Best Free Knowledge Management Software

Free knowledge management software solutions are cloud-hosted digital platforms that enable small businesses and organizations to design, create, edit, share, and publish vital information as an online library that is accessible to the public as well as their employees. This information/knowledge could be anything. It could be about how to use a particular product or steps to perform a specific operation. Free and open source knowledge base software tools offer many fundamental features: KB management, categorization, text editing, activity tracking, access controls, live chat, notifications, reporting and analytics, multi-language support, and more. However, the number of features offered might be different, depending on the software. Are you looking for free knowledge base software solutions? You have landed on the right spot. SoftwareWorld has curated a list of the top-rated free knowledge base software that might catch your eye. Now, let’s go through the list provided below:

Note: Most of the products listed in this Free knowledge management software category offer free trial versions, though they have restrictions like timens limits, fixed number of users, or limited features. For more options and features, compare and evaluate all knowledge management software to find the best fit for you.

best free knowledge management software
  • 4.7 avg. rating from 06 reviews

Last Updated: September 18, 2025

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385 Software

Popular Picks in Knowledge Management Software

Trainual

Trainual

$249 Per month

Connecteam

Connecteam

$29 Per month

HubSpot Service Hub

HubSpot Service Hub

$800 Per month

Zendesk Suite

Zendesk Suite

   (4.4)

$55 Per month

List of Top Free Knowledge Management Software

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Plutomen Assist is an advanced knowledge management software designed to help businesses capture, store, and share critical knowledge across teams. With Plutomen Assist, organizations can create a centralized repository of documents, best practices, troubleshooting guides, and other resources, making it easy for employees to access valuable information when needed. The software features powerful s... Read more about Plutomen Assist

Free Trial

Available

Pricing Type

Contact Vendor

Location

India

Turn hours of research into customer insight, instantly.

Notably is a qualitative data analysis software designed to help researchers, UX designers, and data analysts organize, code, and interpret qualitative data efficiently. With Notably, users can import transcripts, notes, and documents, organize them by themes, and analyze patterns and insights. The software’s tagging and categorization features streamline the process of coding and analyzing text... Read more about Notably

Free Trial

Available

Pricing Type

$25 Per user

Location

United States

Zavanta is a comprehensive compliance software designed to help organizations manage regulatory compliance and streamline policy management processes. This powerful platform provides tools for creating, updating, and distributing policies and procedures, ensuring that employees have access to the latest compliance information. With Zavanta, organizations can automate the compliance process, reduci... Read more about Zavanta

Free Trial

Available

Pricing Type

$1 Per user

Location

United States

Prepare for Al Centralpoint is a prerequisite to leverage Al

Centralpoint is a comprehensive knowledge management software designed to empower organizations with efficient information sharing and collaboration. This robust platform serves as a centralized repository for documents, resources, and expertise, enabling employees to access and share critical information effortlessly. With its intuitive search capabilities and customizable categorization, Central... Read more about Centralpoint

Free Trial

Available

Pricing Type

$25000 Per feautre

Location

United States

SeamlessDesk is a comprehensive help desk software designed to enhance customer support operations for businesses of all sizes. This platform enables organizations to manage customer inquiries and support tickets efficiently, ensuring that issues are addressed promptly and effectively. With its userfriendly interface, SeamlessDesk allows support teams to track, prioritize, and resolve customer iss... Read more about SeamlessDesk

Free Trial

Available

Pricing Type

Contact Vendor

Location

United States

Unleash the power of Artificial Intelligence for your business

What’s the point of having knowledge if it’s hard to find? ThinkOwl organizes information dynamically, using AI to surface the right insights instantly turning chaos into clarity for teams and customers alike. hinkOwl automates content curation, refines knowledge through usage patterns, and ensures teams never waste time searching for answers they should already have. Start using ThinkOwl's C... Read more about ThinkOwl

Free Trial

30 Days

Pricing Type

Contact Vendor

Location

United States

Cocoom is an innovative collaboration software designed to foster teamwork and streamline communication across organizations. With an easy-to-use platform, Cocoom allows teams to share updates, collaborate on documents, and manage tasks in real-time. The software integrates seamlessly with popular project management and communication tools, providing a centralized space for all team interactions. ... Read more about Cocoom

