Best Patient Case Management Software

Patient Case Management Software is a vital tool for healthcare providers, helping them manage patient information, track care plans, and coordinate treatments effectively. This software centralizes patient data, including medical history, appointments, and ongoing treatments, ensuring that care teams have access to accurate, up-to-date information. It’s designed to enhance patient outcomes by streamlining communication and improving care coordination. The best patient case management software includes features like workflow automation, reporting tools, and secure data sharing. These tools empower healthcare organizations to reduce administrative burdens, comply with regulations, and focus on delivering personalized care. Whether used in hospitals, clinics, or specialized care facilities, this software plays a crucial role in improving efficiency and patient satisfaction. Explore patient case management solutions to transform how your healthcare organization handles patient care. With the right software, you can ensure better outcomes while simplifying complex processes.

Last Updated: September 03, 2025

209 Software

List of Top Patient Case Management Software

Pricing Options

Monthly Subscription

Annual Subscription

One-Time Payment

Quote Based

Features

Referral Management

Eligibility Verification

Case List Management

HIPAA Compliant

Patient Management

Treatment Planning

Medical History Records

Candidate Profiles

Document Management

Task Management

Payment Processing

Patient Records Management

Calendar Management

Billing & Invoicing

Activity Dashboard

Progress Reports

Appointment Management

Charting

Reporting & Statistics

Case Management

Artificial Intelligence

Company Size

Self Employed

Small Business

Medium Business

Enterprise

I'm looking for Patient Case Management Software that is:

Build multi-user apps, workflows and dashboards with little to no code.

Caspio is a user-friendly, no-code platform empowering businesses to create custom applications without extensive coding. Its intuitive drag-and-drop interface makes the app development process simple. It enables users with varying technical expertise to build robust solutions. Caspio's cloud-based nature ensures easy deployment and scalability and eliminates the need for complex infrastructure. T... Read more about Caspio

Free Trial

14 Days

Pricing Type

$3285 Per month

Location

United States

Small Business Management Software & App

vcita is a robust business management platform that simplifies scheduling and client interactions for businesses. Its user-friendly interface allows for easy appointment scheduling, helping businesses save time and enhance customer convenience. The platform offers a personalized client portal, allowing customers to seamlessly book appointments, pay for services, and engage with businesses. With vc... Read more about vcita

Free Trial

Available

Pricing Type

$29 Per month

Location

United States

Practice Management Software for Healthcare

Carepatron is a versatile healthcare software designed to optimize practice management and patient care. It offers a unified platform for appointment scheduling, simplifying the booking process for both practitioners and patients. The software includes electronic health records (EHR), allowing for efficient documentation and easy access to patient information. Carepatron's telehealth feature enabl... Read more about Carepatron

Free Trial

NA

Pricing Type

$12 Per month

Location

New Zealand

Sales CRM + Sales Automation Platform

LeadSquared CRM is a versatile software designed to streamline sales and marketing activities, particularly for high-velocity sales processes. It's user-friendly and focuses on automating key tasks to increase efficiency. The software excels in lead capture, tracking interactions, and nurturing leads through the sales funnel. With LeadSquared, businesses can easily manage customer data and follow-... Read more about LeadSquared CRM

Free Trial

NA

Pricing Type

$2500 Per month

Location

India

A network that improves care delivery

athenaOne is an innovative healthcare software that combines electronic health records (EHR), practice management, and billing services in a unified platform. Known for its cloud-based technology, it offers real-time access to patient data and seamless information sharing. The EHR feature streamlines patient charting, supports e-prescribing, and integrates easily with labs and imaging services. at... Read more about athenaOne

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Award-Winning EHS Software and OHS Software

Cority is a comprehensive software solution designed to optimize health, safety, and environmental management for organizations. Functioning as a centralized platform, Cority facilitates efficient tracking and management of various aspects such as incidents, audits, and compliance. It promotes collaboration among teams through customizable forms and automated workflows, ensuring consistency and ad... Read more about Cority

Free Trial

NA

Pricing Type

Contact Vendor

Location

Canada

Cerner Ambulatory EHR is a leading electronic health records (EHR) software designed for outpatient settings to improve patient care and streamline clinical workflows. This platform offers comprehensive tools for managing patient records, scheduling appointments, and documenting encounters, ensuring that healthcare providers can deliver efficient and effective care. With its user-friendly interfac... Read more about Cerner Ambulatory EHR

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Bonterra ETO is an innovative software solution designed specifically for nonprofit organizations to enhance their operational efficiency and impact. This platform offers a comprehensive suite of features, including case management, donor tracking, and reporting tools, empowering nonprofits to manage their programs and resources effectively. With an intuitive interface, users can streamline their ... Read more about Bonterra ETO

