Trying to decide between When I Work and Deputy? Both are industry-leading solutions, but which one is the best fit for your business? In this detailed comparison, we evaluate their features, pricing, ease of use, and customer support to help you make an informed choice. Whether you need advanced automation, better scalability, or user-friendly interfaces, this guide breaks down everything you need to know to select the right software for your needs.
Explore other software products that may fit your needs before making a final choice.
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Compare ratings, pricing, descriptions, buyer fit, integrations, category features, product details, alternatives, and SoftwareWorld’s final conclusion with When I Work on the left and Deputy on the right.
When I Work
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Deputy
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See ratings, free-trial availability, starting price, and a short description for each product in two dedicated columns.
Software
When I Work is a workforce management and scheduling platform designed to remove the chaos from employee scheduling and day-to-day team coordination. Built for businesses with hourly and shift-based workers,...
Read more about When I Work
Software
Deputy is a workforce management and employee scheduling platform designed to help businesses manage shift based teams, track employee time, and streamline payroll related tasks. Founded in 2008, the platform...
Read more about DeputyCompare problem it solves, core use cases, target users, industry fit, key features, and USP for both products in two dedicated columns.
Buyer fit
Streamlines Employee Scheduling And Time Tracking For Businesses
Effortlessly Manage Schedules And Boost Team Productivity
Buyer fit
Efficiently Manages Employee Scheduling And Time Tracking
Effortless Workforce Management For Seamless Team Productivity
Compare the popular integrations highlighted on each profile and open the full integration list for either product when you want deeper detail.
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Open any shared category to compare the features selected under that category for both products.
Features shown here belong only to the Time Tracking Software category.
| Feature | When I Work | Deputy |
|---|---|---|
| Billable & Non-Billable Hours | Listed | Listed |
| Reporting/Analytics | Listed | Listed |
| Approval Process Control | Listed | Listed |
| Payroll Management | Listed | Listed |
| Vacation/Leave Tracking | Listed | Listed |
| Employee Scheduling | Listed | Listed |
| Attendance Tracking | Listed | Listed |
| Calendar Management | Listed | Listed |
| Employee Time Tracking | Listed | Listed |
| Online Time Tracking | Listed | Listed |
| Mobile Time Tracking | Listed | Listed |
| Time & Expense Tracking | Listed | Listed |
| Task Management | Listed | Listed |
| Clock In/Out | Listed | Listed |
| Timesheet Management | Listed | Listed |
| Offline Time Tracking | Listed | Listed |
| Alerts/Notifications | Listed | Listed |
| Leave Tracking | Listed | Listed |
| Project Tracking | Listed | Listed |
| Employee Database | Listed | Listed |
| Reminders | Listed | Listed |
| Sick Leave Tracking | Listed | Listed |
| Overtime Calculation | Listed | Listed |
| Project Management | Listed | Listed |
| Real Time Updates | Listed | Listed |
| Automatic Time Capture | Listed | Listed |
| Employee Management | Listed | Listed |
| Billing & Invoicing | Listed | Listed |
| Time Off Requests | Listed | Listed |
| Accounting Integration | Listed | Listed |
| Online Time Clock | Listed | Listed |
| Artificial Intelligence | Not listed | Not listed |
Features shown here belong only to the Workforce Management Software category.
| Feature | When I Work | Deputy |
|---|---|---|
| Performance Metrics | Listed | Listed |
| Compliance Tracking | Listed | Listed |
| Attendance Management | Listed | Listed |
| Sick Leave Tracking | Listed | Listed |
| Recruitment Management | Listed | Listed |
| Reporting/Analytics | Listed | Listed |
| Real Time Notifications | Listed | Listed |
| Employee Management | Listed | Listed |
| Time & Attendance | Listed | Listed |
| Employee Scheduling | Listed | Listed |
| Reminders | Listed | Listed |
| Clock In/Out | Listed | Listed |
| Approval Process Control | Listed | Listed |
| Timesheet Management | Listed | Listed |
| Employee Database | Listed | Listed |
| Calendar Management | Listed | Listed |
| Performance Management | Listed | Listed |
| Shift Swapping | Listed | Listed |
| Time Off Management | Listed | Listed |
| Payroll Management | Listed | Listed |
| Budgeting/Forecasting | Listed | Listed |
| Self Service Portal | Listed | Listed |
| Activity Tracking | Listed | Listed |
| Vacation/Leave Tracking | Listed | Listed |
| Skills Tracking | Listed | Listed |
| Time Off Requests | Listed | Listed |
| Document Storage | Listed | Listed |
| Labor Forecasting | Listed | Listed |
| Automated Scheduling | Listed | Listed |
| Employee Onboarding | Listed | Listed |
| Artificial Intelligence | Not listed | Not listed |
Features shown here belong only to the Absence Management Software category.
