Top 20+ Event Management Software In 2020

Juggling between the complex stages of hosting an event can be made simpler with cloud-based event management software. With plug-and-play builders and drag-and-drop features, event management software enables quick creation of websites that will allow you to pitch your events while enhancing online visibility. Built for events of all sizes, the software guarantees a secure and holistic experience through online registration facilities with regulated customer IDs. The software enables hassle-free walk-in registrations through dynamic on-site tools that allow your team to print badges, handle invoices, cross-check payments, and supervise KPIs on-site ensuring clockwork precision. It further offers lead scanning services that identify leads and convert them into exhibiting participants. Event management software can be customized to offer data-based estimates of budget accuracy by tracking funds, expenses, and savings. It also lets you monitor funds and efficiently assess your Return on Investment (ROI). The event’s success can be further estimated through elicit feedbacks and real-time reporting. Here is a list of top-rated event management software that can help you make your next event venture convenient and efficient. Please take a look..

Event Management Software

Our Score99/100
  • Cvent
  • United States
  • N/A
  • Yes, get a free trial

Visit Website

Our Score98/100
  • Bizzabo
  • United States
  • N/A
  • Yes, get a free trial

Visit Website

Our Score97/100
  • Eventzilla
  • United States
  • N/A
  • Yes, get a free trial

Visit Website

» Our score is based on user satisfaction (reviews & ratings), social media buzz, online presence, and other relevant information. If your company is part of this list, use this badge on your website and social media to let your readers know about your success.

List of Best Event Management Software in 2020

1. Cvent – Online software for event management & hospitality

Our Score 99/100

About Cvent : Cvent is not just the best event management software but a technology that enables roadmaps for effective event workflow. Cvent offers complete designing, building, and managing event websites for corporate companies. The software is easy-to-use powerful online software that has managed to increase attendance and engagement while allowing easy navigation of every event process. Cvent helps the organization in planning and executing successful marketing events.

Cvent Event Management Features : Attendee Management, Badge Management, Conferences/Conventions, Exhibit/Vendor Management, Gamification, Room Block Management, Social Media Promotion, Sponsorship Management, Surveys & Feedback, Volunteer Management

“Cvent has improved our event participants’ experience during registration, with admin and group registration and automatic confirmation, receipt and invoice emails. Our team spends less time updating and monitoring registration. Parked reports allow our partners to check in anytime they’d like.” – Laura H.

Cvent Reviews

Cvent

United States

1001 – 5000

1999

Not provided by vendor

Yes

4.5

590+ Reviews

4.2

1180+ Reviews

2. Bizzabo – All-in-one event registration, ticketing and CRM platform

Our Score 98/100

About Bizzabo : Bizzabo is the number one rated event management software that has been accredited with many awards for its initiative features. Bizzabo is a holistic platform that provides your team with all the necessary tools to create rewarding events. The software surfaces insights that help companies grow through successful events. Companies can now create marketing programs, design on-brand digital experience, and bring together vibrant communities to run impactful events.

Bizzabo Event Management Features : Attendee Management, Badge Management, Conferences/Conventions, Exhibit/Vendor Management, Social Media Promotion, Sponsorship Management, Surveys & Feedback, Ticketing

“The Bizzabo platform gave our event the social impact we really wanted to see- we saw an impressive number of messages sent and very high engagement overall.” – PHILLIP BASIL-JONES

Bizzabo Reviews

Bizzabo

United States

51 – 200

2011

Not provided by vendor

Yes

4.6

60+ Reviews

4.7

110+ Reviews

3. Eventzilla – Online event ticketing, registration and management software

Our Score 97/100

About Eventzilla : Eventzilla is an all in one event management software that helps in planning simple set-up to advanced reporting on a single platform. Eventzilla is a mobile-friendly software and enables the users to sell event tickets anywhere on the social media platform. The software can be customized to set up customized questioners and increase audience engagement before and after the event. Using Eventzilla, audiences can view, edit, and download their event tickets and companies can focus on selling more tickets.

Eventzilla Event Management Features : Attendee Management, Badge Management, Conferences/Conventions, Gamification, Room Block Management, Social Media Promotion, Sponsorship Management, Surveys & Feedback, Ticketing, Volunteer Management, Weddings/Parties

“Big Ticket Platform For Any Size Event. Everything! It’s really easy to set up and to customize your event tickets. Plus the fact that you can do check-ins with a barcode scanner or your mobile phone gives your attendees a much better impression of your events.” – Edgar R.