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Bonterra Penelope is a specialized nonprofit software designed to streamline fundraising, donor management, and program tracking for nonprofit organizations. It provides a comprehensive platform for managing donor relationships, tracking contributions, and generating reports. With its user-friendly interface, Bonterra Penelope simplifies the process of donor engagement, allowing organizations to c... Read more about Bonterra Penelope

Free Trial

NA

Pricing Type

$400 Per user

Location

United States

Bonterra Case Management is an all-in-one nonprofit software solution designed to streamline operations and enhance service delivery for organizations. This robust platform offers tools for managing client intake, case documentation, and service tracking, ensuring that nonprofits can effectively support their beneficiaries. With Bonterra, case managers can easily access client information, collabo... Read more about Bonterra Case Management

Free Trial

Available

Pricing Type

Contact Vendor

Location

United States

Everything you need to thrive in private practice

SimplePractice is a user-friendly appointment scheduling software designed to streamline scheduling and client management for healthcare and wellness professionals. This platform provides tools for managing appointments, tracking client records, billing, and insurance claims, ensuring a seamless experience for both providers and clients. With its intuitive interface, users can easily schedule, res... Read more about SimplePractice

Free Trial

Available

Pricing Type

$29 Per month

Location

United States

IntakeQ is a comprehensive Medical Practice Management Software designed to streamline administrative tasks and enhance patient care for healthcare providers. Featuring an intuitive interface, IntakeQ allows patients to complete forms online, schedule appointments, and communicate securely with their healthcare team. The software integrates seamlessly with electronic health records (EHR) systems, ... Read more about IntakeQ

Free Trial

Available

Pricing Type

$74.9 Per month

Location

Canada

Clinical Note Templates Plus is an advanced patient case management software designed to streamline and enhance the documentation and management of clinical notes for healthcare professionals. This comprehensive platform offers features such as customizable note templates, electronic health records (EHR) integration, secure data storage, real-time collaboration, and detailed reporting, providing h... Read more about Clinical Note Templates Plus

Free Trial

NA

Pricing Type

$29734 Per user

Location

United States

Owl Practice is a dedicated mental health software designed to simplify practice management for therapists, counselors, and mental health professionals. This platform offers a comprehensive suite of tools for managing appointments, client records, and billing, enabling practitioners to focus on delivering quality care. With its user-friendly interface, Owl Practice allows users to schedule session... Read more about Owl Practice

Free Trial

Available

Pricing Type

$25 Per month

Location

Canada

Neon CCM is a comprehensive mental health software designed to improve care coordination and enhance the patient experience for mental health providers. This platform provides tools for managing patient records, treatment plans, and scheduling, ensuring efficient operations and compliance with regulatory standards. With its userfriendly interface, mental health professionals can easily access pati... Read more about Neon CCM

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

eCLAS is an innovative patient case management software designed to enhance the efficiency of healthcare providers in managing patient care. This platform offers a comprehensive solution for tracking patient interactions, treatment plans, and clinical outcomes, facilitating better communication between healthcare teams and patients. Users can create detailed patient profiles that include medical h... Read more about eCLAS

Free Trial

NA

Pricing Type

$3500 Per year

Location

United States

InCare is a comprehensive patient case management software designed to streamline care coordination and enhance patient outcomes in healthcare settings. This platform provides healthcare professionals with tools to manage patient information, track progress, and facilitate communication among interdisciplinary teams. InCare allows for the creation of customized care plans, ensuring that each patie... Read more about InCare

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Skilled Nursing Core Platform is nursing home software designed to help healthcare facilities manage patient care, track medical records, and ensure regulatory compliance. The platform provides tools for scheduling, documenting treatments, and managing billing, supporting efficient nursing home operations. Skilled Nursing Core Platform’s analytics offer insights into patient outcomes, staff prod... Read more about Skilled Nursing Core Platform

Free Trial

NA

Pricing Type

Contact Vendor

Location

Canada

HotDoc is a leading appointment scheduling software designed to help healthcare providers streamline their booking processes and enhance patient engagement. The platform provides an intuitive interface that allows patients to easily book, reschedule, or cancel appointments online, reducing administrative burdens on staff. HotDoc includes features such as automated appointment reminders, confirmati... Read more about HotDoc

Free Trial

NA

Pricing Type

Contact Vendor

Location

Australia

ProviderMatch is a comprehensive medical scheduling software designed to help healthcare providers efficiently manage appointments and streamline patient scheduling workflows. The platform offers an intuitive interface that allows medical professionals and administrators to schedule, reschedule, and cancel appointments with ease. ProviderMatch integrates seamlessly with electronic health records (... Read more about ProviderMatch

