Best Online Proofing Software

Managing creative projects and feedback can be a challenge without the right tools. Online Proofing Software bridges this gap by providing a centralized platform for reviewing, annotating, and approving digital content. These tools are ideal for teams working on design, video, or document projects, allowing seamless collaboration and quicker approval processes. They eliminate the need for lengthy email chains, ensuring feedback is organized and actionable. Unlike traditional methods, online proofing tools streamline communication by offering features such as real-time commenting, version control, and automated notifications. This ensures that everyone involved stays updated and aligned throughout the project lifecycle. By reducing confusion and speeding up the review process, these tools help teams deliver high-quality work on time and with minimal effort. Browse through our carefully compiled list of the top online proofing software to find the perfect tool for enhancing your team’s creative workflows.
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Last Updated: September 03, 2025

56 Software

List of Top Online Proofing Software | Best Online Proofing Tools

Pricing Options

Monthly Subscription

Annual Subscription

One-Time Payment

Quote Based

Features

Audit Trail

Document Review

Task Management

Workflow Management

Version Control

Third-Party Integrations

File Sharing

@mentions

Role-Based Permissions

Collaboration Tools

Status Tracking

Reporting & Statistics

Markup Tools

Approval Process Control

Due Date Tracking

Multiple Projects

Artificial Intelligence

Company Size

Self Employed

Small Business

Medium Business

Enterprise

I'm looking for Online Proofing Software that is:

Artwork Flow is an AI-powered artwork management, compliance, and proofing software.

Artwork Flow is an AI-powered artwork management, compliance, and proofing software. It is used by creative, NPD, regulatory, and packaging design teams across industries, such as healthcare, cosmetics, pharma, food and beverage, retail, etc. The proofing module comes with a rich toolkit — including print inspection, markup tools, multiple compare modes, barcode scanner, and more — that hel... Read more about Artwork Flow

Free Trial

30 Days

Pricing Type

$39 Per month

Location

United States

Encodify is an innovative brand management software designed to help organizations manage and protect their brand assets effectively. The platform offers tools for tracking brand usage, managing digital assets, and ensuring compliance with brand guidelines. With its user-friendly interface, marketing teams can easily create, share, and collaborate on brand materials, enhancing consistency across a... Read more about Encodify

Free Trial

NA

Pricing Type

$50 Per user

Location

Denmark

Aproove is an efficient Task Management Software designed to help teams organize, prioritize, and track their tasks effectively. Featuring an intuitive platform, Aproove allows users to create detailed task lists, assign responsibilities, and set deadlines with ease, ensuring that all projects stay on schedule and within scope. The software includes robust collaboration tools such as real-time upd... Read more about Aproove

Free Trial

Available

Pricing Type

$750 Per user

Location

Belgium

Pibox is a cutting-edge collaboration software designed to enhance teamwork and productivity within organizations. This platform offers a wide range of tools for communication, project management, file sharing, and real-time collaboration, ensuring that teams can work together seamlessly, regardless of their location. Pibox provides features such as instant messaging, video conferencing, task assi... Read more about Pibox

Free Trial

Available

Pricing Type

$8 Per user

Location

Finland

GoProof is a dynamic Online Proofing Software designed to help creative teams collaborate on content and gather feedback efficiently. The platform offers tools for sharing files, reviewing designs, and collecting comments from stakeholders in real time. GoProof features an intuitive interface that allows users to upload files, annotate proofs, and track revisions in a centralized workspace. The so... Read more about GoProof

Free Trial

Available

Pricing Type

$129 Per month

Location

United Kingdom

Ashore is a cutting-edge online proofing software designed to streamline the review and approval process for creative projects. With its user-friendly interface, Ashore allows teams to upload and share files, including images, videos, and documents, for collaborative feedback and revisions. The software features intuitive commenting tools that enable stakeholders to provide real-time feedback dire... Read more about Ashore

Free Trial

Available

Pricing Type

$45 Per month

Location

United States

PageProof is a user-friendly online proofing software designed to streamline the review and approval process for creative projects. This platform enables teams to collaborate seamlessly on designs, videos, and other visual content, facilitating efficient feedback collection and revisions. With its intuitive interface, users can upload their work, invite stakeholders to review, and provide comments... Read more about PageProof

