Best Transcription Software for Small Businesses (Free & Paid)

Running a small business comes with unique challenges, including tight budgets and limited resources. That’s why choosing the right transcription software can significantly improve your workflow and help you compete more effectively. Here, we feature the top transcription software solutions designed for small businesses—offering affordable pricing, user-friendly interfaces, and scalable features that grow alongside your company.

Last Updated: September 18, 2025

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206 Software

Popular Picks in Transcription Software

Castmagic

Castmagic

$39 Per month

Rev.ai

Rev.ai

$1.2 Per year

Google Cloud Speech-to-Text

Google Cloud Speech-to-Text

$0.01 Per month

List of Top Best Transcription Software for Small Businesses

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Ebby is a powerful transcription software that simplifies the process of converting audio and video recordings into accurate text documents. Designed for professionals in fields such as media, legal, and academic, Ebby offers advanced speech recognition technology that ensures high accuracy rates in transcription. Users can easily upload audio files, and the software will transcribe them automatic... Read more about Ebby

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Available

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Location

Israel

Scribe4You is an efficient transcription software designed to support professionals in converting audio and video content into accurate text documents. The platform provides tools for uploading files, transcribing speech, and editing transcripts, making it ideal for journalists, legal professionals, and educators. Scribe4You’s advanced speech recognition technology delivers high-accuracy transcr... Read more about Scribe4You

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United States

VideoTranslator is an innovative transcription software specifically designed to convert video content into text, making it easier for users to create accessible content, captions, and subtitles. This platform leverages advanced speech recognition technology to deliver accurate transcriptions quickly, significantly reducing the time and effort typically required for manual transcription. Users can... Read more about VideoTranslator

Free Trial

Available

Pricing Type

$10 Per feautre

Location

Australia

Voicedocs Transcriber is a powerful transcription software that automatically converts audio and video recordings into text. Using advanced speech recognition technology, the software can transcribe spoken words with high accuracy, making it ideal for journalists, researchers, content creators, and businesses. Voicedocs Transcriber offers features such as speaker identification, time-stamping, and... Read more about Voicedocs Transcriber

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Germany

Noty is an intuitive transcription software that helps users quickly and accurately transcribe audio and video recordings. Designed for professionals in fields like journalism, content creation, and legal services, Noty uses advanced speech recognition technology to transcribe audio files in a matter of minutes. The software supports a variety of audio formats and includes features like timestampi... Read more about Noty

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Ukraine

zto.technology is an advanced call recording software solution designed to help businesses record, store, and analyze customer conversations across various communication channels, including phone calls, VoIP, and video chats. This software is ideal for businesses seeking to ensure compliance, improve customer service, and enhance team performance. With zto.technology, businesses can automatically ... Read more about zto.technology

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France

Sonero is a versatile note-taking software designed to help users capture, organize, and manage notes efficiently. The platform offers features for creating text-based notes, voice memos, and multimedia annotations, allowing users to organize information in a way that best suits their needs. Sonero’s advanced search functionality and tagging system make it easy to find notes and retrieve relevan... Read more about Sonero

Free Trial

Available

Pricing Type

$35 Per user

Location

Canada

JUST: Access is a transcription software tool designed to simplify the process of converting audio and video recordings into written text. The software offers advanced speech-to-text capabilities, allowing users to upload recordings, podcasts, interviews, and meetings for fast and accurate transcription. Powered by AI and machine learning algorithms, JUST: Access can automatically identify and tra... Read more about JUST: Access

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United Kingdom

Looppanel is a versatile transcription software that offers efficient and accurate transcription services for a wide range of audio and video formats. Whether you need to transcribe interviews, podcasts, lectures, or meetings, Looppanel streamlines the transcription process with its user-friendly interface and advanced speech recognition technology. The platform supports multiple languages and can... Read more about Looppanel

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India

OneMinutes is a transcription software designed to convert audio and video content into accurate, searchable text. The platform supports various audio formats, making it suitable for diverse use cases, such as interviews, meetings, and academic research. OneMinutes uses advanced speech recognition technology to transcribe content quickly, and users can edit the text for accuracy within the softwar... Read more about OneMinutes

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Japan

Text to JQL is an innovative transcription software tailored for simplifying workflows and automating processes in Jira environments. It converts spoken or written input into Jira Query Language (JQL) commands, empowering users to execute searches, create filters, or manage tasks without complex manual input. This tool is perfect for teams aiming to boost productivity by streamlining repetitive ac... Read more about Text to JQL

Free Trial

Available

Pricing Type

$0 Per user

Location

Ukraine

Synth is a transcription software designed to automatically convert audio and video files into accurate, readable text. With its advanced speech recognition technology, Synth can transcribe a wide range of content, including interviews, meetings, lectures, and podcasts, with impressive accuracy. The platform offers various features to enhance the transcription process, including the ability to edi... Read more about Synth