Eventzilla Reviews

Eventzilla

United States

11 – 50

2009

Not provided by vendor

Yes

4.4

330+ Reviews

4.4

120+ Reviews

4. Zoho Creator – Low-code platform to build custom business apps

Our Score 97/100

About Zoho Creator : Zoho creator is not only the best event management software but also a multiple platform app builder. With Zoho Creator, you can either create your own app or get started with the built-in apps and templates. Apart from event management software, Zoho creator can be used to analyze, install, and customize apps. From event planning to promotion, personalizing invitation, selling tickets, display blogs and event calendars, check in attendees and scan unified data; Zoho creator performs all these incredible features and has many more in store.

Zoho Creator Event Management Features : Attendee Management, Badge Management, Conferences/Conventions, Exhibit/Vendor Management, Room Block Management, Sponsorship Management, Surveys & Feedback, Ticketing, Volunteer Management

“Working with Zoho Creator is great because when we had some matters to solve in a short period of time, they were always ready to help. We are a company that is growing very fast and they are growing with us. I recommend Zoho Creator for its adaptability, for its simplicity, for its effectiveness.” – Simone Mangili

Zoho Creator Reviews

Zoho Corporation

United States

1001 – 5000

1996

$15.00/month/user

Yes

4.3

110+ Reviews

4.4

100+ Reviews

5. Ticket Tailor – Event ticketing for events of all sizes. Low fees. No fuss.

Our Score 96/100

About Ticket Tailor : Ticket Tailor is one of the best ticketing platforms online that offers fully featured event management software for events of all sizes. Ticket tailor allows direct payment services through which ticket buyers can pay the clients instantly without keeping them waiting. For the lowest fees possible, Ticket Tailor provides huge savings and increases total revenue. Ticket tailor is a fair approach to ticketing along with the fully customized platform and on hand customer support.

Ticket Tailor Event Management Features : Attendee Management, Conferences/Conventions, Exhibit/Vendor Management, Social Media Promotion, Surveys & Feedback, Ticketing, Weddings/Parties

“Ticket Tailor provided the fastest and most comprehensive answers to all my queries. They made me feel very confident about setting up my box office. This is such an easy website to use and very intuitive. The Ticket Tailor Help Centre is also very good and most answers you can find in their FAQs.” – Lauren C.

Ticket Tailor Reviews

Ticket Tailor

United Kingdom

02 – 10

2011

$0.65/month

Yes

4.8

310+ Reviews

4.9

70+ Reviews

6. EZOfficeInventory – Asset Tracking and Maintenance Software

Our Score 96/100

About EZOfficeInventory : EZofficeInventory is an end to end event asset management software. The software keeps track and scans event assets over different locations and generate reports for better insights on events. EZofficeInventory is an intuitive interface to streamline event equipment. The features are designed to speed up the management process and enable asset tracking that rough cloud-based system. The software easily fits into any workflow system and can be customized to fulfill management needs.

EZOfficeInventory Event Management Features : Conferences/Conventions, Exhibit/Vendor Management, Weddings/Parties

“An awesome inventory tool. It is simply great how it helps you to make the inventory and also how to help in the purchase of new equipment you can organize them in groups with this platform.” – Sorangel Josefina

EZOfficeInventory Reviews

EZOfficeInventory

United States

11 – 50

2011

$26.70/month

Yes

4.7

770+ Reviews

4.4

30+ Reviews

7. Eventleaf – Event Registration Management

Our Score 95/100

About Eventleaf : Eventleaf is simple, powerful, and reliable event management software with multiple platform approach. Eventleaf is both web-based and desktop event management platform that helps in creating impressive event web pages, send invitations, sell tickets, print badges, conduct survey, polls, share presentation, scan business cards, engage with attendees and perform various other functionalities. Eventleaf is accessible from anywhere and is easily shareable as well.

Eventleaf Event Management Features : Attendee Management, Badge Management, Conferences/Conventions, Exhibit/Vendor Management, Gamification, Room Block Management, Social Media Promotion, Sponsorship Management, Surveys & Feedback, Ticketing, Volunteer Management, Weddings/Parties

“Product has such a huge feature from registration of event to sending them invitation to the management of event like proper ID card for visitor, check In and check Out all this. Accessible across all the platform web based desktop based and mobile app support. Selling ticket and get paid from that is also one good feature.” – Rahul

Eventleaf Reviews

Jolly Technologies

United States

11 – 50

2000

Not provided by vendor

Yes

4.9

50+ Reviews

4.7

10+ Reviews

8. Evite – Make getting together effortless and even more memorable

Our Score 95/100

About Evite : Evite is one of the largest digital platforms that help in creating impressive event management websites and invitations for corporate and non-profit organizations. Evite makes it easy to can create a digital experience by designing and sending invitations, keeping track of attendees, send customized messages, and track emails, texts, and messengers. Evite does a splendid job in making get together effortless and more memorable.

