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EHS Management Software Buyer's Guide
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EHS stands for Environment, Health and Safety. EHS Management Software is a software application that monitors and analyzes data from different fields related to environment and waste management, occupational health and medical, safety and industrial hygiene. This requires diligent maintenance of the database where all the data related to a particular sector is stored, sorted and referred to as per requirement.
» What is the meaning of EHS?
The meaning of EHS is Environment, Health, and Safety. It is a set of methods that companies refer to for studying and implementing the practical components for safeguarding the environment as well as the safety and health of their staff at work.
» What is EHS Management Software?
EHS Software deals with several areas related to environment, health and safety. It is used to bring together vast amounts of data from various sectors into one centralized data management application. This helps an organization to start looking at the data over prolonged periods and analyze trends and act on them. This enables the organization to deal with not just data analysis but also risk management.
» What are the features of EHS Management Software?
EHS Software encourages sustainability, helps in boosting employee morale and securing customer loyalty. It also boosts employee productivity, helps with increasing profit margin and ensures compliance with the latest regulations by keeping up to date with them. EHS Management Software is modular software. Modular software enables the user in choosing modules which he or she needs and discards the ones that are not required. Following are the features of an EHS Software:
» Health Management
EHS Management System helps in monitoring occupational health and industrial hygiene within an organization. It puts forth the capability to measure the employee’s health status. It also helps with gauging if their bodies are capable of meeting the demands of the industry.
» Safety Management
This feature allows the user to track, assess, and prevent accidents at the workplace. This helps in ensuring the safety of the employees. Using the data collected through this tool, seminars, and workshops related to occupational hazards can be conducted. Awareness about occupational hazards and workplace practices is crucial for any organization, especially when it concerns the safety of the employees.
» Risk Assessment
This module allows users to analyze processes that can lead to potential risks which might lead to failure and dissolution of the organization. It can also help with optimizing safety audits, determining workplace hazards, managing insurances, and assist in the creation of risk analysis and reduction plans.
» Data Quality Check
Scouring through loads of collected data during various operations while ensuring the relevance and accuracy simultaneously can be tedious and time-consuming when done manually. By use of this feature, the user can automatically validate the records with ease. Easy management and updation of data are crucial to the operation of an organization. EHS Management Software gives the user the ability to do the same.
» Action Plan Creation
This feature allows the user to create corrective and preventive action plans based on incidents that have happened in the past in the workplace or to other companies. This provides a refined approach to safeguard the workers from any events that might cause them harm and threaten their lives.
» What are the Benefits of EHS Management Software?
» Encourages Sustainability
Implementing sustainable and foolproof practices for the organization can help one in establishing and promoting a better corporate culture, manufacturing reliable products, and securing long term profitability. By implementing the EHS Management System, an organization can easily detect, assess and prevent the many risks that come with various operations, making the business more sustainable.
» Boosts Employee Morale
About 50% of the workers take notes and follow up about an organization’s sustainability efforts. Knowing the employer makes it easier and builds a comfortable environment that, in turn, boosts employee morale. Through the utilization of EHS Management Software, creating a systematic approach to energy and resource conservation, recycling, and other environmental concerns is much more convenient.
» Secures Customer Loyalty
Workplace health and safety not only affects the staff members but has an impact on the customers as well. By ensuring the safety of the employees, the demands of the customers can be fulfilled more efficiently and help with customer retention.
» Increases The Profit Margin
Keeping the company’s injury rate to a minimum can help in increasing the profit margin. EHS Management System maintains programs regarding health and safety at workplaces for the employees. Statistics have shown that these health and safety workshops and programs can lower the injury rate by 20 to 40 percent. This increases productivity and hence boosts profit.
» Boosts Productivity
EHS systems help with automating and improving the data collection process. This helps in yielding more accurate and relevant data and focus on other aspects of the business. EHS Management System also helps with keeping up to date with the latest standards and regulations of the industry.
» Questions to ask a vendor when buying EHS Management Software
1. In what ways will this EHS software solve the EHS challenges I am facing?
2. On a scale of 1 to 10, how user-friendly is your solution?
3. Can I configure the system on my own?
4. Will the system require me to alter my business processes in any way?
5. How customizable is your software?
6. Does the system include reporting tools? Can I personalize the reports easily?
7. Does this software come with mobile capabilities? If yes, of what kind?
8. How much time will the setup take? Is it included in the pricing?
9. How scalable and comprehensive is the system?
10. Could I start with limited modules in the beginning and add more later as and when required?
11. Can this software work seamlessly with other software I use, such as an ERP system?
12. Do you offer dedicated training sessions? Do I have to pay a separate price for training?
13. What kind of after-sales support do you offer?
14. Who will own the data?
15. How safe will my data be?
16. How often should I expect the software updates and releases to roll out?
17. Will you assign a dedicated contact person for prompt assistance?
18. Do you have experience working in my niche?
19. What makes you better than the other EHS vendors in the market?
» What is the Cost of EHS Management Software?
The cost of EHS Management Software depends on a lot of factors. Buyers of the EHS Management Software in the market seeking a new system have a budget ranging from $58,000 to $2,000,000 for the initial software purchase. The average budget for the buyers of EHS Management Software is $310,750.
One of the first decisions the purchaser has to make before buying an EHS management software is whether he or she wants it to be custom designed or a commercially available solution.
Custom software is almost always the more expensive choice than off-the-shelf. In addition to software development, one needs to keep in mind the cost of adding new features, fixing bugs, and keeping the system up to date.
Off-the-shelf software, on the other hand, is typically more cost-effective when considered in the long run. In most cases, the purchaser has to pay a one-time registration fee and an annual subscription fee that covers the use of software maintenance, upgrades, and support.
The cost of EHS Software, on average, is $125 per month for a single user. For small businesses, the average price is around $320 per month. For large enterprises and medium businesses, EHS Management Software companies provide different plans based on their requirements.
» Conclusion
Environment, Health and Safety are all essential attributes to take into account when it comes to the establishment and sustenance of a business. The EHS Management System plays a crucial role in catering to this. There are a lot of rules and standards that an organization has to follow pre and post establishment. To abide by these while simultaneously ensuring the safety of the employees can be managed efficiently by an EHS Software.