Board management Software has become one of the most important apps for board evaluation in listed and public companies. There are many requirements listed that have been made mandatory for companies to comply with. Board meeting apps have been designed to meet all the mandatory evaluation described under companies act. Board meeting software is designed for both executive teams as well as the board of directors. No matter what is the size of the company, this software can be used at all places. It helps the professionals to manage attendance, votes, surveys, etc. As a user, you can view any meeting agenda and can also write comments regarding the same. The striking feature about this software is that you can view a map where the meeting is going to be hosted and also aids in creating digital material. The security level of these board meeting apps is kept high so that all your personal and confidential information remains protected. There is a facility of communication between the members to enhance the coordination level and ensures a high level of corporate governance. This software has certainly made meetings a lot better and also facilitates in managing the board in a better way. There is a variety of models of this software available in the market. We have brought you a list of top 10+ Board Management Software that can surely help you in choosing the best for yourself.
What are the Best Board Management Software in 2023?
» Our score is based on user satisfaction (reviews & ratings), social media buzz, online presence, and other relevant information. If your software is part of this list, use this badge on your website and social media to let your readers know about your success.
1. Diligent Boards – Secure collaboration tool for board meetings
About Diligent Boards : Diligent Boards helps users to securely build, share and collaborate on board meeting books and material. It is a board meeting management software with features such as approval process management, role-based permissions, member directory, etc. It helps companies to reach higher productivity and effective leadership. Board members can use it for various responsibilities such as building committees, forming contacts, creating regular reports, etc. It also provides mobile access for real-time updates.
Diligent Boards Board Management Features : Approval Process Management, Calendar Management, Collaboration, Document Management, Electronic Signature, For Nonprofits, Member Directory, Minutes Management, Polls / Voting, Role-Based Permissions
“It allows me a safe and transparent communication, it automatically saves me important messages. I can create conversation groups, share documents and files in meetings in a secure way. It’s excellent. Messenger is an amazing work tool very easy to use. It is reliable.” – Madeleyne M.
Diligent
United States
501 – 1000
2001
Not provided by vendor
Yes, get a free trial
4.7
120+ Reviews
4.4
10+ Reviews
2. OnBoard – Delights directors & empowers administrators
About OnBoard Board Management Software : Board meetings should be informed, effective, and uncomplicated. The OnBoard board intelligence platform transforms complicated, outdated, and time-consuming board meeting processes so boards can focus on what matters most: Realizing their vision for the organization. Experience a board portal that makes decision-making easier by creating a system of record for directors, executives, and administrators with intuitive data and analytics on any device, in any place, at any time. OnBoard board management creates unified and secure communications so boards can thrive with meetings that are more collaborative more productive, and more effective. Take advantage of Onboard’s no-strings-attached free trial to test before you invest.
OnBoard Board Management Features : Approval Process Management, Calendar Management, Collaboration, Document Management, Electronic Signature, For Nonprofits, Member Directory, Minutes Management, Polls / Voting, Role-Based Permissions, Zoom Integration, Private & Group Messenger, Engagement Analytics
“Overall, the simplicity of OnBoard is it’s strongest feature. With minimal training, our admins were able to quickly begin creating meetings and board packs. Simply put, OnBoard is a highly effective system that does exactly what we need it to do, without a mass of unnecessary features. Simple and effective board management!” – Sean C.
Passageways
United States
51 – 200
2003
Not provided by vendor
Yes
4.7
260+ Reviews
4.7
90+ Reviews
3. Azeus Convene– Board portal and paperless meeting software
About Azeus Convene : Azeus Convene is an easy to use board management software with an efficient suite of mobile and web-based meeting tools. It provides executives and directors to have secure access to board papers. Top features include agenda management, board meetings, legislative meeting, post-meeting tools, voting management, etc. This software aims to streamline meeting processes, from pre-meetings to preparing post meetings document distribution. It is cloud-based and on-premise software for Windows and MacOS.
Azeus Convene Board Management Features : Approval Process Management, Calendar Management, Collaboration, Document Management, Electronic Signature, For Nonprofits, Member Directory, Minutes Management, Polls / Voting, Role-Based Permissions
“Azeus Convene has the possibility to prepare meetings anywhere and offline. It has a system to protect all your information and data so you don’t need to worry. The software also notifies all group participants of updates about meetings and other events. The best meeting and business software.” – Richard P.
Azeus Systems
Hong Kong
51 – 200
2010
Not provided by vendor
Yes, get a free trial
4.7
20+ Reviews
4.7
03 Reviews
4. Brainloop BoardRoom – Efficient and secure meeting management
About Brainloop BoardRoom : Brainloop BoardRoom is a board meeting management software that helps in preparing for board meetings faster, efficiently and secures the communication within the members. It is a secure solution for highly confidential meetings amongst board members and executives. Top features include approval process management, collaboration, document management, member directory, role-based permissions, etc. It simplifies the meeting processes and helps in collaborating through any medium or device in real-time.
