Top 10 Evernote Alternatives in 2023

best evernote alternatives

» What is Evernote?

Evernote is an app that helps users to manage and organize their schedules in an efficient manner. It aids users in arduous tasks like notetaking, task management, and archiving. The data collected can be in the form of pictures, videos, and audio recordings. These notes are backed up in the cloud which allows users to access them from any platform.

» Why do we need an alternative to Evernote?

While Evernote is a popular task management app however, there are a few ways by which it falls a bit short. For example; one cannot password protect the desktop version of this app. It also doesn’t allow the protection of particular notes.

If you are not impressed with what Evernote has to offer then no worries, below is a list of the best and most popular software that offers unique features of their own.

» List of alternatives to Evernote:

1. Google Keep

Google keep is a free software tool that allows its users to share their thoughts with their friends and families. This app is popular, not only in the industrial and entrepreneur sector but also in academics and other small management projects.

› Special Features:

It allows users to set location-based reminders. A location-based reminder will pull up a list when you reach the designated location. Evernote lacks in this sector as it does not have geofencing capabilities.
It also has a feature of a time-based reminder to ensure that you never miss a thing.
The app allows you to quickly filter and search for notes by color and other attributes like lists with images. It improves the efficiency as the user no longer needs to spend precious time looking through copious notes.
Notes taken can be accessed from other devices that have been synced. This ensures that they are always available at your fingertips.

› Pricing:

Google Keep is free of cost

2. Microsoft OneNote

Microsoft OneNote can be seen as an upgrade to traditional notebooks. It offers its users a feel of the traditional notebook in a hassle-free digital format. OneNote is very popular in the education sector. Teachers use it to organize lesson plans in a digitalized notebook format and share it with the other staff members too. It's easy to use format makes it more popular than Evernote.

› Special Features:

With easy navigation and search, users can find themselves exactly where they left. OneNote allows users to access their notes across all devices, this way noting down any sudden inspiration won’t go amiss.
One can also revise notes with highlighting, type, or ink annotations.
Users can share their ideas and create together on OneNote.
One can also record audio notes, insert online videos, and add files.
The OneNote Web Clipper allows users to save notes with a single click.
Notes can also be highlighted with Important and To-Do tags.
Users can annotate their notes and draw their thoughts using a stylus or their finger.

› Pricing:

The OneNote app is free of cost.

3. Box Notes

Real-time collaboration serves as a foundation of exchanging notes and efficient working. It is an essential part of how we work. Its collaborative features are better than that of Evernote.

› Special Features:

Box Notes allows its users to brainstorm with co-workers and share their notes. Box Notes is an online note-taking app that enables teams to work together. This easy to use platform allows its users to take business notes and organize business reviews.
It also allows them to write newsletters.
It also improves productivity as it provides users with functions that can check status updates and provide a platform to plan projects together.
Box Notes has a feature of live editing that allows everyone to view changes and updates easily. This improves the efficiency of work and serves as a pool of ideas to fish from.
The Box Note desktop app is similar to the web version; it provides the same live editing features. Every note created or shared is protected.
The notes are secured with enterprise-grade security and meet global compliance standards. This includes HIPAA and FedRAMP.

› Pricing:

The most popular plan of Box notes is the business plan which is at $0.025 per user, per month (paid annually).

4. Simplenote

Simplenote is a free software application (the app is owned by Automatic) that provides its users with a wide range of formatting options for taking notes.

› Special Features:

It supports Markdown. The Markdown option needs to be enabled in the settings. This feature can be used to embed images into the notes. The app allows users to arrange notes in an immaculate manner. Standard notes can be formatted in such a way that it looks neat. It saves time as users don’t have to continuously shift between the mouse and keyboard.
The use of tags can help organize and categorize notes. Users can share notes with others by simply adding their email addresses as tags.
The app can also be password protected if needed.
The company does not place a limit on how many notes can be taken.
It also has an option of notes history that can be used in case a file gets deleted accidentally.
Another feature of Simplenote is that users can publish directly onto the web using the app.

› Pricing:

Simplenote is free of cost

5. Dropbox Paper

The Dropbox Paper application helps users stay organized. It is an extremely popular app used by several high-end firms. The founders of retail brand Les Lunes use Dropbox Paper to manage operations across their different locations.

› Special Features:

The task management tool can be used to assign to-dos and add due dates. The tool can also be used to mention people. All these functions can be performed from the app itself.
Receiving feedback has never been easier and more relaxed.
Annotations allow users to comment on specific parts of images.
Users can view the activity as well as use emojis.
Dropbox papers have several smart templates, for example-a template to design the agenda of a meeting.
Users can capture inspirations instantly using other devices. Paper’s iOS and Android apps can be used to create notes, capture images, and give feedback on the go.
A professional-looking presentation can be created with the click on a button. The app can transform docs into presentations.

› Pricing:

The basic version is free. Whereas Dropbox Plus is $9.99 per month(if billed annually).

6. ProofHub

ProofHub makes remotes work easier and faster. One can create notes and assign different colors. The app is popular among organizations of all sizes. It can be used in the office while working remotely or on the go. Institutions with cut-throat teams, battling several deadlines simultaneously find the app to be both efficient and easy to use.

› Special Features:

It allows teams to get approvals on finalized work quickly and send feedbacks for on-going projects.
Delegating tasks gets much easier as the app provides an option to assign tasks, add labels and tags, set dates, track time, etc.
The app boasts of a beautiful file management system.
It integrates file-sharing systems like Google Drive and Box.
It also has several features to ease the process of project planning. Some of the widely used features are- Gantt chart for timeline view, custom workflows, and Kanban board.

