Best AI-Powered Appointment Scheduling Software

AI appointment scheduling software uses artificial intelligence to streamline the booking process for businesses of all sizes. It automates meeting and appointment scheduling by syncing with your calendar, managing availability, sending reminders, and even handling reschedules without human involvement. These smart tools help save time, reduce missed appointments, and improve overall productivity. From healthcare and beauty salons to consulting firms and education providers, AI-powered schedulers work across industries by offering 24/7 availability, personalized booking flows, and real-time updates. Some software even includes predictive analytics to suggest optimal meeting times based on past patterns or user preferences. Whether you’re looking to eliminate manual scheduling tasks, enhance customer experience, or simply boost efficiency, AI scheduling software can make a big difference. Most platforms integrate smoothly with Google Calendar, Outlook, Zoom, CRMs, and more, making them a powerful part of your workflow. Explore the best AI-powered appointment scheduling software to fulfill your scheduling needs.

Last Updated: September 18, 2025

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26 Software

Popular Picks in Appointment Scheduling Software

Reclaim

Reclaim

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Carepatron

Carepatron

$12 Per month

Practice Better

Practice Better

$25 Per month

List of Top AI Appointment Scheduling Software Solutions

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AI calendar for work & life.

Reclaim is an AI-powered sales assistant software designed to help businesses automate and optimize their sales processes. The software utilizes artificial intelligence to handle repetitive tasks, such as scheduling meetings, follow-up emails, and lead management, allowing sales teams to focus on high-value activities. Reclaim integrates with popular CRM systems, email platforms, and calendar tool... Read more about Reclaim

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Practice Management Software for Healthcare

Carepatron is a versatile healthcare software designed to optimize practice management and patient care. It offers a unified platform for appointment scheduling, simplifying the booking process for both practitioners and patients. The software includes electronic health records (EHR), allowing for efficient documentation and easy access to patient information. Carepatron's telehealth feature enabl... Read more about Carepatron

Free Trial

NA

Pricing Type

$12 Per month

Location

New Zealand

Blismo is a versatile appointment scheduling software designed to help businesses manage their bookings with ease. Whether you're running a hair salon, a medical practice, or a consultancy firm, Blismo simplifies the appointment booking process for both clients and service providers. The software allows clients to schedule appointments online at their convenience, choose from available time slots,... Read more about Blismo

Free Trial

Available

Pricing Type

$29.99 Per month

Location

United States

BookingBee.ai is a powerful appointment scheduling software that leverages artificial intelligence to streamline the scheduling process for businesses of all sizes. Designed to eliminate the complexities of manual appointment bookings, BookingBee.ai automates scheduling tasks, reducing administrative overhead and improving customer experience. The software integrates with calendar platforms, ensur... Read more about BookingBee.ai

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Available

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Location

United States

Geta.ai is a powerful conversational AI platform designed to help businesses automate customer interactions and enhance engagement through intelligent chatbots. Leveraging natural language processing (NLP) and machine learning, Geta.ai enables organizations to create personalized, human-like conversations across a variety of channels, including websites, mobile apps, and social media platforms. Wi... Read more about Geta.ai

Free Trial

NA

Pricing Type

Contact Vendor

Location

India

Schedule AI is a cutting-edge appointment scheduling software that uses artificial intelligence to optimize the scheduling process for businesses. Designed to help service providers, professionals, and businesses streamline appointment bookings, Schedule AI allows clients to book, reschedule, and cancel appointments seamlessly online. The AI-powered system can intelligently suggest the best time s... Read more about Schedule AI

Free Trial

NA

Pricing Type

Contact Vendor

Location

Canada

Cleaningly.AI is an intuitive appointment scheduling software that simplifies the process of booking and managing appointments for service-based businesses. Powered by artificial intelligence, the platform streamlines the scheduling process by automatically suggesting optimal appointment times based on both client and service provider availability. With its user-friendly interface, Cleaningly.AI a... Read more about Cleaningly.AI

Free Trial

NA

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Location

Australia

Anolla is an all-in-one, AI-powered services platform—find, book or quote any service in real time, or sell your skills to thousands of clients worldwide.