Brainloop BoardRoom Board Management Features : Approval Process Management, Calendar Management, Collaboration, Document Management, Electronic Signature, For Nonprofits, Member Directory, Minutes Management, Polls / Voting, Role-Based Permissions
“The software has a very good end user experience is efficient for our people who produce the board packs and keeps confidential information extremely secure. Very efficient and Secure software” – Paul m.
Brainloop
Germany
51 – 200
2000
Not provided by vendor
Yes, get a free trial
4.2
04 Reviews
0.0
0 Reviews
5. BoardPacks – A board portal solution for better board meetings
About BoardPacks : BoardPacks is an online board meeting software that simplifies board management and allows users to replicate paper online and fully utilize the potential to improve board meetings. With efficient management and features like members’ directory, electronic signature, role-based permissions and others, it helps users to bring down costs, enhance sustainability, governance and compliance of the company. BoardPacks lets users digitize board meetings and tasks.
BoardPacks Board Management Features : Approval Process Management, Calendar Management, Collaboration, Document Management, Electronic Signature, For Nonprofits, Member Directory, Minutes Management, Polls / Voting, Role-Based Permissions
“We knew that our administrative processes were not as efficient as they could be, and eShare stood out as offering the potential to streamline our administrative processes around meetings and associated documents. The platform could be extended to manage risk management, internal audit, and compliance.” – Barbara Suggitt
eShare
United Kingdom
51 – 200
2004
Not provided by vendor
Yes
5.0
01 Reviews
0.0
0 Reviews
6. Boardable– Board management software for nonprofits
About Boardable : Boardable is one of the board meeting apps that is easy to manage. It helps in keeping the board’s documents, polls and other information with efficiency. It is built for nonprofit organizations but can also work for businesses and groups. From scheduling meetings to having conversations and from storing documents to organizing and making it readily accessible, this software features a list of prominent tools helpful for the board.
Boardable Board Management Features : Approval Process Management, Calendar Management, Collaboration, Document Management, For Nonprofits, Member Directory, Minutes Management, Polls / Voting, Role-Based Permissions
“I love how easy it is to keep my core members informed. I also love that I can segment them based on committee’s or initiatives to keep the ‘lines clear’ on only information pertinant to what they’re involved in. It has allowed me to do is mobilize my board members more effectively to make faster decisions.” – Danielle S.
Board Management Software
United States
02 – 10
2016
Not provided by vendor
Yes, get a free trial
4.8
40+ Reviews
4.7
40+ Reviews
7. BoardPAC – iPad-based board management solution
About BoardPAC : BoardPAC is a paperless board meeting automation solution and one of the best board management software available in the market. Highly recognized for its simple, secure and sustainable communications for the executive and board members, this software is easy to use and provides an effective method to access papers and supplementary information directly from any tablet or iPad. It contributes to effective decision making in the company and overall productivity.
BoardPAC Board Management Features : Approval Process Management, Calendar Management, Collaboration, Document Management, Electronic Signature, For Nonprofits, Member Directory, Minutes Management, Polls / Voting, Role-Based Permissions
“Our board and committee comprise of a combination of both young and senior members, I am impressed how BoardPAC is designed in a manner to cater to both the users. It has a on click meeting dashboard which helps members to easily navigate to find the relevant meetings and circular resolutions. ” – Yasmin G.
BoardPAC
Sri Lanka
51 – 200
2006
Not provided by vendor
Yes, get a free trial
4.8
50+ Reviews
4.8
10+ Reviews
8. Board Papers – A Board Portal for All of Us
About Board Papers : Pervasent’s Board Papers portal makes board meetings simple and allows support staff to use a familiar Microsoft SharePoint® interface to conduct meetings, control documentation and access to the confidential file. It enables secure downloading facility for documents and cuts down the delivery time. It is a one-stop solution for companies requiring a proper board meeting tool for their business endeavors.
Board Papers Board Management Features : Approval Process Management, Calendar Management, Collaboration, Document Management, Electronic Signature, For Nonprofits, Polls / Voting, Role-Based Permissions
“It’s awesome seeing the reaction by all the users and we’ve saved thousands of pages from the shredders. Take a bow and please thank the team on our behalf.” – Marsorry Ickua
Pervasent
United States
11 – 50
2008
Not provided by vendor
Yes
5.0
01 Reviews
0.0
0 Reviews
9. BoardSpace – Board Management Software for your Volunteer Board of Directors
About BoardSpace : BoardSpace is much more than a word document or share-drive system. It is one of the best board meeting software in the market and helps companies in saving documents. Top features of this board tool include document management, minutes management, role-based permission, member directory, etc. It allows users to transform every word in the minutes and ensures the director’s decision along with the supporting documents organized for future references.
