Best Online Knowledge Management Software

In an always-connected world, many businesses prefer knowledge management software solutions that require no local installation. Below, you’ll find top online knowledge management software platforms—often referred to as cloud-based or web-based—offering easy subscription models, automatic updates, and seamless remote access. Explore these recommended tools to streamline workflows, enhance collaboration, and keep your team productive from anywhere.
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Last Updated: September 03, 2025

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561 Software

Popular Picks in Knowledge Management Software

Trainual

Trainual

$249 Per month

Connecteam

Connecteam

$29 Per month

HubSpot Service Hub

HubSpot Service Hub

$800 Per month

Zendesk Suite

Zendesk Suite

   (4.4)

$55 Per month

List of Top Web-Based Knowledge Management Software

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Enterprise Document Management Software

LogicalDOC is a versatile and efficient document management system designed to simplify and optimize document handling in organizations. Its standout feature is its advanced document indexing and full-text search capabilities, enabling users to locate files quickly and accurately. LogicalDOC offers streamlined document sharing and collaboration, allowing multiple users to work on documents simulta... Read more about LogicalDOC

Free Trial

30 Days

Pricing Type

Contact Vendor

Location

United States

The all-in-one Portal PIM CMS DMS DAM PXM LMS platform for your valuable information

EKR Orchestra is a versatile software developed to streamline and simplify the management of product content and digital assets. Its user-friendly interface allows you to efficiently organize, edit, and distribute product information and marketing materials. EKR Orchestra offers collaborative tools, enabling teams to work together seamlessly on content creation and approval processes. Its robust v... Read more about EKR Orchestra

Free Trial

NA

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Location

Italy

FuzeDigital is a cutting-edge knowledge management software designed to facilitate information sharing and collaboration within organizations. The platform provides tools for creating, organizing, and accessing a centralized knowledge base, ensuring that employees have the resources they need at their fingertips. With features such as document management, search functionality, and user-generated c... Read more about FuzeDigital

Free Trial

NA

Pricing Type

$500 Per user

Location

United States

Lessons Learned Server is a specialized knowledge management software that helps organizations capture, organize, and share valuable insights and experiences from past projects. This platform enables teams to document lessons learned, promoting continuous improvement and knowledge retention within the organization. With its user-friendly interface, users can easily input data, categorize lessons b... Read more about Lessons Learned Server

Free Trial

Available

Pricing Type

$135 Per user

Location

Jordan

OneWindow Workplace is an advanced collaboration software designed to enhance teamwork and streamline communication within organizations. It offers a centralized platform where teams can share files, manage projects, and communicate in real-time through integrated messaging and video conferencing tools. OneWindow Workplace’s intuitive interface allows users to create dedicated workspaces for dif... Read more about OneWindow Workplace

Free Trial

Available

Pricing Type

$1200 Per month

Location

United States

ShowHows is a versatile knowledge management software aimed at improving how businesses share and retain essential knowledge. With ShowHows, companies can easily create stepbystep guides, visual tutorials, and instructional content, all in a userfriendly, customizable interface. This platform is ideal for onboarding, training, and continuous learning, providing employees with clear, engaging resou... Read more about ShowHows

Free Trial

Available

Pricing Type

$25 Per feautre

Location

United Kingdom

WIVIO is a knowledge management software designed to help businesses organize, share, and access information more efficiently. The platform provides a centralized hub for storing documents, articles, training materials, and other important resources, making it easier for teams to collaborate and share knowledge. WIVIO includes powerful search functionality that allows employees to quickly find rel... Read more about WIVIO

Free Trial

Available

Pricing Type

Contact Vendor

Location

Austria

BPM.WIKI is an innovative knowledge management software that empowers organizations to store, organize, and access critical business knowledge efficiently. With its user-friendly interface, BPM.WIKI helps businesses create a centralized knowledge base where employees can easily search and retrieve important documents, policies, and procedures. The platform offers robust collaboration features, suc... Read more about BPM.WIKI

Free Trial

Available

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Location

Austria

KnowledgeFlow is a robust knowledge management software that allows businesses to efficiently organize, share, and collaborate on information within their organization. The platform enables teams to create, store, and access knowledge articles, best practices, training materials, and documents in a centralized repository. KnowledgeFlow features powerful search capabilities, allowing users to quick... Read more about KnowledgeFlow

Free Trial

Available

Pricing Type

$6500 Per user

Location

Belgium

HelpSpace is a user-friendly help desk software designed to streamline customer support and improve response times. The platform offers a robust ticketing system that allows support teams to manage, prioritize, and resolve customer inquiries seamlessly. HelpSpace’s intuitive interface enables agents to categorize and assign tickets, track progress, and provide timely updates to customers. The so... Read more about HelpSpace

Free Trial

Available

Pricing Type

$25 Per month

Location

Germany

Flaps is a comprehensive knowledge management software designed to help businesses organize, share, and leverage their collective knowledge and expertise. With Flaps, teams can create a central repository for documents, procedures, policies, and other critical information, making it easier to access and collaborate. The software enables seamless sharing of knowledge across departments and teams, f... Read more about Flaps