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

CroweVax is a patient case management software designed specifically for managing vaccination schedules and tracking immunization histories. The platform helps healthcare providers organize and manage patient records, schedule vaccination appointments, and ensure timely follow-ups. CroweVax integrates seamlessly with other healthcare systems, allowing for easy data sharing and ensuring that all re... Read more about CroweVax

Free Trial

NA

Pricing Type

Contact Vendor

Location

Canada

Healthcare and Life Sciences Service Management is a robust patient case management software solution designed to optimize healthcare operations and improve patient outcomes. This software helps healthcare providers manage patient cases from initial consultation to treatment and follow-up care, ensuring a seamless experience for both patients and providers. The platform supports healthcare profess... Read more about Healthcare and Life Sciences Service Management

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Adastra is a comprehensive electronic medical records (EMR) software designed for healthcare providers to manage patient information securely and efficiently. The platform allows medical professionals to store and access patient records, including medical history, diagnoses, treatments, and test results, all in a digital format. Adastra’s EMR system is fully customizable to meet the needs of dif... Read more about Adastra

Free Trial

NA

Pricing Type

$900 Per user

Location

United Kingdom

Pega Care Management is a state-of-the-art patient case management software designed to enhance the coordination and delivery of healthcare services. The platform offers comprehensive tools for managing patient information, tracking care plans, and facilitating communication among healthcare providers. With features such as automated workflows, real-time data access, and customizable dashboards, P... Read more about Pega Care Management

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Carelink Suite is a home health care software that assists caregivers, healthcare providers, and agencies in managing patient care, scheduling, and documentation. The platform offers tools for scheduling visits, tracking patient progress, and recording treatment plans, helping caregivers stay organized and compliant. Carelink Suite includes secure communication features, allowing care teams to coo... Read more about Carelink Suite

Free Trial

NA

Pricing Type

Contact Vendor

Location

Australia

Explore Today’s Featured List of Top Patient Case Management Software

QNotes Office is an advanced electronic medical records (EMR) software designed to optimize patient care and streamline healthcare operations. This robust platform provides essential tools for managing patient records, scheduling appointments, and handling billing processes. With features such as customizable templates, real-time data access, and integrated reporting, QNotes Office helps healthcar... Read more about QNotes Office

Free Trial

NA

Pricing Type

$1995 Per user

Location

United States

PatientWay Suite is an all-encompassing medical practice management software designed to enhance patient engagement and streamline operational workflows in healthcare settings. This platform facilitates scheduling, billing, and patient communication, ensuring a seamless experience for both healthcare providers and patients. With its user-friendly interface, clinicians can easily manage appointment... Read more about PatientWay Suite

Free Trial

NA

Pricing Type

Contact Vendor

Location

Canada

BeeHealthy is a patient management software designed to support healthcare providers in optimizing patient care, streamlining administrative tasks, and enhancing patient engagement. The platform includes tools for scheduling appointments, managing patient records, and tracking treatment plans, providing a centralized system for healthcare teams. BeeHealthy’s patient portal allows patients to vie... Read more about BeeHealthy

Free Trial

NA

Pricing Type

Contact Vendor

Location

Finland

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Frequently Asked Questions

Patient Case Management Software is a healthcare solution used to track, organize, and coordinate a patient’s care journey, including treatments, communications, and outcomes across multiple providers and services.

Case managers, nurses, social workers, care coordinators, and healthcare administrators use it to streamline care planning, documentation, and patient follow-up.

It improves continuity of care, reduces administrative workload, enhances collaboration among care teams, and ensures better patient engagement and compliance.

Core features include care plan tracking, task assignments, clinical documentation, secure messaging, appointment reminders, outcomes reporting, and EHR integration.

It ensures coordinated care, identifies gaps in treatment, enables timely follow-up, and helps providers monitor progress across different services or specialties.

Yes. It is widely used for managing chronic conditions, high-risk populations, post-discharge transitions, behavioral health, and long-term treatment plans.

Yes. Many systems include patient portals, secure messaging, appointment reminders, educational content, and feedback collection to improve engagement.

Absolutely. It enables providers to set measurable goals, assign tasks to team members, monitor completion, and adjust care plans as needed.

Yes. It’s suitable for hospitals, outpatient clinics, community health programs, home health agencies, and behavioral health centers.

It provides dashboards for caseload tracking, care plan outcomes, patient risk scores, utilization trends, and compliance metrics.

By consolidating patient information, automating workflows, and enabling real-time updates, it helps care teams stay organized and reduce delays.

Yes. Leading platforms offer multi-site management, enterprise reporting, and user role controls for scaling across organizations.

Implementation varies by complexity but typically ranges from a few weeks to a few months, including training, data migration, and integrations.