| 01Sample Registration & Accessioning |
Creates laboratory records for incoming samples and captures identifiers, source information, requested tests, priorities, quantities, and receipt conditions. |
Receive Sample→
Register Sample Details→
Assign Unique ID / Barcode→
Route for Testing
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Configurable sample types and accession fields
Barcode, label, and unique-identifier support
Bulk, batch, and recurring sample intake
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| 02Sample Tracking & Chain of Custody |
Tracks where samples are located, who handled them, how they were transferred, and what happened to them from receipt through storage or disposal. |
Assign Sample Location→
Scan / Record Transfer→
Track Handler & Timestamp→
Maintain Custody History
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Complete sample location and movement history
Barcode or RFID-based transfer tracking where needed
Immutable custody records with user and timestamp details
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| 03Test, Workflow & Batch Management |
Coordinates laboratory methods, test assignments, worksheets, batches, analysts, priorities, and processing steps required for each sample. |
Assign Required Tests→
Create Worklist / Batch→
Perform Laboratory Steps→
Advance Workflow Status
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Configurable methods, tests, and workflow stages
Batch, worksheet, and analyst assignment support
Priority, due-date, and turnaround-time controls
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| 04Instrument Integration & Data Capture |
Connects laboratory instruments with the LIMS to transfer worklists, capture measurements, and reduce manual transcription of test data. |
Send Worklist to Instrument→
Run Laboratory Analysis→
Capture Instrument Results→
Attach Data to Sample
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Compatibility with required laboratory instruments
One-way or bidirectional data exchange
Validation, error handling, and raw-data traceability
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| 05Result Entry, Validation & Approval |
Captures analytical results, compares them with specifications or limits, flags exceptions, and routes completed results through technical review and approval. |
Enter / Import Result→
Apply Calculations & Limits→
Review Exceptions→
Approve Final Result
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Numeric, qualitative, calculated, and derived results
Specification limits and automatic out-of-range flags
Multi-level review, approval, and electronic signatures
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| 06Quality Control & Laboratory QA |
Monitors standards, controls, blanks, replicates, calibration results, and other quality checks used to confirm analytical processes remain reliable. |
Define QC Requirements→
Run Controls with Samples→
Evaluate QC Results→
Accept / Investigate Run
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QC samples, standards, blanks, and replicate support
Control charts, acceptance rules, and trend monitoring
Deviation, investigation, and corrective-action linkage
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| 07Reagent, Consumable & Inventory Management |
Tracks laboratory reagents, standards, consumables, kits, and other materials by stock level, lot, location, expiration date, and usage. |
Receive Laboratory Material→
Record Lot & Expiration→
Issue to Testing→
Monitor Stock & Reorder
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Lot, batch, location, and expiration tracking
Minimum-stock and expiry alerts
Material usage linked to samples, tests, or batches
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| 08Equipment, Calibration & Maintenance Tracking |
Maintains laboratory equipment records and ensures instruments are calibrated, qualified, maintained, and available before they are used for testing. |
Register Laboratory Equipment→
Schedule Calibration / Maintenance→
Record Service Results→
Approve Equipment for Use
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Calibration, maintenance, qualification, and service schedules
Equipment status and out-of-service controls
Service certificates and complete maintenance history
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| 09Audit Trail, Security & Regulatory Compliance |
Controls access to laboratory records and preserves changes, approvals, signatures, and other activities needed for traceability and regulated laboratory operations. |
User Performs Laboratory Action→
Apply Permission & Signature Rules→
Record Change & Timestamp→
Preserve Audit Evidence
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Role-based access and segregation of duties
Electronic signatures and tamper-evident audit trails
Support for applicable laboratory and data-integrity requirements
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| 10LIMS Reporting, Certificates & Integrations |
Generates laboratory reports and certificates while connecting sample, result, quality, and operational data with ERP, ELN, instruments, analytics, and other systems. |
Aggregate Approved Laboratory Data→
Generate Report / Certificate→
Connect Business Systems→
Distribute Final Results
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Configurable reports and certificates of analysis
ERP, ELN, instrument, QMS, and analytics integrations
APIs, exports, dashboards, and multi-laboratory reporting
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