Evite Event Management Features : Attendee Management, Weddings/Parties

“Evite has given me the best experience possible when it comes to sending out online invitations. It integrates with my Google contacts so that I always have emails handy and don’t have to go searching for them. It keeps my RSVPs all in one place, simple and organized.” – Lauren L.

Evite Reviews

Evite

United States

51 – 200

1998

$109.99/year/user

Yes

4.6

190+ Reviews

4.0

40+ Reviews

9. VoxVote – Free and Easy to use Mobile Voting

Our Score 95/100

About VoxVote : VoxVote is an impressive event management software that also doubles up as a mobile voting tool for the speaker or the event manager. VoxVote features an outstanding Audience Response system which is available for free. The software is available for unlimited usage with live graph results that displays how much your audience is interested in your event. Users can create instant questioners, create presentation slides, add images, clone the event, export data, combine questions in result view, and perform custom voting for corporate events.

VoxVote Event Management Features : Conferences/Conventions, Gamification, Surveys & Feedback, Weddings/Parties

“I wanted to add an audience participation tool to a live event and Voxvote was easy to implement. It allows an unlimited number of respondents and many features which can be customized. It was easy to implement and the tutorial was helpful.” – Amy E.

VoxVote Reviews

VoxVote

Netherlands

02 – 10

2013

$99.00/one-time/user

Yes

4.5

310+ Reviews

4.8

02 Reviews

10. TidyHQ – The smarter way to run your memberships

Our Score 94/100

About TidyHQ : TidyHQ understands the need for streamline work process and running a group for free flow administration. TidyHQ is event management software that has an endless group of volunteers, different peoples with diverse ideas; manage membership, meetings, to run the admiration without any obstacles. With TidyHQ, you get the best experience of renewing membership, selling event tickets, handling attendees, check RSVPs, and handle member-only tickets and content generation.

TidyHQ Event Management Features : Attendee Management, Conferences/Conventions

“A great tool that all of our committees could use. It provides better structure around memberships, meetings, events and further governance and succession for our organisation.” – Matthew Kronborg

TidyHQ Reviews

TidyHQ

Australia

02 – 10

2009

Not provided by vendor

Yes

4.2

150+ Reviews

0.0

0 Reviews

11. Weemss – Unified event platform for ticketing and awards management

Our Score 93/100

About Weemss : Weemss is ticketing and registration software that allows you to become creative and focus on your events and make them successful. Weemss features impressive tools that allow you to promote, sell, and manage your corporate and personal events smoothly. Weemss is perfect software to manage every scenario of an event. Users can create ticket categories, assign varied prices, limit ticket sales, reserve seats, choose between individual registration and multiple tickets registration, and perform various tasks in 40 different languages.

Weemss Event Management Features : Attendee Management, Badge Management, Conferences/Conventions, Exhibit/Vendor Management, Ticketing, Weddings/Parties

“Weemss offers an amazing experience. The user interface is great, easy and fun to use. Every functionality is there from coupons to special offers. The website integration works great on every platform and its design is so great and up to date that it fit perfectly within our website.” – Jeremie M.

Weemss Reviews

Weemss

Bulgaria

11 – 50

2013

Not provided by vendor

Yes

4.7

50+ Reviews

4.3

10+ Reviews

12. CONREGO – Event registration & attendee management system

Our Score 93/100

About CONREGO : Conrego is efficient and best event management software that is empowered by affordable features and functionalities. Conrego offers to build registration forms for event participants and send mass invitations to expected attendees. Conrego is impressive software with customizable questioners that users can ask their audiences during live events. Through this software company and individual event, managers can acknowledge the presence of attendees, create print-ready badges, analyze and create reports for event insights, and enable smooth flow of events.

