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Top Microsoft 365 Alternatives & Competitors

Finding the right software for your business can be challenging, and while Microsoft 365 is a popular choice, it may not be the perfect fit for everyone. If you're exploring Microsoft 365 alternatives, you're in the right place. We’ve compiled a list of the top competitors that offer similar features, pricing, and benefits. Compare the best alternatives to Microsoft 365 and discover the ideal solution tailored to your needs.
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Document Management Software Email Management Software Collaboration Software File Sharing Software Productivity Software Calendar Software

All Competitors and Alternatives to Microsoft 365

Explore each Microsoft 365 alternative through its overview and available details on use cases, buyer fit, key features, integrations, pros and cons, and pricing. When a comparison is available, open a side-by-side view with Microsoft 365 for a closer evaluation.

#1

LibreOffice

Do more - easier, quicker, smarter

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Alternative fit

Why Choose LibreOffice Over Microsoft 365

Best Open-Source Alternative

LibreOffice is the go-to for organizations that refuse vendor lock-in or need a zero-licensing-cost desktop suite. It handles Word, Excel, and PowerPoint file formats reasonably well and works entirely offline, though cloud collaboration capabilities lag significantly behind Microsoft 365.

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Free TrialNot provided Starting PriceContact Vendor HeadquartersAfghanistan
#2

Notion

🏆 SW Recommended

Your connected workspace for wiki, docs & projects

★★★★☆ 4.3 4 Reviews
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Alternative fit

Why Choose Notion Over Microsoft 365

Best for Collaboration

Notion replaces the fragmented docs-plus-spreadsheets workflow with a single flexible workspace where teams can write, plan, and manage projects together. It's not a full Office replacement, but for knowledge-heavy teams that find Microsoft 365 bloated, Notion often feels like a breath of fresh air.

Free TrialAvailable Starting Price$10 Per month HeadquartersUnited States
#3

Workspace ONE

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Alternative fit

Why Choose Workspace ONE Over Microsoft 365

Best for Enterprises

VMware's Workspace ONE targets large enterprises needing unified endpoint management, identity security, and app delivery across devices. It doesn't replace productivity apps outright but competes with the broader Microsoft 365 enterprise stack, especially where device management and zero-trust security are the primary concerns.

Free TrialAvailable Starting PriceContact Vendor HeadquartersUnited States
#4

Apache OpenOffice

The Free and Open Productivity Suite

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Overview

Apache OpenOffice is a free and open-source office suite that offers a complete range of tools for document creation and management. It includes a word processor (Writer), a spreadsheet program (Calc), a presentation maker (Impress), a drawing tool (Draw), a database manager (Bas...

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Free TrialNot provided Starting PriceContact Vendor HeadquartersAfghanistan
#5

ONLYOFFICE Workspace

Your virtual digital workspace

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Overview

ONLYOFFICE is a versatile software suite that's perfect for streamlining your office tasks. With a user-friendly interface, it offers a seamless experience for creating, editing, and collaborating on documents, spreadsheets, and presentations in real-time. What sets it apart is i...

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Free TrialAvailable Starting Price$2200 Per user HeadquartersLatvia
#6

SoftMaker Office

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Overview

SoftMaker Office is a versatile productivity suite designed to meet both individual and business needs with powerful word processing, spreadsheet, and presentation tools. Compatible with Microsoft Office formats, SoftMaker Office enables seamless file sharing and collaboration ac...

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Free TrialAvailable Starting Price$79.95 Per user HeadquartersUnited States
#7

WPS Office

🏆 SW Recommended
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Alternative fit

Why Choose WPS Office Over Microsoft 365

Best for Cross-Platform Compatibility

WPS Office runs on Windows, Mac, Linux, Android, and iOS with strong Microsoft Office format compatibility. It's particularly popular in cost-sensitive markets and among users who need solid desktop Office functionality without committing to a Microsoft subscription.

Free TrialAvailable Starting Price₹29.99 Per year HeadquartersUnited States
#8

Google Workspace

🏆 SW Recommended

A flexible, innovative solution for people and organisations to achieve more.