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United States

Voiser is a transcription software that converts audio and video files into accurate text, making it easier for businesses to capture and analyze conversations. The platform supports multiple languages and dialects, offering versatility for users across different regions. With Voiser’s advanced speech recognition technology, transcription is fast and reliable, reducing the need for manual data e... Read more about Voiser

Free Trial

Available

Pricing Type

$5 Per one-time

Location

Turkey

SoniClear Cloud Transcription is a transcription software that provides fast, accurate transcriptions for audio and video files, making it ideal for journalists, researchers, and legal professionals. The platform’s advanced speech recognition technology converts spoken language into text, streamlining the transcription process and saving time. SoniClear’s editing tools allow users to review an... Read more about SoniClear Cloud Transcription

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United States

Listener is an advanced transcription software that automates the conversion of audio and video files into accurate text transcripts. Designed for professionals in industries such as media, legal, healthcare, and education, Listener uses speech recognition technology to transcribe recordings quickly and efficiently. The platform supports a wide range of audio formats, including interviews, podcast... Read more about Listener

Free Trial

NA

Pricing Type

$0.25 Per month

Location

United States

Listen Monster is a feature-rich transcription software designed to streamline the transcription process by converting audio and video recordings into accurate, readable text. Whether you're a journalist, content creator, academic, or business professional, Listen Monster simplifies transcription tasks by offering high accuracy and time-saving tools. The software supports a wide variety of audio a... Read more about Listen Monster

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United States

GoWhisper is an AI-powered transcription software that converts audio and video recordings into text with high accuracy. This platform is ideal for professionals in journalism, education, and legal fields, who need reliable and quick transcription services. GoWhisper supports multiple languages and dialects, offering a versatile solution for global users. The software’s editing tools allow users... Read more about GoWhisper

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NA

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Location

Malaysia

Deepcura is an advanced transcription software solution designed to convert audio and video content into accurate text formats. Leveraging artificial intelligence and natural language processing, Deepcura offers high-level accuracy in transcribing recordings, making it ideal for professionals in fields like healthcare, legal, research, and media. It supports a wide range of audio and video formats... Read more about Deepcura

Free Trial

Available

Pricing Type

$49 Per user

Location

United States

Exemplary AI is a cutting-edge transcription software that uses advanced artificial intelligence to convert audio and video recordings into accurate, time-stamped text. Perfect for professionals in fields such as journalism, legal services, and healthcare, Exemplary AI speeds up the transcription process while ensuring high levels of accuracy. With its AI-driven algorithms, the software can handle... Read more about Exemplary AI

Free Trial

Available

Pricing Type

$19 Per month

Location

India

Free Subtitles AI is a powerful transcription software designed to automatically generate subtitles for video content. Using advanced AI algorithms, the software transcribes spoken words into text with impressive accuracy, enabling content creators, video editors, and businesses to create professional subtitles effortlessly. The tool supports a wide range of languages and can transcribe videos in ... Read more about Free Subtitles AI

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Location

United States

AudioNotes.ai is an advanced transcription software powered by artificial intelligence, designed to automatically transcribe spoken content into written text with high accuracy. Whether it's a podcast, meeting, interview, or lecture, AudioNotes.ai helps users save time by converting audio files into readable documents quickly and effortlessly. The software supports multiple languages and can trans... Read more about AudioNotes.ai

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United States

Unifire is an efficient and reliable transcription software that simplifies the process of converting audio and video files into text. Designed for professionals in various industries, including media, legal, and healthcare, Unifire offers advanced features such as automatic transcription, customizable templates, and multi-format support. The software uses sophisticated speech recognition algorith... Read more about Unifire

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Location

Germany

Talknotes is a powerful transcription software designed to convert audio and video content into accurate, readable text quickly and efficiently. Ideal for journalists, content creators, podcasters, educators, and businesses, Talknotes allows users to transcribe interviews, meetings, lectures, webinars, and other audio recordings with ease. The software uses advanced speech recognition technology t... Read more about Talknotes

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United States

1min.AI is a cutting-edge artificial intelligence software designed to help businesses and individuals leverage AI for smarter decision-making and optimized workflows. With its user-friendly interface, 1min.AI allows users to quickly deploy AI models for a variety of applications, from automating repetitive tasks to generating predictive insights. The platform supports natural language processing ... Read more about 1min.AI

Free Trial

Available

Pricing Type

$5 Per month

Location

Vietnam

Taption is an innovative transcription software designed to convert audio and video recordings into accurate and editable text. Ideal for businesses, content creators, and professionals in legal, medical, and media industries, Taption uses advanced speech recognition algorithms to provide fast and precise transcriptions. The platform supports a wide variety of file formats, including MP3, WAV, MP4... Read more about Taption

Free Trial

Available

Pricing Type

$8 Per one-time

Location

United States

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