Free Trial

Available

Pricing Type

$2 Per user

Location

France

Knowliah is a robust contract management software that streamlines the entire contract lifecycle for businesses of all sizes. This platform allows users to create, store, and manage contracts efficiently, ensuring that all agreements are easily accessible and well-organized. With Knowliah, users can utilize customizable templates for quick contract generation, reducing the time spent on administra... Read more about Knowliah

Free Trial

Available

Pricing Type

Contact Vendor

Location

Germany

eccenca Corporate Memory is a powerful business intelligence software designed to help organizations leverage their data for informed decision-making. This platform provides tools for data integration, visualization, and analysis, enabling users to gain insights from various data sources seamlessly. Users can create interactive dashboards that display key performance indicators, facilitating real-... Read more about eccenca Corporate Memory

Free Trial

NA

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Contact Vendor

Location

Germany

AllAnswered is an innovative document management software that helps businesses and organizations efficiently manage, store, and organize their documents. With robust features such as document version control, secure cloud storage, and advanced search functionalities, AllAnswered enables users to quickly access and collaborate on essential documents. Its intuitive interface ensures that team membe... Read more about AllAnswered

Free Trial

Available

Pricing Type

$5 Per user

Location

United States

Trustpage is an innovative knowledge management software that enables organizations to create, manage, and share critical information efficiently. Designed for businesses of all sizes, Trustpage allows teams to build centralized knowledge bases that house everything from product documentation to troubleshooting guides and FAQs. The platform’s intuitive interface makes it easy for employees to co... Read more about Trustpage

Free Trial

Available

Pricing Type

Contact Vendor

Location

United States

CustomerHub is a versatile content management software (CMS) that helps businesses create, manage, and deliver content to customers and clients seamlessly. It is ideal for businesses that need to provide personalized and secure content access, such as membership organizations, service providers, and educational institutions. With CustomerHub, businesses can organize and structure content in a cent... Read more about CustomerHub

Free Trial

Available

Pricing Type

$79 Per month

Location

United States

Knowledge Ring is a knowledge management software that helps organizations capture, organize, and share information across teams, promoting collaboration and continuous learning. The platform allows users to create a centralized knowledge repository, making it easy to store documents, guides, and best practices. Knowledge Ring’s search functionality and categorization features enable employees t... Read more about Knowledge Ring

Free Trial

Available

Pricing Type

$9800 Per month

Location

Japan

PeerAware is a dynamic collaboration software designed to enhance teamwork and communication within organizations. This innovative platform provides users with tools to share information, manage projects, and collaborate in real-time, regardless of their location. With features like document sharing, task management, and instant messaging, PeerAware streamlines workflows and fosters a collaborativ... Read more about PeerAware

Free Trial

NA

Pricing Type

$24.95 Per one-time

Location

Norway

Elqano is an innovative knowledge management software that empowers organizations to capture, organize, and share valuable information effectively. Designed to facilitate collaboration and knowledge sharing, Elqano enables teams to create a centralized repository of resources, documents, and insights that can be easily accessed by all members. The software features advanced search capabilities, ma... Read more about Elqano

Free Trial

Available

Pricing Type

Contact Vendor

Location

Switzerland

Greenbox is a powerful document management software designed to help organizations efficiently store, organize, and retrieve their important documents. This comprehensive platform offers a suite of tools that facilitate document capture, version control, access management, and collaboration, ensuring that teams can work together seamlessly while maintaining data security. Greenbox’s user-friendl... Read more about Greenbox

Free Trial

Available

Pricing Type

$7 Per user

Location

India

Kbee is an innovative Knowledge Management Software designed to streamline the creation, organization, and sharing of information within your organization. With its intuitive interface, Kbee enables teams to efficiently capture and categorize knowledge assets, making it easy to retrieve and utilize critical information when needed. Features include collaborative document editing, advanced search c... Read more about Kbee

