CMS software (content management system) is used to create digital content or website content. CMS software is a set of bundled applications allowing programmers and content creators to design and redesign web templates, articles and have a smooth publishing workflow. This software is used to create web pages, distribute content like blogs and media and manage websites. Web content management software allows the user to write, design and publish media content on the website. Every website has its own CMS software. You can either use the open source CMS software or can buy and use paid CMS software. Every website you see today has a CMS software that gives the back-end support and helps in making the content appealing for the users. The features of CMS software are high performance and scalability, stabilizing the website, simplified workflow and publishing content, social media interaction, built-in SEO tools, user-friendly application, etc. SoftwareWorld has a list of top-rated CMS software for you to look through and decide before buying. Every CMS software has its own benefits and limitations. Compare thoroughly before purchasing.
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Best CMS Software | Web & Enterprise Content Management System Software
1. WordPress – Website creation and publishing platform
About WordPress : WordPress is feature-packed content management software that gives freedom to build anything a user wants. The software is an open-source platform which you can use to create web-designs, blogs, apps, and websites. WordPress is free and priceless for the new generation bloggers. Hundreds and thousands of users are using WordPress for its impeccable features and accessible commands. With over 54000 plug-ins, you can start your online store, forums, analytics, mailing list, and manage galleries.
WordPress Content Management Features : Audio Content, Customizable Templates, Document Indexing, E-forms, Full Text Search, Image Editor, SEO Management, Text Editor, Version Control, Video Content, Website Management
“I started using WordPress themes to build simple websites, and as my confidence and abilities in the software grew, I was able to used plugins to improve the layout, add image galleries, and improve the visual appeal of my sites. I chose WordPress feeling confident that it would be relatively easy to build the website.” – Ray A.
51 – 200
Not provided by vendor
2. Joomla – Open source multilingual CMS platform
About Joomla : An award-winning content management software, Joomla is a boon for the website creators. With Joomla, you can build powerful online applications and designer websites that are search engine friendly. Joomla has become a favorite software for the leading web creators because of its outstanding features. Applications and websites created on Joomla are mobile friendly, secure and fully extensible. Joomla allows you to create apps with multilingual features and multi-user permission level. Joomla is created by users that have a large global impact.
Joomla Content Management Features : Document Indexing, Full Text Search, Text Editor, Version Control, Website Management
“I came to use Joomla when I needed to build a web based portal for my company to organize internal resources and data. While I can’t call myself a Linux guru, it really took me 15 minutes to get my initial Joomla website up and running. Instructions are very clear and simple. Joomla was my first CMS product to evaluate.” – Sergey M.
Not provided by vendor
3. Drupal – Open Source Content Management Platform
About Drupal : What better it could be that having an open source content management software for developers, marketers, and Agencies, altogether! Drupal is for ambitious web creators who want to achieve high-class customer experience at multiple channels. Because the needs of developers, marketers, agencies, and management companies are different, Drupal gives adequate space to all. Drupal solutions are customized for various platforms like-healthcare, tourism, High-tech, e-commerce, nonprofit organizations, higher education, government websites, and media houses.
Drupal Content Management Features : Audio Content, E-forms, Full Text Search, Text Editor, Video Content, Website Management
“The installation of this CMS in the company for which work has been very useful. In our case, we use it to move content oriented to the internal public and the results are remarkable. Both in the ease it offers to work day by day and in the scope of our audiences. Excellent features that are worth trying.” – Andrés E. B.
11 – 50
Not provided by vendor
4. Kentico – Kentico is a CMS, eCommerce and online marketing platform
About Kentico : Kentico is an integrated content management software that allows you to optimize digital experience across multiple channels. With Kentico, you can create cutting-edge online websites for your online marketing business or e-commerce organizations. The software is powered by .NET MVC technology and is incredibly helpful for all types of online businesses. Kentico has been award-winning software is one of the most trusted platforms worldwide.
