Best Online Document Management Software

In an always-connected world, many businesses prefer document management software solutions that require no local installation. Below, you’ll find top online document management software platforms—often referred to as cloud-based or web-based—offering easy subscription models, automatic updates, and seamless remote access. Explore these recommended tools to streamline workflows, enhance collaboration, and keep your team productive from anywhere.

Last Updated: June 26, 2025

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1417 Software

List of Top Web-Based Document Management Software

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Enterprise

RockSolid MAX is a feature-rich accounting software designed specifically for home improvement and construction businesses. The platform offers comprehensive tools for managing accounting, project cost tracking, and financial reporting. RockSolid MAX simplifies complex financial tasks like job costing, payroll, and accounts payable and receivable, all while providing real-time insights into a comp... Read more about RockSolid MAX

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Scanbot Document Scanner SDK is a document management software solution designed for developers to integrate document scanning capabilities into their mobile applications. It provides high-quality image capture, text recognition (OCR), barcode scanning, and document processing in a single SDK, making it a versatile tool for building custom document management features. With support for multi-page ... Read more about Scanbot Document Scanner SDK

Free Trial

Available

Pricing Type

Contact Vendor

Location

Germany

e-automate is a comprehensive business management software designed for companies in the equipment, service, and parts industries. It provides an integrated suite of tools for managing sales, inventory, procurement, service contracts, and accounting. e-automate automates routine business processes, enabling businesses to streamline their workflows and improve efficiency across departments. Its inv... Read more about e-automate

Free Trial

NA

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Contact Vendor

Location

United States

Apryse PDF SDK is a powerful PDF software development kit designed to empower developers to integrate comprehensive PDF functionalities into their applications seamlessly. This SDK offers a wide range of features, including PDF creation, editing, rendering, and manipulation, ensuring that applications can handle PDF documents with ease. With support for annotations, form filling, digital signature... Read more about Apryse PDF SDK

Free Trial

Available

Pricing Type

Contact Vendor

Location

Canada

SpaceFinder is an intuitive document management software that enables organizations to store, organize, and retrieve documents efficiently. With features like advanced search, document tagging, and version control, SpaceFinder helps employees find the information they need quickly, reducing time spent on administrative tasks. The software also offers secure access controls to protect sensitive dat... Read more about SpaceFinder

Free Trial

NA

Pricing Type

$3000000 Per feautre

Location

Japan

Efficy CRM

Everything you need to power your growth in one CRM.

Efficy CRM is a comprehensive software solution designed to streamline customer relationship management for businesses of all sizes. With its user-friendly interface, Efficy CRM simplifies data management, allowing easy access to customer information, interactions, and sales processes. The software excels in contact management, helping teams organize and track their customer relationships efficien... Read more about Efficy CRM

Free Trial

14 Days

Pricing Type

$25 Per month

Location

Belgium

Connecteam

Manage your entire team in one app

Connecteam is a handy team management app. It makes teamwork a breeze for everyone. With easy-to-use features, Connecteam simplifies communication and collaboration. Team members can share updates, create schedules, and track time effortlessly. Its customizable options fit any business smoothly. The app's simple design ensures that anyone can use it without a hitch. Connecteam acts as a central hu... Read more about Connecteam

Free Trial

14 Days

Pricing Type

$29 Per month

Location

United States

eXo Platform

Open Source Digital Workplace Platform

eXo Platform is a digital workplace solution designed to enhance team collaboration and communication. It combines features like social networking, forums, and chat for interactive engagement. The platform offers spaces for teams to collaborate on projects, and document management for easy file sharing and editing. eXo includes an integrated calendar for event planning and scheduling. Users can pe... Read more about eXo Platform

Free Trial

Available

Pricing Type

$5 Per month

Location

France

PowerDMS

One platform to manage your workforce lifecycle

PowerDMS is a versatile software tool designed to streamline the management of critical documents and training within organizations. Its intuitive interface makes it easy for users to access, manage, and share important documents, ensuring that everyone is on the same page. PowerDMS stands out for its robust compliance tracking feature, enabling organizations to stay aligned with industry standard... Read more about PowerDMS

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

VirtualViewer is an advanced document management software designed to enhance the organization, retrieval, and sharing of digital documents. This platform provides businesses with a centralized repository for storing all types of documents, ensuring easy access and improved collaboration among team members. VirtualViewer supports various file formats and includes robust search functionalities, all... Read more about VirtualViewer

Free Trial

Available

Pricing Type

Contact Vendor

Location

United States

QuickSilver is an advanced document management software designed to streamline the organization and retrieval of digital files for businesses. This platform provides comprehensive tools for scanning, indexing, and storing documents securely. Users can easily access real-time data on document activities, manage user permissions, and generate reports on document usage. With features like automated w... Read more about QuickSilver

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Electronic Work Instructions is a specialized learning management system (LMS) software designed to help organizations create and manage instructional content for employees. The platform offers comprehensive tools for developing digital work instructions, training materials, and assessments, enabling users to enhance workforce training and compliance. With Electronic Work Instructions, organizatio... Read more about Electronic Work Instructions

