Best Transcription Software for Small Businesses (Free & Paid)

Running a small business comes with unique challenges, including tight budgets and limited resources. That’s why choosing the right transcription software can significantly improve your workflow and help you compete more effectively. Here, we feature the top transcription software solutions designed for small businesses—offering affordable pricing, user-friendly interfaces, and scalable features that grow alongside your company.

Last Updated: September 18, 2025

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206 Software

Popular Picks in Transcription Software

Castmagic

Castmagic

$39 Per month

Rev.ai

Rev.ai

$1.2 Per year

Google Cloud Speech-to-Text

Google Cloud Speech-to-Text

$0.01 Per month

List of Top Best Transcription Software for Small Businesses

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Voximal is a sophisticated IVR (Interactive Voice Response) Software designed to enhance and streamline automated voice interactions for businesses and customer service centers. It offers a comprehensive platform for creating, managing, and optimizing IVR systems, ensuring that customers receive efficient and personalized service through automated voice menus and responses. Voximal features intuit... Read more about Voximal

Free Trial

Available

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Location

France

RaeNotes is a highly efficient transcription software that streamlines the process of converting audio and video recordings into accurate, editable text. The platform uses advanced speech recognition technology, making it faster and more accurate than manual transcription. RaeNotes supports multiple file formats, allowing users to upload audio and video files from various sources like interviews, ... Read more about RaeNotes

Free Trial

Available

Pricing Type

$0.15 Per one-time

Location

United States

SubCap is an artificial intelligence software that uses AI-driven technology to generate real-time, accurate captions and subtitles for videos. Ideal for content creators, broadcasters, and businesses, SubCap helps make video content accessible to a broader audience, including those with hearing impairments. The platform supports multiple languages, offering automatic translation and transcription... Read more about SubCap

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Turkey

Sonnant is a sophisticated transcription software tailored for media, business, and educational users who need accurate and efficient transcription services. Utilizing advanced speech recognition technology, Sonnant can transcribe audio and video files into text, supporting multiple languages and dialects. Sonnant is designed to handle different audio environments, providing high accuracy even in ... Read more about Sonnant

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Australia

Txtplay is a state-of-the-art speech recognition software that transforms spoken words into text with high accuracy and speed. It is an ideal solution for individuals and businesses looking to streamline transcription tasks, enhance accessibility, and improve productivity. Txtplay uses advanced natural language processing (NLP) algorithms to capture and transcribe spoken words in real time, allowi... Read more about Txtplay

Free Trial

Available

Pricing Type

$25 Per one-time

Location

Denmark

writer.app is a powerful transcription software designed to help users convert audio and video recordings into accurate written text efficiently. This platform features advanced speech recognition technology that supports multiple languages and accents, ensuring high-quality transcriptions. With its user-friendly interface, writer.app allows users to upload audio files or record live conversations... Read more about writer.app

Free Trial

NA

Pricing Type

$500 Per user

Location

Japan

Say2Sell is a sales enablement software designed to help businesses improve sales performance through better communication and content management. The platform provides tools for creating, organizing, and sharing sales content such as presentations, case studies, and product information, ensuring that sales teams have the right materials at the right time. Say2Sell includes features for tracking c... Read more about Say2Sell

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NA

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United States

Stenos is a transcription software that automates the process of converting audio and video recordings into written text. Whether it's for meetings, interviews, conferences, or legal proceedings, Stenos provides a fast and accurate transcription service to help businesses, professionals, and organizations save time and improve productivity. Using advanced speech recognition technology, Stenos can ... Read more about Stenos

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NA

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Location

Netherlands

ANT is an advanced transcription software that leverages cutting-edge speech recognition technology to convert audio and video content into text with high accuracy and efficiency. Ideal for businesses, transcription services, and professionals in industries like legal, healthcare, and media, ANT provides an easy-to-use platform for transcribing meetings, interviews, podcasts, and other recorded ma... Read more about ANT

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NA

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United States

GoSpeech is a state-of-the-art speech recognition software designed to transform spoken language into accurate, actionable text. With its advanced speech-to-text technology, GoSpeech provides businesses, healthcare professionals, and individuals with an efficient way to transcribe meetings, notes, and voice commands into written form. The software supports multiple languages and dialects, making i... Read more about GoSpeech

Free Trial

Available

Pricing Type

$9.8 Per one-time

Location

Germany

RolaxIT is a highly efficient transcription software designed to help businesses and individuals convert audio or video files into accurate written text. With advanced speech recognition technology, RolaxIT offers fast, reliable transcription services that save time and reduce the need for manual input. The software supports multiple audio formats and features tools for editing, formatting, and an... Read more about RolaxIT

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NA

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Location

United Kingdom

Audio Transcription & Video Subtitles

Audiotype is a transcription software designed to convert audio and video files into accurate, searchable text quickly and efficiently. It supports a variety of file formats and is equipped with advanced speech recognition technology to ensure high transcription accuracy. Audiotype provides customizable settings, allowing users to adjust language, speaker identification, and formatting options to ... Read more about Audiotype