Kentico Content Management Features : Customizable Templates, Document Indexing, E-forms, Full Text Search, SEO Management, Text Editor, Version Control, Website Management
“Kentico has given us an Enterprise Content Management Platform and Framework that we can rapidly deliver CMS Managed Web Solutions to our customers. It has opened up new revenue streams and has sets us heads and shoulders above our competitors.” – Vincent W. Mayfield
201 – 500
5. Superdesk – Digital Newsroom Software
About Superdesk : Superdesk is a state-of-the-art digital newsroom system. It combines headless CMS functionality with powerful workflow features for an end-to-end news creation, production, curation and distribution platform. Built alongside journalists in the newsroom, it has a modular, API-centric design that enables news organisations to add and adapt the functionality most relevant to their business. Superdesk is open-source web-based newsroom software that integrates easily with legacy systems as well as third-party applications.
Superdesk Content Management Features : Audio Content, Customizable Templates, Document Indexing, Full Text Search, Image Editor, SEO Management, Text Editor, Version Control, Video Content, Website Management
“It wasn’t just Superdesk’s functionality that won us over, but also the benefits that come from being a part of a community of news agencies participating in an open source project. We can all share in ideas and new features that will help us become more competitive.” – Helen Vogt
51 – 200
6. MODX – The Cloud Hosting & Free CMS Platform That Empowers You
About MODX : MODX is the company that backs the open source Content Management System and Web Application Framework, MODX, based in Dallas, TX, USA. MODX Revolution is the world’s fastest, most secure, flexible and scalable Open Source CMS. Our cloud platform, MODX Cloud, is the ultimate hosting for modern PHP applications, especially MODX. Awesome Performance. Amazing Tools. For Everyone. If flexibility, scalability, speed and security are important to your website, you need our MODX Revolution Open Source Content Management System (CMS).
MODX Content Management Features : Audio Content, E-forms, Full Text Search, Image Editor, SEO Management, Text Editor, Version Control, Website Management
“Even before I signed up, the support team were on hand to help import the site using their import tool, which worked like magic. The hosting is fast and the administration interface is really nice. I thoroughly recommend MODX Cloud to anyone who needs to maintain a MODX site.” – Aaron Figg
11 – 50
7. dotCMS – Java-based content management system
About dotCMS : Content is always the focal point of your website. dotCMS is guided by Infrastructure philosophy and allows the user to create content and manage them in a centralized way. dotCMS works on Java technology and is powered by some of the best features. The software is flexible and efficient for both marketers and developers. with dotCMS, you can now build and reuse older contents to create an engaging, connected, and memorable digital output. From customization, drag, and drop features, multilingual content management, and secure workflow, dotCMS provide all the opportunities.
dotCMS Content Management Features : Customizable Templates, Document Indexing, E-forms, Full Text Search, Image Editor, SEO Management, Text Editor, Version Control, Website Management
“Being on the Cloud has been a lifesaver for me. I try to upgrade our dotCMS instance at least once a year and the support I get from dotCMS to do that is critical. I couldn’t do it on my own.” – Carey Miller
11 – 50
Not provided by vendor
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8. Sitefinity – Content Management and Digital Marketing Platform
About Sitefinity : Today’s customer demands high-touch, personalized experiences with rich, relevant content delivered instantly through the digital channels they choose. On top of those expectations, you need to tame technological complexity and cope with limited resources. Progress® Sitefinity™ makes it easy for marketers and developers to deliver compelling, multichannel user experiences. More than 250 Progress Partners operating in 40+ countries offer unmatched expertise with Progress Sitefinity. Our partner digital agencies, systems integrators and web development firms—many of which work with Fortune 500 companies like Pepsi, Dannon and others—deliver compelling digital experiences on the Sitefinity platform that drive business growth and increase customer loyalty.
Sitefinity Content Management Features : Customizable Templates, Document Indexing, E-forms, Full Text Search, SEO Management, Text Editor, Version Control, Video Content, Website Management
“It manages our site content very well, and provides the level of analytics we need. Sitefinity has strengths surrounding template management, document management, and page creation. The drag-and-drop capabilities are very useful, and are easy to brand with HTML and CSS. Our team uses this CMS for both of our corporate websites, and use multi-site management to switch from each site.” – Jerry v.
