Car rental management software is the best software to manage a car rental business. If you belong to the car rental business and you would like to manage your business with easy, car rental software is the top-notch solution for you. You can find many elegant and useful features in the software which one increases your business efficiency and revenue. The customer can easily book cars through the website or mobile application and car rental owner can easily get notification of booking through this software. You can easily track your car status through this software so if you are using this software, there is not an issue of vehicle theft. You can easily maintain the inventory through car rental business software where you can effortlessly maintain the car available for the upcoming and existing customers. You can manage driver availability through this software. The driver can locate the customers and customer can locate the driver’s position. SoftwareWorld provides an exclusive collection of top rated car rental management software. Let’s take a look.
List of Best Car Rental Software | Car Rental Booking & Reservation Software Reviews
1. Easy Rent Pro – Car rental software to manage small to large rental business
About Easy Rent Pro : EasyRentPro is a multilingual, Windows-based software edition that enhances efficiency and profitability for all types of auto car rental businesses. Loaded with the user-friendly system and rich features such as Quickbooks integration and rate management, the software is a low-cost and most effective tool for car Rental Company is. EasyRentPro offers advanced features and tailor-made functionalities, to help the daily operations run smoothly. Established in 2006, EasyRentPro is now being used by hundreds of developing countries.
Easy Rent Pro Car Rental Features : Billing & Invoicing, Fines Management, Fleet Management, Quotes / Estimates, Rate Tables, Reservations Management
“For the money it is a very comprehensive reservation solution. I love that it uses MySQL on the backend so it is easy to connect and integrate with third party solutions.” – Ted S.
Easy Rent Pro
1 – 10
Yes , get a free trial
2. HQ Rental Software – Car rental reservations & bookings management
About HQ Rental Software : HQ Rental Software is one of the leading Retail and Consumer services tools that offer a complete fleet management system, real-time availability, online payments, and online reservation facilities. With the plethora of features, HQ Rental software aids in enhancing the efficiency of car rental companies by steering up the business to a next level. The easy to use management configuration allows the companies to keep track of maintenance schedule, reporting and set up business rules and protocols for cancellation.
HQ Rental Software Car Rental Features : Billing & Invoicing, Fines Management, Fleet Management, Quotes / Estimates, Rate Tables, Reservations Management, Split Billing
“Most of our daily work is now automated, we save a lot of time and manpower! This means we can scale up our business at no cost. ” – David H.
1 – 10
Yes , get a free trial
3. CARS+ Internet – Specialists in Car Rental Software and Reservation Solutions
About CARS+ Internet: Cars+ Rental is one of the fastest and most powerful car rental software. This real-time software allows a customizable platform for car rental businesses. The unique features of the Cars+ Internet allow the business to record multiple bookings form varied locations, and generate tools to maintain accounting and reporting suites. Cars+ Internet is hands-on software for businesses that dream of opening new channels. Irrespective of the size of business, this unique car rental software is flexible enough to accommodate all types of sales driven requirements.
CARS+ Internet Car Rental Features : Billing & Invoicing, Fines Management, Fleet Management, Quotes / Estimates, Rate Tables, Reservations Management, Split Billing, Vehicle Tracking
“We have achieved with CARS+ have in the same system all the information required about our car rental service: customer data, vehicles, maintenance, sales, etc ..It is very important to have this information when making an analysis of the performance of our business. ” – Maria Eugenia V.
1 – 10
4. Ecalypse – We Automate Rental Business
About Ecalypse: Ecalypse is unique car rental software that automates businesses to compete in the prevailing market. The software is compatible with new-age businesses that are staggering to establish themselves. Ecalypse, with its distinctive features, allows the companies to focus on their sales and increase the success rate. Ecalypse establishes a self-connectivity between the business and its clients. This car rental software has reached out over 60 countries worldwide and is increasing its clienteles with every passing year.
