GPS Tracking
• Maintenance Management
• Work Order Management

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» Capterra: 4.2/5                                  » G2crowd: 4.5/5                                     » GetApp: 4.3/5

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“Because of GSMtasks route optimization, we have managed to reduce the time spent on logistics up to 2 times.”
- Henry Asi / E-kuller

11. Wooberly

» About Wooberly:

Wooberly helps you to build your own on-demand business with our 100% customizable Uber Clone app. It is built with modern technologies like flutter and provides a better user experience. Wooberly is a single codebase, two platforms and three benefits. It is a perfect solution for MVP, to launch your idea into the market as quickly as possible, reduce development efforts, and be budget-friendly.

» Wooberly Fleet Management Features:

• Dispatch Management
• Fuel Management
• GPS Tracking
• Incident Reporting
• Maintenance Management
• Routing

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» Capterra: -                                  » G2crowd: -                                     » GetApp: -

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Fleet Management Software Buyer’s Guide

Fleet management is a system designed to coordinate and fast-track transport-related activities. Fleet management is a solution dedicated to managing, monitoring and maintaining commercial motor vehicles such as cars, trucks, vans, construction vehicles, etc. The fleet management system is also useful in managing private vehicles including aviation machinery, rail cars, ships, etc.

Fleet management solution takes care of fleet activities. You can easily manage vehicle leasing and financing through the software. It’s also the best technology to keep a record of vehicle maintenance. You can also manage licensing and compliance through fleet management software. Fleet management software offers other various features to your business where you can find supply chain management, accident management, driver management, safety management, fuel management, and much more.