Best Online Knowledge Management Software

In an always-connected world, many businesses prefer knowledge management software solutions that require no local installation. Below, you’ll find top online knowledge management software platforms—often referred to as cloud-based or web-based—offering easy subscription models, automatic updates, and seamless remote access. Explore these recommended tools to streamline workflows, enhance collaboration, and keep your team productive from anywhere.
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Last Updated: September 03, 2025

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561 Software

Popular Picks in Knowledge Management Software

Trainual

Trainual

$249 Per month

Connecteam

Connecteam

$29 Per month

HubSpot Service Hub

HubSpot Service Hub

$800 Per month

Zendesk Suite

Zendesk Suite

   (4.4)

$55 Per month

List of Top Web-Based Knowledge Management Software

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CX Knowledge Management Software

livepro Knowledge Management is a specialized platform developed to enhance customer support and internal knowledge sharing. Its standout feature is the focus on delivering accurate and easy-to-understand information quickly, making it a favorite among customer service teams. The tool excels in simplifying complex information to ensure that both agents and customers find what they need without has... Read more about livepro Knowledge Management

Free Trial

NA

Pricing Type

Contact Vendor

Location

Australia

Enterprise Wiki is an innovative knowledge management software designed to facilitate collaboration and information sharing within organizations. This versatile platform enables teams to create, organize, and share knowledge resources in a user-friendly environment. With its intuitive editing tools, employees can easily contribute content, update documents, and engage in discussions, fostering a c... Read more about Enterprise Wiki

Free Trial

NA

Pricing Type

$35 Per user

Location

United States

Zavanta is a comprehensive compliance software designed to help organizations manage regulatory compliance and streamline policy management processes. This powerful platform provides tools for creating, updating, and distributing policies and procedures, ensuring that employees have access to the latest compliance information. With Zavanta, organizations can automate the compliance process, reduci... Read more about Zavanta

Free Trial

Available

Pricing Type

$1 Per user

Location

United States

Talexio is an innovative workforce management software designed to optimize HR processes and enhance employee engagement. This platform provides tools for managing employee records, tracking performance, and facilitating communication between teams. With its user-friendly interface, HR professionals can easily manage recruitment, onboarding, and training processes, ensuring a seamless experience f... Read more about Talexio

Free Trial

Available

Pricing Type

$3 Per user

Location

Malta

Prepare for Al Centralpoint is a prerequisite to leverage Al

Centralpoint is a comprehensive knowledge management software designed to empower organizations with efficient information sharing and collaboration. This robust platform serves as a centralized repository for documents, resources, and expertise, enabling employees to access and share critical information effortlessly. With its intuitive search capabilities and customizable categorization, Central... Read more about Centralpoint

Free Trial

Available

Pricing Type

$25000 Per feautre

Location

United States

SeamlessDesk is a comprehensive help desk software designed to enhance customer support operations for businesses of all sizes. This platform enables organizations to manage customer inquiries and support tickets efficiently, ensuring that issues are addressed promptly and effectively. With its userfriendly interface, SeamlessDesk allows support teams to track, prioritize, and resolve customer iss... Read more about SeamlessDesk

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Available

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Location

United States

Unleash the power of Artificial Intelligence for your business

What’s the point of having knowledge if it’s hard to find? ThinkOwl organizes information dynamically, using AI to surface the right insights instantly turning chaos into clarity for teams and customers alike. hinkOwl automates content curation, refines knowledge through usage patterns, and ensures teams never waste time searching for answers they should already have. Start using ThinkOwl's C... Read more about ThinkOwl

Free Trial

30 Days

Pricing Type

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Location

United States

Cocoom is an innovative collaboration software designed to foster teamwork and streamline communication across organizations. With an easy-to-use platform, Cocoom allows teams to share updates, collaborate on documents, and manage tasks in real-time. The software integrates seamlessly with popular project management and communication tools, providing a centralized space for all team interactions. ... Read more about Cocoom

Free Trial

Available

Pricing Type

$2 Per user

Location

France

Pigro is a comprehensive knowledge management software designed to help organizations capture, organize, and share knowledge effectively. The platform provides tools for creating knowledge bases, wikis, and document repositories that facilitate easy access to information for employees. With its user-friendly interface, users can easily contribute content, search for relevant information, and colla... Read more about Pigro

Free Trial

Available

Pricing Type

$20000 Per feautre

Location

Italy

Knowliah is a robust contract management software that streamlines the entire contract lifecycle for businesses of all sizes. This platform allows users to create, store, and manage contracts efficiently, ensuring that all agreements are easily accessible and well-organized. With Knowliah, users can utilize customizable templates for quick contract generation, reducing the time spent on administra... Read more about Knowliah

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Available

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Location

Germany

eccenca Corporate Memory is a powerful business intelligence software designed to help organizations leverage their data for informed decision-making. This platform provides tools for data integration, visualization, and analysis, enabling users to gain insights from various data sources seamlessly. Users can create interactive dashboards that display key performance indicators, facilitating real-... Read more about eccenca Corporate Memory