Ecalypse Car Rental Features : Billing & Invoicing, Fleet Management, Rate Tables, Reservations Management, Vehicle Tracking
“It can automate many procedures, and I believe it is in constant evolution. You can see the reservations, you can create multiple seasons and pricing schemes, branches, add new vehicles etc.” – Athanasios K.
1 – 10
Yes , get a free trial
5. RentWorks – Car rental software with front counter and back office tools
About RentWorks : RentWorks is Windows-based car rental software that provides personalized and effective solutions to each car rental business prevailing in the market. The software allows the companies to focus on their energy with the high-speed interface. RentWorks customizes the tools to meet every trait of your business requirement. The software is backed by industry’s best customer support and upgrades the system periodically to meet the changing trends. With no additional costs involved, RentWorks periodically provides standard support plan to its reverent customers.
RentWorks Car Rental Features : Billing & Invoicing, Fines Management, Fleet Management, Quotes / Estimates, Rate Tables, Reservations Management, Split Billing, Vehicle Tracking
“My company has been using Rent Works for as long as I can remember. They tried a couple other programs, and kept switching, unsatisfied with them until they found RentWorks.” – Chris C.
Bluebird Auto Rental Systems
11 – 50
6. ScheduleBull – Schedulebull Rent Management Software (RMS)
About ScheduleBull : Call it a one for all solution, Schedulebull is powerful web-based software that enables the clients to rent a car or book a bed with one tool. Schedulebull is a hotel software system, hostel software, and incredible car rental software. With a unique platform for its clients, the software allows them to compare room databases, Automatic reports, contract generation, and website management through its cloud-based system. Apart from the competitive service, the software quotes favorable prices for its Excellency.
ScheduleBull Car Rental Features : Billing & Invoicing, Fines Management, Fleet Management, Rate Tables, Reservations Management, Split Billing, Vehicle Tracking
“A competitive service at a favorable price + excellent attitude. Guys are always very responsive and lenience. It’s pleasant to work together. We strongly recommend Schedulebull RMS team as a friendly, professional and modern business partners.” – Raimonds Linkēvičs
1 – 50
Not provided by vendor
Not provided by vendor
7. LoanerTrack – Software for car dealerships with service loaner vehicles
About LoanerTrack : LoanerTrack is PA-DSS certified incredible car rental software for service loaner departments and car rental businesses. LoanerTrack, as the name says, keeps track of check in and check out of the vehicles that are due back to the dealership. The software keeps track of day and time and enables the clients to maintain a database record. The LoanerTrack is equipped with all the essential features and graphics planners that give out some important correlated information.
LoanerTrack Car Rental Features : Accounting, Customer Database, Form Printing, New Car Lot, Service Department
“We have been using this software for approximately 5 months. It has been very useful in accommodating my customers that have vehicles down for repairs. It enables me to keep my customers satisfied without having to send them out to an outside rental facility.” – Jennifer T.
Bluebird Auto Rental Systems
11 – 50
8. FleetMaster – Innovative cloud solutions tailored to your needs
About FleetMaster: FleetMaster is a cloud-based powerful platform that allows the clients in perfectly managing the vehicles led out on rent. The software is integrated with multi-functional technology that makes the client’s system more flexible and efficient. FleetMaster focuses on automating the complete system by digitalizing and making it user-friendly. The software is an impeccable solution for managing all kinds of vehicle rental facilities.
FleetMaster Rental Car Rental Features : Billing & Invoicing, Fines Management, Fleet Management, Quotes / Estimates, Rate Tables, Reservations Management, Split Billing, Vehicle Tracking
“To better serve our customers while optimizing our internal operations we needed a centralised solution to manage our vehicles in a cost effective manner. With a mix of internally developed and externally acquired solutions it became more challenging to keep control over operations.” – Patrick Vandoninck
1 – 10
Yes , get a free trial
9. ASAP Rent – Modular vehicle rental management software
About ASAP Rent : ASAP Rent is a full-featured car rental software solution that manages the whole range of vehicle rental business. The software has evolved over 20 years by understanding the client’s requirements. ASAP Rent has received numerous credentials and awards that have given worldwide recognition to the software. The software service is backed by an incredible customer support system that focuses on delivering fast and precise responses. The software is designed to meet small to large scale business sector demands and has satisfied thousands of clients with its exquisite features.