BoardSpace Board Management Features : Approval Process Management, Collaboration, Document Management, For Nonprofits, Member Directory, Minutes Management, Role-Based Permissions
“If you serve on a board of directors, whether a condo board, not for profit, seriously consider BoardSpace as a way to dramatically increase productivity and board functioning. This product connects all directors on a virtual platform, where they can effectively collaborate and communicate.” – Bonnie Oakes Charron
BoardSpace
Canada
11 – 50
2014
$30.00/month
Yes
4.4
07 Reviews
0.0
0 Reviews
10. Board Management – Collaborative Board Portal Software
About Board Management : Board Management is one of the most innovative board management apps. It helps in managing corporate meetings and brings all employees and directors over a single place irrespective of their present location. It has strict procedures to protect all the data, documents, confidential records, personal information and conversations. It helps the board of directors in integral collaboration and applies all the best practices necessary.
Board Management Features : Calendar Management, For Nonprofits, Member Directory, Minutes Management, Role-Based Permissions
“BoardManagement empowers board members like myself to stay in-the-know with all that is going on and allows me the ability to access information anytime and anywhere. I’d like to say thanks to Jen and the rest of the BM team.” – Samantha Ergy
Board Matters
United States
11 – 50
2014
$20.00/month
Yes
4.0
02 Reviews
0.0
0 Reviews
11. Our Cat Herder – The board portal for purpose-driven organisations
About Our Cat Herder : Our Cat Herder helps in setting up meetings, distribution of papers, creating agendas for board meetings. It is one of the best board meeting software available in the market and works at the click of a button and keeps everyone on track. Top features include quick follow-up email, document storage, members directory, minutes management, etc. It works like an online company secretary and makes fast decisions between meetings.
Our Cat Herder Board Management Features : Calendar Management, Collaboration, Document Management, For Nonprofits, Member Directory, Minutes Management, Polls / Voting, Role-Based Permissions
“Our board has transitioned from a paper-based board pack to using the OCH portal for repository of documents, meeting agenda, minutes and access to the board pack online. We issued a notebook to every board member to help with this. Good value board portal.” – Andrew D.
Our Cat Herder
Australia
11 – 50
2014
$590.00/year
Yes
4.3
03 Reviews
0.0
0 Reviews
12. FlexxBoard – Cloud-based board management software for board members
About FlexxBoard : FlexxBoard is a board meeting tool with the idea of having secure board meetings and sharing confidential documents within board members. It is web-based and makes meetings, documentation, communication and task management simple and safe from any device. It helps the administration of a company by protecting the board members activity and also captures minutes, gets approval faster and is very intuitive to use.
FlexxBoard Board Management Features : Collaboration, Document Management, Electronic Signature, For Nonprofits, Member Directory, Minutes Management, Polls / Voting, Role-Based Permissions
“I found FlexxBoard very intuitive to use. The program meets the board’s needs simply and cost-effectively, security protocols are robust, and as the program is web/cloud-based, it simplifies users initial login. End users access the program via their preferred device and operating platform. Fantastic. Cost-effective.” – Joanne F.
FlexxCore Technology Solutions
Canada
02 – 10
2015
Not provided by vendor
Yes, get a free trial
5.0
03 Reviews
0.0
0 Reviews
Get Quick Comparison of Top Board Management Software
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Board Management Software Buyer’s Guide
With the rapid growth in technology, the expectations for boards of directors to conduct their business differently has raised its bars. Their agenda is to hold smarter meetings with less effort but better results. With the introduction of new technology such as cloud technology and digital access to the data and documents, not necessary for boards to rely on printed board docs before meetings to stay up to date. It enables its members to have online meetings to have transparency and accountability in an organization.
The board of directors has realized the challenges of keeping the information updated continuously among all the members that can be accessed at any time and any place. This is where board management software has taken its front seat to streamline administrative work and help board members access the information more easily.
Board Management software is an online tool helpful in managing a board of directors and organization and information more effectively and efficiently. By using board management features, it makes the communication job easy with board members, by recording tasks to hold members accountable, track files, and much more.
» What is Board management software?
Board management software provides an effective solution to handle board meetings and related information. It enables the organization to give a platform to a shared, secure space for board directors to access board documents and information, and collaborate with other directors. One of the essential features of the board management tool is that it is accessible only by those for whom the admin provides the accessibility permissions. With the regular scrutiny and auditing of the accounts, it has led to more frequent board meetings and document review. Hence the introduction of board management software has been very beneficial and encouraged the development of more platform features.
» What are the features of Board management software?
Board Management software simplifies the task of managing board and board-related information. It is a simple, secure, and comprehensive board management system, board member collaboration, record and document management made easy.