Free Trial

NA

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Location

Germany

Userbit is a UX (user experience) software that helps businesses gather valuable user feedback to improve their digital products. The platform enables companies to conduct usability tests, gather insights, and optimize the user interface of websites, apps, and other digital platforms. Userbit offers tools to create custom surveys, run user testing sessions, and collect qualitative data on how user... Read more about Userbit

Free Trial

NA

Pricing Type

$60 Per month

Location

United States

Interacta is an employee communication tools software designed to improve internal communication and engagement within organizations. The software offers a range of features such as messaging, news feeds, and social collaboration tools that help employees stay connected and informed. Interacta enables businesses to create personalized communication channels, share important updates, and facilitate... Read more about Interacta

Free Trial

NA

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Location

Italy

Proceed is a comprehensive knowledge management software that helps organizations capture, store, and organize valuable business information. Designed to streamline the process of knowledge sharing, Proceed enables employees to easily access and contribute to a centralized knowledge base. The platform features intuitive search functionality, allowing users to find relevant documents, reports, and ... Read more about Proceed

Free Trial

Available

Pricing Type

$39 Per user

Location

United States

Legal OS is a specialized knowledge management software designed for legal professionals to streamline document management, knowledge sharing, and case management processes. This platform offers a centralized repository for legal documents, contracts, case files, and other critical resources, allowing law firms and legal departments to organize, access, and share information more efficiently. Lega... Read more about Legal OS

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NA

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Location

Germany

Scaffold Platform is a robust knowledge management software designed to help organizations capture, organize, and share critical business knowledge. The platform provides a centralized repository where employees can access valuable resources, best practices, and organizational knowledge, improving collaboration and decision-making across teams. Scaffold’s user-friendly interface allows businesse... Read more about Scaffold Platform

Free Trial

NA

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Location

Brazil

edubreak is a student engagement platform software designed to enhance the learning experience through interactive and personalized content. The platform offers tools for creating quizzes, polls, discussion boards, and live sessions, allowing educators to engage students in real-time. edubreak also includes analytics and feedback tools that help instructors monitor student participation, identify ... Read more about edubreak

Free Trial

NA

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Location

Germany

AirManual is a user-friendly training software designed to help businesses create and manage employee training programs efficiently. The platform allows businesses to create interactive training materials, including video tutorials, quizzes, and guides, and track employee progress in real time. AirManual’s modular structure allows for easy creation and organization of training content, making it... Read more about AirManual

Free Trial

Available

Pricing Type

$79 Per month

Location

United Kingdom

Syntheia is an innovative knowledge management software designed to capture, organize, and share organizational knowledge efficiently. This platform offers tools for document management, collaboration, and information retrieval, ensuring that valuable knowledge is easily accessible to all team members. With features like search optimization, content tagging, and version control, Syntheia enhances ... Read more about Syntheia

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NA

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Location

United States

Paragraphs is an intuitive knowledge management software that helps organizations capture, organize, and share knowledge across teams to improve collaboration and decision-making. This platform provides a centralized repository for storing company knowledge, including documents, guides, best practices, and FAQs, making it easy for employees to find and access critical information. With robust sear... Read more about Paragraphs

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NA

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Location

Italy

Workai is a dynamic internal communications software designed to enhance communication and collaboration within organizations. Whether you're a small team or a large enterprise, Workai offers an easy-to-use platform that brings together messaging, task management, and document sharing in one place. The software features real-time messaging and team channels to enable employees to communicate insta... Read more about Workai

Free Trial

Available

Pricing Type

$1.29 Per user

Location

Poland

M-Talk is a powerful knowledge management software designed to help organizations capture, organize, and share knowledge efficiently. This platform provides users with tools to create a centralized repository of information, allowing teams to access valuable resources and insights easily. With M-Talk, organizations can facilitate collaboration by enabling employees to contribute knowledge, share e... Read more about M-Talk

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Available

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Location

Japan

Plutomen Assist is an advanced knowledge management software designed to help businesses capture, store, and share critical knowledge across teams. With Plutomen Assist, organizations can create a centralized repository of documents, best practices, troubleshooting guides, and other resources, making it easy for employees to access valuable information when needed. The software features powerful s... Read more about Plutomen Assist

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Available

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Location

India

Turn hours of research into customer insight, instantly.

Notably is a qualitative data analysis software designed to help researchers, UX designers, and data analysts organize, code, and interpret qualitative data efficiently. With Notably, users can import transcripts, notes, and documents, organize them by themes, and analyze patterns and insights. The software’s tagging and categorization features streamline the process of coding and analyzing text... Read more about Notably

Free Trial

Available

Pricing Type

$25 Per user

Location

United States

Internal Knowledge Base Management Software

Intelli Wiki is a knowledge management software designed to help businesses organize, share, and collaborate on knowledge within the organization. The platform provides a centralized space for employees to create, store, and access documents, articles, and training materials, ensuring that important information is easily accessible and up to date. Intelli Wiki’s search functionality makes it eas... Read more about Intelli Wiki

Free Trial

NA

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Location

India

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