ASAP Rent Car Rental Features : Billing & Invoicing, Fines Management, Fleet Management, Quotes / Estimates, Rate Tables, Reservations Management, Split Billing, Vehicle Tracking
“We are extremely satisfied with ASAP Rent since the beginning. The product is simple and complete. This is what we were looking for in a lease management software for replacement vehicles, and in addition, continues to improve on an ongoing basis.” – Joanne Tucker Director Location
ASAP Rent Software
11 – 50
10. CRBMS – Car Rental Broker Management System
About CRBMS: The Car rental brokerage management software system is a web-based vehicle management system that is capable of handling exquisite features related to car brokerage aspects. The software complies to meet the standards and establish flexible interconnection between the business and third party. The software is designed to suit car rental brokerage business of any size. What makes the software solution complete are the back-end management, front-end management, XML interface, and Database management features.
CRBMS Car Rental Features : Billing & Invoicing, Fines Management, Fleet Management, Quotes / Estimates, Rate Tables, Reservations Management, Split Billing, Vehicle Tracking
“They helped make Rentalcars the biggest car hire company worldwide, and are working with a number of other car rental companies, although they are based in Estonia, they are easy to deal with, all speak English” – Andrew C.
11 – 50
Not provided by vendor
Not provided by vendor
11. MyRent – Car Rental Management Software
About MyRent: MyRent is one of its kind car rental management software systems that enhances operational activity and maximizes profits with its superb features. MyRent emphasizes planning and analyzing database records that helps in understanding the complete car rental system. The software emphasizes on simplifying and organizing the contracts and rental faster and smoother. Whether there are hundreds of cars or just a start-up business, MyRent provides all important tools to succeed.
MyRent Car Rental Features : Billing & Invoicing, Fines Management, Fleet Management, Quotes / Estimates, Rate Tables, Reservations Management, Split Billing, Vehicle Tracking
“Myrent is an ideal tool for us to maintain and update prices and availability for more than 20 booking sites at once. Updating is quick and easy and guarantees all agents receive the same price so there is never a problem with price differences for guests.” – Darijo S.
11 – 50
Not provided by vendor
Not provided by vendor
12. Navotar – Mobile car rental & fleet management
About Navotar : Navotar is cloud-based software designed to fit the need of any type of vehicle rental business. Navotar is a fleet management system designed to handle all types of independent and franchise vehicle rental companies. The system focuses on key requirements of the business and emphasizes on easing the operational activities. The solution is designed based on the small learning curve and is easy to use. Whether it is a contract, reservations, or invoicing, the features are flexible and can be customized to suit individual customer or business process.
Navotar Car Rental Features : Billing & Invoicing, Fines Management, Fleet Management, Rate Tables, Reservations Management, Split Billing, Vehicle Tracking
“This software is easy to learn and the customer support team is very responsive. Our department is very unique and the developers at Navotar have been patiently helping us modify the software to fit our needs.” – RUTH TESFAI
11 – 50
13. Limo Anywhere – All-in-one booking, scheduling & dispatch management
About Limo Anywhere : What makes Limo Anywhere different from other car rental software are the flexible pricing plans. The Software allows the businesses to streamline their requirements with the software and customize them to derive more profit. Limo anywhere focuses on offering digitization software and connecting the business with its customers. Limo Anywhere is an affordable and intricate solution that provides excellent features which are periodically updated.
