Best Online Proofing Software

Managing creative projects and feedback can be a challenge without the right tools. Online Proofing Software bridges this gap by providing a centralized platform for reviewing, annotating, and approving digital content. These tools are ideal for teams working on design, video, or document projects, allowing seamless collaboration and quicker approval processes. They eliminate the need for lengthy email chains, ensuring feedback is organized and actionable. Unlike traditional methods, online proofing tools streamline communication by offering features such as real-time commenting, version control, and automated notifications. This ensures that everyone involved stays updated and aligned throughout the project lifecycle. By reducing confusion and speeding up the review process, these tools help teams deliver high-quality work on time and with minimal effort. Browse through our carefully compiled list of the top online proofing software to find the perfect tool for enhancing your team’s creative workflows.
  • 5 avg. rating from 01 reviews

Last Updated: September 03, 2025

56 Software

List of Top Online Proofing Software | Best Online Proofing Tools

Pricing Options

Monthly Subscription

Annual Subscription

One-Time Payment

Quote Based

Features

Audit Trail

Document Review

Task Management

Workflow Management

Version Control

Third-Party Integrations

File Sharing

@mentions

Role-Based Permissions

Collaboration Tools

Status Tracking

Reporting & Statistics

Markup Tools

Approval Process Control

Due Date Tracking

Multiple Projects

Artificial Intelligence

Company Size

Self Employed

Small Business

Medium Business

Enterprise

I'm looking for Online Proofing Software that is:

Versatile & Robust Project Management Software

Wrike, a dynamic project management platform, revolutionizes team collaboration with its user-friendly features. Designed for simplicity, Wrike empowers teams to plan, track, and manage projects seamlessly. The platform's customizable dashboards offer real-time insights, enhancing decision-making processes. Wrike's flexibility adapts to various work styles, making it suitable for diverse teams and... Read more about Wrike

Free Trial

14 Days

Pricing Type

$9.80 Per month

Location

United States

The enterprise work management platform

Smartsheet is a versatile work management and automation tool that simplifies complex tasks. With a spreadsheet-like interface, users can easily create, organize, and collaborate on sheets. These sheets serve as dynamic project plans, allowing for real-time updates and seamless collaboration. Smartsheet's grid structure makes it easy to track tasks, deadlines, and dependencies. Automation features... Read more about Smartsheet

Free Trial

30 Days

Pricing Type

$9 Per month

Location

United States

The platform to build next‒gen apps

Airtable is a top-notch app development platform that empowers users to extend the functionality of their databases effortlessly. With a user-friendly interface, creating custom apps becomes accessible even for non-developers. Start by defining data models, then add custom views and interfaces. Leverage Airtable's API to connect with external services and integrate data seamlessly. Its flexibility... Read more about Airtable

Free Trial

Available

Pricing Type

$20 Per month

Location

United States

The Work Management Software To Maximize Business Efficiency

monday.com is a versatile work operating system designed to streamline collaboration and project management. Its colorful and intuitive interface simplifies complex workflows, offering customizable boards to fit various team needs. From task tracking to project timelines, monday.com adapts to your unique processes. Team members can easily communicate, share files, and update progress in real-time,... Read more about monday.com

Free Trial

Available

Pricing Type

$9 Per month

Location

Israel

ClickUp is an all-in-one project management platform that caters to diverse team requirements. Its user-friendly interface simplifies task organization and collaboration. It also offers customizable views to adapt to different workflows. With features like Docs, Goals, and Time Tracking, ClickUp centralizes tools and eliminates the need for multiple applications. The platform fosters transparency ... Read more about ClickUp

Free Trial

14 Days

Pricing Type

$7 Per month

Location

United States

Creative Collaboration and Online Proofing Software

Ziflow is a user-friendly online proofing tool designed to streamline the review and approval process for creative content. With Ziflow, teams can collaborate seamlessly on various file types, ensuring accuracy and efficiency in the review cycle. The platform provides a centralized space for feedback, avoiding the confusion of scattered email chains. Ziflow supports version tracking, helping teams... Read more about Ziflow

Free Trial

Available

Pricing Type

$199 Per month

Location

United States

Filestage is a user-friendly online review and approval platform, simplifying the collaboration process for creative teams. With its intuitive interface, Filestage streamlines the review of documents, images, and videos. The platform supports feedback and annotation, ensuring clear communication during the review process. Filestage centralizes project files, reducing the complexity of scattered co... Read more about Filestage

Free Trial

Available

Pricing Type

$109 Per month

Location

Germany

Visual review, approval, and issue tracking for digital content.

zipBoard is a dynamic project collaboration and feedback platform that serves as a pivotal tool for teams aiming to streamline the development and review process. As a cloud-based solution, zipBoard facilitates seamless collaboration among team members, allowing for efficient feedback collection and task management. The platform's visual approach enables users to provide clear annotations directly... Read more about zipBoard

Free Trial

14 Days

Pricing Type

$99 Per month

Location

Canada

The best bug tracking tool & visual feedback software

BugHerd is an intuitive visual feedback and bug-tracking tool that transforms the way teams collaborate on web projects. Serving as a virtual collaboration hub, BugHerd allows users to capture and annotate issues directly on a website, simplifying the feedback process. Its unique browser extension streamlines issue reporting by providing a visual context for developers. The platform excels in task... Read more about BugHerd

Free Trial

14 Days

Pricing Type

$41 Per month

Location

Australia

Manage all your digital marketing assets with a sleek, user friendly cloud platform.

