Best Transcription Software for Small Businesses (Free & Paid)

Running a small business comes with unique challenges, including tight budgets and limited resources. That’s why choosing the right transcription software can significantly improve your workflow and help you compete more effectively. Here, we feature the top transcription software solutions designed for small businesses—offering affordable pricing, user-friendly interfaces, and scalable features that grow alongside your company.

Last Updated: September 18, 2025

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206 Software

Popular Picks in Transcription Software

Castmagic

Castmagic

$39 Per month

Rev.ai

Rev.ai

$1.2 Per year

Google Cloud Speech-to-Text

Google Cloud Speech-to-Text

$0.01 Per month

List of Top Best Transcription Software for Small Businesses

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Sally is an advanced conversational AI platform designed to enhance customer interactions with intelligent, automated responses. By utilizing natural language processing (NLP) and machine learning, Sally can engage users in human-like conversations, making it suitable for use in customer support, lead generation, and interactive experiences. The platform is highly customizable, allowing businesses... Read more about Sally

Free Trial

Available

Pricing Type

$10 Per user

Location

Germany

Superfone is a call recording software that provides businesses and professionals with the ability to record, store, and manage phone calls securely. The platform offers features such as automatic call recording, cloud storage, transcription services, caller identification, and analytics. Superfone supports compliance with call recording regulations by offering consent options and secure data hand... Read more about Superfone

Free Trial

Available

Pricing Type

$5 Per month

Location

India

isLucid is an efficient transcription software designed to help professionals convert audio and video recordings into accurate text documents. The platform provides advanced speech recognition technology that enhances transcription speed and accuracy, making it an invaluable tool for journalists, researchers, and content creators. isLucid allows users to upload audio files, generate transcripts au... Read more about isLucid

Free Trial

Available

Pricing Type

$119 Per month

Location

Lithuania

Quen is an advanced transcription software designed to help users convert audio and video recordings into accurate text efficiently. The platform provides tools for automated transcription, enabling users to upload files and receive transcriptions quickly without extensive manual effort. Quen allows users to edit and review transcriptions easily, ensuring that the final text is accurate and well-f... Read more about Quen

Free Trial

Available

Pricing Type

$29 Per feautre

Location

United States

SOFTWARE AS A SERVICE (SAAS) GROWTH AGENCY

Streamr is a versatile transcription software designed to convert audio and video recordings into accurate text quickly and efficiently. Ideal for professionals across various industries, Streamr leverages advanced speech recognition technology to provide fast and reliable transcription services. Users can upload their recordings and receive transcriptions that are editable and easy to share. Stre... Read more about Streamr

Free Trial

NA

Pricing Type

$49 Per user

Location

Morocco

Sentigral Transcription is a transcription software designed to help businesses convert audio and video content into text. The platform uses advanced speech recognition technology to transcribe recordings with high accuracy and efficiency. Sentigral Transcription allows users to upload audio and video files, select transcription settings, and receive transcribed text in a matter of minutes. The so... Read more about Sentigral Transcription

Free Trial

NA

Pricing Type

$0.04 Per one-time

Location

United Kingdom

Spotl is a powerful transcription software designed to assist individuals and businesses in converting audio and video content into accurate, searchable text. Ideal for journalists, podcasters, researchers, and legal professionals, Spotl simplifies the transcription process by leveraging artificial intelligence and machine learning to transcribe spoken words into written form quickly and accuratel... Read more about spotl

Free Trial

NA

Pricing Type

Contact Vendor

Location

France

Tube Transcripts is an advanced transcription software designed to streamline the process of transcribing audio and video files into text. Whether for interviews, podcasts, lectures, or meetings, Tube Transcripts provides an accurate and efficient way to convert speech into written content. The software uses speech recognition technology to automatically transcribe recordings, offering fast turnar... Read more about Tube Transcripts

Free Trial

Available

Pricing Type

$4.99 Per month

Location

United States

Voxans is an innovative transcription software designed to convert audio and video files into accurate text automatically. It uses cutting-edge AI technology to offer high-quality transcription services, making it ideal for businesses, content creators, journalists, and legal professionals. Voxans can handle various audio formats, including podcasts, interviews, webinars, and meeting recordings. T... Read more about Voxans

Free Trial

Available

Pricing Type

$60 Per month

Location

Austria

VoiceToScript is a versatile speech recognition software that converts spoken words into text accurately, enhancing productivity for professionals in various fields. With VoiceToScript, users can transcribe meetings, interviews, and dictations in real time, reducing the need for manual transcription. The software’s intuitive interface allows users to edit transcriptions, save transcripts, and ex... Read more about VoiceToScript

Free Trial

Available

Pricing Type

$6 Per one-time

Location

Netherlands

iCERP by NEXUSsoft is a comprehensive Enterprise Resource Planning (ERP) solution that streamlines business processes across various departments, from finance and HR to inventory and customer management. This ERP software centralizes data, providing real-time insights that enable better decision-making and coordination between teams. iCERP offers modules for managing resources, tracking inventory,... Read more about iCERP by NEXUSsoft

Free Trial

NA

Pricing Type

$5000 Per month

Location

Australia

Fluen AI is an advanced transcription software that uses artificial intelligence to transcribe audio and video content quickly and accurately. Whether it's business meetings, lectures, podcasts, or interviews, Fluen AI converts spoken language into text with high precision, saving time and effort in manual transcription. The software supports a variety of languages and accents, ensuring that busin... Read more about Fluen AI