1001 – 5000
Not provided by vendor
9. Contentful – API-first Content Management System
About Contentful : Along with content, it is important to manage infrastructure as well. Contentful is a unique content management software that allows you to publish your content everywhere. This helps your team build digital products faster and better. Contentful allows you to create contents without any limitations while using your favorite language, tools, and frameworks. This software also allows the creators to modify contents in a unified manner. You can make changes on all platforms by editing one single content source. Contentful deploys content to modern digital devices with powerful APIs.
Contentful Content Management Features : Document Indexing, Full Text Search, Text Editor
“The UI of Contentful is superb in its own right, but especially when compared to other similar CMS interfaces. Everything is laid out neatly, and it’s easy to sort and edit your content. When paired with a static site generator like Gatsby, Contentful is WAY more safe, dependable, and low-maintenance than WordPress.” – Andrew F.
51 – 200
10. Zephyr – PCI and HIPAA Compliant Cloud Content Management System (CMS
About Zephyr : Zephyr is for agencies. It’s for power users who need a CMS that is so nimble and flexible, you might literally freak out a little. And we’re not done. We aren’t standing still because technology evolves and we want Zephyr to set pace. Transparency, killer support, and direct access is a big part of our commitment to partner agencies. You deserve front row access to the brains behind Zephyr, and that’s what you’ll get. Website design agencies put a CMS through its paces, finding all the flaws, sore spots, and strengths. We know. After 20 years creating enterprise level websites, our team had used multiple platforms and built hundreds of websites. We were intimately involved with a number of CMS platforms, and thoroughly frustrated.
Zephyr Content Management Features : Audio Content, E-forms, Full Text Search, Image Editor, SEO Management, Text Editor, Video Content, Website Management
“Zephyr allows us to streamline our website builds, content migrations, and customer support and provide our clients with an easy-to-update website that can help the marketing teams produce solid results. Zephyr is incredibly fast on both the front and the backend. From an admin perspective, I can quickly move through the platform and make edits without waiting on load times.” – Allison G.
02 – 10
11. Populr – Better communication, one page at a time
About Populr : If you are looking to create engaging contents for your marketing applications, then Populr can be your best choice. Populr is one of the leading content management software that easily tracks, creates online pages to grab attention, share information, and achieve positive results. Populr allows you to connect your business with sales messages and assemble all the information on one single platform. You can now share your page, via various digital platforms, and work faster than ever.
Populr Content Management Features : Text Editor
“Understanding who is engaging with our outbound communication, both with customers and prospects, has been key to our sales division.” – Jason M.
02 – 10
Not provided by vendor
12. Canvas – Best Content Management System (CMS)
About Canvas : You don’t need to be a fancy developer or a hotshot marketer to maximize your web presence, but if you are, you will appreciate the CMS, CRM and Marketing features of Canvas®! Using the CMS system, you can develop highly customized web designs and landing pages while utilizing the latest technologies, such as drag-n-drop responsive builder, AMP, jQuery, Bootstrap, Elasticsearch, and much more. Unlike other platforms, you are in charge of the Responsive aspects of your design. The best part is, it’s all with drag-n-drop! SEO should not be treated as an add-on, it should be a built-in. Using Canvas®, you can control all aspects of your on-site SEO optimizations.
Canvas Content Management Features : Customizable Templates, Document Indexing, E-forms, Full Text Search, Image Editor, SEO Management, Text Editor, Version Control, Video Content, Website Management
“I’ve used canvas both as a student and instructor , I like that is user friendly , very straight forward in creating lessons and assessment. The ability to import content from other LMS such as Blackboard and Moodle is a big advantage . I think it would be a smooth transfer for those who want to switch.” – Nicolas H.
