Best HVAC Estimating Software for Small Businesses (Free & Paid)

Running a small business comes with unique challenges, including tight budgets and limited resources. That’s why choosing the right hvac estimating software can significantly improve your workflow and help you compete more effectively. Here, we feature the top hvac estimating software solutions designed for small businesses—offering affordable pricing, user-friendly interfaces, and scalable features that grow alongside your company.

Last Updated: September 18, 2025

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Popular Picks in HVAC Estimating Software

Commusoft

Commusoft

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Contractor Foreman

Contractor Foreman

$49 Per month

FieldEdge

FieldEdge

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FieldPulse

FieldPulse

$Custom Per month

List of Top Best HVAC Estimating Software for Small Businesses

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CUBE is an all-in-one business management software designed to help organizations streamline their operations and enhance productivity. With its user-friendly interface, CUBE integrates various functionalities, including project management, team collaboration, and financial tracking, into a single platform. This comprehensive solution enables businesses to manage tasks, set deadlines, and allocate... Read more about CUBE

Free Trial

Available

Pricing Type

$99 Per feautre

Location

United States

Hs2 is an innovative HVAC estimating software designed to simplify the bidding and estimating process for heating, ventilation, and air conditioning contractors. This platform provides users with the tools they need to create accurate estimates quickly and efficiently, ensuring that bids are competitive and profitable. With Hs2, users can access a comprehensive database of materials and labor cost... Read more about Hs2

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

EasyQuote HVAC is a userfriendly HVAC estimating software designed to streamline the bidding process for heating, ventilation, and air conditioning contractors. This platform offers an intuitive interface that simplifies the creation of accurate estimates, enabling contractors to input project specifications and costs with ease. With EasyQuote HVAC, users can access a comprehensive database of mat... Read more about EasyQuote HVAC

Free Trial

NA

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Contact Vendor

Location

United States

Benchmark CAD is a specialized HVAC estimating software that combines advanced design capabilities with efficient estimating features for HVAC contractors. This platform enables users to create detailed HVAC designs while simultaneously generating accurate estimates for materials and labor. With Benchmark CAD, contractors can easily visualize projects using its powerful design tools, ensuring that... Read more about Benchmark CAD

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Rep Order Management is an HVAC estimating software that simplifies the process of managing and generating accurate quotes for HVAC systems and installations. This platform is designed to streamline the workflow of HVAC contractors and suppliers, providing a centralized system to manage orders, track inventory, and create detailed estimates for clients. Rep Order Management offers an intuitive int... Read more about Rep Order Management

Free Trial

Available

Pricing Type

$50 Per user

Location

United States

Lightning Service is a specialized plumbing software designed to help plumbing businesses streamline their operations and enhance customer service. This platform provides comprehensive tools for job scheduling, dispatching, and invoicing, enabling users to manage their plumbing services efficiently. With its user-friendly interface, technicians can easily access job details, track time, and genera... Read more about Lightning Service

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

iTrustPRO is a powerful scheduling software designed to streamline appointment management for various industries. This platform offers an intuitive interface that allows users to easily schedule, reschedule, and manage appointments in real-time. iTrustPRO includes features such as automated reminders, calendar integration, and customizable booking options, ensuring a seamless experience for both s... Read more about iTrustPRO

Free Trial

Available

Pricing Type

$14.99 Per month

Location

United States

GetCost is an intuitive and flexible scheduling software solution that allows businesses to manage appointments, meetings, and events effortlessly. Whether you're in a service industry, healthcare, or event management, GetCost helps streamline scheduling tasks by providing a user-friendly interface to book, modify, or cancel appointments with ease. The software integrates with popular calendar sys... Read more about GetCost

Free Trial

Available

Pricing Type

$9.99 Per month

Location

Canada

HouseService 365 is a comprehensive field service management software designed to streamline operations for businesses providing on-site services. Whether it's home repairs, HVAC installations, or cleaning services, HouseService 365 helps businesses schedule appointments, dispatch technicians, and track service progress in real-time. The software allows managers to allocate resources efficiently, ... Read more about HouseService 365