CONREGO Event Management Features : Attendee Management, Badge Management, Conferences/Conventions, Room Block Management, Surveys & Feedback, Ticketing, Volunteer Management

“CONREGO has provided us with a dedicated platform to coordinate a big three-day conference with workshops, gala events and a fair. Features range from virtual invitations, through a custom website, newsletters, check-ins, access control, and statistics, to invoices and good-bye letters. Our clients were thrilled!” – Karol Wagner

CONREGO Reviews

CONREGO

Poland

02 – 10

2010

$564.00/year

Yes

4.9

30+ Reviews

0.0

0 Reviews

13. CourtReserve – Powerful Platform for court reservations, events & tournaments

Our Score 93/100

About CourtReserve : Ever thought of reserving courts for tournaments and leagues? CourtReserve is a simple yet powerful court reservation software that helps in putting up events on sports, tournaments, leagues, and court reservations. The software is featured pack with customized schedulers, mobile apps, notification generators, membership tiers, website integration integrated payment options and much more. The software also offers 30 days free trial pack to help you get used to with the remarkable features.

CourtReserve Event Management Features : Attendee Management, Room Block Management, Volunteer Management

“Look no further beyond CourtReserve. It’s a very robust application and if that is not enough, the service is outstanding, not only with support, but the CourtReserve staff is very interested in hearing your suggestions or challenges and turning them into future enhancements.” – Scott M.

CourtReserve Reviews

CourtReserve

United States

02 – 10

2016

$50.00/month/user

Yes

4.6

30+ Reviews

0.0

0 Reviews

14. Sched – Organize Better Events

Our Score 92/100

About Sched : Sched helps in organizing better events and handling mobile apps in one place. The impactful software customizes your branding and offers to publish your event schedules, details and collaborates with your team efficiently in order to pull off a successful event. With Sched, companies can increase audience attention through a customized questionnaire, manage check-ins; allow control sessions, and simple content management.

Sched Event Management Features : Attendee Management, Conferences/Conventions, Exhibit/Vendor Management, Social Media Promotion, Sponsorship Management, Surveys & Feedback, Ticketing, Volunteer Management

“Excellent package and service. One-stop shop for event management: attendees, speakers/handouts, exhibitors, rooms, messaging, feedback, social sharing. Mobile-friendly site and app for participants to create/manage their schedules, submit feedback, share content, etc.” – James C.

Sched Reviews

Sched

United States

11 – 50

2008

Not provided by vendor

Yes

4.6

50+ Reviews

4.4

10+ Reviews

15. Eventdex – All-in-one event management platform

Our Score 91/100

About Eventdex : Eventdex is a solution to all the Event-related needs. The software is one of the best event management software which integrates all the important event functionalities and requirements at one place. Eventdex offers easy on-site registration services and business matchmaking which aids in making your event successful. The software offers lead retrieval and event registration features that helps in driving higher event engagement. This incredible software integrates beautiful event websites with robust designing that attract more attendees and makes the planning’s successful for your company.

Eventdex Event Management Features : Attendee Management, Badge Management, Conferences/Conventions, Exhibit/Vendor Management, Gamification, Room Block Management, Social Media Promotion, Sponsorship Management, Surveys & Feedback, Ticketing

“I was searching for a software to handle specific tasks for my upcoming event. EventDex checked all the boxes of my check in requirements and the staff was extremely helpful with training and ensuring I was knowledgeable with how to use the application.” – AMBER KING

Eventdex Reviews

Globalnest

United States

11 – 50

2016

$0.75/one-time/user

Yes

4.8

30+ Reviews

5.0

01 Reviews

16. Seatedly – Event Ticketing & White Label Seat Reservation Software

Our Score 91/100

About Seatedly: Putting you back in control of your ticketing. Infinitely customisable, Seatedly offers you complete control of your ticketing eco-system. We believe you should maintain control of your data, bookings fees and customer management processes. So we’ve developed a scalable ticketing software that’s capable of handling thousands of transactions simultaneously, whilst keeping the control firmly in your hands.

Seatedly Event Management Features: Attendee Management, Badge Management, Conferences/Conventions, Room Block Management, Social Media Promotion, Ticketing, Weddings/Parties

“We initially moved to Python Events as we wanted to gain more revenue on booking fees for all of our events. When setting up the software they tailored everything to our needs, including a seat mapping and reservation system, getting near-constant and friendly assistance from the Python Events team. We now have an easy to use ticketing platform with all the bells and whistles.” – Jamie

Seatedly Reviews

Seatedly

United Kingdom

11 – 50

2019

Not provided by vendor

Yes

0.0

0 Reviews

0.0

0 Reviews

17. Eventival – The world’s best software for film festivals

Our Score 91/100

About Eventival : Eventival is for the artists who want to organize successful events for festival programs. The software is one of the best film festival management software that assists film creators, musicians, filmmakers to hold events and create their own screening schedules. The app is perfect key for the film fraternity who want to attract their regular audience and ask them to navigate through the festival programs. Eventival helps the guests to access through the itineraries, accompanying events, and check out the obvious guest list.