Free Trial

Available

Pricing Type

$1 Per one-time

Location

France

Smart Scribe is an advanced transcription software that automates the process of converting audio and video recordings into text. Using AI-driven speech recognition technology, Smart Scribe provides accurate transcriptions, saving time and effort for users. The platform supports multiple languages and file formats, making it versatile for diverse transcription needs. Smart Scribe’s editing tools... Read more about Smart Scribe

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NA

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Location

France

EchoFox is a transcription software that converts audio and video recordings into written text quickly and accurately. The platform supports various file formats and offers customizable transcription settings, allowing users to adjust speed, speaker identification, and timestamps. EchoFox’s AI-driven transcription technology enhances accuracy, while its editing tools enable users to review and r... Read more about EchoFox

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NA

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United States

Scribe4Me is a powerful transcription software available as a mobile app that enables users to easily convert audio and video recordings into accurate, editable text. Designed for professionals in fields such as journalism, law, and healthcare, Scribe4Me allows users to transcribe interviews, meetings, lectures, and more with minimal effort. The app uses advanced speech-to-text technology to accur... Read more about Scribe4Me Mobile App

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NA

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United States

Clearword is a versatile transcription software designed to convert audio and video files into accurate, readable text quickly and efficiently. The platform uses advanced speech recognition technology and natural language processing algorithms to transcribe spoken content in a variety of languages, ensuring high accuracy even with complex or technical terminology. Clearword’s user-friendly inter... Read more about Clearword

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NA

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Location

Ireland

Felo Subtitles is a professional transcription and subtitle software that allows businesses, content creators, and media companies to easily generate and edit subtitles for video content. Whether you're creating training videos, marketing materials, or video content for social media, Felo Subtitles streamlines the transcription process and helps you produce high-quality subtitles quickly. The soft... Read more about Felo Subtitles

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NA

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Location

Japan

Letterly is a highly efficient transcription software designed to help businesses, professionals, and individuals convert audio and video recordings into accurate, text-based documents. With its advanced speech recognition technology, Letterly can transcribe recordings from meetings, interviews, podcasts, and lectures with impressive speed and accuracy. The software supports various file formats, ... Read more about Letterly

Free Trial

Available

Pricing Type

$70 Per year

Location

Spain

Matesub is an intuitive closed captioning software that helps businesses, educators, and content creators easily add captions to video content. The platform supports a wide range of video formats and offers both automatic and manual captioning options. Matesub uses speech recognition technology to generate captions quickly, and users can refine these captions by editing the text and timing to ensu... Read more about Matesub

Free Trial

Available

Pricing Type

$0 Per user

Location

Italy

Divinate is a cutting-edge transcription software designed to automatically convert audio and video content into accurate text. It uses advanced speech recognition technology to transcribe recordings quickly and efficiently, making it an invaluable tool for professionals across industries. Whether you’re a journalist, researcher, or content creator, Divinate’s ability to transcribe with high p... Read more about Divinate

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NA

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United States

Revoldiv is a robust transcription software designed to help businesses, educators, and content creators convert audio and video files into text quickly and accurately. Using advanced speech recognition technology, Revoldiv automates the transcription process, significantly reducing the time and effort required compared to manual transcription. The software supports a variety of audio and video fi... Read more about Revoldiv

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NA

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United States

Vook.ai is an advanced transcription software powered by artificial intelligence that makes converting audio and video content into text quick and accurate. Designed for professionals in media, education, and legal industries, Vook.ai leverages cutting-edge speech recognition technology to transcribe files with high precision. Its user-friendly interface allows users to upload audio or video files... Read more about Vook.ai

Free Trial

Available

Pricing Type

$3 Per one-time

Location

France

WhisperTranscribe is a cutting-edge transcription software that helps users convert audio and video content into accurate text. Whether it's for meetings, interviews, podcasts, or lectures, WhisperTranscribe uses advanced speech recognition technology to produce high-quality transcriptions in a matter of minutes. The platform supports a variety of file formats, including MP3, WAV, and MP4, making ... Read more about WhisperTranscribe

Free Trial

NA

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Location

Netherlands

Zirr AI medical scribe: Streamline your SOAP notes with integrated clinical decision support system.

Zirr AI Medical Scribe is an AI-powered transcription software specifically designed for the healthcare industry. It enables medical professionals to quickly and accurately transcribe patient interactions, medical records, and clinical notes, improving efficiency and reducing administrative workload. Using advanced machine learning algorithms, Zirr AI Medical Scribe can automatically generate tran... Read more about Zirr AI Medical Scribe

Free Trial

Available

Pricing Type

$99 Per user

Location

United States

At VideoDubber.ai, we're building cutting-edge AI solutions to break down language barriers in video content. Our goal is to empower content creators, businesses, and educators by providing seamless AI-driven video translation, dubbing, voice cloning, and text-to-speech services. The internet is dominated by language silos, limiting content reach and engagement. Traditional video translation and ... Read more about VideoDubber AI Celebrity Voice Generator

Free Trial

7 Days

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Location

India

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