Free Trial

Available

Pricing Type

$5 Per user

Location

Romania

My Service Builder is a comprehensive HVAC estimating software designed to simplify the process of creating accurate service quotes and estimates for HVAC projects. It offers tools that allow HVAC contractors and service providers to generate detailed, customized proposals based on factors such as equipment costs, labor hours, and materials. The software includes a vast database of HVAC components... Read more about My Service Builder

Free Trial

Available

Pricing Type

$50 Per month

Location

United States

ServiceDesk is an advanced field service management software designed to streamline operations for businesses that rely on field technicians or service teams. The platform enables businesses to schedule and dispatch technicians, track service requests, and manage job details from a central interface. ServiceDesk includes tools for real-time tracking, allowing businesses to monitor the location and... Read more about ServiceDesk

Free Trial

NA

Pricing Type

$150 Per month

Location

United States

Pricebook Plus is an advanced construction estimating software designed to help contractors and construction companies streamline their estimating processes and improve project budgeting. This platform provides a comprehensive suite of tools for managing pricing, creating detailed estimates, and tracking project costs, ensuring that organizations can deliver accurate bids and maintain profitabilit... Read more about Pricebook Plus

Free Trial

Available

Pricing Type

$169 Per feautre

Location

United States

Service Bull is an Appointment Scheduling Software designed to help businesses efficiently manage client bookings and appointments. The platform provides tools for setting up online booking systems, managing schedules, and sending reminders to clients. Service Bull allows businesses to customize booking forms, set availability, and track client preferences. The software includes features for handl... Read more about Service Bull

Free Trial

Available

Pricing Type

$35 Per month

Location

United States

Planado is a user-friendly scheduling software designed to simplify the process of managing appointments, meetings, and events for businesses of all sizes. The platform allows businesses to create and manage schedules efficiently, reducing the risk of double-booking and missed appointments. With Planado, users can easily set up and customize their availability, allowing clients or team members to ... Read more about Planado

Free Trial

Available

Pricing Type

$12 Per user

Location

United States

ProyecPro is a comprehensive Construction Management Software designed to streamline and optimize all aspects of construction projects, from planning and design to execution and completion. It offers a robust platform for managing project timelines, resources, budgets, and workflows, ensuring that construction firms can deliver projects on time, within budget, and to the highest quality standards.... Read more about ProyecPro

Free Trial

NA

Pricing Type

$1032 Per feautre

Location

Chile

Estimate Plus is a construction estimating software that helps contractors and builders create accurate cost estimates for construction projects. The platform allows users to input project details, such as materials, labor, and overhead costs, and automatically generates detailed, itemized estimates. Estimate Plus supports various types of construction projects, from residential to commercial, and... Read more about Estimate Plus

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

PriceGuide is an intuitive quoting software that helps businesses streamline their pricing and quoting process. This powerful tool enables sales teams to quickly create accurate and professional quotes, proposals, and estimates based on customizable templates and dynamic pricing rules. PriceGuide integrates with existing CRM systems, enabling sales representatives to access up-to-date customer inf... Read more about PriceGuide

Free Trial

Available

Pricing Type

$3499.95 Per feautre

Location

United States

AirMatch is an advanced HVAC estimating software designed to help contractors and HVAC professionals streamline the estimating and bidding process for residential and commercial projects. The platform includes a comprehensive library of HVAC equipment, materials, and labor costs, allowing users to quickly create accurate, detailed estimates. AirMatch simplifies the calculation of system requiremen... Read more about AirMatch

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

BuildM8 is a comprehensive construction management software designed to streamline project planning, execution, and collaboration for the construction industry. The platform allows construction professionals to manage timelines, track expenses, and oversee the entire project lifecycle from pre-construction to project completion. With BuildM8, users can easily create detailed project schedules, all... Read more about BuildM8

Free Trial

Available

Pricing Type

$45 Per user

Location

United Kingdom

AI-Powered HVAC Takeoffs: From Plans to BOMs in Minutes

ML Estimation is an AI-powered takeoff software designed specifically for HVAC manufacturers and contractors. It simplifies project bidding by allowing estimators to upload project plans, where the software automatically identifies and counts HVAC products, generating an accurate Bill of Materials (BOM) in minutes. Streamline your estimation process, save time, and improve accuracy with ML Estima... Read more about ML Estimation

Free Trial

30 Days

Pricing Type

Contact Vendor

Location

Canada

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