Eventival Event Management Features : Attendee Management, Badge Management, Conferences/Conventions, Sponsorship Management, Surveys & Feedback, Volunteer Management

“For some time now we have been looking for an effective tool that would help us manage the festival’s planning and at the same time simplify the programing and production process. Last year we discovered Eventival and, once the robustness..” – Juanjo Martínez

Eventival Reviews

Eventival

Czech Republic

11 – 50

2009

$550.00/year

Yes

4.5

30+ Reviews

0.0

0 Reviews

18. Gigwell – BOOKING MANAGEMENT PLATFORM

Our Score 90/100

About Gigwell : Gigwell is booking management software that features all the right tools to make an event successful. The app provides tools to maximize and is the right choice for artists and booking agencies. Gigwell has been the favorite app among some of the renowned speakers, live artists, and booking agents. The app helps in discovering new talents, sell tickets, track sales, and streamline booking process for any events. Through Gigwell, one can search through the most popular venue, festival database, and industry best on-going events on a global platform.

Gigwell Event Management Features : Conferences/Conventions, Social Media Promotion, Ticketing, Weddings/Parties

“Great Overall Booking Solution. Love the fact that the entire process is all online. This greatly assists with getting contracts signed, returned & invoices paid on a timely basis. It has automated many of our functions. Not quite perfect, but definitely great to have.” – Jacque P.

Gigwell Reviews

Gigwell

United States

02 – 10

2013

$33.00/month/user

Yes

4.5

50+ Reviews

0.0

0 Reviews

19. Evenium Net – A REGISTRATION & INVITATION SOLUTION

Our Score 90/100

About Evenium Net : Every corporate company needs to hold corporate meets for global success. Evenium Net is the right platform which features impactful solutions for event management and invitation process. Through Evenium Net companies can seamlessly integrate websites with database and CRM tools on a mobile or desktop device. The app is affordable, and a complete solution to carry out registration, ticketing and invitation process for successful events.

Evenium Net Event Management Features : Attendee Management, Badge Management, Conferences/Conventions, Social Media Promotion, Sponsorship Management, Surveys & Feedback, Ticketing

“Simple to use, decent reporting, great for free events. It’s a very clean interface. The mobile app isn’t white label but that’s ok for most events. The screen casting is quite unique. Audience interaction tools are top notch.” – Mike D.

Evenium Net Reviews

Evenium

United States

11 – 50

2000

$1.00/one-time/user

Yes

4.5

20+ Reviews

0.0

0 Reviews

20. Eventboost – THE Event Management Software.

Our Score 89/100

About Eventboost : Eventboost is simple yet a different approach to event management software. The platform is free for 30 days trial period and covers most of the important features that fulfill a company’s need. Users can create events, manage registrations, customize invitations, and get confirmation on emails, and messages. The software enables screen monitoring of attendees and manages real-time statistics, reminders, and follow-ups. This app makes the company’s future ready by duplicating recurring events and handling the work flow smoothly.

Eventboost Event Management Features : Attendee Management, Badge Management, Conferences/Conventions, Exhibit/Vendor Management, Social Media Promotion, Surveys & Feedback, Ticketing, Weddings/Parties

“The system is great! Easy to use, very flexible, we could adapt it for different purposes. It is really handling and intuitive. Anybody in my studio can use it and also my clients appreciated a lot. The redemption of my press conferences was much higher since I have used Eventboost.” – Andrea S.

Eventboost Reviews

Eventboost

Switzerland

11 – 50

2014

Not provided by vendor

Yes

4.6

20+ Reviews

4.8

05 Reviews

21. Splash – Event Marketing Software

Our Score 89/100

About Splash: Splash is an end to end marketing technology that manages the event and has the power to carry out complex campaigns with ease. The main aim of designing Splash is to empower event management and derive revenues for the customers. Splash manages to execute and streamline event pages, campaigning protocols, capturing audience insights and measure event impacts. Splash helps in connecting and optimizing mobile part of event management programs and derives successful results.

