Every startup tends to grow. More projects require more workers, so project managers must multi-task with precision to organize tasks and staff. Manual management can only do so much. So, to minimize mistakes, assistance is always a good idea.
It's very important to stick to the schedule, manage multiple projects, and check the budget and timing within a general overview. Project managers often find themselves in a difficult position. That’s why we made a list of few solutions to choose from and start 2020 with success and better organization.
› Individual plan: $15/month/user.
› Up to 5 users: $7.90/month/user.
› Up to 10 users: $6.90/month/user.
› Up to 15 users: $5.90/month/user.
Plans are shown when billed annually. A free 14-day trial is included with all the features available. The price per user is sensible and more affordable compared to most apps.
With over 500.000 registered users and even more projects planned, GanttPRO is already proven project management software. Although a relatively new app (founded in 2015), with its Gantt charts, it has become one of the best project planning solutions in the past few years.
Besides the Gantt charts, you can create and plan projects with the help of the Board view. GanttPRO easily allows project teams to track time and progress, budget, resources, and milestones and collaborate on a project.
It's praised for the intuitive UI/UX design, making it very easy to use, especially for beginners.
However, there is still some room for improvement. Mobile apps are not available yet and it doesn’t offer a multiple view of all the projects.
› Capterra: 4.6/5 based on 130 reviews.
› G2: 4.6/5 based on 116 reviews.
Compared to most apps on the list, it has robust functionality and takes little time to learn the basics. It would be a great investment to start 2020 with this project management app.
› Personal: $0/month, limited to 20 users.
› Business: $99/month, all features included, unlimited users.
A free 30-day trial is included. Additional app integrations are available for monthly fees.
Yet another veteran in the industry, Basecamp is a simple-to-use project management tool launched back in 2004. It's available as a Web, mobile, and desktop version.
What can Basecamp do? The company is trying to reduce app integrations by creating multiple features. These include live messaging (private and public), file sharing and storage, task scheduling, and browsing through conversations and files.
It has a great user interface and advanced search options for easier navigation, although it's a bit pricey for small teams. It seems more appropriate for large companies instead.
› Capterra: 4.3/5 based on 11031 reviews.
› G2: 4.1/5 based on 4310 reviews.
If you’re a larger company and looking to change the way your team works, Basecamp can be a good fit for you.
› Free: $0/month, unlimited users.
› Personal: $4/month/user.
› Team: $8/month/user.
› Enterprise: $20/month/user.
Personal plans are free for students and professors. Higher paid plans offer more features.
A mixture of collaboration and project management, Notion is user-friendly and very flexible in terms of usage. It's available either as a Web, desktop, or mobile app.
Notion has some great management features and tools offered, an intuitive, flexible interface, and good customer development assistance.
However, if you're used to Gantt charts, you won't find them within this app. Also, integration with essential apps such as Google Sheets is unavailable, so you might have difficulties creating such documents.
› Capterra: 4.7/5 based on 59 reviews.
› G2: 4.4/5 based on 95 reviews.
With a free version, it might be good to try it out first, see if the missing app integrations are compensated with its own, and then decide.
› Essential: $28/user/month.
› Work Hub: $37/user/month.
› Sales Hub: $37/user/month.
› Business Hub: $61/user/month.
A free 14-day trial is available. Custom-tailored solutions are also available.
Scoro is a SaaS solution for project managers working with large teams. Founded in 2013 in London, it helps within multiple segments of project management, including task scheduling, finance, and budgets, quoting, and report creation.
It includes most standard features such as a shared team calendar, task management, time and bills tracking, project overview, and deadlines. One glance at Scoro's custom planner is enough to get to know where you are at with projects and estimate realistic deadlines.
Apart from offering an abundance of useful features that makes a user forget about integrating other applications into it, Scoro's pricing is a big disadvantage. Another negative trait is the disability to sync contacts with any email service. Nevertheless, they try their best and make up for it with other options.
› Capterra: 4.6/5 based on 137 reviews.
› G2: 4.4/5 based on 121 reviews.
If your budget can handle this kind of software, it can be a good choice. Other than that, it’s pretty straightforward and does its job in multiple sectors, which is a very good thing, especially because every feature is extensive.
› A free trial is unavailable.
Specifically designed for multi-project management, Epicflow is useful in several industries, especially in the IT sector.
Main features include constant communication on multiple projects where overviews are shown and milestones can be shared at any time. There's a “Quick-Edit” mode to quickly change tasks and a timesheet to conclude what's been happening so far and how things can be improved.
Some of the benefits include great app integration with Microsoft Excel & Project, Jira, and other useful apps. If you need a specific app to be connected to Epicflow, you may order it via customer support.
You might need to input more details for projects what requires more time. Also, there should be a free trial for everyone to see whether or not this app is suitable for their teams. Other than that, it's relatively easy to use.
› Capterra: 5/5 based on 1 review.
› G2: 4.5/5 based on 13 reviews.
Why use it in 2020? Because it's one of the best performing apps when it comes to multi-project management and it's easily adjustable for teams of any industry.
› Essential: $50/month.
› Ultimate control: $99/month.
There is a 30-day free trial on both plans. Monthly plans cost lower when paid annually. Both plans are meant for an unlimited number of users.
Used by large companies such as Disney and Netflix, ProofHub claims to have all the tools needed for a flexible workflow within project management.
How does it help a team organize better? To begin with, you can discuss in various boards and mention users for faster response. Furthermore, tasks are prioritized, completed, and checked in order to see how much is left of the project. Managers may choose between Gantt charts and Kanban boards to visualize project overview.
As it seems, the number of benefits is endless, but what about the negative side to it? According to users, app integration is limited to eight options and the pricing might be more flexible for teams with fewer members.
› Capterra: 4.3/5 based on 37 reviews.
› G2: 4.3/5 based on 21 reviews.
Is it wise to switch to ProofHub once your current subscription expires? Well, that depends on how big your team is. Also, every project member should ask themselves: how much are they willing to sacrifice for simplicity over dynamic workflow?
› Free: up to 15 people, limited features.
› Premium: $10.99/month/user.
› Business: $24.99/month/user.
› Enterprise: contact sales.
A free trial is available for 30 days.
Asana is mobile/web software for project management teams working both in-house and remotely. Judging by the number of reviews received on popular app review sites, it is one of the most popular management apps around.
With its enhanced features, users can create tasks, subtasks, to-do lists, track time and productivity, create Gantt charts (though not real Gantt charts) and Kanban boards, plan schedules and campaigns.
To keep workers happy even for a minute, Asana is quite interactive. For example, once you mark a task as complete, you get a “congratulations” notification by a unicorn. It's part of their efforts to make work fun.
However, as entertaining as it may be, it still lacks a few basic features such as live chat between members and tasks lost when you forget to tag a staff member on it.
You can still use it in 2020 if you integrate other apps to compensate for missing features. With plans starting from $10.99/month/user, you can test it out before making a final decision.
› Capterra: 4.4/5 based on 8044 reviews.
› G2: 4.3/5 based on 6329 reviews.
As you may have noticed while reading the article, these apps are similar in features but very different in design, workflow, pricing, and ratings. Without any of these, any company would have difficulties managing projects and clients, not to mention team members.
What do you think, which of these apps would suit your team the most? We'd love to hear your opinion.