Best Collaboration Software

Collaboration Software ensures that geographical locations don’t limit the scope of efficient team communication required to achieve your dream project. With remote working being the new normal, collaboration software comes packed with good-to-great features to ease the transition into the digital workspace. Robust communication systems maintain uninterrupted discussions over video calls, emails, and chat boxes to sync your team with the latest updates. This collaborative software also facilitates sharing files, data, documents, and other media in all proximities and versions, ...

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List of Best Collaboration Software

MindMeister

Collaborative Mind Mapping

MindMeister is an online mind mapping tool that facilitates creative brainstorming and collaborative planning. It allows users to visually organize thoughts and ideas using mind maps, which can be shared and edited in real-time with other users. The tool supports adding images, links, and notes to individual map nodes, enhancing the richness of the information presented. MindMeister offers various... read more about MindMeister

7 Days

$3.50 Per month

Austria

Zoho Cliq

Best Team Communication Software

Zoho Cliq is a business communication software that simplifies team collaboration with its array of features. It offers organized chat channels for different topics, direct messaging for private conversations, and the ability to make audio and video calls within the app. Zoho Cliq integrates file sharing, allowing teams to exchange documents easily. The software supports customizable notifications... read more about Zoho Cliq

7 Days

$8.10 Per month

United States

Microsoft SharePoint

Simple sharing and seamless collaboration software

Microsoft SharePoint is a collaborative platform widely used for efficient teamwork within organizations. It helps people share and manage content, knowledge, and applications for seamless collaboration. With features like document storage, version control, and easy access, SharePoint simplifies file management. It enables teams to create, edit, and share documents in real-time, fostering ... read more about Microsoft SharePoint

30 Days

$5 Per month

United States

Box

Secure collaboration with anyone, anywhere, on any device

Box.com is a comprehensive content management solution offering various features. It provides robust security with identity and access management controls, device security, and content protection. Box Shield helps prevent data breaches through classification-based security controls and intelligent threat detection. The platform includes Box Governance for managing document retention and ... read more about Box

14 Days

$15 Per month

United States

Hive

Manage Projects Faster & Collaborate Better

Hive is a robust software solution designed to streamline collaboration and boost productivity for teams and organizations. It serves as a centralized hub for project management, task tracking, and communication, simplifying teamwork and ensuring projects stay on course. With Hive, you can effortlessly create, assign, and monitor tasks, guaranteeing that everyone stays aligned and project ... read more about Hive

7 Days

$1 Per month

United States

Kintone

Build Custom Business Apps with Kintone

Kintone is a versatile business application platform that simplifies the creation and customization of apps, even for those without extensive coding knowledge. It serves as a collaborative space where teams can develop, deploy, and manage various applications tailored to their specific needs. With Kintone's user-friendly interface, users can design apps through drag-and-drop features, streamlining... read more about Kintone

30 Days

$24 Per month

United States

Wrike

Versatile & Robust Project Management Software

Wrike, a dynamic project management platform, revolutionizes team collaboration with its user-friendly features. Designed for simplicity, Wrike empowers teams to plan, track, and manage projects seamlessly. The platform's customizable dashboards offer real-time insights, enhancing decision-making processes. Wrike's flexibility adapts to various work styles, making it suitable for diverse teams and... read more about Wrike

14 Days

$9.80 Per month

United States

Forecast

AI-powered Resource and Project Management Software

Forecast is an AI-powered platform that simplifies team collaboration with its user-friendly interface. Tailored for businesses of all sizes, it streamlines project planning, tracking, and resource management. Forecast's intuitive design ensures easy navigation for efficient task management, keeping projects on schedule. The platform excels in predictive analytics, offering insights that empower ... read more about Forecast

7 Days

Contact Vendor

United Kingdom

Asana

Manage your team’s work, projects, & tasks online

Asana is a powerful project management tool that streamlines collaboration. With a user-friendly interface, it's easy to create tasks and assign them to team members. Tasks can be organized into projects, making it simple to track progress. The platform allows real-time communication within tasks, reducing the need for endless email chains. Asana's calendar feature helps teams stay on schedule, ... read more about Asana