| Feature | When I Work | Deputy |
|---|---|---|
| Time Off Management | Listed | Listed |
| Approval Process Control | Listed | Listed |
| Reporting/Analytics | Listed | Listed |
| Employee Database | Listed | Listed |
| Role-Based Permissions | Listed | Listed |
| Calendar Management | Listed | Listed |
| Self Service Portal | Listed | Listed |
| Alerts/Notifications | Listed | Listed |
| Leave Policy Management | Listed | Listed |
| Sick Leave Tracking | Listed | Listed |
| Timesheet Management | Listed | Listed |
| Payroll Management | Listed | Listed |
| Reminders | Listed | Listed |
| Overtime Calculation | Listed | Listed |
| Employee Scheduling | Listed | Listed |
| Attendance Tracking | Listed | Listed |
| Time Tracking | Listed | Listed |
| Artificial Intelligence | Not listed | Not listed |
Features shown here belong only to the Employee Scheduling Software category.
| Feature | When I Work | Deputy |
|---|---|---|
| Vacation/Leave Tracking | Listed | Listed |
| Employee Scheduling | Listed | Listed |
| Sick Leave Tracking | Listed | Listed |
| Messaging | Listed | Listed |
| Reporting/Analytics | Listed | Listed |
| Clock In/Out | Listed | Listed |
| Reminders | Listed | Listed |
| Mobile Alerts | Listed | Listed |
| Schedule Distribution | Listed | Listed |
| Payroll Management | Listed | Listed |
| Timesheet Management | Listed | Listed |
| Employee Portal | Listed | Listed |
| Shift Swapping | Listed | Listed |
| Calendar Management | Listed | Listed |
| Self Service Portal | Listed | Listed |
| Availability Management | Listed | Listed |
| Real Time Updates | Listed | Listed |
| GPS | Listed | Listed |
| Employee Management | Listed | Listed |
| Multi-Location | Listed | Listed |
| Task Scheduling | Listed | Listed |
| Overtime Calculation | Listed | Listed |
| Access Controls/Permissions | Listed | Listed |
| Employee Database | Listed | Listed |
| Compliance Management | Listed | Listed |
| Activity Tracking | Listed | Listed |
| Attendance Management | Listed | Listed |
| Artificial Intelligence | Not listed | Not listed |
Features shown here belong only to the Time Clock Software category.
| Feature | When I Work | Deputy |
|---|---|---|
| Sick Leave Tracking | Listed | Listed |
| Payroll Management | Listed | Listed |
| Employee Database | Listed | Listed |
| Activity Tracking | Listed | Listed |
| GPS | Listed | Listed |
| Attendance Tracking | Listed | Listed |
| Self Service Portal | Listed | Listed |
| Overtime Calculation | Listed | Listed |
| Mobile Access | Listed | Listed |
| Project Time Tracking | Listed | Listed |
| Activity Dashboard | Listed | Listed |
| Employee Profiles | Listed | Listed |
| Vacation/Leave Tracking | Listed | Listed |
| Reporting/Analytics | Listed | Listed |
| Employee Management | Listed | Listed |
| Billable Items Tracking | Listed | Listed |
| Workstation Tracking | Listed | Listed |
| Online Time Clock | Listed | Listed |
| Time Off Requests | Listed | Listed |
| Calendar Management | Listed | Listed |
| Timesheet Management | Listed | Listed |
| Online Punch Card | Listed | Listed |
| Employee Time Tracking | Listed | Listed |
| Employee Portal | Listed | Listed |
| Biometric Recognition | Listed | Listed |
| Employee Scheduling | Listed | Listed |
| Approval Process Control | Listed | Listed |
| Automated Scheduling | Listed | Listed |
| Compliance Management | Listed | Listed |
| Geofencing | Listed | Listed |
| Shift Scheduling | Listed | Listed |
| 2-Way Messaging | Listed | Listed |
| Artificial Intelligence | Not listed | Not listed |
Features shown here belong only to the Attendance Tracking Software category.
| Feature | When I Work | Deputy |
|---|---|---|
| Employee Database | Listed | Listed |
| Employee Scheduling | Listed | Listed |
| Clock In/Out | Listed | Listed |
| Multi-Location | Listed | Listed |
| Calendar Management | Listed | Listed |
| Project Time Tracking | Listed | Listed |
| Mobile Access | Listed | Listed |
| Payroll Management | Listed | Listed |
| Vacation/Leave Tracking | Listed | Listed |
| Employee Management | Listed | Listed |
| Activity Dashboard | Listed | Listed |
| Leave Tracking | Listed | Listed |
| Reporting/Analytics | Listed | Listed |
| Overtime Calculation | Listed | Listed |
| Sick Leave Tracking | Listed | Listed |
| Self Service Portal | Listed | Listed |
| Time Tracking | Listed | Listed |
| Timesheet Management | Listed | Listed |
| Compliance Management | Listed | Listed |
| Artificial Intelligence | Not listed | Not listed |
Features shown here belong only to the Calendar Software category.