Limo Anywhere Car Rental Features : Billing & Invoicing, Customer Database, Vehicle Tracking
“Limo Anywhere has changed how we do business and taken Tri County Transportation to the next level. Rocky my sales agent, and the entire support team provide us with excellent service. I am not sure how we managed without them.” – TONY GENTILE
11 – 50
14. Rent Centric, Inc. – On-demand self-service vehicle rental management software
About Rent Centric, Inc : Rent Centric is an all-in-one software solution for vehicle rental businesses. The software is a car rental, motorcycle rental, P2P rental, and RV rental solution. The mobile agent app allows the business to keep track of the vehicle on your tablet. The software is fully-featured with automated tools like digital signature agreements, snap vehicle inspection, videos, and photos, automate driver’s license input and various out-of-the-box features. Rent Centric focuses on the smooth running of the business and enhancing efficiency through automation.
Specialties : Self-Service Car Rental, Car Rental Software, Car Sharing Software, and On-Demand Car Rental Technology
“Rent Centric powers Lithia Motors for Self Service Car Rental. Lithia Motors, Inc. is an American nationwide automotive retailer headquartered in Medford, Oregon. It is the fourth largest automotive retailer in the United States.” – Lithia Motors
11 – 50
Not provided by vendor
15. Reservationengine – Complete booking & management for car rental companies
About Reservationengine : Reservationengine is a next-generation power-packed, fully-featured software solution. The software implies the smooth functioning of business and derives maximum profit by automation of day-to-day tasks. The software is a cloud-based solution for motorbike rental and car rental businesses. Reservationengine permits the software to take charge of boat rentals and travel agency businesses as well. The platform offers customization of invoice, billing structure, rental agreements, and inventory management by creating their own Bots and POS.
Reservationengine Car Rental Features : Billing & Invoicing, Fines Management, Fleet Management, Quotes / Estimates, Rate Tables, Reservations Management, Split Billing, Vehicle Tracking
“I am very proud to say that the Reservation Engine team has helped me a lot from the begining and has solved all my questions helping me and my rental car business increase in productivity with their software solution.” – Christian S.
2 – 10
16. SpotnRides – The ultimate taxi dispatch software
About SpotnRides : SpotnRides is an Uber clone app that offers you with Uber-like features for car renting services. The app saves the clients from investing the resources in creating their own app. with this Clone app, the business can have highly scalable, a pre-built platform for the business. The application is fully-featured with Uber-like facilities and is ready to use with immediate effect. The SpotnRides software is available for tailor-made features and at highly affordable rates. The totally legitimate, incredible software offers an easy to use platform for the small-scale businesses with its tailor-made features.
SpotnRides Car Rental Features : Billing & Invoicing, Computer Aided Dispatch, Customer Database, Emergency Dispatch, Order Management, Routing, Scheduling, Vehicle Tracking
“Good Quality with reasonable price. They have good team they understand the job and what to be done sometome they offer good suggestion to customer. Yes I would like to hire them again.” – Mr. Abdullah Al Shaibani
2 – 10
Car Rental Software Buyer’s Guide
Car Rental Service has emerged as a new trend of business as compared to past where it used to be geographically restricted. Even though geographical set back has not been eradicated fully, the nature of functions and the way of achieving it have been transformed tremendously with the advent of the internet. Nowadays, customers can rent a car just by sitting at home thus saving a lot of time usually spent on physical registration and paperwork. That makes online car rental service popular and Car Rental Business Software highly sought-after amongst rental companies these days.
» What is Car Rental Software?
It is a web-based application that can help you as a rental service provider to manage your bookings, running fleet maintenance and dealing customers with ease. You would be able to run your company through a valuable management dashboard. The car rental software will enable you to easily manage online reservations, automatically tracking available vehicles, and setting up flexible rates for a different season. Fleet Management also comes easy where you can set up and manage vehicle classes as per your need. Apart from these basic features, the software application also offers easy reporting tools, integrated bookkeeping service and set-up protocols for cancellations, fuel charges, and other contingencies.
» Is it worth investing money in Car Rental Software?
