Best Free Document Management Software

Free document management software solutions are online tools that help companies collect, store, organize, and manage varied digital documents like MS Word files, PDFs, and electronic images of paper-written content. Additionally, free open source document management software stores all documents in a centralized place, which makes it easy to retrieve files whenever needed. Using these free tools, users can easily tag, categorize, and rate documents to make sure documents are well organized and easily searchable. Open source document management systems (DMS) incorporate fundamental features, such as version control, centralized document repository, access permissions, mobile access, document search, document sharing, and more. If you are searching for free and open source document management systems, check out SoftwareWorld’s list of the best free document management software solutions. You can find all the necessary details of free DMS tools that might help you identify which software may meet all your business prerequisites. The list is provided below:

Note: Most of the products listed in this Free document management software category offer free trial versions, though they have restrictions like time limits, fixed number of users, or limited features. For more options and features, compare and evaluate all document management software to find the best fit for you.

free document management software solutions
  • 5 avg. rating from 03 reviews

Last Updated: October 01, 2025

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Popular Picks in Document Management Software

Connecteam

Connecteam

$29 Per month

Microsoft SharePoint

Microsoft SharePoint

$5 Per month

PandaDoc

PandaDoc

$19 Per month

List of Top Free Document Management Software

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cloudlayer.io is a document management software that helps businesses generate, store, and share documents digitally, reducing paper usage and improving workflow efficiency. The platform provides tools for document creation, secure storage, and collaboration, supporting seamless document management. cloudlayer.io’s analytics provide insights into document access, editing history, and collaborati... Read more about cloudlayer.io

Free Trial

Available

Pricing Type

$3 Per month

Location

United States

Our Intelligent Document Retrieval System, makes those concerns vanish

Docupile is a document management software that helps businesses organize, store, and manage their digital documents securely. With Docupile, users can easily upload, categorize, and retrieve files, streamlining the document management process. The platform offers advanced search features, allowing users to find documents quickly by keywords, metadata, or tags. It also includes version control, en... Read more about Docupile

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

iSite Lite is a versatile document management software designed to help businesses store, organize, and retrieve documents and files in a secure and efficient manner. This cloud-based platform enables businesses to digitize their paper-based processes, making it easier to access documents from any location. iSite Lite offers features like document scanning, version control, and metadata tagging, a... Read more about iSite Lite

Free Trial

Available

Pricing Type

$2500 Per year

Location

United Kingdom

BSI eTMF (Electronic Trial Master File) is a document management software specifically designed for the life sciences industry. It helps organizations manage, store, and track regulatory and clinical trial documents efficiently. This platform ensures compliance with industry standards such as GxP and FDA 21 CFR Part 11, enabling businesses to handle sensitive data securely and in accordance with r... Read more about BSI eTMF

Free Trial

Available

Pricing Type

Contact Vendor

Location

Switzerland

Tempest Gateway is a robust document management software designed to help organizations efficiently store, manage, and share their documents. This platform provides users with tools for digitizing paper documents, organizing files into customizable folders, and ensuring secure access to sensitive information. With Tempest Gateway, businesses can streamline their document workflows by automating ap... Read more about Tempest Gateway

Free Trial

Available

Pricing Type

$24 Per month

Location

United States

Shaping the Future of Work for Better Outcomes

SingularityAI is a cutting-edge Artificial Intelligence Software designed to empower businesses with advanced AI capabilities for automating processes, gaining actionable insights, and driving innovation effectively and efficiently. It offers a comprehensive platform for developing, deploying, and managing machine learning models, natural language processing (NLP) applications, and predictive anal... Read more about SingularityAI

Free Trial

Available

Pricing Type

$1000 Per year

Location

United States

CENDAS is an advanced construction management software designed to help construction companies manage every aspect of their projects, from planning and budgeting to execution and closeout. The platform includes tools for project scheduling, resource allocation, and task management, enabling construction teams to track project milestones and ensure deadlines are met. CENDAS also features document m... Read more about CENDAS