Free Trial

NA

Pricing Type

$349 Per feautre

Location

United States

Accusoft is a comprehensive Document Management Software designed to streamline the organization, storage, and retrieval of digital documents for businesses of all sizes. Featuring an intuitive interface, Accusoft allows users to easily upload, categorize, and search for files, ensuring quick access to important information whenever needed. Advanced features include version control, secure sharing... Read more about Accusoft

Free Trial

Available

Pricing Type

$5 Per user

Location

United States

Alpha Office is a robust document management software designed to help organizations streamline the creation, storage, and retrieval of documents. This platform allows users to organize files efficiently, ensuring that important information is readily accessible when needed. Alpha Office features powerful search functionality that enables users to find documents quickly based on keywords, tags, or... Read more about Alpha office

Free Trial

NA

Pricing Type

Contact Vendor

Location

Japan

ShareGate is a data management software designed to help businesses manage and migrate data across cloud environments, primarily focused on Microsoft 365 and SharePoint. The platform offers tools for data migration, backup, governance, and security, ensuring that businesses can manage their data securely and efficiently. ShareGate simplifies the migration process, allowing businesses to move conte... Read more about ShareGate

Free Trial

Available

Pricing Type

$9995 Per year

Location

Canada

DocuWare

Document Management Software & Workflow Solutions

DocuWare is an advanced document management and workflow automation platform, revolutionizing how organizations handle information. With a user-friendly interface, DocuWare simplifies document storage, retrieval, and collaboration, making it easy for teams to manage content. The platform's cloud-based solution allows seamless access to documents from anywhere, promoting flexibility and remote work... Read more about DocuWare

Free Trial

Available

Pricing Type

Contact Vendor

Location

Germany

Fluix

Your Go-to Tool for Operational Efficiency and BPA

Fluix is a practical software solution tailored for streamlined workflow management and business process automation. It simplifies tasks by allowing users to effortlessly upload, edit, and share documents within a user-friendly interface. One standout feature is the customizable forms and digital signature capabilities, which ensure document compliance and minimize errors. Real-time collaboration ... Read more about Fluix

Free Trial

Available

Pricing Type

$50 Per month

Location

Ireland

Onehub

A better way to securely store and share your business files in the cloud.

Onehub is a cloud-based file-sharing and virtual data room service designed to provide secure and efficient collaboration for businesses. It specializes in creating a customizable and branded portal for file sharing, enhancing the professional appearance of clients and partners. Onehub's standout features include role-based permissions, providing granular control over who can access and edit files... Read more about Onehub

Free Trial

14 Days

Pricing Type

$$12.50 Per month

Location

United States

Comarch ECM Contract Management is a comprehensive document management software designed to streamline contract management processes for organizations. The platform offers a suite of tools for creating, tracking, and managing contracts throughout their lifecycle. With its user-friendly interface, Comarch ECM enables users to automate contract workflows, ensuring timely approvals and compliance wit... Read more about Comarch ECM Contract Management

Free Trial

NA

Pricing Type

Contact Vendor

Location

Poland

HotDocs is a leading document management software designed to automate the creation and management of legal and business documents. This powerful platform allows users to streamline the document drafting process, reducing the time spent on repetitive tasks while ensuring consistency and accuracy. With HotDocs, users can create customizable templates that incorporate dynamic data fields, enabling r... Read more about HotDocs

Free Trial

NA

Pricing Type

$1 Per feautre

Location

United States

Agilysys DataMagine is a powerful document management software designed to help businesses digitize, store, and manage their documents securely and efficiently. The platform provides tools for scanning, indexing, and archiving documents, ensuring that businesses can reduce paperwork and improve document accessibility. Agilysys DataMagine’s advanced search capabilities allow users to retrieve doc... Read more about Agilysys DataMagine

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Earth Class Mail is a cloud-based mailroom management software that helps businesses digitize their physical mail for easier access and organization. The platform provides tools for scanning and storing physical mail, allowing users to view, sort, and manage their mail from any device. Earth Class Mail also offers forwarding services, check deposits, and secure document shredding, making it a comp... Read more about Earth Class Mail

Free Trial

Available

Pricing Type

$19 Per month

Location

United States

ProcessMaker IDP (Intelligent Document Processing) is a cuttingedge content management software that automates document handling processes, enabling businesses to capture, classify, and manage data from various document formats. ProcessMaker IDP uses advanced machine learning algorithms to extract key data points, reducing the need for manual data entry and improving accuracy. This solution is ide... Read more about ProcessMaker IDP

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

UniSuite is a robust document management software solution that simplifies the storage, organization, and retrieval of business-critical documents. Designed to meet the needs of companies across various industries, UniSuite helps organizations move away from paper-based systems and digital clutter. With advanced document indexing and categorization capabilities, UniSuite ensures that files are eas... Read more about UniSuite

Free Trial

NA

Pricing Type

Contact Vendor

Location

Iceland

OnePlace Risk & Compliance is a document management software solution that enables organizations to manage and secure sensitive documents while ensuring compliance with industry regulations. The platform provides a centralized repository for storing and organizing documents, making it easier for teams to access and share important files securely. OnePlace offers advanced features like document ver... Read more about OnePlace Risk & Compliance

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

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