★★★★☆ 4.7 18 Reviews
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Alternative fit

Why Choose Google Workspace Over Microsoft 365

Best Overall Alternative

Google Workspace is the most direct competitor to Microsoft 365, offering a fully browser-native experience that many teams find easier to adopt. Real-time collaboration is genuinely seamless, pricing is straightforward, and for organizations already living in the browser, it often wins on simplicity alone.

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Free Trial14 Days Starting Price₹160.65 Per month HeadquartersUnited States
#9

Zoho Workplace

A secure cloud-based suite of applications for your office needs

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Alternative fit

Why Choose Zoho Workplace Over Microsoft 365

Best Budget-Friendly Option

Zoho Workplace packs email, docs, spreadsheets, video conferencing, and team chat into one suite at a fraction of what Microsoft 365 costs. Small businesses watching overhead closely tend to gravitate here, especially since Zoho's broader app ecosystem handles CRM, HR, and finance too.

Free Trial15 Days Starting Price$3 Per user HeadquartersIndia
#10

Dropbox Business

🏆 SW Recommended
★★★★★ 5.0 2 Reviews
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Alternative fit

Why Choose Dropbox Business Over Microsoft 365

Best for File-Centric Workflows

Teams that spend most of their time managing, sharing, and collaborating around files rather than heavy-duty document editing often find Dropbox Business more intuitive than Microsoft 365. The document creation tools are lighter, but file organization and external sharing are genuinely stronger.

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Free TrialAvailable Starting Price€16.58 Per month HeadquartersUnited States

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FAQs About Microsoft 365 Alternatives

What are the best alternatives to Microsoft 365?
Some of the best alternatives to Microsoft 365 include Google Workspace, Dropbox Business, Workspace ONE, Zoho Workplace, LibreOffice, Apache OpenOffice, Notion, ONLYOFFICE Workspace, WPS Office and SoftMaker Office. These alternatives offer similar features, better pricing, and more flexibility depending on your business needs.
Why should I consider alternatives to Microsoft 365?
There are various reasons why users look for alternatives to Microsoft 365, such as pricing concerns, missing features, better integration options, or improved customer support. Exploring alternative solutions ensures that businesses find the best fit for their specific requirements.
Are there free alternatives to Microsoft 365?

Yes! Depending on the product, you may find:

  • Free Trial options like Google Workspace, Dropbox Business, Workspace ONE, Zoho Workplace, Notion, ONLYOFFICE Workspace, WPS Office and SoftMaker Office (test premium features before subscribing).

These no-cost or low-cost alternatives can be ideal for startups and small businesses with budget constraints, but often come with feature limitations or usage caps. Always check each option’s details to ensure it fits your specific needs.

Which alternative to Microsoft 365 is best for small businesses?
Small businesses looking for an easy-to-use and cost-effective alternative to Microsoft 365 can consider Google Workspace, Dropbox Business, Workspace ONE, Zoho Workplace, LibreOffice, Apache OpenOffice, Notion, ONLYOFFICE Workspace, WPS Office and SoftMaker Office. These software options offer affordable pricing, simple setup, and essential business features tailored for growing teams.
Which Microsoft 365 alternative is best for enterprises?
Enterprises seeking a robust alternative to Microsoft 365 can explore Google Workspace, Zoho Workplace, LibreOffice, Notion and ONLYOFFICE Workspace. These platforms offer scalability, advanced automation, top-tier security, and enterprise-grade customer support to meet large-scale business needs.
What are the best cloud-based Microsoft 365 alternatives?
Some of the best cloud-based alternatives to Microsoft 365 include Google Workspace, Dropbox Business, Workspace ONE, Zoho Workplace, LibreOffice, Apache OpenOffice, Notion, ONLYOFFICE Workspace and WPS Office. These platforms offer seamless remote access, real-time collaboration, automatic updates, and enhanced security for smooth software management.
Do Microsoft 365 alternatives support mobile apps?
Yes, most Microsoft 365 alternatives provide mobile apps for iOS and Android. Options like Google Workspace, Dropbox Business, Workspace ONE, Zoho Workplace, Notion, ONLYOFFICE Workspace and WPS Office offer full-featured mobile applications that allow users to manage tasks, track progress, and collaborate on the go.
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