If you have more than ten vehicles to manage, then car rental business software is worth considering. It handles a lot of manual tasks with zero flaws and hence can promise you increased work efficiency. All types of calculations including taxes, rental charges, toll fees and many more are calculated automatically and are displayed on a dashboard for transparency. Also, as all the information processed are secured through high-level encryption and require admin permission for access, you can rest assured of data security. Moreover, as the car rental software brings your business online, more people get attracted, and that directly affects your revenue positively. If the build quality of the software is good, the ratio of returning customers will go up. It automatically runs analytics and targets potential customers through pre-input marketing offers for a high level of client retention. The data management is another cherry over the cake. Starting from vehicle and driver information to data on fares and cancellations, everything gets displayed at a single request by the customer. Thus, if you want to run a hassle-free car rental business with continuous future expansions, this software is worth investing in money.
» How does Car Rental Software work?
This auto dealer software application has been designed to operate differently under different combination of inputs and situations. The presence of multiple application functionalities enables users to accomplish their tasks automatically without the interference of service providers.
› The working procedure is as follows:
When customers open the application, it gives them options to choose from. It will show them all the available vehicles present nearby with approximate fare details. Once they select any option, it facilitates them towards making the payment. It facilitates customers to pay in any format such as wire transfer, debit/credit cards, online wallets etc. As it processes the payment through third-party secure desks, both customers and vendors can remain assured of a safe transaction. Post successful payment confirmation, it auto assign the car to the user and keep a track on it until its safe return.
It also caters for new member registration and their profile modification. It constantly sends lucrative pre-input offers to make customers return to the application again and again. While car reservation, it asks for the details like pick up location, time, date of return etc and maintains the same in the database for future ride reference. Also, to help rental service providers further improve their service, it asks for customer feedback. The simple interface also enables service providers to add or remove a new car from the system.
» Before you choose Car Rental Software
Before you choose any such type of auto dealer software, it is important to have a checklist ready to quicken the selection process. Otherwise, you may fall into the marketing gimmick of vendors and may end up buying a not-so-good software. So, here are a few things that you must look for before choosing any software:
Make an intense market study to know the average subscription price of the software. The little research will help you put a good bargaining offer on the table to the vendor. There are many new market players who look for clients to enter into the competition. If you can find select any ideal service provider amongst them, you can save a lot of money for sure.
› Number of Vehicles:
The pricing model varies according to the number of vehicles required to be managed. In case you have provision for expanding your numbers in the near future, discuss with the vendor about the possibility of the change of subscription, as some may charge extra for the same.
› Plan for Add-ons:
There would be additional costs in terms of support charges, custom integrations, bookkeeping as add-ons. Unless you have cleared about the same before, your future dealings will be full of surprises.
› Query for support system:
The application is prone to bugs and malfunctions. Unless you have a support team ready to take care of them on a real-time basis, your business may get into jeopardized. Ask your vendor how effective their support system is and decide accordingly.
» How to select the best Car Rental Software?
Once you decide to purchase a software application for car rental, you would have to consider many factors. The market is getting filled with new software every day, and unless you know how to separate the wheat from the chaff, you will end up spending your money on the wrong software. So, in this regard, here are some selection criteria to be taken into consideration:
› Reservation System:
The software should be able to create an online reservation system on your website. Fortunately, almost all software applications these days are coming with the online reservation system. Though some may charge you extra for making the application mobile compatible, it is better to clear this out before purchasing the software.
› GPRS Tracking:
It is a must to have car rental management software to be integrated with fleet management system so that you can keep a track on your vehicles constantly from the comfort of your living. This feature enables you to check vehicle data such as the speed with which it is moving and the location it is travelling on a real-time basis. Therefore, it reduces any chance of vehicle theft and ensures you about the safe handling of your vehicles. Also, it builds up the trust level between you and your customer as they know they are under a constant watch.
› Inventory Management:
If you have less than ten vehicles, managing inventory will not be a big problem, but when the number grows more than 10, the complexity arises. Ask your vendor beforehand about the maximum number of the vehicle the software is capable of managing with ease. This is important to discuss if you have more than one fleet location.