7 Days

$10.99 Per month

United States

Smartsheet

The enterprise work management platform

Smartsheet is a versatile work management and automation tool that simplifies complex tasks. With a spreadsheet-like interface, users can easily create, organize, and collaborate on sheets. These sheets serve as dynamic project plans, allowing for real-time updates and seamless collaboration. Smartsheet's grid structure makes it easy to track tasks, deadlines, and dependencies. Automation features... read more about Smartsheet

7 Days

$7 Per month

United States

Airtable

The platform to build next‒gen apps

Airtable is a top-notch app development platform that empowers users to extend the functionality of their databases effortlessly. With a user-friendly interface, creating custom apps becomes accessible even for non-developers. Start by defining data models, then add custom views and interfaces. Leverage Airtable's API to connect with external services and integrate data seamlessly. Its flexibility... read more about Airtable

7 Days

$20 Per month

United States

Miro

Visual workspace for innovation where teams manage projects, design products, and build the future together.

Miro is a collaborative online platform revolutionizing visual collaboration. Think of it as a virtual whiteboard where teams can brainstorm, plan, and create together, regardless of physical location. Its intuitive interface allows easy drag-and-drop functionality, making it accessible for all team members. With a wide range of templates, you can kickstart projects or customize your own boards ... read more about Miro

7 Days

$8 Per month

United States

monday.com

The Work Management Software To Maximize Business Efficiency

monday.com is a versatile work operating system designed to streamline collaboration and project management. Its colorful and intuitive interface simplifies complex workflows, offering customizable boards to fit various team needs. From task tracking to project timelines, monday.com adapts to your unique processes. Team members can easily communicate, share files, and update progress in real-time... read more about monday.com

7 Days

$9 Per month

Israel

ClickUp

One app to replace them all

ClickUp is an all-in-one project management platform that caters to diverse team requirements. Its user-friendly interface simplifies task organization and collaboration. It also offers customizable views to adapt to different workflows. With features like Docs, Goals, and Time Tracking, ClickUp centralizes tools and eliminates the need for multiple applications. The platform fosters transparency ... read more about ClickUp

14 Days

$7 Per month

United States

Teamwork.com

The All In One Team Project Management Software

Teamwork.com is a collaborative project management tool that simplifies teamwork. It streamlines task management, making it easy to assign and track progress. It enhances communication among team members with a user-friendly interface. Teamwork.com offers Gantt charts for visual project timelines. It allows file sharing to promote seamless collaboration. The platform integrates with popular tools ... read more about Teamwork.com

Available

$9.99 Per month

Ireland

Ziflow

Creative Collaboration and Online Proofing Software

Ziflow is a user-friendly online proofing tool designed to streamline the review and approval process for creative content. With Ziflow, teams can collaborate seamlessly on various file types, ensuring accuracy and efficiency in the review cycle. The platform provides a centralized space for feedback, avoiding the confusion of scattered email chains. Ziflow supports version tracking, helping teams... read more about Ziflow

Available

$199 Per month

United States

nTask

All-in-One Project Management Software

nTask is a robust and comprehensive project management platform. It serves as an invaluable tool for teams aiming to enhance collaboration and productivity. Functioning as a centralized hub, nTask allows teams to plan, execute, and monitor projects seamlessly. Its user-friendly interface ensures easy adoption, providing teams with a clear overview of tasks and timelines. nTask excels in task ... read more about nTask

7 Days

$3 Per month

United States

Zoho Projects

Cloud-based project management solution that helps teams plan, track, collaborate, and achieve project goals.

Zoho Projects is a versatile project management and collaboration tool that stands as a valuable asset for teams aiming to streamline workflows. This cloud-based platform offers many top-notch features like task management, time tracking, and team collaboration. Zoho Projects facilitates efficient project planning and execution, ensuring teams stay organized and meet deadlines. With its intuitive ... read more about Zoho Projects

NA

Contact Vendor

India

Google Workspace

A flexible, innovative solution for people and organisations to achieve more.