Filecamp is a versatile digital asset management solution designed to simplify file management and collaboration for businesses. It acts as a centralized hub for storing, organizing, and sharing digital assets such as videos, images, and documents. With a user-friendly interface, Filecamp enables easy navigation and efficient collaboration among teams. The platform offers customizable branding, al... Read more about Filecamp

Free Trial

30 Days

Pricing Type

$29 Per month

Location

Switzerland

#1 Digital Asset Management & Brand Portal MRM Software

IntelligenceBank is an advanced digital asset management software that revolutionizes how businesses organize, share, and collaborate on their digital assets. As a centralized solution, IntelligenceBank empowers organizations to streamline workflows and ensure brand consistency across diverse channels. The platform offers robust features such as secure asset storage, version control, and customiza... Read more about IntelligenceBank

Free Trial

Available

Pricing Type

$438 Per month

Location

Australia

The solution for creating, managing and distributing digital assets.

CELUM is a robust digital asset management (DAM) platform developed to streamline content creation and management for businesses. It acts as a centralized repository to facilitate efficient storage and retrieval of digital assets such as images, videos, and documents. CELUM empowers teams to collaborate seamlessly by providing a shared workspace for creative projects. With its user-friendly interf... Read more about CELUM

Free Trial

Available

Pricing Type

Contact Vendor

Location

Austria

Secure file sharing & creative collaboration

Hightail is a versatile file-sharing and creative collaboration software designed specifically for creative workflows and team projects. It excels in handling large files, allowing users to send files up to 100 GB with ease. What sets Hightail apart is its focus on creative collaboration; it offers visual previews and streamlined feedback tools, making it perfect for reviewing videos, images, and ... Read more about Hightail

Free Trial

Available

Pricing Type

$$12 Per month

Location

United States

Creative Workflow Software for Your Marketing Team

Lytho Creative Workflow is a comprehensive software solution designed to streamline and optimize the creative process in organizations. It excels in managing creative projects from inception to completion, offering tools for efficient briefing, review, and approval processes. The platform's robust asset management system ensures easy access and organization of digital assets, enhancing productivit... Read more about Lytho Creative Workflow

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Project Management & Team Collaboration Software

ProofHub is a project management and team collaboration software designed to help teams plan, collaborate, organize, and deliver projects efficiently. It combines multiple tools in one centralized platform, including task management to break down projects into manageable tasks, and Kanban boards for visual project tracking. The software offers Gantt charts for detailed project planning and progres... Read more about ProofHub

Free Trial

14 Days

Pricing Type

$89 Per month

Location

Afghanistan

Deltek ConceptShare is a comprehensive digital asset management software designed to enhance collaboration and streamline the creative process for organizations. This powerful platform provides tools for managing creative assets, facilitating feedback, and tracking project progress in real time. With features like customizable workflows, version control, and online proofing, Deltek ConceptShare en... Read more about Deltek ConceptShare

Free Trial

Available

Pricing Type

$5 Per user

Location

United States

Cage is an innovative collaboration software designed to enhance teamwork and communication within organizations. With its intuitive interface, Cage provides a centralized platform for teams to share ideas, files, and feedback in real time, fostering a collaborative work environment. The software integrates a variety of tools, including chat, video conferencing, and project management features, en... Read more about Cage

Free Trial

Available

Pricing Type

$8 Per feautre

Location

United States

ReviewStudio is a powerful online proofing software designed to streamline the creative review and approval process for design, marketing, and publishing teams. It offers a centralized platform where stakeholders can collaborate, provide feedback, and approve projects in real-time, ensuring efficient and accurate project delivery. ReviewStudio's intuitive interface allows users to upload and annot... Read more about ReviewStudio

Free Trial

Available

Pricing Type

$0 Per user

Location

Canada

BLUE Software is a leading online proofing software designed to simplify the review and approval process for creative projects. With its intuitive platform, BLUE enables teams to collaborate efficiently on visual assets, documents, and marketing materials. Users can upload files, share them with stakeholders, and gather feedback in real time, streamlining the review process. The software supports ... Read more about BLUE Software

Free Trial

NA

Pricing Type

$7500 Per feautre

Location

Belgium

DALIM ES is an advanced digital asset management (DAM) software designed to streamline the management, storage, and retrieval of digital assets for creative teams and organizations. With its powerful tools, DALIM ES helps users organize vast libraries of images, videos, documents, and other media in a centralized location, making it easy to access and share files across departments. The software o... Read more about DALIM ES

