Best Free Knowledge Management Software

Free knowledge management software solutions are cloud-hosted digital platforms that enable small businesses and organizations to design, create, edit, share, and publish vital information as an online library that is accessible to the public as well as their employees. This information/knowledge could be anything. It could be about how to use a particular product or steps to perform a specific operation. Free and open source knowledge base software tools offer many fundamental features: KB management, categorization, text editing, activity tracking, access controls, live chat, notifications, reporting and analytics, multi-language support, and more. However, the number of features offered might be different, depending on the software. Are you looking for free knowledge base software solutions? You have landed on the right spot. SoftwareWorld has curated a list of the top-rated free knowledge base software that might catch your eye. Now, let’s go through the list provided below:

Note: Most of the products listed in this Free knowledge management software category offer free trial versions, though they have restrictions like timens limits, fixed number of users, or limited features. For more options and features, compare and evaluate all knowledge management software to find the best fit for you.

best free knowledge management software
  • 4.7 avg. rating from 06 reviews

Last Updated: September 18, 2025

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385 Software

Popular Picks in Knowledge Management Software

Trainual

Trainual

$249 Per month

Connecteam

Connecteam

$29 Per month

HubSpot Service Hub

HubSpot Service Hub

$800 Per month

Zendesk Suite

Zendesk Suite

   (4.4)

$55 Per month

List of Top Free Knowledge Management Software

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Tandora is a knowledge management software that helps businesses capture, organize, and share knowledge across teams to enhance collaboration and decision-making. The platform provides a centralized repository for documents, articles, manuals, and other resources, making it easy for employees to find the information they need, when they need it. Tandora’s intuitive search functionality allows us... Read more about Tandora

Free Trial

Available

Pricing Type

$30 Per month

Location

India

Hogado is a comprehensive task management software designed to streamline workflows and improve team collaboration. The software provides users with a powerful platform for organizing tasks, setting deadlines, and assigning responsibilities. Hogado’s intuitive interface makes it easy for teams to create, track, and prioritize tasks, ensuring that projects stay on schedule. Users can create task ... Read more about Hogado

Free Trial

Available

Pricing Type

$9 Per user

Location

Germany

Outcoach is a comprehensive classroom management software designed to improve the efficiency and effectiveness of teachers and educators. Whether in K-12, higher education, or corporate training, Outcoach offers a suite of tools to enhance the learning experience and streamline administrative tasks. The platform allows educators to create interactive lesson plans, track student progress, and manag... Read more about Outcoach

Free Trial

Available

Pricing Type

$2.99 Per user

Location

Australia

Lass dein Wissen für dich arbeiten – und schenke deinem Team täglich 2 Stunden mehr Zeit.

T5.Knowledge - Knowledge Management Software that helps organizations centralize, organize, and retrieve internal knowledge efficiently. It enables teams to access critical information, collaborate seamlessly, and reduce time spent searching for documents or answers. Our product's features include AI-powered search, document management, access controls, and integrations with tools like SharePoint... Read more about T5.Knowledge

Free Trial

30 Days

Pricing Type

Contact Vendor

Location

Germany

Obindo is a sophisticated Knowledge Management Software designed to help organizations efficiently create, organize, share, and manage their collective knowledge and information resources. By providing a centralized platform for storing and accessing knowledge assets, Obindo enhances collaboration, improves decision-making, and fosters a culture of continuous learning and innovation. The software ... Read more about Obindo

Free Trial

NA

Pricing Type

$350 Per user

Location

United States

La transmission du savoir au service des performances de votre entreprise

Diffusez les bonnes connaissances, uniques et stratégiques, à vos collaborateurs pour booster votre productivité et vos performances. Avec Shiroo, un outil aussi complet qu'intuitif, la gestion des connaissances devient une véritable partie de plaisir ! Pérennisez l’expertise de l’entreprise en facilitant la transmission du savoir et capitalisez sur les connaissances et expertises de vo... Read more about Shiroo

Free Trial

30 Days

Pricing Type

Contact Vendor

Location

France

IT Communication Assistant is an enterprise content management (ECM) software solution designed to enhance collaboration, communication, and document management within organizations. It provides businesses with a centralized platform to store, organize, and access a wide range of content, including documents, images, and multimedia files. The software enables employees to easily share and collabor... Read more about IT Communication Assistant

Free Trial

Available

Pricing Type

Contact Vendor

Location

Netherlands

Heropath is a sophisticated Knowledge Management Software designed to streamline and enhance the capture, organization, and dissemination of knowledge within organizations. It offers a comprehensive platform for managing intellectual assets, facilitating collaboration, and ensuring that valuable information is easily accessible to all team members, fostering a culture of continuous learning and in... Read more about Heropath

Free Trial

Available

Pricing Type

$20 Per month

Location

Australia

OVIO Virtual Assistant is an advanced knowledge management software designed to enhance information accessibility and collaboration within organizations. By leveraging artificial intelligence and natural language processing, OVIO serves as an intelligent virtual assistant that can swiftly retrieve, organize, and present relevant information based on user queries. The software enables seamless inte... Read more about OVIO Virtual Assistant

Free Trial

Available

Pricing Type

$11.95 Per user

Location

Germany

AI Assistant for Knowledge Management

Researchico streamlines knowledge management by leveraging advanced AI to organize, search, and analyze documents for actionable insights. Designed for research and business environments, Researchico supports multiple file formats, features intuitive bulk uploads, and offers powerful natural language search. Its secure, responsive, and multilingual platform ensures efficient information discovery... Read more about Researchico

Free Trial

Available

Pricing Type

Contact Vendor

Location

Germany

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Frequently Asked Questions

Following are some of the main features that the majority of free Knowledge Management Software offers in general:

  • Knowledge Base Management
  • Document Management
  • Drag & Drop
  • Content Library
  • Discussions/Forums
  • Content Management
  • Text Editing

Typically, there are some limitations to using free Knowledge Management Software solutions.

For example:

  • Limited access to features.
  • Restricted user accounts.
  • Low data storage capacity.
  • Limited customization capability.
However, you can always go for budget-friendly paid versions, which may break the limit barriers.

The majority of free Knowledge Management Software offers free trials for paid versions. Please note that the time period for a free trial may differ based on the software.

For example:


The majority of free Knowledge Management Software or free trials do not require credit card details. Users have to provide their credit card details if they go for any paid plans.

The majority of free Knowledge Management Software offers customer support to free users. However, the level of support may differ.

Absolutely! Free Knowledge Management Software are safe to use. They strictly adhere to regulatory compliance.

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