Google Workspace, formerly known as G Suite, is a collection of cloud-based productivity and collaboration tools developed by Google. It includes popular applications such as Gmail for email, Google Drive for storage, Google Docs, Sheets, and Slides for document creation and editing, and Google Calendar for scheduling. Workspace enhances team collaboration through shared calendars, documents, and ... read more about Google Workspace

14 Days

$6 Per month

United States

Flock

Team Messenger & Online Collaboration Platform

Flock is a versatile communication and collaboration platform designed to streamline team interactions. It offers direct messaging and group chats, making internal communication effortless. Users can create channels for specific topics or projects, ensuring organized discussions. Flock's video conferencing feature enables face-to-face meetings, enhancing team connectivity. The platform integrates ... read more about Flock

30 Days

$4.50 Per month

India

Confluence

Your Remote-Friendly Team Workspace

Confluence is a collaborative workspace that helps teams organize and share information efficiently. It's a central hub where you can create, store, and manage documents and notes. The platform allows easy creation of pages and blogs, useful for team updates or project plans. Confluence integrates with Jira, a plus for tracking project progress. It supports real-time editing, making team ... read more about Confluence

14 Days

$4.89 Per month

Australia

eXo Platform

Open Source Digital Workplace Platform

eXo Platform is a digital workplace solution designed to enhance team collaboration and communication. It combines features like social networking, forums, and chat for interactive engagement. The platform offers spaces for teams to collaborate on projects, and document management for easy file sharing and editing. eXo includes an integrated calendar for event planning and scheduling. Users can ... read more about eXo Platform

Available

$5 Per month

France

AgilityPortal

Boost employee experience and internal communications with a cloud intranet software.

AgilityPortal is an intranet platform designed to foster team communication and collaboration. It provides a centralized space for sharing news and social updates, keeping everyone in the loop. The platform offers a content management system for creating and storing documents, making information easily accessible. It includes tools for task management, helping teams track progress and deadlines. ... read more about AgilityPortal

Available

$3 Per month

United Kingdom

Zoho Connect

Modern intranet software to build an engaged and empowered workforce.

Zoho Connect is a comprehensive team collaboration software designed to streamline communication and workflow within organizations. It offers features like customizable forums for team discussions, task management tools for tracking projects, and a shared calendar to schedule meetings and events. The platform includes document sharing capabilities, allowing team members to collaborate on files in ... read more about Zoho Connect

15 Days

$0.34 Per month

India

Brosix

Secure Instant Messaging App For Business

Brosix is a secure instant messaging application designed for business communication. It provides encrypted text chats, ensuring private and secure conversations. The software also includes features like file transfer, allowing users to share documents and images easily. Brosix supports voice and video calls for direct communication, along with screen sharing for collaborative work. Users can ... read more about Brosix

14 Days

$4 Per month

United States

Collaboration Software Buyer's Guide

An organized work yields better results than the other one. That’s why organizations focus on efficient management of files and information amongst employees for smooth functioning of the workflow. However, that’s difficult to bring it to action. It becomes extremely difficult to bring real-time working synchronism between workers when they work at a different geographical location on different timelines. That’s where the need for collaboration software comes into the picture. An online collaboration software application can help you stay on top of deliverables by offering various flexible collaboration solutions. It brings all your communication to one place thereby offering you better control over co-workers with ease. As it is extremely useful, most organizations prefer to have it. However, unless you know about its working procedure, features, benefits and best price in the market, you can’t be able to figure out which type of collaboration tools you are going to need for your organization actually. In this regard, this buyer’s guide will help you gain the essential knowledge supplements for sure.

» What is the meaning of collaboration?

Collaboration can be best defined as a method where two or more people/organizations come together to complete a specific task to accomplish a shared goal. In simple words, it means to work with another individual/company to create or produce something of common interest.

» What is Collaboration Software?

It’s a software application that helps in collaborating tasks of different individuals from an organization and streamlines them through new methodologies. For instance, it builds an effective communication channel through which members remain update on what is happening when in the working system on a real-time basis. Also, it facilitates for easy file sharing system through a robust document management system. Not just that it can also help any business effectively manage its content both for internal and external audiences. An ideal project collaboration software application can also help for keeping a track of upcoming meetings and events without putting much manual labour.

» How does Collaboration Software work?