› Captivating Interface:
Even though you have cutting edge features to offer, if users find it difficult to use, they will not go for your application. Therefore, make sure that the car rental business software you are purchasing comes with the easy user interface. If the system is easy to navigate, users will not find any hard time using it. It will lead to more customer acquisition and retention without requiring you to spend much on marketing for the same.
» What are the features of Car Rental Software?
A Car Rental management Software application provides a number of features that make the entire process of booking a car easy for customers and running a business hassle-free for the rental service providers. It includes several features described below:
› Car Reservation Facility:
It enables customers to book a car online. Customers can visit the website or the mobile app to book a car of their choice. It displays the approximate price and if they go feasible with the customer, it makes the process for booking.
› Provide Alternate Options:
In case, customers are not able to find any particular vehicle owing to unavailability; the software displays alternatives available in terms of other cars or vehicles.
› Payment System:
It facilitates for a hassle-free payment system for customers through third-party applications. It enables customers to pay in various modes (Cash, Wire Transfer, PayPal, etc.) and generates a receipt of the same for transparency purpose.
› Maintenance Manager:
If drivers feel that the vehicle needs repair, they can input the same information to the software, and it will process the same by coordinating with the management. Apart from that, it can also create routine maintenance and periodic check-up tasks and will make sure to check on them.
» What are the benefits of Car Rental Software?
A Car Rental booking Software is indeed beneficial for expanding the business without any hassle. Though the benefits of each software applications may vary from one another there are some common benefits such as:
› Hassle-Free online reservation:
The software enables reservation plugin to get easily integrated into your existing website within minutes. That eliminates the necessity of web developers in the long run.
› Automatic Tracking:
The software facilitates for auto tracking the vehicles during travelling. So, you can quickly come to know about their geographical presence and smooth running of operation by looking at the map sitting in front of the computer.
› Flexible Rate fixing:
You no need to adjust your rate chart according to seasons as the software can do that with a single go. Just enter your fixed and variable service charges according to different seasons and the software will make the fare auto adjust itself accordingly.
› Fleet Management:
Customers love to know details about any vehicle before booking. Car Rental booking Software can manage fleet management where it will display vehicle details as per the customer needs at any point in time.
› Maintenance Plans:
It can schedule maintenance plan and can create repair orders periodically. Not just that, it can also keep track of the maintenance cost and the damages occurring from time to time.
› Easy Reporting:
The software will run analytics on various performance indexes and will display them on the dashboard. It will allow you to keep a track on the key indexes those need to be taken care of for creating more profit.
› Room for Resellers:
Few top Car Rental reservation Software in the market also provide integration for tour operators where resellers can create reservations and review their commissions without any hassle.
› Business Protocols:
With just a few instructions, you can set up rules for cancellation, fuel surcharges and another type of contingencies.
› Integrated Bookkeeping:
No need of additional bookkeeping also as the software is single headedly capable enough to hook into your bookkeeping services.
» How much does Car Rental Software Cost?
There are two ways to use this software; either by paying for the full licensed product or renting the software on a monthly basis. The price varies according to the customized functionalities requested and the number of vehicles required to be managed by the software. For instance, for managing 10 vehicles, you may be charged with $50 per month and the same would go increasing with more number of vehicles. Also, the price may vary depending upon special add-ons such as Bookkeeping, Digital Signature, Tour Operator, Customer Login Portal and Fines Registration. Vendors also charge extra for support service which comes in variable formats such as Standard support (for particular hours of the day) and Full Support (24/7 assistance). On the other hand, the one-time payment would come around $300 per month. However, if it is your first time purchase of any software application, it is better to go for a free trial.
Definitely, a Car Rental reservation Software would help you run your rental business smoothly; however, it is important to be keen enough while choosing the ideal one amongst rest available. Look around for online reviews, take a suggestion from close peers and if possible go for a free trial in case you are not sure how much it would be helpful.
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