| 01Real Estate & Lease Management |
Tracks owned and leased properties, lease terms, critical dates, costs, obligations, renewals, and portfolio performance. |
Add Property / Lease→
Capture Terms & Costs→
Track Dates & Obligations→
Manage Portfolio
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Lease terms, options, and critical-date tracking
Property, cost, and portfolio-level reporting
Renewal, termination, and obligation alerts
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| 02Space Planning & Occupancy Management |
Maps workplace space, tracks occupancy, and helps facilities teams allocate desks, rooms, departments, and floor areas more efficiently. |
Import Floor Plan→
Define Spaces & Capacity→
Assign People / Teams→
Monitor Utilization
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Interactive floor plans and space classifications
Occupancy, capacity, and utilization tracking
Scenario planning for moves or consolidation
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| 03Desk, Room & Workplace Reservations |
Lets employees reserve desks, meeting rooms, parking, equipment, and other shared workplace resources based on availability and policy. |
Select Workplace Resource→
Check Availability→
Book Desk / Room / Asset→
Check In & Use
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Desk, room, parking, and resource booking
Mobile, web, kiosk, and calendar access
Check-in, no-show, and reservation-policy controls
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| 04Facilities Maintenance & Work Orders |
Manages corrective and preventive maintenance for buildings, systems, equipment, and workplace infrastructure through structured work orders. |
Report Issue / Trigger Maintenance→
Create Work Order→
Assign Technician / Vendor→
Complete & Close
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Corrective and preventive maintenance workflows
Labor, parts, vendor, and cost tracking
Mobile work orders and technician updates
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| 05Asset & Equipment Management |
Tracks workplace assets and equipment throughout their lifecycle, including location, ownership, condition, maintenance, warranty, and replacement history. |
Add / Discover Asset→
Assign Location & Owner→
Track Usage & Maintenance→
Retire / Replace Asset
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Asset hierarchy, location, and ownership tracking
Warranty, condition, and lifecycle history
Barcode, QR, RFID, or IoT options where required
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| 06Move & Workplace Change Management |
Coordinates employee moves, department relocations, workspace changes, and related tasks across facilities, IT, HR, and other teams. |
Submit Move / Change Request→
Plan Destination & Resources→
Coordinate Tasks→
Complete Move & Update Records
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Individual and bulk move support
Cross-team task and dependency coordination
Automatic floor-plan and occupancy updates
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| 07Workplace Service Requests |
Provides employees with a portal for requesting facilities support, cleaning, catering, repairs, access, moves, and other workplace services. |
Employee Submits Request→
Categorize & Route→
Fulfill Workplace Service→
Confirm Completion
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Configurable service catalog and request forms
Routing, approvals, SLAs, and notifications
Employee self-service and status tracking
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| 08Energy & Sustainability Management |
Tracks energy, utilities, emissions, waste, and sustainability metrics across buildings and facilities to support operational and environmental goals. |
Collect Utility / Facility Data→
Calculate Consumption & Emissions→
Compare Sites & Targets→
Identify Improvement Opportunities
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Energy, water, waste, and emissions tracking
Site-level benchmarking and target monitoring
Sustainability and environmental reporting support
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| 09Workplace Utilization & Sensor Integration |
Uses occupancy, reservation, badge, sensor, or other workplace data to show how offices, desks, rooms, and facilities are actually being used. |
Collect Occupancy / Sensor Data→
Match Data to Spaces→
Calculate Utilization→
Optimize Workplace Capacity
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Sensor, badge, Wi-Fi, or reservation-data support
Peak, average, and actual utilization reporting
Privacy and data-retention controls for occupancy data
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| 10IWMS Analytics & Enterprise Integrations |
Combines real estate, space, maintenance, asset, workplace, and sustainability data for portfolio reporting while connecting IWMS workflows with enterprise systems. |
Aggregate Workplace Data→
Measure Portfolio & Facility Metrics→
Connect Enterprise Systems→
Improve Workplace Decisions
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Space, cost, maintenance, utilization, and sustainability dashboards
HRIS, ERP, finance, access-control, BIM, and IoT integrations
APIs, exports, custom reports, and multi-site analytics
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