Best Online Document Management Software

In an always-connected world, many businesses prefer document management software solutions that require no local installation. Below, you’ll find top online document management software platforms—often referred to as cloud-based or web-based—offering easy subscription models, automatic updates, and seamless remote access. Explore these recommended tools to streamline workflows, enhance collaboration, and keep your team productive from anywhere.
  • 5 avg. rating from 03 reviews

Last Updated: September 18, 2025

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1419 Software

Popular Picks in Document Management Software

Connecteam

Connecteam

$29 Per month

Microsoft SharePoint

Microsoft SharePoint

$5 Per month

PandaDoc

PandaDoc

$19 Per month

List of Top Web-Based Document Management Software

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Virtual Data Room (VDR) software provider

Digify is a software solution designed for secure document sharing and tracking, commonly used in business environments. It's like a digital vault, where users can safely store and share sensitive documents with robust security measures. Key features include advanced encryption, self-destructing documents, and access revocation, ensuring top-level security and control. Digify stands out for its ab... Read more about Digify

Free Trial

NA

Pricing Type

$120 Per month

Location

United States

Biscom Digital Fax is a secure and efficient fax server software designed to streamline document transmission for businesses. It replaces traditional fax machines with a digital solution that allows users to send and receive faxes directly from their computers or mobile devices. Biscom offers high-level encryption, ensuring the confidentiality of sensitive documents during transmission. The softwa... Read more about Biscom Digital Fax

Free Trial

Available

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Contact Vendor

Location

United States

Juro is an innovative contract management software designed to streamline the entire lifecycle of contracts for businesses. With its userfriendly interface, Juro allows users to create, negotiate, and store contracts efficiently, ensuring that all parties are aligned and compliant. The software provides robust collaboration tools, enabling teams to work together on contracts in real time and track... Read more about Juro

Free Trial

NA

Pricing Type

Contact Vendor

Location

United Kingdom

CIB pdf standalone is a specialized document management software designed to streamline document processing, editing, and archiving. This tool enables businesses to handle PDF documents more efficiently by offering robust features like PDF creation, editing, conversion, and secure storage. With CIB pdf standalone, users can annotate, highlight, and add comments to documents, enhancing collaboratio... Read more about CIB pdf standalone

Free Trial

Available

Pricing Type

Contact Vendor

Location

Germany

Universign is a secure and efficient digital signature software designed to simplify the process of signing and managing electronic documents for businesses of all sizes. The platform offers a comprehensive suite of tools for creating, sending, and storing digital signatures, eliminating the need for paper-based processes and enhancing workflow efficiency. Universign’s intuitive interface allows... Read more about Universign

Free Trial

Available

Pricing Type

$19 Per user

Location

France

Email Manager for Microsoft 365 is an advanced email archiving software designed to help organizations manage their email communications effectively. This platform provides comprehensive tools for archiving, searching, and retrieving emails, ensuring that businesses can maintain compliance and access critical information when needed. Email Manager features an intuitive interface that simplifies th... Read more about Email Manager for Microsoft 365

Free Trial

Available

Pricing Type

$5 Per user

Location

Canada

GoSign is a digital signature software that enables businesses to securely sign, send, and manage electronic documents. This tool simplifies the signing process by allowing users to sign contracts, agreements, and other legal documents from any device, without the need for printing or physical signatures. GoSign offers a highly secure digital signature solution that complies with global e-signatur... Read more about GoSign

Free Trial

Available

Pricing Type

$0 Per user

Location

France

MeasureOne is a background check software that provides businesses with a reliable and comprehensive solution for screening potential employees, contractors, and vendors. The platform offers a fast, easy-to-use interface that allows HR teams and recruiters to quickly initiate background checks on candidates and receive detailed reports. MeasureOne covers a wide range of background checks, includin... Read more about MeasureOne

Free Trial

Available

Pricing Type

$49 Per user

Location

United States

Colligo Office Connect for Microsoft 365 is a document management software designed to enhance collaboration and streamline document storage within Microsoft 365 environments. This tool enables users to easily store, share, and organize documents across platforms like SharePoint, Teams, and OneDrive, ensuring that all files are securely accessible from anywhere. Colligo Office Connect supports bot... Read more about Colligo Office Connect for Microsoft 365

Free Trial

Available

Pricing Type

Contact Vendor

Location

Canada

CartaHR is a document management software tailored for HR departments, simplifying the storage, organization, and retrieval of employee documents. Designed with security in mind, CartaHR ensures that sensitive HR records are encrypted and accessible only to authorized personnel. The software supports digital signatures, streamlining the onboarding process and reducing the need for physical paperwo... Read more about CartaHR

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Kodak Info Input Solution is a powerful data extraction software designed to help businesses automate document processing and data capture. Using advanced Optical Character Recognition (OCR) technology, Kodak Info Input Solution can extract data from a wide variety of document types, including invoices, forms, contracts, and more. The software ensures accurate data extraction by recognizing both s... Read more about Kodak Info Input Solution

Free Trial

Available

Pricing Type

$4800 Per user

Location

United States

Productivity Superapp for Chat, Meetings, Docs & Projects

Lark is an all-in-one collaboration suite developed to combine messaging, video conferencing, and document collaboration seamlessly. Its standout feature is the integration of these essential tools into a single, user-friendly platform, enhancing team communication and productivity. Lark excels in real-time document collaboration, allowing multiple users to work together on documents simultaneousl... Read more about Lark

