| 01Automatic GPS Mileage Tracking |
Detects vehicle trips and records distance automatically using a smartphone's location, motion, or other supported trip-detection signals. |
Start Driving→
Detect Trip Automatically→
Record Route & Distance→
Save Mileage Log
|
Automatic trip detection without manual start and stop
Tracking accuracy in urban, rural, and low-signal areas
Battery usage and background-location requirements
|
| 02Manual Trip Entry & Editing |
Lets users add missed journeys or correct dates, mileage, destinations, purposes, vehicles, and other trip information when automatic tracking is incomplete. |
Open Trip Log→
Add / Select Trip→
Edit Mileage & Details→
Save Corrected Record
|
Easy creation and editing of missed trips
Custom date, route, mileage, vehicle, and purpose fields
Change history or audit controls for business use
|
| 03Business & Personal Trip Classification |
Separates deductible or reimbursable business travel from personal driving and allows users to assign trip purposes or categories. |
Record Completed Trip→
Review Trip Details→
Mark Business / Personal→
Assign Purpose / Category
|
Fast swipe, bulk, or rule-based classification
Custom business purposes, clients, projects, or cost centers
Ability to exclude personal travel from employer reporting
|
| 04Trip History, Routes & Location Records |
Maintains a chronological history of trips with start and end locations, distance, route information, timestamps, and assigned business purpose. |
Capture Trip Activity→
Record Locations & Distance→
Store Trip History→
Search / Review Past Travel
|
Start, stop, route, distance, date, and time details
Search and filters by vehicle, purpose, client, or date
Location privacy and configurable data-retention controls
|
| 05Mileage Rates & Reimbursement Calculation |
Applies configured mileage rates to approved business travel and calculates reimbursement amounts for employees, contractors, or other drivers. |
Record Business Mileage→
Apply Mileage Rate→
Calculate Reimbursement→
Submit for Payment
|
Standard and custom mileage reimbursement rates
Different rates by country, vehicle, employee, or mileage tier
Automatic rate updates or effective-date controls where available
|
| 06Vehicle & Odometer Management |
Maintains information for one or more vehicles and records odometer readings to support mileage validation, vehicle-level reporting, and accurate trip records. |
Add Vehicle Profile→
Record Odometer Reading→
Assign Trips to Vehicle→
Monitor Mileage History
|
Multiple personal or company vehicle support
Odometer readings and mileage reconciliation
Vehicle-specific rates, ownership, and business-use records
|
| 07Automatic Classification Rules |
Uses work hours, frequent destinations, recurring routes, or configurable rules to categorize common trips with less manual review. |
Define Classification Rule→
Detect Matching Trip→
Apply Purpose / Category→
Review Exceptions
|
Rules based on time, location, route, or destination
Recurring trip and frequently visited location recognition
Easy overrides when an automatic classification is incorrect
|
| 08Employee Mileage Submission & Approval |
Lets employees submit mileage records for reimbursement while managers review trip details, policy compliance, and calculated amounts before approval. |
Employee Records Mileage→
Submit Mileage Report→
Manager Reviews & Approves→
Send for Reimbursement
|
Configurable employee submission and approval workflows
Policy checks, exceptions, comments, and rejected-trip handling
Department, project, client, and cost-center allocation
|
| 09Tax-Ready Mileage Logs & Reports |
Produces detailed mileage records showing dates, destinations, distances, vehicles, and business purposes for reimbursement, accounting, or tax documentation. |
Compile Classified Trips→
Validate Required Details→
Generate Mileage Report→
Export / Retain Records
|
Date, destination, distance, purpose, and vehicle details
Monthly, annual, employee, and vehicle-level reports
PDF, spreadsheet, and accountant-friendly export options
|
| 10Mileage Analytics & Business Integrations |
Tracks mileage costs, reimbursement activity, employee travel, and usage trends while connecting trip records with accounting, payroll, and expense systems. |
Aggregate Mileage Data→
Analyze Travel & Cost KPIs→
Connect Business Systems→
Process Records & Reimbursements
|
Mileage, reimbursement, driver, vehicle, and trend reporting
Accounting, payroll, expense, HR, and payment integrations
APIs, exports, administrative controls, and multi-user reporting
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