Free Trial

Available

Pricing Type

$79 Per user

Location

Germany

UBiQuati is a cutting-edge document management software that empowers businesses to securely store, organize, and retrieve documents. This software is designed to streamline document handling processes by providing a centralized platform for document storage, version control, and secure access. UBiQuati offers advanced search capabilities, allowing users to locate documents quickly through metadat... Read more about UBiQuati

Free Trial

Available

Pricing Type

$500 Per month

Location

United States

ZumeForms is a dynamic document management software that allows businesses to digitize forms and streamline document workflows. It enables users to create, edit, and securely share electronic forms, eliminating the need for paper-based processes. Features include a library of form templates, data encryption for security, and integration capabilities with existing systems. ZumeForms enhances collab... Read more about ZumeForms

Free Trial

Available

Pricing Type

$1000 Per month

Location

Australia

e-Redact is a powerful document management software designed for securely redacting sensitive information from documents before sharing or publishing. It automates the process of identifying and removing confidential data, such as personally identifiable information (PII), financial details, or legal content, ensuring compliance with data protection regulations. e-Redact supports a variety of file... Read more about e-Redact

Free Trial

Available

Pricing Type

$10 Per year

Location

United Kingdom

MuGenesys is an advanced document management software designed to simplify the organization, storage, and retrieval of documents for businesses of all sizes. This user-friendly platform enables users to digitize their paperwork, creating a centralized repository for easy access and collaboration. With features such as version control, secure sharing, and robust search capabilities, MuGenesys ensur... Read more about MuGenesys

Free Trial

Available

Pricing Type

$10 Per month

Location

India

Flowzone is a dynamic Project Management Software designed to help businesses efficiently plan, execute, and monitor projects, ensuring enhanced collaboration, timely delivery, and successful outcomes. This comprehensive platform offers a wide range of features, including task management, project scheduling, resource allocation, team collaboration tools, time tracking, and detailed reporting, ensu... Read more about Flowzone

Free Trial

Available

Pricing Type

$6 Per user

Location

United Kingdom

Docuvita is a robust document management software that enables organizations to efficiently manage, store, and retrieve documents. This platform offers features for document capture, indexing, and retrieval, allowing users to organize their files systematically. With advanced search capabilities and version control, Docuvita ensures that users can access the latest documents quickly and easily. Th... Read more about docuvita

Free Trial

Available

Pricing Type

$841.31 Per user

Location

Germany

Doc.ECM is a document management software designed to help organizations efficiently organize, store, and retrieve documents. With secure digital storage, users can manage both structured and unstructured data, making it accessible yet protected. Doc.ECM offers advanced search functions, allowing users to quickly locate documents through keywords or metadata. The software also includes version con... Read more about Doc.ECM

Free Trial

Available

Pricing Type

Contact Vendor

Location

Switzerland

Sharesuite is a versatile project management software solution designed to simplify the planning, execution, and tracking of projects across various industries. Its powerful features include task management, timeline tracking, and team collaboration, making it ideal for both small teams and large enterprises. Sharesuite allows users to create and assign tasks, set deadlines, track progress, and en... Read more about sharesuite

Free Trial

Available

Pricing Type

$9.9 Per feautre

Location

Germany

Certware is a document management software that helps organizations store, organize, and access documents securely, supporting structured document workflows. The platform provides tools for document categorization, version control, and secure access permissions, ensuring that teams can manage critical files efficiently. Certware’s analytics provide insights into document usage, access history, a... Read more about Certware

Free Trial

Available

Pricing Type

$40 Per month

Location

Denmark

Crove is a user-friendly contract management software designed to streamline the creation, tracking, and management of contracts. The platform simplifies the entire contract lifecycle, from drafting and negotiation to signing and renewal. With Crove, businesses can automate contract generation by using pre-built templates and customizable fields, reducing manual errors and speeding up the contract... Read more about Crove