Free Trial

Available

Pricing Type

$249 Per month

Location

New Zealand

QuickReviewer is an online proofing software that facilitates collaborative review and approval processes for creative and marketing teams. The platform supports realtime feedback, annotation, and version control, helping teams streamline the review cycle for videos, images, documents, and web designs. QuickReviewer enables multiple reviewers to comment and approve assets from any location, making... Read more about QuickReviewer

Free Trial

Available

Pricing Type

Contact Vendor

Location

India

CrossCap Online Proofing is an advanced Online Proofing Software designed to streamline and enhance the creative review and approval process for marketing teams, designers, and clients. This comprehensive platform offers a wide range of features, including collaborative proofing, version control, markup tools, approval workflows, and detailed reporting, ensuring that all aspects of the proofing pr... Read more about CrossCap Online Proofing

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Flowzone is a dynamic Project Management Software designed to help businesses efficiently plan, execute, and monitor projects, ensuring enhanced collaboration, timely delivery, and successful outcomes. This comprehensive platform offers a wide range of features, including task management, project scheduling, resource allocation, team collaboration tools, time tracking, and detailed reporting, ensu... Read more about Flowzone

Free Trial

Available

Pricing Type

$6 Per user

Location

United Kingdom

Approval Studio is an innovative online proofing software designed to streamline the review and approval process for creative projects. This platform provides tools for managing digital assets, collecting feedback, and facilitating collaboration among stakeholders. With Approval Studio, users can upload and share files, track comments, and manage approval workflows through an intuitive dashboard. ... Read more about Approval Studio

Free Trial

Available

Pricing Type

$55 Per month

Location

United States

Remote Director is an advanced online proofing software that streamlines the review and approval process for creative projects. Designed for teams in advertising, design, and marketing, this platform allows users to upload files, annotate directly on content, and gather feedback in real-time. With its intuitive interface, Remote Director simplifies collaboration among team members and clients, red... Read more about Remote Director

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Coment is a powerful online proofing software that helps teams collaborate efficiently during the review and approval process of creative projects. Whether it’s graphic design, videos, or documents, Coment simplifies the feedback process by allowing users to annotate and mark up files directly within the platform. This software streamlines communication between team members, clients, and stakeho... Read more about Coment

Free Trial

Available

Pricing Type

$49 Per user

Location

France

Oroson is an intuitive online proofing software designed to streamline the review and approval process for creative teams and businesses. This platform enables users to upload, annotate, and review content such as images, videos, documents, and designs in a collaborative environment. Oroson simplifies the workflow by allowing stakeholders to leave comments, mark up documents, and track changes in ... Read more about Oroson

Free Trial

Available

Pricing Type

$99 Per month

Location

United States

MediaMarkup is an online proofing software designed to simplify the review and approval process for digital content, making it easier for teams to collaborate on projects and ensure high-quality outputs. Whether it’s images, videos, PDFs, or other types of media, MediaMarkup enables users to annotate, comment, and review content directly on the platform, streamlining communication between team m... Read more about MediaMarkup

Free Trial

Available

Pricing Type

$60 Per user

Location

United Kingdom

WeAproove+ is a cutting-edge online proofing software that simplifies the process of reviewing and approving digital content. Designed for creative teams, marketing departments, and businesses that rely on visual content production, WeAproove+ offers a seamless platform to manage the approval process of designs, advertisements, videos, and other creative materials. The software allows users to upl... Read more about WeAproove+

Free Trial

Available

Pricing Type

$10 Per feautre

Location

Belgium

Agrello is a digital signature software that enables businesses to securely sign, send, and manage documents online, ensuring the integrity and authenticity of electronic signatures. The platform provides tools for creating legally binding signatures, tracking document status, and managing user access, making it ideal for organizations looking to streamline their signing processes. Agrello’s ana... Read more about Agrello

Free Trial

Available

Pricing Type

$7.9 Per month

Location

Estonia

iAnnotate is a powerful online proofing software designed to streamline the review and approval process for documents, designs, and other digital content. It allows teams to collaborate efficiently by providing tools for annotating, commenting, and marking up files directly within the platform. iAnnotate supports a wide range of file formats, including PDFs, images, and Microsoft Office documents,... Read more about iAnnotate

Free Trial

Available

Pricing Type

$5000 Per year

Location

United States

Artwork is a proofreading software designed to help businesses and individuals ensure that their written content is error-free and polished. The platform offers advanced grammar, punctuation, and spelling checks, as well as suggestions for improving sentence structure and clarity. Artwork also includes tools for checking writing style and readability, making it ideal for content creators, marketer... Read more about Artwork