With Anolla’s appointment booking, clients self-schedule consultations, services, or meetings in available time slots. Automated confirmations and customizable reminders via SMS or email reduce no-shows by up to 15%. Integration with video-call platforms, online payments, and form-based intake captures client details upfront. Providers gain an organized dashboard to view, reschedule, or block a... Read more about Anolla

Free Trial

30 Days

Pricing Type

$0 Per user

Location

Estonia

Free Online Appointment Scheduling Software

Calendly is a user-friendly scheduling tool designed to simplify appointment coordination. It lets users set availability preferences to make booking effortless and create a seamless experience. With its intuitive interface, clients can easily schedule meetings without the back-and-forth hassle. Calendly sends automated reminders, reducing the likelihood of missed appointments. The platform suppor... Read more about Calendly

Free Trial

Available

Pricing Type

$10 Per month

Location

United States

Online appointment scheduling software

Zoho Bookings is a high-performing solution that streamlines appointment scheduling for businesses. With its user-friendly interface, clients can easily book appointments online. The platform offers customizable booking pages, allowing businesses to showcase services and availability. Integration with calendars ensures real-time updates and avoids double bookings. Automated reminders reduce no-sho... Read more about Zoho Bookings

Free Trial

Available

Pricing Type

$360 Per month

Location

British Indian Ocean Territory

The #1 software for fitness and wellness businesses

Mindbody is a comprehensive business management platform that simplifies operations for health and wellness businesses. Its user-friendly interface allows seamless appointment scheduling, class bookings, and client management. With Mindbody, businesses can streamline their administrative tasks, saving time and improving efficiency. The platform's real-time scheduling feature ensures accurate booki... Read more about Mindbody

Free Trial

Available

Pricing Type

$139 Per month

Location

United States

Build a people-centered strategy with culture-driven HCM

UKG Pro is a comprehensive human capital management (HCM) software designed to streamline various HR and workforce management tasks. With a user-friendly interface, it facilitates efficient payroll processing, time and attendance tracking, and benefits administration. UKG Pro's self-service features empower employees to manage their personal information, access pay stubs, and submit time-off reque... Read more about UKG Pro

Free Trial

NA

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Location

United States

One Powerful HR And Payroll Software Puts Employee Data At Your Command

Stop waiting weeks to see results. Speed up the process for clearing quality candidates with our background check software. We have a dedicated service team working diligently behind the scenes to ensure thorough screening without obstacles or delays — taking just 3-7 days on average. In our truly single software, you can screen candidates or current employees without the need for separate syst... Read more about Paycom

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

HireVue Hiring Platform - Video Interviews, Assessments, AI, and More

HireVue is a tool designed to streamline the hiring process for companies. It simplifies the initial stages of recruitment by allowing employers to conduct video interviews with candidates. This platform provides a convenient way to assess applicants remotely, saving time and resources. With a user-friendly interface, it enables straightforward scheduling and smooth video interactions. HireVue fac... Read more about HireVue

Free Trial

NA

Pricing Type

$35000 Per month

Location

United States

Comprehensive suite of software and services empowers providers nationwide to gain control of their future.

CareCloud is a modern healthcare software solution designed to streamline medical practice operations. It's a comprehensive platform that integrates electronic health records (EHR), practice management, and billing services. CareCloud's EHR feature is notable for its user-friendly interface, facilitating easy charting, e-prescribing, and lab integrations. The practice management component excels i... Read more about CareCloud

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

All-In-One Business Management Software for gym, fitness studio, spa or salon.

WellnessLiving is a comprehensive business management software designed for the health and wellness industry, including spas, salons, fitness studios, and yoga centers. Its multifunctional platform offers features such as appointment scheduling, client management, point-of-sale, and marketing tools. A standout feature is its user-friendly interface, which facilitates easy booking and purchasing ex... Read more about WellnessLiving

Free Trial

NA

Pricing Type

$99 Per month

Location

Canada

Healthcare CRM and Marketing Platform

ReferralMD is a cutting-edge healthcare software designed to streamline patient referrals and enhance communication between healthcare providers. It offers an intuitive platform for managing patient referral processes efficiently, aiming to reduce patient wait times and improve overall care coordination. The software features a robust tracking system, enabling providers to monitor referrals in rea... Read more about ReferralMD

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

The #1 field service management platform for enterprise organizations to seamlessly manage contracted and employed field workforces.