Splash Event Management Features : Attendee Management, Badge Management, Conferences/Conventions, Social Media Promotion, Surveys & Feedback, Ticketing, Weddings/Parties

“As an Enterprise client, I also get the full benefits of a world class support team. I typically get a response within 5 minutes of opening a ticket and can quickly move on to my next fire to put out.” – Lindsay Selvitelle

Splash Reviews

Splash

United States

51 – 200

2011

Not provided by vendor

Yes

4.7

40+ Reviews

4.7

90+ Reviews

22. idloom-events – Event creation & management tool

Our Score 89/100

About idloom-events : idloom-events are an event management software power packed with professional and advanced tools. The software manages, automates the workflow, and handles all the key aspects related to event management. idloom-events create dedicated websites, manages reservations, registration, ticketing payments, on-site badge printing check-ins, and attendees data management. idloom events are an all in one solution for business of all sizes. The goal of idloom is to handle complex functionalities and bring out successful events for business growth.

idloom Event Management Features : Attendee Management, Badge Management, Conferences/Conventions, Exhibit/Vendor Management, Gamification, Social Media Promotion, Sponsorship Management, Ticketing

“Great platform to organize professional events. Very userfriendly, professional platform. We used it for a customer event and were able to set up a great looking registration page. Managing guests was very easy.” – Robrecht B.

idloom-events Reviews

idloom

Belgium

02 – 10

2015

$115.00/month

Yes

4.8

20+ Reviews

0.0

0 Reviews

23. EventOrg – Events Made Easy

Our Score 88/100

About EventOrg : EventOrg allows organizations to publish a single app that hosts multiple events simultaneously with minimal tech support. You can customize apps’ background, header, themes and icons. These apps are unique in their design and specific in their branding.EventOrg Main highlight is its extremely easy to use CMS enabling event organizers to manage their events easily.

EventOrg Event Management Features : Attendee Management, Badge Management, Conferences/Conventions, Exhibit/Vendor Management, Gamification, Room Block Management, Social Media Promotion, Sponsorship Management, Surveys & Feedback, Volunteer Management, Weddings/Parties

“I had the opportunity to use EventOrg App for our inaugural event. As the event organizer, I had the least hassle planning the event. The agenda was uploaded quickly, people could chat, get news instantly and also use the social wall feature. I would really recommend EventOrg for all the Event Organizers out there!” – Shalini Yadav

EventOrg Reviews

Cabot Innovations Pvt Ltd

United States

05 – 10

2018

According to requirements

Yes

0.0

0 Reviews

0.0

0 Reviews

Event Management Software Buyer's Guide

Organizing business events is quite a common task in an organization. These events may cater to different business needs. Events may be as big as a company day, product launch or open worlds to as small as a business meeting. It's not just organizing the event, but measuring the outcome of an event is very important. Here is where the Event Management System comes to help. 

» What is the Event Management Software?

An Event Management System is an application that is part of Project Management. An Event Management deals with the creation and development of events from large-scale to small-scale. Events refer to the public or private social gatherings like conferences, ceremonies, parties, concerts or conventions. There is numerous software available in the market to handle the events. Such software is referred to as Event Management Software.

The process of planning and coordinating an event is called Event Planning. At a high-level event planning includes budgeting, scheduling, working and coordinating with various stakeholders like transport, speakers, security, catering, third-party vendors, etc.  An Event Management Software would also cater to Event Planning.

» Is it worth investing in the Event Management System?

A well-organized event shows the company’s culture and its interest towards stakeholders. For instance, a Product Launch Event is one of the important events for a Product company. The success of the event directly impacts the future sales of the product. Without a good Event Management System this cannot be handled in a professional way. Also measuring the outcome of the event is very important to analyze the event’s impact on the attendees and/or the stakeholders.

» Choosing the Best Event Management Software

Even before looking out for the Event Management Software in the market, start by prioritizing your needs. Different software caters to different needs. List down the pain points you are experiencing while planning for an Event. List down the key features which you think are necessary when opting for an Event Management Software. Then is the time to start evaluating the Best Event Management Software. 

There is software available in the market which provides a wide range of features. Some software is quite popular for the ticketing solution for events ranging from small to large. They allow a wide range of customization and thus offer room to fit in the requirements. 

Very few software offers end to end solutions. Such software enables you to seamlessly manage events from beginning to end. You can opt-in or opt-out features according to the needs. It helps in Event Registration, Marketing, and Ticketing. 

