| 01Student & Family Management |
Maintains student profiles with contact details, guardians, emergency information, memberships, attendance, rank, notes, and training history. |
Create Student Profile→
Add Family & Membership Details→
Track Training Activity→
Maintain Student History
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Family or household accounts for multiple students
Emergency contacts, medical notes, and custom profile fields
Complete membership, attendance, billing, and rank history
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| 02Class Scheduling & Enrollment |
Organizes recurring classes, private lessons, open training, camps, and specialty sessions while managing student enrollment and capacity. |
Create Class Schedule→
Set Instructor & Capacity→
Enroll Eligible Students→
Publish Training Calendar
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Recurring and one-time class scheduling
Capacity, waitlist, age, level, and rank restrictions
Private lessons, camps, and special-event scheduling where needed
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| 03Attendance & Student Check-In |
Records class attendance and student visits to help schools monitor participation, eligibility, engagement, and training consistency. |
Student Arrives→
Check In to Class→
Record Attendance→
Update Training History
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Tablet, kiosk, QR, barcode, or staff-assisted check-in
Class-specific and school-wide attendance tracking
Absence, inactivity, and attendance-threshold alerts
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| 04Belt, Rank & Skill Progression |
Tracks each student's belt, rank, skills, curriculum milestones, attendance requirements, testing history, and readiness for promotion. |
Assign Current Rank→
Track Skills & Requirements→
Assess Promotion Readiness→
Record New Belt / Rank
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Custom belt and ranking structures by martial arts discipline
Attendance, skill, time-in-rank, and testing requirements
Promotion history and upcoming testing eligibility
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| 05Memberships, Contracts & Recurring Billing |
Manages membership plans, tuition, contracts, recurring charges, payment methods, discounts, failed payments, and account balances. |
Select Membership Plan→
Set Contract & Billing Terms→
Process Recurring Payment→
Update Member Account
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Monthly, prepaid, family, and custom membership options
Recurring billing, autopay, failed-payment retries, and reminders
Freezes, cancellations, discounts, prorating, and contract tracking
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| 06Lead, Trial & Enrollment Management |
Tracks prospective students from inquiry through trial classes, follow-up, enrollment, and conversion into paying members. |
Capture New Lead→
Schedule Trial Class→
Follow Up with Prospect→
Convert to Membership
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Website, phone, walk-in, and referral lead capture
Trial class scheduling and follow-up reminders
Lead source, conversion rate, and enrollment pipeline tracking
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| 07Online Registration, Waivers & Member Portal |
Lets students or parents register, sign agreements, update account details, enroll in classes, and manage selected activities online. |
Open Registration / Portal→
Enter Student Information→
Sign Waivers & Agreements→
Enroll / Manage Account
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Digital waivers, contracts, and electronic signatures
Self-service class enrollment and account updates
Parent access for children's schedules, payments, and progress
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| 08Instructor & Staff Management |
Coordinates instructor schedules, class assignments, availability, qualifications, time worked, and other staff responsibilities across the school. |
Add Instructor Profile→
Record Availability & Qualifications→
Assign Classes / Duties→
Track Staff Activity
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Instructor availability and recurring class assignments
Rank, certification, specialty, and qualification tracking
Staff permissions, time tracking, and substitution management
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| 09Member Communication & Retention |
Sends class reminders, payment notices, announcements, promotion updates, and targeted follow-ups to keep students and families informed and engaged. |
Select Student Segment / Trigger→
Create Message→
Send Email / SMS / App Notice→
Track Engagement / Follow-Up
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Email, SMS, push, or in-app messaging options
Automated reminders for classes, billing, birthdays, or inactivity
Segmentation by program, belt, membership, attendance, or status
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| 10Martial Arts Reporting & Integrations |
Tracks enrollment, attendance, retention, billing, student progression, and school performance while connecting management workflows with other business systems. |
Aggregate School Data→
Analyze Membership & Training KPIs→
Connect Business Systems→
Improve School Operations
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Membership, attendance, retention, revenue, and rank reports
Payment, accounting, marketing, website, and access-control integrations
APIs, exports, dashboards, and multi-location reporting
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