ServicePower is an innovative field service management software designed to optimize workforce efficiency across various industries. A key feature is its AI-powered scheduling engine, which ensures the most effective allocation of tasks to technicians based on skills, location, and availability. ServicePower excels in offering a unified platform for managing all aspects of field service operations... Read more about ServicePower

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

The app that uses AI to help you get more done

Motion is a dynamic project management tool that simplifies collaboration and task tracking for teams. Its user-friendly interface allows teams to create, assign, and track tasks effortlessly. With Motion, project timelines and milestones are visually represented, aiding in project planning and execution. The platform fosters seamless communication through built-in messaging and file-sharing featu... Read more about Motion

Free Trial

Available

Pricing Type

$12 Per month

Location

United States

Automated Scheduling for Interviews, Meetings, and More

GoodTime is a specialized software developed to optimize the interview scheduling process, making it more efficient and candidate-friendly. Its key feature is the automation of interview coordination, which smartly matches candidates with the right interviewers based on skill sets, roles, and availability. GoodTime integrates seamlessly with calendar systems, ensuring real-time synchronization and... Read more about GoodTime

Free Trial

NA

Pricing Type

$9 Per month

Location

United States

SOFTWARE, PAYMENTS & SOLUTIONS TO HELP PEOPLE SUCCEED

Mariana Tek is a comprehensive fitness management software designed for gyms, fitness centers, and wellness studios to streamline operations and enhance the member experience. With its suite of tools for membership management, class scheduling, billing, and performance tracking, Mariana Tek provides a one-stop solution for fitness businesses. The platform allows members to book classes, pay for me... Read more about Mariana Tek

Free Trial

NA

Pricing Type

$1 Per month

Location

United States

The #1 Predictive Dialer For Your Call Center

Convoso is a cloud-based call center solution designed to enhance outbound sales and lead generation. It offers an auto-dialer feature, streamlining the calling process. The software includes interactive voice response (IVR) systems for efficient call routing. Convoso supports real-time reporting and analytics, providing valuable insights into call operations. The tool is equipped with call record... Read more about Convoso

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Engageware is an advanced scheduling software designed to optimize appointment management and enhance customer engagement for businesses. With features such as real-time availability, automated reminders, and multi-channel booking, Engageware streamlines the scheduling process for organizations. The software's intuitive interface allows clients to easily book appointments, ensuring a seamless expe... Read more about Engageware

Free Trial

Available

Pricing Type

$78 Per user

Location

United States

Relatient is a comprehensive patient engagement software designed to enhance communication and improve the overall experience for healthcare providers and patients alike. The platform offers a range of tools, including appointment reminders, secure messaging, and patient surveys, ensuring patients stay informed and engaged throughout their healthcare journey. By automating scheduling processes and... Read more about Relatient

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Upvio is a patient management software designed to help healthcare providers streamline operations, manage appointments, and improve patient care. The platform offers tools for scheduling appointments, tracking patient records, and managing billing, making it easier for medical practices to operate efficiently. Upvio’s appointment scheduling feature allows patients to book appointments online, r... Read more about Upvio

Free Trial

Available

Pricing Type

$39 Per user

Location

Australia

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Frequently Asked Questions

AI appointment scheduling software is a digital tool that uses artificial intelligence to automate and manage bookings, reschedules, reminders, and availability without manual input.

AI improves efficiency by analyzing calendars, predicting user preferences, avoiding conflicts, and automating communication with clients, resulting in fewer no-shows and better time management.

Yes, most AI schedulers integrate with popular calendars like Google Calendar, Microsoft Outlook, and Apple Calendar, as well as tools like Zoom or CRM systems.

Businesses such as clinics, salons, freelancers, consultants, and customer support teams benefit from AI schedulers to manage client meetings and reduce workload.

Reputable AI scheduling platforms use encryption, data privacy policies, and secure integrations to protect user and client information.

It sends automatic reminders, offers easy rescheduling options, and learns from previous behavior to optimize timing and engagement.

AI scheduling tools help teams coordinate across different time zones, avoid overlapping meetings, and streamline collaboration through centralized scheduling.

Yes, most tools are user-friendly with intuitive dashboards, making them suitable for solo professionals, small teams, and startups.

Many leading AI appointment software options support multiple languages and can automatically detect and adjust for different time zones.

Look for calendar sync, automated reminders, smart availability suggestions, rescheduling tools, analytics, integrations, and mobile access.