Free Trial

NA

Pricing Type

$9 Per user

Location

India

TargetDocs is a construction management software that streamlines project management, documentation, and collaboration for construction teams. The platform allows contractors, architects, and project managers to store, organize, and share project documentation, including blueprints, permits, contracts, and compliance documents. TargetDocs features tools for task tracking, project scheduling, and r... Read more about TargetDocs

Free Trial

Available

Pricing Type

$100 Per month

Location

United States

OpenProdoc is a powerful document management software designed to streamline the creation, storage, and retrieval of important business documents. It enables users to organize, categorize, and store digital documents securely, reducing reliance on paper-based filing systems. With OpenProdoc, businesses can create workflows for document approval, making it easier to manage revisions and approvals. ... Read more about OpenProdoc

Free Trial

NA

Pricing Type

Contact Vendor

Location

Spain

Pictue is a document management software that enables organizations to organize, store, and retrieve documents in a secure and efficient manner. The platform supports various file formats and offers advanced search capabilities, making it easy to locate specific documents quickly. Pictue includes version control, access permissions, and audit trails, ensuring that document integrity and data secur... Read more about Pictue

Free Trial

Available

Pricing Type

$7.9 Per user

Location

Finland

Moebius Software is a robust legal case management solution designed to streamline and simplify the complex processes involved in legal case handling. This platform helps law firms and legal departments organize case information, track deadlines, and manage documents with ease, improving the overall efficiency of legal operations. Moebius offers a centralized database for storing client informatio... Read more about Moebius Software

Free Trial

Available

Pricing Type

Contact Vendor

Location

Cyprus

Vook.ai is an advanced transcription software powered by artificial intelligence that makes converting audio and video content into text quick and accurate. Designed for professionals in media, education, and legal industries, Vook.ai leverages cutting-edge speech recognition technology to transcribe files with high precision. Its user-friendly interface allows users to upload audio or video files... Read more about Vook.ai

Free Trial

Available

Pricing Type

$3 Per one-time

Location

France

Doccept is an advanced document management software designed to simplify the organization and retrieval of important documents, thereby enhancing overall business productivity. This platform offers a comprehensive suite of tools for document capture, indexing, and version control, ensuring that users can access the information they need quickly and efficiently. With its intuitive interface, Doccep... Read more about Doccept

Free Trial

Available

Pricing Type

$3500 Per user

Location

United States

Ferret Document Management is a specialized software designed to streamline document control and management for organizations across various industries. The platform offers comprehensive tools for organizing, storing, and retrieving documents, enabling users to maintain an efficient document workflow. With its user-friendly interface, users can easily create, edit, and collaborate on documents whi... Read more about Ferret Document Management

Free Trial

Available

Pricing Type

$250 Per user

Location

New Zealand

DocPro DMS is a comprehensive Document Management Software designed to help businesses organize, secure, and manage their digital documents efficiently. It offers a robust platform for storing, retrieving, and sharing documents, improving collaboration, compliance, and operational efficiency. DocPro DMS features advanced document indexing, metadata tagging, and full-text search functionalities, al... Read more about DocPro DMS

Free Trial

Available

Pricing Type

$8000 Per one-time

Location

India

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Frequently Asked Questions

Following are some of the main features that the majority of free Document Management Software offers in general:

  • Content Management
  • Document Capture & Storage
  • Task Management
  • Access Controls
  • Secure Data Storage
  • Version Control

Typically, there are some limitations to using free Document Management Software solutions.

For example:

  • Limited access to features.
  • Restricted user accounts.
  • Low data storage capacity.
  • Limited customization capability.
However, you can always go for budget-friendly paid versions, which may break the limit barriers.

The majority of free Document Management Software offers free trials for paid versions. Please note that the time period for a free trial may differ based on the software.

For example:

The majority of free Document Management Software or free trials do not require credit card details. Users have to provide their credit card details if they go for any paid plans.

The majority of free Document Management Software offers customer support to free users. However, the level of support may differ.

Absolutely! Free Document Management Software are safe to use. They strictly adhere to regulatory compliance.

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