» Access Control - Providing accessibility permissions to access by role for managing board, documents and other related files.
» Secure Communication - The board management tool provides a built-in messaging service for secure communication between board members.
» Creating Records and Meeting Scheduling - The board management tool also enables users to develop paperless documents and dissemination of board packets, agenda, meeting minutes, etc. It allows admin to coordinate with members to schedule meetings, create programs, meeting books, share minutes of meetings, etc. It also facilitates to send and receive notifications about meetings through email.
» Voting - Board management solutions also provide voting tools to have an online voting facility for board elections.
» Collaboration - Collaboration tool feature within the board management software allows board members to comment on documents. It also enables admin to schedule materials archival and deletion when not needed anymore.
» Security - It provides a highly secure facility such as two-factor login authentication and document and message encryption.
» Committee set up - With the board management tools, board admin can easily set up committees and add members to it and manage their profile information. It's also easy to track RSVPs and meeting attendees.
» Integration - Some of the board management software allows integration with other software, which is very useful in content management systems.
» What are the benefits of Board management software?
As technology is fast developing, the market trends are proportionally growing in all fields. The board meeting apps is one among them. Some of the significant benefits observed among the users of board meeting software include:
» Secure and easy access of board information - The main advantage of board management software is that the information and documents related to the board are centrally placed, and the board members can access the necessary information effectively to make decisions. This allows board members to have secure, remote access to relevant documents, from minutes to meetings, policy manuals, orientation materials, audit reports, and other information.
» Reduced meeting preparation time - The board management tool has reduced the meeting preparation time. The traditional method of printing, assembling, and sharing physical copies of materials and documents are replaced by sharing them and made available on the cloud. Board software also allows admin to create committees, schedule meetings, request votes, conduct surveys, and share files.
» Reusability - Reusability is one of the benefits of using a board management system. General meeting agendas can be created as a template once and saved for future use. With board meeting software, any last-minute revisions to meeting materials can be updated and made available to users quickly and shared instantly.
» Cost-Effective - Boards typically spend quite a lot of time and money on printing agendas, assembling, and sharing before meetings. By using board management tools, information is shared instantly, efficiently and securely with board members, which reduces costs and speeds up the distribution process. This way, organizations can save a lot of investment made on materials and labour.
» Data backup and Recovery - One of the most important benefits of using a board management tool would be your data back facility. This allows you to schedule the regular automatic data backup activity, which prevents the organization from losing any information. And the information is encrypted for security purposes that are accessible only by authorized users with access permissions. This is achieved by two-factor authentication. Admins can customize and configure settings as per each organization's requirements like enabling or disabling printing options, emailing, and annotations of documents.
» Questions to ask a vendor when buying best Board management software
1. Will your board management software provide a member directory?
2. Does the software come in with tools to manage meeting minutes?
3. Does the system equip me to conduct polls and voting?
4. What kind of collaboration tools does this product offer?
5. Does the solution pack in calendar management functions?
6. Will there be any tools to control the approval process?
7. What kind of access controls and permissions can I expect from this solution?
8. Does the software provide tools for document management?
9. Is it capable of offering electronic signatures?
10. Will the product completely automate my administration process?
11. Does the system support nonprofit organizations’ workflow?
12. Can I assign, monitor, and manage tasks through this software?
13. Will the software store information centrally?
14. Will the software send regular and real-time updates?
15. Will it send automated reminders for meetings?
16. Is it possible to have an overview of the latest happenings from a single place?
17. Is the product easy to use?
18. Can I integrate it with other third-party tools we already use?
19. Would the software scale along with my growing needs?
20. What type of reporting does the system have on offer?
21. What are your security standards?
22. What and how long would be the implementation and training process?
23. How do you offer ongoing support?
24. Is the system customizable?
25. Can you breakdown the pricing structure?
26. Have you served a client in my niche before?
» What can be the cost of Board management software?
There are many board management software available in the market. Some are open source available for free with basic board management features, whereas there are many paid board management tools available with many advanced features. Pricing of such devices varies depending on the featured offered, and the number of users. However, none of the board agrees upon buying any tools without testing; hence some software companies provide a free 1-month trial before purchasing the product. For the board to buy the software, pricing varies from product to another. Typically pricing may range between $1,000 and $12,000 per year for up to 20 users. However, pricing may change depending on the number of users and file storage space. However, some companies offer plans on per month basis, which again depends on the number of users and file storage space. Ranging from $9.99 per month, five users, 1 GB of file storage to $29.99 per month, 20 users, 10 GB of file storage.
» Conclusion
Board management solution is very beneficial in streamlining administration by eliminating the pain points and discrepancies, enhanced communication, better board engagement, and emphasizing organizational governance.
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