51 – 200
Not provided by vendor
13. Wrike – Manage your projects from start to finish with
About Wrike : Wrike is one of the leading content management solutions that enables cloud-based collaboration and works planning to handle multiple projects. Wrike provides the user with real-time reports and works status of all the projects handled by team members. This software is a simplified platform that easily turns strategies into actionable plans and achieves success henceforth. Wrike is an organizing software that allows management to handle projects, customize dashboard for team viewing and centralize communication with stakeholders.
Wrike Content Management Features : Customizable Templates, E-forms, Image Editor, Text Editor, Version Control, Video Content
“Wrike is the solution that I found to be the best fit for how we work. It’s customizable enough for each person on the team to easily see the big picture and get things done” – Courtney Hatch.
501 – 1000
14. eXo Platform – Enterprise digital collaboration software
About eXo Platform : eXo Platform is one of the best content management software that works as a team collaboration software as well. For efficient employee management, it is important to collaborate with your team members and harness yourself with company knowledge. eXo Platform eliminates the conventional barriers and transforms the company into an innovative, unified, and efficient workforce that derives employee’s potential to achieve common goals. eXo Platform connects your team with each other and streamlines communication using a modern-user hub.
eXo Platform Content Management Features : Customizable Templates, Document Indexing, Full Text Search, SEO Management, Text Editor, Version Control, Video Content, Website Management
“Great solution to collaborate, network, and share documents & knowledge with your team thanks to powerful tools such as wikis, dms, forum. Great Software.” – Fernando M.
51 – 200
Get Quick Comparison of Top CMS Software
|Content Management Features||WordPress||Joomla||Drupal||Kentico||Superdesk||MODX||dotCMS||Sitefinity||Contentful||Zephyr|
|Price||Not provided by vendor||Not provided by vendor||Not provided by vendor||$3,499.00/ one-time||Not provided by vendor||$19.00/ month||Not provided by vendor||Not provided by vendor||$99.00/ month||$100.00/ month|
|Full Text Search|
CMS (Content Management Software) Software Buyer's Guide
Running a website is not an easy task to do. It is expensive as well as time-consuming. After you finish the initial set up process, there comes the need for development, modification, maintenance, content management etc. While you will definitely need a human helping hand for managing other tasks but content management can be done easily through ideal content management software. The application will enable you to write, edit and perform other range of tasks with ease without a need to pay someone extra every time you decide to modify the content.
» What is CMS software?
Content Management Software application enables you to effectively manage your website content and control nearly every aspect of your website in a cost-effective manner without the need of any specialist. It also adds quick-to-edit functions for many aspects such as user accounts, message boards, photo galleries, and even online shopping systems. They are not completely web-based and can be used for corporate intranets as well. In this guide, you will come to know about various features and benefits of Content Management Software. You will also be advised on how to choose an ideal application that will take care of your website needs with ease. Before getting any deeper, let’s discuss how this software works.
» Is it worth investing money in Content Management Software?
Looking at the various functionalities and advantages, it may seem easy to invest money in this software however there is a catch. There are some instances where using this software may not be a good decision at all. For instance, if you are running a small website and it requires changes very less often, the functionality of the software will be wasted. On the other hand, there are also some Content Management Software applications whose functionalities may superfluous your CMS needs. Another factor that greatly affects the decision is the presence of capable manpower to manage the software. Let’s not forget that post-deployment, your staff will need training on handling Content Management systems. However, if they are not so technology friendly, it can add overheads to your business process. If you belong to any of the above-discussed cases then it is not worth investing money in a CMS system.
On the other hand, if you are running a website having considerable daily visitors and demands frequent changes to maintain adequate retention to bounce ratio then go for an ideal Content Management Software application without giving any second thought.
» What are the features of Content Management System Software?
Now, let’s have a brief look at the various elements of a content management system which helps in streamlining the content uploading work for the companies and businesses.
› Page Management and Word Processing
CMS Software allows the creation, formatting, and deletion of a page as desired. Furthermore, one can also decide the content’s location on a page before publishing the content as well. Similarly, word processing also helps individuals to format the texts, add designs, add hyperlinks, and more.