Few project management software has embedded Event management systems in itself. They offer a strong visual interface, simple UI and collaboration events. It’s a good tracking tool to track each of the tasks.

Many event management software is available online as a SaaS subscription. This is one of the popular modes of adopting software, which saves implementation time and future support mechanisms.

And finally, your budget, with tons of software and a wide variety of features, try to choose the one which matches your budget.

» How does Event Management Software work?

An Event Management Software helps the event planners in organizing the events from the event registration process until the event promotion and reporting. This software is used to manage the B2B and/or B2C professional events like Trade Shows, Professional Conferences, Internal Training, Networking Events, etc.  

This software can also be used for other fun or cultural events like shows and concerts. Here the focus will be more on promotions, ticketing and sales. 

» Key Features of the Event Management System

Following are the different core components of the Event Management Software:

› Event Website: 

Companies used to rely on some third parties to build the Event website. Or if they have sufficient resources, the same could have been done in-house. But in either case, this website will not be integrated into the whole Event Management system. There used to be an additional cost in bringing this website-related data to the Event Management System.

An Event Management Software would provide a feature to build a Website with all related details about the event. This will be tightly coupled with the Event Management system. The websites can be built using drag and drop features. It will offer a wide variety of widgets to make the website look trendy. It offers room for customizations to fit in for the company’s needs like logo, themes, etc.

› Event Registration: 

This tool helps in processing registration and ticket sales (if applicable). In the past, organizers used to depend on other vendors who specialize in the registration processes. This might be useful depending on the needs.
The Registration tool which comes as part of the Event Management Software will help in the registrations and ticketing processes. This can also be customized based on the ticketing parameters. This tool will be easy to use and manage. They will be integrated with the payment gateway for the ticketing purpose.

› Event Marketing: 

Once the Website and Registration process for the Event is completed, the next most important thing is marketing. Marketing place a very crucial role these days for the success of any event. In the past, this used to be handled by other vendors who are into marketing. One of the powerful marketing tools is Email Marketing.

Now that we have the Registration tool in-house to the Event Management Software, it is easy to collect and collate all the Email IDs of the attendees. The Event Marketing tool can use this Data Source to send relevant marketing details to the attendees or the set of people who have shown interest in this event. Bulk Emailing will be part of this Event Marketing tool.

With the growing social media platform, the Event Management Software also tries to cater to promoting the event on Facebook, Twitter or other Social media sites.

This tool also comes with the tracking mechanism to understand the impact of this marketing campaign. It should track the number of people registered, shown interest. This will help in scaling up or scaling down the event size.

› Attendee Engagement App: 

For any event to be successful along with the great speakers and sessions, the participation of the attendee is also very important. They need to feel that they are also part of the ongoing event.

Before, the organizers used to depend on some third party engagement tool to capture the attention of the participants. These tools or apps always used to sit outside the Event Management system, and thereby no fully into the brand image of the event organizing company. Since it is not fully integrated, getting the relevant data to make meaningful information out of it was not so easy.

The new Event Management System will come with an integrated Attendee Engagement App that helps the attendees to build new networks, communicate with each other. With such engagement, the attendees will also feel that they are part of the event.

The Mobile event app for the attendees helps to provide all the necessary information about the event like the schedule, speaker profiles, list of other attendees, messengers to interact with each other, some online polls and surveys, etc.

Such experiences will enhance the participation and help the attendees to take full advantage of the Event that they are going to attend.

› Reporting and Analytics: 

Before the Event Management System in place, all the above said features used to come from different vendors. Each used to act as a black box, and work in a silos mode.

With the Event Management System software in place, all the above said features will be available in a single database. This will help in getting all the relevant data right from Event Organizing through a website, Marketing, Sales and Participant engagement measure in one single place.

Various out of box reports and analytics will be available for different roles. This provides a good metric in analyzing which department did the best for an event, and which all departments need improvement.

» Benefits of the Event Management System

Following are the different core components of the Event Management Software:

The Event Management system plays a very crucial role in this platform by:

Wide Range of Tools: Offering a wide range of tools for building websites, Marketing, Sales and Ticketing, User Experiences, reporting, and analytics.

Single Integrated Platform: Helping in making the event successful by offering all the tools in a single integrated platform.

Efficiency: Helping the organizers save time & money, with a seamlessly integrated end-to-end system

User-friendly application: Easy to use application interface and dedicated customer support team

New Experience: Providing a new experience for the Attendees as well, and contribute to the overall success of the event.