A business collaboration software works in synchronization with many small internal application software dedicated to specific tasks such as internal communication system, file sharing, content creation, calendar management, document finder, etc. With all these collaboration platforms inside, it offers an enterprise-grade solution that boosts team performances. So it keeps all team members in synchronism, follow the progress and prioritize completions to improve the speed and efficiency of the overall workflow.

» Is it worth investing money in Collaboration Software?

In the current world of cut-throat competition, it has become imperative to work speedily and efficiently at the same time in order to remain ahead of your competitors. However, bringing the same into action is not that easy. You have to drain your complete energy towards the same and may miss focusing on expanding your business area. However, with a team collaboration software by your side, things will get easy for you automatically. It will help you streamline your workflow while you focus on other key business activities. In this regard, it is worth investing in money.

» What are the features of Collaboration Software?

Collaboration Software helps maintain the efficiency in communication, sharing, coordination, and co-operation of documents and files between companies and firms. These operations are aided by the various aspects of the software which come together to make the software a huge success in the market. Hence, to gain a deeper insight into the software’s working, let’s study the basic features of the software.

› INTERNAL COMMUNICATION SYSTEM

To help team members maintain a well-connected sharing platform, the collaboration software is provided with numerous facilities and tools which aids in doing so. This is regulated via Email, voice, or video channels which are also facilitated with easy retrieval procedures. Hence, the circle members can stay updated in real-time while maintaining a healthy transfer of information and data.

› FILE SHARING

One of the most important features of the collaboration software is the file and document sharing option which enables streamlined transfer of various files and reports. Not only files, but media files like audio clips, images and in some software videos can also be easily shared between each other.

› CREATING CONTENTS

The Collaboration software also helps in creating, publishing, and sharing of contents in different channels in an efficient way. The feature allows users to create more market and consumer-specific products and services, which thereby enhances the inflow of traffic into the company or business.

› STREAMLINED SEARCH

The task of searching through old posts, contents, media, and documents has been streamlined, all thanks to the wonders of the online collaboration software. Previously the process which resulted in the wastage of valuable time has been simplified and can be completed within mere minutes, and in some cases, a few seconds are also enough.

› SCHEDULING CALENDAR

Remembering important dates, events, or bookings have been made easy since the online collaboration software was launched. This is generally done by combining every calendar you use into a single online collaboration software, which then performs the job on your behalf. This also leads to easy intimation processes to fellow colleagues or partners, as every involved person also gets notified about the event in real-time.

» How is the Collaboration Software Useful? / Benefits

Till now we have discussed the basics of the collaboration tools, but what about its benefits? You may have come across many sites depicting that hiring the collaboration tools can help improve your business within a day. But these are all myths. It is no doubt that the collaboration tools indeed have a myriad of benefits but they are not realized overnight. To gain a deeper insight into the topic, let’s study some of the common benefits of the software.

› REDUCES TIME WASTAGE

As the online collaboration tools are hardwired to perform each and every task, it significantly reduces the wastage of time which was higher in the case of former methods. Similarly, reduces wastage of time and maximized profitable outputs at the same time also serves as an encouragement to the employees, motivating them to generate more customer-specific content. It also helps cut down expenses as well as tackles the need for human resources.

› ENHANCES PROJECT MANAGEMENT

A well-coordinated project is more successful in every aspect as all its operations are performed with good coordination among the employees. The online collaboration tools help in doing so by opening lines of communication between the partners or the employees. Using the various features of the software one can easily track and verify the ongoing processes of the business, which can also help in detecting unwanted threats in real time.

› PRIORITIZING TASKS

It is not always easy to remember each and every task; this is where the enterprise collaboration software comes as a saviour. From listing out major tasks yet to be completed to arranging the list of tasks which are already completed, the software performs every task with 100% accuracy.

» What are the Important Points to be remembered Before Choosing Collaboration Software?

Installing an enterprise collaboration software can be overwhelming, but it is not always the case. Without proper knowledge or exploration, if you are going for the software, it can also lead to a drastic loss to your company or business. To help you out, we have henceforth hand-listed some of the crucial points worth-remembering before choosing a collaboration software.

› DOES YOUR COMPANY REALLY NEED THE SOFTWARE?

