Top 10 Email Archiving Software Comparison – Find the Right Solution

Choosing the right Email Archiving Software can be challenging with so many options available. To simplify your decision-making, we have created this comprehensive comparison table of the top 10 Email Archiving Software solutions. Compare their features, pricing, user ratings, and overall performance to find the perfect fit for your needs. Whether you're looking for affordability, advanced features, or seamless integrations, this side-by-side analysis will help you make an informed choice. Whether you’re a small business, enterprise, or individual user, explore this in-depth top 10 Email Archiving Software comparison to select the best solution with confidence.

Comparison Table of Top 10 Email Archiving Software

Product
Microsoft Exchange

Microsoft Exchange
Mimecast Cloud Archive

Mimecast Cloud Archive
Barracuda Message Archiver

Barracuda Message Archiver
Smarsh

Smarsh
MailStore Server

MailStore Server
Mail Assure

Mail Assure
Jatheon Archiving Suite

Jatheon Archiving Suite
Keepit

Keepit
Vaultastic

Vaultastic
LeanMail

LeanMail
Review & Ratings

No reviews available

No reviews available

No reviews available

No reviews available

No reviews available

No reviews available

No reviews available

No reviews available

No reviews available

No reviews available
Description

Microsoft Exchange is a powerful email management software that provides... Read more about Microsoft Exchange

Mimecast Cloud Archive is a comprehensive email archiving solution that... Read more about Mimecast Cloud Archive

Barracuda Message Archiver is a robust email archiving software designed... Read more about Barracuda Message Archiver

Smarsh is a leading compliance software solution designed to help... Read more about Smarsh

MailStore Server is a powerful email archiving software designed to... Read more about MailStore Server

Mail Assure is a robust anti-spam software designed to protect... Read more about Mail Assure

Jatheon Archiving Suite is a robust Email Archiving Software designed... Read more about Jatheon Archiving Suite

Keepit is a reliable cloud-based backup software designed to protect... Read more about Keepit

Vaultastic is a sophisticated email management software that ensures the... Read more about Vaultastic

LeanMail is a comprehensive email management software that helps businesses... Read more about LeanMail

Free Trial

NA

NA

Available

NA

Available

Available

NA

Available

Available

Available

Starting Price

$4 Per User

$75 Per Month

$295 One-time

$1 Per Feature

$5 Per Month

$12.77 Per Month

$7.5 Per Feature

Features
Data Import/Export
Compliance Management
Full Text Search
Encryption
Data Retention Management
Third-Party Integrations
Access Controls/Permissions
Backup and Recovery
Storage Management
Archiving & Retention
eDiscovery
Deduplication
Data Compression
Artificial Intelligence
Other Info
Deployment
  • Cloud Hosted
  • On-Premise
  • Cloud Hosted
  • Cloud Hosted
  • Cloud Hosted
  • On-Premise
  • Cloud Hosted
  • Cloud Hosted
  • Cloud Hosted
  • Cloud Hosted
  • Cloud Hosted
  • On-Premise
Devices Supported
  • Web-Based
  • Windows
  • Linux
  • Web-Based
  • Web-Based
  • Web-Based
  • Windows
  • Web-Based
  • Web-Based
  • iPhone
  • Android
  • Web-Based
  • iPhone
  • Android
  • Web-Based
  • Web-Based
  • Windows
Pricing Model
  • Per User
  • Per Feature
  • Contact Vendor
  • Usage Based
  • Flat Rate
  • Per Feature
  • Flat Rate
  • Contact Vendor
  • Usage Based
  • Per Feature
Support
  • Email
  • Chat
  • 24x7 Support
  • 24x7 Support
  • Chat
  • 24x7 Support
  • Phone
  • Chat
  • Knowledge Base
  • FAQs/Forum
  • Email
  • Phone
  • Chat
  • Knowledge Base
  • 24x7 Support
  • Email
  • Phone
  • Knowledge Base
  • FAQs/Forum
  • 24x7 Support
  • Email
  • Phone
  • Chat
  • Knowledge Base
  • Email
  • Phone
  • Chat
  • Knowledge Base
  • FAQs/Forum
  • 24x7 Support
  • Email
  • Knowledge Base
  • FAQs/Forum
  • 24x7 Support
  • Email
  • Phone
  • Chat
  • FAQs/Forum
Target Company Size
  • Self-Employed
  • Small-Business
  • Midsize-Business
  • Self-Employed
  • Small-Business
  • Midsize-Business
  • Self-Employed
  • Small-Business
  • Midsize-Business
  • Self-Employed
  • Small-Business
  • Midsize-Business
  • Self-Employed
  • Small-Business
  • Midsize-Business
  • Self-Employed
  • Small-Business
  • Midsize-Business
  • Self-Employed
  • Small-Business
  • Midsize-Business
  • Self-Employed
  • Small-Business
  • Midsize-Business
  • Self-Employed
  • Small-Business
  • Midsize-Business
  • Self-Employed
  • Small-Business
  • Midsize-Business

FAQs About Email Archiving Software Comparison

With so many Email Archiving Software solutions available, a side-by-side comparison helps you identify which tool offers the best features, pricing, and user experience for your specific needs. By evaluating multiple options at once, you can pinpoint the solution that aligns with your budget, technical requirements, and business goals.

Absolutely! Depending on the tool, you may discover:

  • Free Version options like Microsoft Exchange, MailStore Server and LeanMail (basic features remain free for life)
  • Free Trial offerings such as Barracuda Message Archiver, MailStore Server, Mail Assure, Keepit, Vaultastic and LeanMail (test premium features before committing)

These budget-friendly Email Archiving Software solutions can be perfect for startups or small businesses, although they often come with usage caps or feature limitations. Always review each product’s details to ensure it meets your specific needs.

Small businesses often benefit from budget-friendly, easy-to-deploy, and intuitive platforms. For example, Microsoft Exchange, Mimecast Cloud Archive, Barracuda Message Archiver, MailStore Server, Smarsh, Mail Assure, Jatheon Archiving Suite, Keepit, Vaultastic and LeanMail are popular picks in the Email Archiving Software category, offering simple setup, affordable plans, and essential features suitable for smaller teams.

Yes! Many Email Archiving Software solutions—such as Jatheon Archiving Suite and Keepit—provide mobile apps for on-the-go access. This allows you to manage features, collaborate in real time, and stay updated wherever you are. If mobile functionality is crucial for your business, be sure to confirm each software’s app availability and compatibility.