Free Trial

NA

Pricing Type

Contact Vendor

Location

Germany

WebProof is an advanced online proofing software designed to help creative teams streamline their review and approval processes. This platform offers a userfriendly interface that enables users to upload, share, and annotate documents effortlessly. WebProof supports features for version control, ensuring that all stakeholders can track changes and provide feedback on the latest versions. The softw... Read more about WebProof

Free Trial

Available

Pricing Type

$10 Per feautre

Location

Denmark

Aerial imagery, geospatial data, and AI-driven analytics

EagleView is a powerful roofing software solution that provides contractors and property owners with accurate, high-resolution aerial imagery for roofing projects. The software uses advanced technology to analyze building dimensions and roof conditions, enabling roofing professionals to generate precise estimates without needing to physically visit the site. EagleView offers features like 3D measu... Read more about EagleView

Free Trial

NA

Pricing Type

$18 Per feautre

Location

United States

GoVisually is an innovative Creative Management Software tailored to streamline the creative workflow for design teams and agencies. It offers a centralized platform for managing projects, collaborating on designs, and tracking progress, ensuring that creative processes are efficient and organized. GoVisually features intuitive tools for uploading and sharing design assets, facilitating seamless c... Read more about GoVisually

Free Trial

Available

Pricing Type

$9 Per month

Location

Australia

Scrivener is a comprehensive writing and proofreading software designed for authors, academics, and other writing professionals. It combines powerful composition and structuring tools with a user-friendly interface to support writers through every phase of the drafting process. Scrivener’s unique features include a virtual corkboard, an outline tool, and a split-screen mode, allowing users to or... Read more about Scrivener

Free Trial

Available

Pricing Type

$49 Per one-time

Location

United States

Alboom Proof is a powerful online proofing software that streamlines the review and approval process for creative teams. With Alboom Proof, businesses can easily collaborate on visual content, such as designs, videos, and graphics, in real time. The platform allows users to upload their work, invite stakeholders to review it, and collect feedback efficiently. Alboom Proof’s intuitive annotation ... Read more about Alboom Proof

Free Trial

NA

Pricing Type

$9 Per month

Location

Brazil

Explore Today’s Featured List of Top Online Proofing Software

Encodify is an innovative brand management software designed to help organizations manage and protect their brand assets effectively. The platform offers tools for tracking brand usage, managing digital assets, and ensuring compliance with brand guidelines. With its user-friendly interface, marketing teams can easily create, share, and collaborate on brand materials, enhancing consistency across a... Read more about Encodify

Free Trial

NA

Pricing Type

$50 Per user

Location

Denmark

Red Marker is an artificial intelligence software designed to automate content review and compliance checks in marketing and advertising materials. The platform uses natural language processing (NLP) and machine learning to analyze and review text, images, and other content to ensure that it complies with regulatory standards and brand guidelines. Red Marker provides real-time content analysis, fl... Read more about Red Marker

Free Trial

NA

Pricing Type

$1060 Per user

Location

United States

Atom Millnet is a comprehensive content management software that enables businesses to efficiently create, manage, and distribute digital content across multiple channels. The platform is designed to streamline content workflows, from creation to publication, making it easier for teams to collaborate and ensure consistent messaging. Atom Millnet offers a user-friendly interface for content creator... Read more about Atom Millnet

Free Trial

NA

Pricing Type

$350 Per month

Location

Sweden

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Frequently Asked Questions

Online Proofing Software enables teams to review, comment on, and approve creative content—such as designs, documents, and videos—collaboratively in a centralized digital workspace.

It speeds up review cycles, eliminates long email threads, reduces miscommunication, and streamlines the approval process—saving time and money on creative projects.

It’s widely used by marketing teams, creative agencies, printers, publishers, video production houses, eCommerce brands, and internal design departments.

It allows stakeholders to give precise, visual feedback directly on files, track version history, and reduce the chances of costly errors before final approval.

Key features include markup and annotation tools, threaded comments, version comparison, approval workflows, role-based access, and integration with project management tools.

It brings all reviewers into one platform where they can view content, leave feedback in real time, and resolve revisions faster, even if they’re working remotely.

They can collect feedback from multiple stakeholders, manage revisions, and ensure the final output is accurate and aligned with brand guidelines.

With clear annotations, version control, and audit trails, it ensures that feedback is tracked, changes are implemented correctly, and final approvals are documented.

Yes. Many platforms integrate with tools like Trello, Asana, Slack, Adobe Creative Cloud, and Digital Asset Management systems to streamline creative workflows.

Clients can review content in a user-friendly interface, leave visual feedback without technical knowledge, and approve work faster—boosting satisfaction.

Advertising, publishing, printing, packaging, film production, eLearning, and marketing departments all benefit from streamlined proofing processes.

Definitely. It supports multiple projects, unlimited reviewers, role-based permissions, and automated workflows—ideal for growing teams and agencies.

File-sharing tools only store content, while proofing software enables real-time feedback, markup, approvals, and workflow automation for creative assets.

Most platforms are user-friendly and cloud-based, allowing teams to onboard within a day—no technical setup required.