Free Trial

NA

Pricing Type

Contact Vendor

Location

India

Red Marker is an artificial intelligence software designed to automate content review and compliance checks in marketing and advertising materials. The platform uses natural language processing (NLP) and machine learning to analyze and review text, images, and other content to ensure that it complies with regulatory standards and brand guidelines. Red Marker provides real-time content analysis, fl... Read more about Red Marker

Free Trial

NA

Pricing Type

$1060 Per user

Location

United States

Brushup is a versatile collaboration software designed to enhance teamwork and communication within organizations. This platform provides tools for managing projects, sharing files, and facilitating real-time collaboration, ensuring that teams can work together seamlessly regardless of their location. With features such as task assignments, discussion boards, and document sharing, Brushup empowers... Read more about Brushup

Free Trial

NA

Pricing Type

Contact Vendor

Location

Japan

MyMediaConnect is a robust digital asset management (DAM) software designed to help businesses organize, store, and share their digital assets efficiently. This platform is ideal for companies that work with large volumes of media files such as images, videos, audio files, presentations, and documents. MyMediaConnect provides a centralized repository where users can upload, categorize, and tag ass... Read more about MyMediaConnect

Free Trial

Available

Pricing Type

$14950 Per month

Location

Spain

smartWorkflow is an online proofing software that streamlines the review and approval process for creative teams, designers, and marketing professionals. The platform allows users to upload and share digital assets such as graphics, videos, documents, and presentations with collaborators, clients, and stakeholders for real-time feedback. With smartWorkflow, teams can annotate, comment, and make ch... Read more about smartWorkflow

Free Trial

NA

Pricing Type

Contact Vendor

Location

Austria

Picflow is an intuitive online proofing software designed to streamline the review and approval process for creative teams and clients. It enables users to upload and share images, videos, and other media files for review and feedback. With Picflow, stakeholders can add comments, annotations, and suggestions directly on the media files, making collaboration seamless and efficient. The software’s... Read more about Picflow

Free Trial

Available

Pricing Type

Contact Vendor

Location

Switzerland

Atom Millnet is a comprehensive content management software that enables businesses to efficiently create, manage, and distribute digital content across multiple channels. The platform is designed to streamline content workflows, from creation to publication, making it easier for teams to collaborate and ensure consistent messaging. Atom Millnet offers a user-friendly interface for content creator... Read more about Atom Millnet

Free Trial

NA

Pricing Type

$350 Per month

Location

Sweden

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Frequently Asked Questions

Online Proofing Software enables teams to review, comment on, and approve creative content—such as designs, documents, and videos—collaboratively in a centralized digital workspace.

It speeds up review cycles, eliminates long email threads, reduces miscommunication, and streamlines the approval process—saving time and money on creative projects.

It’s widely used by marketing teams, creative agencies, printers, publishers, video production houses, eCommerce brands, and internal design departments.

It allows stakeholders to give precise, visual feedback directly on files, track version history, and reduce the chances of costly errors before final approval.

Key features include markup and annotation tools, threaded comments, version comparison, approval workflows, role-based access, and integration with project management tools.

It brings all reviewers into one platform where they can view content, leave feedback in real time, and resolve revisions faster, even if they’re working remotely.

They can collect feedback from multiple stakeholders, manage revisions, and ensure the final output is accurate and aligned with brand guidelines.

With clear annotations, version control, and audit trails, it ensures that feedback is tracked, changes are implemented correctly, and final approvals are documented.

Yes. Many platforms integrate with tools like Trello, Asana, Slack, Adobe Creative Cloud, and Digital Asset Management systems to streamline creative workflows.

Clients can review content in a user-friendly interface, leave visual feedback without technical knowledge, and approve work faster—boosting satisfaction.

Advertising, publishing, printing, packaging, film production, eLearning, and marketing departments all benefit from streamlined proofing processes.

Definitely. It supports multiple projects, unlimited reviewers, role-based permissions, and automated workflows—ideal for growing teams and agencies.

File-sharing tools only store content, while proofing software enables real-time feedback, markup, approvals, and workflow automation for creative assets.

Most platforms are user-friendly and cloud-based, allowing teams to onboard within a day—no technical setup required.