Free Trial

NA

Pricing Type

Contact Vendor

Location

Italy

Vinton is a cutting-edge artificial intelligence (AI) software platform designed to enhance business processes and decision-making through advanced AI capabilities. With its intuitive design and powerful machine learning algorithms, Vinton enables organizations to analyze large datasets, predict trends, and automate decision-making in various industries, including finance, healthcare, marketing, a... Read more about Vinton

Free Trial

NA

Pricing Type

$25 Per user

Location

United Kingdom

Podwriter.ai is an advanced transcription software that uses AI to convert audio and video content into text with high accuracy. Ideal for podcasters, journalists, content creators, and businesses, Podwriter.ai helps users quickly transcribe interviews, meetings, podcasts, webinars, and more. The software supports multiple languages and accents, ensuring accurate transcriptions regardless of the s... Read more about Podwriter.ai

Free Trial

NA

Pricing Type

Contact Vendor

Location

India

Whippet Notes is an AI-powered veterinary scribe, providing you with accurate and consistent notes instantly.

Whippet Notes is an advanced transcription software designed to quickly and accurately transcribe audio or video content into text. Whether you’re a journalist, content creator, academic, or business professional, Whippet Notes offers an easy-to-use solution for converting spoken words into written form. The software supports a variety of audio and video file formats and uses speech recognition ... Read more about Whippet Notes

Free Trial

Available

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Location

Australia

KanjuTech is an advanced transcription software designed to convert audio and video recordings into text quickly and accurately. Ideal for businesses, content creators, and professionals in legal, medical, and academic fields, KanjuTech supports a wide range of audio formats, ensuring compatibility with various recording devices and platforms. The software’s speech recognition technology enables... Read more about KanjuTech

Free Trial

NA

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Location

NA

UseVoice is an innovative transcription software that leverages AI and machine learning to convert audio and video content into accurate, searchable text. Designed for professionals across industries such as media, legal, healthcare, and education, UseVoice makes it easy to transcribe interviews, meetings, podcasts, lectures, and more in a fraction of the time it would take to do manually. With su... Read more about UseVoice

Free Trial

NA

Pricing Type

$14.99 Per month

Location

Portugal

Transcriber is an efficient and reliable transcription software designed to convert audio and video recordings into accurate written text. Whether you’re transcribing interviews, podcasts, meetings, or lectures, Transcriber uses advanced speech recognition technology to speed up the transcription process while maintaining a high level of accuracy. The software supports multiple audio formats and... Read more about Transcriber

Free Trial

Available

Pricing Type

$1.92 Per one-time

Location

France

Saleor is an open-source ecommerce software platform designed to help businesses build and scale high-performance online stores. With Saleor, users can create custom online shopping experiences, offering a seamless and responsive interface that works across desktop and mobile devices. The platform provides robust features, including product management, order processing, customer segmentation, and ... Read more about Caapse

Free Trial

NA

Pricing Type

Contact Vendor

Location

France

Copysense AI is a cutting-edge generative AI software designed to help businesses create high-quality, customized content with ease. Leveraging advanced natural language processing (NLP) models, Copysense AI generates text for a wide variety of applications, from blog posts and social media updates to product descriptions and email campaigns. This AI-powered tool is perfect for marketers, content ... Read more about Copysense AI

Free Trial

NA

Pricing Type

$7.5 Per month

Location

Turkey

WireTap Discover Jail Call Evidence With AI

WireTap is an advanced transcription software designed to convert audio and video files into accurate, readable text. Whether for legal, medical, or business purposes, WireTap’s AI-driven technology ensures that transcripts are highly accurate and processed quickly. The software supports a wide range of file formats, including MP3, WAV, and video files, making it a versatile solution for various... Read more about WireTap

Free Trial

Available

Pricing Type

$9.99 Per one-time

Location

United States

Conversy is an intelligent transcription software designed to automatically convert audio and video content into accurate, searchable text. Ideal for industries such as legal, healthcare, media, and education, Conversy leverages advanced speech recognition technology to provide highly accurate transcriptions, even in noisy environments or with complex terminology. The software supports various aud... Read more about Conversy

Free Trial

NA

Pricing Type

Contact Vendor

Location

Sweden

OnSilent is a transcription software that converts audio and video recordings into accurate, editable text, catering to industries such as legal, medical, media, and corporate sectors. Equipped with AI-powered speech recognition, OnSilent supports multiple languages and dialects, allowing users to transcribe content in real time or from uploaded recordings. The software provides customization opti... Read more about OnSilent

Free Trial

NA

Pricing Type

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Location

Australia

AIPodNav is an advanced transcription software that utilizes artificial intelligence (AI) to convert audio and video content into accurate, readable text. Ideal for businesses, journalists, and professionals who need to transcribe interviews, meetings, podcasts, and lectures, AIPodNav provides a fast and reliable solution. The software supports multiple languages and can handle various audio forma... Read more about AIPodNav

Free Trial

NA

Pricing Type

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Location

China

audio2text.email is a specialized transcription software designed to automatically convert audio files into text, making it easier for businesses, journalists, educators, and other professionals to process and analyze spoken content. This tool supports a wide range of audio formats, including MP3, WAV, and more, allowing users to transcribe meetings, interviews, podcasts, and other recordings quic... Read more about audio2text.email

Free Trial

Available

Pricing Type

$5.99 Per one-time

Location

Germany

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