› Pricing:

Ultimate Plan starts at $89/month (billed annually).

7. Bear

At the moment, Bear works on iPad, iPhones, and Mac only. It differs from Evernote as it is only available on Apple devices whereas Evernote works on Windows operating systems as well. The app provides a wonderful platform for crafting notes and prose.

› Special Features:

The editing and formatting options of Bear are extremely impressive and the app supports Markdown.
It allows users to include links in the middle of their work.
For users that belong to the software work and regularly work with several lines of codes, the app Bear is a perfect fit. One can copy and paste several lines of codes using the application. A feature that wasn’t easy to use or comfortable in Evernote.
Tagging and navigation options of Bear are also comparatively simpler.
The app also provides an option of interlinking. This allows users to create their wiki. Bear Pro has a wider range of themes and options for exporting.
One can export notes as DOCX, HTML, PDF, and even JPG.
On iOS, Bear has its native extension. One can use this extension to add images and texts to the note.

› Pricing:

The full version of Bear is available at $1.49 per month.

8. Notejoy

Notejoy is a powerful, easy, and fun to use software application. It also supports deep integration with other apps like Google Drive and Microsoft Office.

› Special Features:

Notejoy’s fast search option makes it easy for users to browse through their different pieces of works.
It allows users to insert documents right into a note and also provides checklists.
It provides options to show the users who all have viewed their notes, participate in threaded discussions, and provide light-weight responses.
It also uses @mention to bring someone’s attention. Notejoy offers an upgrade of Notejoy Plus and premium.
Notejoy Plus offers unlimited users per library, priced per user. It also offers unlimited libraries and 10GB library storage.
It provides end to end encryption and password-protected notes. It also has two-factor authentications.
Notejoy premium has all the facilities provided by Plus in addition to 20GB library storage and team activity dashboard. It also provides an upload of 1Gb, per file.

› Pricing:

The price ranges at $100.00 per year.

9. Notion

Notion is a user-friendly application with easy to understand instructions.

› Special Features:

A unique feature is that it has a wiki. It serves as a database for company goals, engineering practices, and contact numbers. Notion can be used across different devices and also offers a free trial.
The software is accessible via desktop, web, and mobile devices. This makes it easier and convenient for users to bring their work and access it anytime, anywhere.
It allows users to manage their to-do lists and take notes. It allows them to track their bills, dues, and details in a database found on their finance page.
The app is popular for its clean and clutter-free interface. The app is free for personal use.

› Pricing:

Notion offers an upgrade that costs around $4to $8.

10. Milanote

Milanote is a tool that is packed with an amazing interface. It helps you organize your notes and projects. It was launched in 2017 and was #1 on Product Hunt and Designer Use. It was also on the Front Page of Hacker News. The tool can be used as both- a private space as well as a shared workspace (for collaborations).

› Special Features:

It has a flexible drop and drag interface that allows users to arrange their notes in a manner best suited to them.
It promotes interactions as the tool has options to view teammates and leave comments.
It also provides a high-quality printable PDF. Milanote’s UI is completely different from that of Evernote.
The app also lets the user design the space which is a little different from the working of Evernote.
The Milanote Web Clipper lets you collect ideas from the internet and integrate it with your work in a single click.
One can invite others to edit, comment only, or permit them to only view the notes.

› Pricing:

The tool is free to one project but can be later upgraded to $9.99 per month.

11. Zoho Notebook

Zoho notebook has a cleaner interface as compared to Evernote. It does not have a bulleted interface as Evernote does.

› Special Features:

One can view notes using the Apple watch. This increases performance and boosts productivity.
Zoho allows ease of movement of objects between pages and notebooks.
It encourages users to save and share their notes online. One can also export an entire book as an HTML page.
The versioning feature of Zoho allows its users to see various iterations made during the day.
It also provides a timestamp for reference.
The notebook has four types of cards to make work easier and more organized. The four types are: text card, audio card, photo card, or a checklist card.
The lock notes feature of Zoho is extremely popular with its users (Evernote does not have this particular feature).

› Pricing:

The notebook free of cost.

Frequently Asked Questions (FAQs)

What is Evernote used for?

Evernote is a popular application for note-taking and managing tasks. It can help you capture and manage to-do lists, projects, and ideas. With the help of its mobile application and web version, Evernote helps you keep track of every detail that is essential to you but you may forget. It keeps you updated on what you should do and lessen your worry to a great extent.

Is OneNote better than Evernote?

Despite being note-taking tools, OneNote and Evernote emphasize two different areas. Evernote specializes in organizing a note and search your content from the web easily. OneNote enables you to take notes from scratch and arrange them in a certain way.

Is Evernote free to use?

Yes, Evernote does have a free version. It lets you sync data between 2 devices and add at most 60 MB data per month. But advanced features like integration of other software, convert notes, and team collaboration, you need to upgrade to a paid version.

How much does Evernote cost?

Evernote has a free version enabling you to add 60 MB data per month and sync between only two devices. The Premium plan costs $8 per month to upload at most 10GB of files every month while the Business plan costs you $15 to upload 20GB data per user with a shared space of 2GB per user.

What is the best alternative to Evernote?

  • Google Keep
  • Microsoft OneNote
  • Box Notes
  • Simplenote
  • Dropbox Paper
  • ProofHub
  • Bear
  • Notejoy
  • Notion
  • Milanote
  • Zoho Notebook


Alternative Text


SoftwareWorld is a software review platform that showcases top software solutions suitable for various industries, providing a comprehensive review service by comparing the best software solutions available on the market.