| Feature | When I Work | Deputy |
|---|---|---|
| Calendar Management | Listed | Listed |
| Color Codes/Icons | Listed | Listed |
| Collaboration Tools | Listed | Listed |
| Calendar Sync | Listed | Listed |
| Scheduling | Listed | Listed |
| Room Booking | Listed | Listed |
| Task Management | Listed | Listed |
| Address Book | Listed | Listed |
| Email Management | Listed | Listed |
| Calendar/Reminder System | Listed | Listed |
| Event Management | Listed | Listed |
| Website Integration | Listed | Listed |
| Artificial Intelligence | Not listed | Not listed |
Features shown here belong only to the Catering Software category.
| Feature | When I Work | Deputy |
|---|---|---|
| Kitchen/Menu Management | Listed | Listed |
| Customer Database | Listed | Listed |
| Recipe Management | Listed | Listed |
| Order Management | Listed | Listed |
| Calendar Management | Listed | Listed |
| Facility Management | Listed | Listed |
| Quotes/Estimates | Listed | Listed |
| Real-Time Updates | Listed | Listed |
| Inventory Management | Listed | Listed |
| Waitstaff Management | Listed | Listed |
| Multi-Location | Listed | Listed |
| Event Management | Listed | Listed |
| Proposal Generation | Listed | Listed |
| Banquet Management | Listed | Listed |
| Booking Management | Listed | Listed |
| Billing & Invoicing | Listed | Listed |
| Event Scheduling | Listed | Listed |
| Delivery Tracking | Listed | Listed |
| Online Ordering | Listed | Listed |
| CRM | Listed | Listed |
| Payment Processing | Listed | Listed |
| For Catering Businesses | Listed | Listed |
| Artificial Intelligence | Not listed | Not listed |
Features shown here belong only to the Medical Scheduling Software category.
| Feature | When I Work | Deputy |
|---|---|---|
| Recurring Appointments | Listed | Listed |
| Reminders | Listed | Listed |
| Multi-Location | Listed | Listed |
| Calendar Management | Listed | Listed |
| Self Service Portal | Listed | Listed |
| Appointment Management | Listed | Listed |
| Patient Records Management | Listed | Listed |
| Faculty/Staff Management | Listed | Listed |
| Reporting & Statistics | Listed | Listed |
| Third-Party Integrations | Listed | Listed |
| HIPAA Compliant | Listed | Listed |
| Billing & Invoicing | Listed | Listed |
| Artificial Intelligence | Not listed | Not listed |
Features shown here belong only to the Restaurant Management Software category.
| Feature | When I Work | Deputy |
|---|---|---|
| Table Management | Listed | Listed |
| Billing & Invoicing | Listed | Listed |
| Employee Management | Listed | Listed |
| Reporting/Analytics | Listed | Listed |
| Reservations Management | Listed | Listed |
| Kitchen/Menu Management | Listed | Listed |
| Built-in Accounting | Listed | Listed |
| Online Ordering | Listed | Listed |
| Inventory Management | Listed | Listed |
| Wait List Management | Listed | Listed |
| Point of Sale (POS) | Listed | Listed |
| Order Management | Listed | Listed |
| Sales Reports | Listed | Listed |
| Real-Time Notifications | Listed | Listed |
| Order Entry | Listed | Listed |
| Artificial Intelligence | Not listed | Not listed |
Features shown here belong only to the Scheduling Software category.
| Feature | When I Work | Deputy |
|---|---|---|
| Real-time Scheduling | Listed | Listed |
| Online Booking | Listed | Listed |
| Reporting & Statistics | Listed | Listed |
| Availability Management | Listed | Listed |
| Group Scheduling | Listed | Listed |
| Automated Scheduling | Listed | Listed |
| Multi-Location | Listed | Listed |
| Self Service Portal | Listed | Listed |
| Calendar Management | Listed | Listed |
| Customer Database | Listed | Listed |
| Timesheet Management | Listed | Listed |
| Access Controls/Permissions | Listed | Not listed |
| Room Booking | Listed | Not listed |
| Appointment Scheduling | Listed | Not listed |
| Calendar Sync | Listed | Not listed |
| Alerts/Notifications | Listed | Not listed |
| Third-Party Integrations | Listed | Not listed |
| Mobile Access | Listed | Not listed |
| Reminders | Listed | Not listed |
| Booking Management | Listed | Not listed |
| Task Scheduling | Listed | Not listed |
| Artificial Intelligence | Not listed | Not listed |
Compare deployment, device support, pricing model, support channels, and target company size for both products.
Explore alternatives to When I Work and Deputy before making a final choice.
Explore other software products that buyers may consider instead of When I Work.
Explore other software products that buyers may consider instead of Deputy.
This comparison brings public profile information, category-specific feature selections, review visibility, and clearly labeled sponsored placements together in a structured format so you can evaluate both products with confidence.
Each section keeps When I Work and Deputy in clearly separated columns so you can compare equivalent information without losing context.
Shared categories open into their own feature comparisons, helping you review use-case-specific capabilities rather than only broad product claims.
Sponsored products stay outside the detailed comparison, and paid placements are clearly labeled so the core comparison remains focused on When I Work and Deputy.
Profile pages, category pages, integrations, and alternatives are linked throughout the page so you can continue your research from the same comparison.