The software is popular among the masses because of its huge number of benefits which aids companies and businesses to perform day-to-day activities in complete ease. But, if the size of the company is too small or has just started and does not have many products and services, then it is highly advised not to move ahead with the software. At this time, one needs to give time for their businesses to grow so that their customers will have more than enough to remain hooked to what you have to offer.

› HOW MANY USERS WILL OPERATE THE SOFTWARE?

The efficiency of an online business collaboration software is also decided by the number of users who will be operating the software. This is because while the number of software allows a fixed number of users which is usually low, others come with a larger user base allowing a large number of users to use the software.

› WHAT ARE THE COMPANY’S REQUIREMENTS?

As important is the choice of an online business collaboration software, similarly crucial are the requirements one needs the software to fulfil. Furthermore, noting down the requirements can also minimize the hard work required for going through the huge heaps of software in the market. This also increases the chance of landing with the perfect software for your company without much head churning.

› HOW MUCH IS YOUR BUDGET LIMIT?

There is no wonder that the pricing plans of the software differ from one another mostly due to various reasons, such as facilities and tools availed, the duration for which the software has been subscribed, and more. Hence, it is always highly advisable to estimate one’s own budget beforehand which can narrow down the list of choices leaving you a few perfect options behind.

» How to Choose Best Collaboration Software?

With the availability of so many choices, one can become easily intimidated or confused when it comes to finding out the best option for the company or business. Hence, in this list, we have hand-listed some of the essential points one should remember so as to get the best project collaboration software.

› COMPATIBILITY WITH EXISTING TOOLS

Will it not be satisfying if the project collaboration software you installed is compatible with the other extra tools you already have? The answer will be definitely a big yes. Hence, while going for the software always be sure to check the software’s compatibility with the tools you already have to be on the safe side.

› SIMPLE INTERFACE TO WORK ON

Many project collaboration software are provided with a user-friendly interface which lets them work with the software with utmost feasibility. This is because the simplicity eradicates the need for having the prior technical knowledge or coding skills required for operating the software.

› 24/7 CUSTOMER SUPPORT

A good business collaboration software comes with 24/7 customer support which excels in providing instant customer-specific solutions. This acts by serving as an extra layer which enhances the trust of the customers over the product as well as the company.

› MULTI-PLATFORM ACCESSIBILITY

One more added benefits is when the business collaboration software provides multi-platform accessibility, that is, can be accessed through smartphones, laptops, and tablets. This helps the users to stay updated on the real-time analytics and reporting status of the products.

› REVIEWS

While choosing the best team collaboration software, the reviews or comments left over by the previous customers can also prove beneficial when it comes to differentiating what the company says and what is actually being offered. Moreover, the total number of service requests and their frequency can also help separate the good ones from the bad ones.

» Questions to ask a vendor when buying Best Collaboration Software

1. How does the system simplify the task and project management?
2. Is there a search feature?
3. What types of communication channels are included in the software? Are there any limitations?
4. How secure will be my data? Where would the information be stored?
5. Can I integrate other applications and software with this product?
6. Does the software provide real-time updates?
7. Does the software offer multi-editing and multi-language support?
8. How prompt are your support services?
9. Does the product cost include technical support?
10. Do the product upgrades or additional features come at extra cost?
11. Is your product extensible?
12. How well does the product perform on mobile platforms?

» How much Collaboration Software will cost?

The lowest pricing structure of the team collaboration software starts from $9/month and can reach to an estimated high of $299/month depending upon the facilities and tools availed by the consumer. However, many collaboration software also allow users to avail ‘pay-as-you-go’ feature which allows further installations of extra tools after paying the basic fee of the software. Although, almost all software help in maximizing gains, choosing the free basic version is often advised. This is because it eliminates the risk of fraudulent activities. Afterward, if interested one can subscribe to the premium version of the software after it successfully fulfils each and every requirement of the company in the trial version.

» Conclusion

As of now, you must have understood well how to judge an enterprise collaboration software application well by looking at its features, price and possible benefits on your organization. However as we saw the price of the software goes on increasing with added features and number of users, you may have to set aside a sizable budget for buying elite level online business collaboration software for your organization. With that being said, it is advisable not to make any decision in a rush. Take your time to analyze the software with a free trial offer and weigh its pros and cons in order to be able to make an easy decision.