› Content Designing
The pre-designed content layout helps in editing and uploading the different parts of content such as header, text, meta description, snippet, and more separately. This helps in getting the idea of how the website or the content will be visible to the readers.
› SEO Tools and Analytics
Another feature of the Content Management Software is their compliance with various plugins and templates such as SEO Tools, which helps in maintaining the company or website’s efficiency in the market by ensuring good search results. Moreover, analytics when linked to the site also helps in keeping a track over the total number of visitors, both new and old readers. This provides a detailed preview of the customer acquisition and behaviour of the website.
» What are the benefits of Content Management Software?
Content management software come with a large number of advantages as they help various non-technical businesses and companies thrive in the global market by providing a method for uploading content without any prior coding skills. Here, we have listed out some of the standard benefits which these content management systems offer.
With the inclusion of various themes, templates, plugins and contact forms, the work of uploading content is streamlined for the users in the CMS software. This helps the companies and businesses to save time and create good content rather than scratching head on the working of the content management software.
One of the significant head-turning features of the content management software is its accessibility, which allows users to access their content from anywhere and anytime. Moreover, many software also provides mobile apps for their respective content management systems. These mobile apps allow individuals to operate all the websites in a single place providing greater flexibility to the users.
› Better SEO
Content Management Systems also help in managing a good Search Engine Optimization (SEO) for one’s website. This is done by installing SEO tools or plugins in the web content management system which automatically cross-checks your content and suggests the best possible outcomes to improve the click rate and inflow of visitors to your website.
Most importantly the content management software also works as a storage platform for the contents which as discussed above can be accessed from anywhere. This also allows various companies and businesses to merge their websites in case there is more than one and manage all of them through a single admin dashboard.
The pricing of content management platforms vary from one to another as it is entirely dependent upon the number of facilities and tools provided. However, some CMS software like WordPress also allows individuals, companies or businesses to use their platform for free, without any hidden charges.
» Before choosing the Content Management System
The market is flooding with n-number of Web Content Management System. However, before proceeding, you must set your priorities and needs in order to be able to figure out what kind of software you need actually. In this regard, here are a few questions that you must ask yourself to ease the task.
› How sophisticated is your content?
Both a large e-commerce website and a small blog can be managed through an Enterprise Content Management Software. However, it is important to audit your content niche now and how they are going to be in the future. The software should be able to cater to future demands as well.
› How much can you afford?
No doubt, you will get free applications but are they sufficient for your website? There are many popular e-commerce CMS software applications offering premium subscription charges. Closely analyze the features that are on the table against the price offered and then choose the best content management system that addresses your website needs.
› What are your security needs?
If your website deals with content that has confidential customer data, you should look for the CMS offering a high level of security against unwanted data breach. The application must provide strong password authentication system ensuring a high level of internal security for sure.
› How many people are going to need access?
The pricing may vary depending upon the number of users to the software. Run analysis and decide how many user access you are going to ask.
› Do you need any extra plugin or extension?
Certain content management software applications have become popular because they provide a wide range of plug-ins and extensions. However, they come with a big subscription price. If you are going to buy a customized application, it is better to make a list of add-on features of plugins that you require so that the vendor can make the final budget quickly.
» How to choose an ideal CMS (Content Management System) Software?
Out of the vast number of CMS software available in the market, choosing one can seem to be pretty intimidating. Thus, to help you out we have compiled some of the must-know things which can help you in selecting a good CMS for your business.
› Ease of use
It is quite apparent that a content management system which is comparatively easy to set up and use will have more users as compared to the one who needs some proficiency in programming languages. This also streamlines the installation and set up procedure thus reducing both time and wastage of money.
› Available Plugins, Themes, and Templates
Every content management system comes with their specific set of plugins, themes, and templates, all packed in the same installation pack as that of the CMS software itself. It proves to be very beneficial for beginners as it gives them detailed knowledge of the different categories of the tools and lets them get in-depth knowledge on the working of the plugin, theme or template.