Free Trial

Available

Pricing Type

$20 Per user

Location

United States

WorkHub Tasks is a comprehensive help desk software designed to streamline customer support and enhance service delivery for businesses of all sizes. Ideal for IT support teams, customer service departments, and managed service providers, WorkHub Tasks offers a robust platform to manage and resolve customer inquiries efficiently. The software features an intuitive ticketing system that allows user... Read more about WorkHub Tasks

Free Trial

Available

Pricing Type

$1 Per user

Location

United States

ChabaDoo is an interactive training software designed to provide businesses with an easy way to train and upskill employees. It offers a wide range of features including video-based learning, quizzes, assessments, and certifications, all within an intuitive platform. With ChabaDoo, organizations can create customized training programs that cater to different learning styles, ensuring that all empl... Read more about chabaDoo

Free Trial

Available

Pricing Type

$0 Per month

Location

Austria

Cloud Based Document Management System

EisenVault is a dynamic document management and digital asset solution that empowers organizations to effortlessly manage, secure, and retrieve their valuable data. Its user-friendly interface simplifies document storage and retrieval, ensuring your team can access what they need swiftly. With robust version control, you'll never worry about outdated files again. EisenVault's advanced OCR technolo... Read more about EisenVault

Free Trial

Available

Pricing Type

Contact Vendor

Location

India

HelpMaster is an efficient help desk software that simplifies customer support and incident management for organizations of all sizes. This comprehensive platform provides tools for ticket management, knowledge base creation, and reporting, ensuring that support teams can resolve issues effectively and efficiently. With its user-friendly interface, HelpMaster allows agents to track and prioritize ... Read more about HelpMaster

Free Trial

Available

Pricing Type

$695 Per one-time

Location

Australia

Method Grid is a powerful project management software that helps teams organize, track, and complete projects efficiently. This platform offers a flexible and customizable framework for planning and executing projects of any size. With Method Grid, teams can create detailed project plans, assign tasks, set deadlines, and track progress through real-time updates. The software’s intuitive interfac... Read more about Method Grid

Free Trial

Available

Pricing Type

Contact Vendor

Location

United Kingdom

Q.wiki is a knowledge management software that enables businesses to capture, organize, and share critical information efficiently. The platform allows teams to document processes, create a centralized knowledge base, and access information collaboratively, supporting effective knowledge sharing across the organization. Q.wiki’s intuitive interface and search functions make it easy to locate inf... Read more about Q.wiki

Free Trial

Available

Pricing Type

$5.5 Per user

Location

Germany

Bealink is a robust Learning Management System (LMS) designed to streamline the process of creating, managing, and delivering online educational content. With Bealink, businesses and educational institutions can offer a seamless learning experience by providing customizable courses, assessments, and certifications. The platform supports a variety of learning formats, including text, video, quizzes... Read more about Bealink

Free Trial

Available

Pricing Type

$5 Per year

Location

France

Helpfruit is a live chat software that helps businesses provide real-time support to customers directly on their website. The platform allows support agents to answer inquiries, resolve issues, and engage with website visitors instantly, improving customer satisfaction. Helpfruit includes features like automated responses, visitor tracking, and chat history, enabling agents to personalize interact... Read more about Helpfruit

Free Trial

Available

Pricing Type

$149 Per month

Location

New Zealand

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Frequently Asked Questions

Following are some of the main features that the majority of free Knowledge Management Software offers in general:

  • Knowledge Base Management
  • Document Management
  • Drag & Drop
  • Content Library
  • Discussions/Forums
  • Content Management
  • Text Editing

Typically, there are some limitations to using free Knowledge Management Software solutions.

For example:

  • Limited access to features.
  • Restricted user accounts.
  • Low data storage capacity.
  • Limited customization capability.
However, you can always go for budget-friendly paid versions, which may break the limit barriers.

The majority of free Knowledge Management Software offers free trials for paid versions. Please note that the time period for a free trial may differ based on the software.

For example:


The majority of free Knowledge Management Software or free trials do not require credit card details. Users have to provide their credit card details if they go for any paid plans.

The majority of free Knowledge Management Software offers customer support to free users. However, the level of support may differ.

Absolutely! Free Knowledge Management Software are safe to use. They strictly adhere to regulatory compliance.

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