Free Trial

Available

Pricing Type

$1500 Per year

Location

Spain

HelpCenter.io is an advanced knowledge management software designed to streamline the creation, organization, and dissemination of information within organizations. It offers a comprehensive platform for building and maintaining knowledge bases, FAQs, and self-service portals, ensuring that employees and customers have easy access to the information they need. HelpCenter.io’s intuitive interface... Read more about HelpCenter.io

Free Trial

Available

Pricing Type

$99 Per month

Location

Bulgaria

Acadia is a comprehensive training software designed to enhance and streamline the learning and development processes for organizations of all sizes. It offers a robust platform for creating, managing, and delivering training programs, ensuring that employees acquire the necessary skills and knowledge to excel in their roles. Acadia’s intuitive interface allows training administrators to easily ... Read more about Acadia

Free Trial

NA

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Location

United States

Knowlex is an innovative knowledge management software designed to help businesses capture, store, and organize their knowledge assets efficiently. With its powerful search capabilities, Knowlex allows employees to easily access information, documents, and best practices across the organization. The platform enables seamless collaboration by providing tools for sharing knowledge, discussing ideas,... Read more about Knowlex

Free Trial

NA

Pricing Type

$50 Per month

Location

Belgium

Wannadocs is a cutting-edge knowledge management software designed to help businesses centralize, organize, and share valuable knowledge across teams. The platform allows users to easily store documents, manuals, procedures, and other important resources in a searchable digital library. With its intuitive interface, Wannadocs makes it easy for employees to find the information they need, improving... Read more about Wannadocs

Free Trial

Available

Pricing Type

$10 Per user

Location

Cyprus

Neoforce is a service desk software designed to help businesses efficiently manage customer support requests and resolve technical issues. The platform offers features for ticket management, incident tracking, and service request automation, ensuring that customer inquiries are addressed quickly and effectively. Neoforce includes a knowledge base, enabling both customers and support agents to acce... Read more about Neoforce

Free Trial

Available

Pricing Type

$39.95 Per user

Location

Netherlands

PACTA is a legal document management software designed to help law firms and businesses manage and organize their legal documents efficiently. The platform offers tools for document storage, categorization, version control, and collaboration, allowing legal teams to easily access and share important documents securely. PACTA includes features such as automated document tagging, workflow automation... Read more about PACTA

Free Trial

Available

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Location

Germany

Self-Directed Learning Engine is a powerful learning management system (LMS) that empowers users to take control of their learning journey by providing access to a wide range of courses, resources, and assessments. The platform allows educators to create personalized learning paths, enabling students and employees to develop skills at their own pace. With features such as interactive modules, prog... Read more about Self-Directed Learning Engine

Free Trial

NA

Pricing Type

$150 Per user

Location

United States

Phonemos is a comprehensive knowledge management software that helps businesses centralize their internal knowledge and make it easily accessible to employees. Designed to streamline knowledge sharing, Phonemos allows organizations to create a centralized knowledge base where employees can store and retrieve essential documents, FAQs, training materials, and best practices. The platform features a... Read more about Phonemos

Free Trial

Available

Pricing Type

$2.5 Per user

Location

Switzerland

PuzzlesCloud is a knowledge management software that helps organizations organize, share, and retain valuable information. Ideal for businesses with large teams or complex workflows, PuzzlesCloud provides a centralized repository for storing documents, guides, and best practices. Users can search, categorize, and tag information, making it easy to locate and reference. The platform includes collab... Read more about PuzzlesCloud

Free Trial

NA

Pricing Type

$29 Per month

Location

Serbia

Spiti is a knowledge management software that helps organizations capture, organize, and share knowledge and information across teams. The platform provides a centralized knowledge base where employees can store documents, procedures, FAQs, and other critical resources that can be easily accessed by team members. Spiti’s search functionality makes it easy for users to find the information they n... Read more about Spiti

Free Trial

NA

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Location

United States

Needl.ai is an innovative collaboration software that simplifies knowledge sharing and teamwork within organizations. Using AI-powered tools, Needl.ai allows team members to organize and access information effortlessly, enhancing productivity and minimizing time spent searching for files or data. The software integrates with multiple platforms, consolidating information from emails, documents, and... Read more about Needl.ai

Free Trial

Available

Pricing Type

$5 Per user

Location

United States

PaddleBoat is a robust knowledge management software designed to help organizations centralize, organize, and share knowledge across teams and departments. This platform enables businesses to create a unified knowledge base that can store everything from internal documents, FAQs, and training materials to customer-facing resources and process guidelines. PaddleBoat’s search and tagging functiona... Read more about PaddleBoat

Free Trial

Available

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Location

India

Fundamento is a sophisticated virtual assistant software designed to help businesses and individuals automate tasks, improve productivity, and enhance customer service. The platform leverages artificial intelligence and natural language processing (NLP) to understand and process requests in real-time, providing accurate and efficient responses. Whether it’s scheduling meetings, handling customer... Read more about Fundamento

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NA

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Location

India

Swifteq is a cutting-edge knowledge management software that helps businesses organize, store, and share critical information in a secure and efficient manner. It enables teams to create, access, and collaborate on documents, articles, and training materials through a centralized platform. With its intuitive interface, Swifteq allows users to tag, categorize, and search for content, making it easi... Read more about Swifteq

Free Trial

NA

Pricing Type

Contact Vendor

Location

Ireland

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