› Security against hackers
While plugins allow one to customize the website as desired, a poorly coded plugin also exposes the site to a heightened risk of hacking due to their vulnerability. Hence, various content management systems also provide in-built security systems to track and notify in case of any potentially suspicious activity.
› Managing Media Library
Another important part of CMS software is the way they let their users handle the media, such as images, audio clips, videos, and more. One should always go for the CMS software which provides search attributes to its users in case if an individual is trying to retrieve a previously used media file in the website.
› E-Commerce Integration
Similarly, choosing a content management system which allows businesses and enterprises to change their online website to an online store without much work, is also considered as an add-on. This also allows users to integrate digital marketing on their website, with the help of CMS tools, such as creating a landing page, managing social media accounts, review ratings, and more.
Pricing also plays a significant role while choosing a good CMS software for your company. Although various content management systems have a variable pricing plan depending upon the facilities and tools provided, many also offer free services. It is highly advised for beginners and small companies to start with a free CMS software and later migrate to a paid version.
Reviews from older customers also help in listing out the authenticity of the content management systems and check out the quality of the services provided by the particular CMS Software. While a balance of both good and bad comments is still ok, one should always check the frequency of service calls done by the customers to the CMS companies to be on the safe side. There will be some non-organic reviews as well. All you have to do is to separate the wheat from the chaff and take actions accordingly.
» How Much Does CMS (Content Management System) Cost?
The final price of your Content Management Software will depend upon your requirements. It has one advantage that you can avoid a designer for most of the times to edit your pages. There are various types of pricing strategies applied by vendors. Some will charge a one-time subscription fee for installing and training of the software. The price of such type typically comes around to be $1000. However, the price will go up with additional features, customization, or post-installation maintenance or support. Therefore, it is imperative for you to decide which type of subscription model you want.
On the other hand, there are some other vendors who will charge you monthly or annually. The initial price will be too low or nothing but will go on subsequently depending upon the size of your website in the future. For instance, for a website having 5 pages, you may need to pay $30 per month and $10 extra per month for an additional 100 pages.
» Questions to ask a vendor when buying best CMS Software
1. Does your CMS software support audio content?
2. Does your solution come in with SEO tools?
3. Will there be ready templates to get started quickly? Can I personalize these templates?
4. Will there be a built-in text, as well as an image editor?
5. Will the system let me create, organize and distribute forms?
6. Does the software incorporate advanced search functionalities?
7. Does the system provide version control?
8. Can the software help me with website management?
9. Does your CMS solution extend support to video content?
10. What kind of mechanism does the software offer when it comes to document indexing?
11. Will the system offer integration with social media platforms?
12. How would the solution simplify the administration for my team?
13. Can you give me a walkthrough of the system’s publishing controls?
14. Does the system provide setting up different permissions for different users?
15. Is there a voice search feature?
16. Does the software provide multi-platform capabilities?
17. Does the system offer total unicode support?
18. Can this solution be easily integrated with my existing tools?
19. Does the software provide remote access?
20. Can the system allow the creation of graphical workflow?
21. Will you be providing on-site training? What would be the training duration?
22. Is your product extensible?
23. Will the product offer detailed analytics?
24. What kind of ongoing customer support do you offer?
As CMS software is one of the important applications required to run a website effectively, you must be careful enough before finalizing any vendor. It is better to seek for online reviews from different user forums and close peers to be able to decide which software to choose from. In case you are not sure how the software will affect your website user experience, demand for a 7-day free trial so that making a decision will be an easy affair.
Related Software Categories
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» Document Management Software - The best document management software is a really essential asset for business. If you are really serious and would like to increase business efficiency, this is the best software for you.
» File Sharing Software - It is necessary to share and receive a number of files in an organization and this can be achieved by using the best File Sharing Software. This software is capable of making your work ten times easier as you have the option of sharing as well as receiving numerous files from and to different computers and other devices.