Free Trial

NA

Pricing Type

$12 Per month

Location

Singapore

The ultimate project management OS

Nifty is a versatile project management software developed to boost team efficiency and streamline project workflows. It stands out for its intuitive interface that combines task assignments, milestone tracking, and team collaboration in one platform. Key features include customizable task lists, Kanban boards, and Gantt charts, facilitating effective project planning and progress tracking. Nifty'... Read more about Nifty

Free Trial

14 Days

Pricing Type

$39 Per month

Location

United States

Share and collaborate on business-critical documents in a secure way.

iDeals Virtual Data Room is a cloud-based platform widely used for secure document sharing and management, especially during sensitive business transactions like mergers and acquisitions. It acts as a highly secure online repository, where businesses can store confidential data with peace of mind. iDeals stands out for its advanced security features, including strong encryption, customizable acces... Read more about iDeals Virtual Data Room

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Redwood Reporting is an advanced document management software that focuses on transforming raw data into insightful reports. With its intuitive interface, users can easily create, customize, and share reports across departments. The software integrates seamlessly with existing systems, providing real-time data analysis and visualization tools. Ideal for organizations looking to enhance their repor... Read more about Redwood Reporting

Free Trial

NA

Pricing Type

$25000 Per year

Location

United States

OrangeDAM is a digital asset management software that enables organizations to organize, store, and manage their digital assets efficiently. It provides a centralized repository where users can upload, tag, and categorize various types of media files, including images, videos, and documents. OrangeDAM offers advanced search capabilities, making it easy for teams to locate and retrieve assets quick... Read more about OrangeDAM

Free Trial

NA

Pricing Type

$60000 Per year

Location

United States

InLoox is an innovative project management software designed to enhance collaboration and efficiency within teams. This comprehensive platform offers tools for planning, executing, and monitoring projects from inception to completion. With InLoox, users can create detailed project plans, allocate resources, and set deadlines, ensuring that every task is tracked and managed effectively. The softwar... Read more about InLoox

Free Trial

Available

Pricing Type

$24.95 Per user

Location

Germany

SmartIQ is a sophisticated document management software designed to streamline the creation, storage, and retrieval of documents within organizations. With its intuitive interface, users can easily create, edit, and collaborate on documents, enhancing productivity and ensuring that teams work with the most up-to-date information. SmartIQ supports robust version control, enabling users to track cha... Read more about SmartIQ

Free Trial

Available

Pricing Type

Contact Vendor

Location

United States

Eloquent Archives is a powerful document management software designed to help organizations manage, store, and retrieve digital documents efficiently. This platform provides comprehensive tools for organizing files, tracking revisions, and facilitating collaboration seamlessly. With its user-friendly interface, users can easily upload documents, search for files, and set access permissions in real... Read more about Eloquent Archives

Free Trial

Available

Pricing Type

$300 Per user

Location

Canada

Click2Mail is an innovative direct mail automation software designed to simplify the process of creating and managing mail campaigns. This user-friendly platform allows businesses to design, print, and deliver physical mail directly from their computers, eliminating the need for traditional mailing processes. With its intuitive interface, users can easily create customized mail pieces, track deliv... Read more about Click2Mail

Free Trial

Available

Pricing Type

$0.4 Per feautre

Location

United States

Paperflite is an advanced digital asset management software that helps organizations organize, share, and track their digital content effectively. With an intuitive interface, users can easily upload and categorize files, ensuring that assets are readily accessible when needed. Paperflite offers powerful search functionalities, enabling teams to find specific content quickly, enhancing productivit... Read more about Paperflite

Free Trial

Available

Pricing Type

$50 Per user

Location

United States

FileBRIDGE is an advanced document management software designed to help organizations efficiently manage and organize their digital assets. With its intuitive interface, FileBRIDGE enables users to capture, store, and retrieve documents seamlessly, enhancing workflow and productivity. The software provides robust search functionality, allowing users to quickly locate files based on various criteri... Read more about FileBRIDGE

Free Trial

NA

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Contact Vendor

Location

United States

MuPDF is a lightweight and powerful Document Management Software designed to handle PDF and other document formats with ease. It offers a comprehensive platform for viewing, editing, and annotating documents, ensuring that users can manage their digital files effectively. MuPDF provides robust tools for searching text, highlighting important information, and adding comments, enhancing collaboratio... Read more about MuPDF

Free Trial

Available

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Contact Vendor

Location

United States

ELO ECM Suite is a robust enterprise content management software designed to help organizations efficiently manage their digital content and streamline business processes. It offers a comprehensive platform for capturing, storing, organizing, and retrieving documents and information, ensuring that critical data is easily accessible and securely managed. With features such as automated document wor... Read more about ELO ECM Suite

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Intalio is a robust document management software designed to streamline the handling, storage, and retrieval of critical business documents. This powerful platform enables organizations to centralize their document workflows, ensuring that employees can easily access, share, and collaborate on files from any location. It offers a user-friendly interface that supports the management of both digital... Read more about Intalio

Free Trial

Available

Pricing Type

Contact Vendor

Location

France

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