» How to choose Best Event Management Software?

Following are the different core components of the Event Management Software:

There are a number of factors that play an important role while you try to choose the best event management system software for your company.

Align to the standards: 

Any event management system software opted will finally be part of the company’s overall software ecosystem. Hence this software should also align and adhere to all the company’s standards. Event management software handles features like ticketing and promotions. Thus they have to work with attendees and stakeholder’s personal information like email and phone numbers. So it becomes very important to ensure that the system follows the global standards.

On-premise vs Cloud: 

The most popular version of the software is Cloud-based. They offer SaaS (Software as a Service) in a subscription model. Payments are defined based on a number of subscriptions and hence offer good scalability.

On-premise could be another option if your company has a good in-house IT team, who can maintain the installations, upgrades, and maintenance of the software.

Easy to Use: 

Any software for that matter should offer an easy to use and navigate UIs. The analytics and real-time reports must offer easy to understand and comprehend the information. The software should also provide some room for customization to suit the company’s needs.

The software should always provide some out of box integrations to a few of the standard systems. For instance, the events are mainly the outcome of projects. So these Event management systems should integrate seamlessly with the Projects Management systems.

Budget fitment: 

Finally any system under consideration should fit into the budget that the company can offer. With all the requirements being listed out, and short listing the software with the required features, have a check on the budget.

» What is the Cost of Event Management Software?

Most of the Event Management Software is available online and in the SaaS subscription model. You can opt for only the features which are useful for your business needs. The major advantage is to pay as you use. Few of the starter packages with basic functionality come free. The paid packages come from $49/month and can go up till $199/month depending on the number of subscriptions (users) and features opted.

» Conclusion

B2B and B2C events are becoming more and more prevalent these days for small, medium and large scale companies. For Apple, it could be the launch of a new version of iPhones and for Oracle; it could be the Open World event. For any other company, it could be the Company’s Annual Day or Conference. Such events are getting bigger and bigger and companies are very serious about the outcomes of such events. Without an efficient Event Management System in place, Organizing, managing and evaluating the desired outcome of an event is highly impossible.

To conclude, modern Event Management software is more than just an event organizer tool. For the overall success of any company’s events, this system is a great platform that empowers the organization. 

Frequently Asked Questions (FAQs)

What is a event management system?

If you are an event planner, event management software is the best option for you. You can easily manage your events and collaborate with your clients, exhibitors, and vendors. This software is helpful to manage attendee registration, marketing activities, badge creation, venue management, and many more things for your event.

What are the features of event management software?

  • Attendee management
  • Client management
  • Exhibitor management
  • Vendor management
  • Event scheduling
  • Badge Management
  • Meeting management
  • Sponsorship Management
  • Volunteer Management
  • Reporting and Registration Analytics
  • Ticketing
  • Branding
  • Event Promotion
  • Email Marketing
  • Social Media Integrations
  • Database management
  • Event Survey for feedback

What are the advantages of event management software?

  • Saves time & money
  • Improved event planning
  • Improved engagement
  • Automation
  • Creative Marketing
  • Smooth Workflow
  • Effective budget management
  • Risk management

What is the best event management software?

  • Cvent
  • Eventzilla
  • Zoho Creator
  • Ticket Tailor
  • EZOfficeInventory
  • Bizzabo
  • Eventleaf
  • Evite
  • VoxVote
  • TidyHQ
  • Weemss
  • CONREGO

What's the best free event management software?

  • Allevents.in
  • Eventleaf
  • Odoo Events

How much does event management software cost?

The software can begin around $0.65/month to $220/month.

 

Related Software Categories

» Registration Software – Registration software allows companies to automate the process of registration of events, meetings, conferences and also streamlines the payment collection process. Among all other things, this software helps organizations with ticketing, online or on-site registration, and self-check-ins.

» Webinar Software – Visual communication has made it easier for people to communicate. There’s something about visual communication which attracts people to pay more attention. Webinars use visual communication to portray classroom feeling and are the internet’s method of bringing making people more attentive.

» Online Training Software – Online training is one of the great paths to increased sales and enhanced productivity for employees as well as employers. Companies have shifted from on-site training to online training with the rise of technology.

» Online Conference Software – Video conferencing software is a necessary tool for business organizations. It helps in making remote work possible. Companies having multiple offices rely on video conferencing software to schedule and hold meetings.